TROY AREA SCHOOL DISTRICT Board of Education Work Session Tuesday, May 9, :00 PM Troy Area School District Community Room

Transcription

1 TROY AREA SCHOOL DISTRICT Board of Education Work Session Tuesday, 7:00 PM Troy Area School District Community Room The Work Session of the Troy Area School District Board of Education, held on Tuesday,, in the Community Room of the Troy Area School District Offices, was called to order by President, Todd Curren at 7:00 PM. Following the Pledge of Allegiance, roll call was taken: Present: Mrs. Angove Mr. Hansell Mrs. Nauta Mr. Brasington Mr. Martin Mr. Roy Mr. Curren Mr. Morgan Absent: Mrs. Fox Others Present: Mr. Young, Superintendent; Mrs. Gilliland, Business Administrator; Ms. Abreu, Troy Intermediate School Principal; Mrs. Bixby, Transportation & Food Service Director; Mr. Blair, Maintenance Supervisor; Mr. Schrader, Technology Director; Ms. Lathrop, Student Board Representative; Ms. Proto, Student Board Representative; Solicitor Mrs. Blaney; as well as district staff and visitors. Mr. Curren announced that an executive meeting was held Tuesday, April 18, 2017 following the regular session to discuss legal issues. Presentations: Mr. Schrader and the Jr/Sr. High School Tech Squad presented on the virtual reality program that was recently purchased by the District utilizing donated funds. The tech squad students showed a video that summarized the benefits of the virtual reality program, including interviews with students and faculty. Mrs. Gilliland summarized the proposed budget. The proposed 2017/2018 final budget represented total expenditures of $24,653,532 and an overall operating loss of $903,492. Mrs. Gilliland noted the $903,492 operating loss does not include an increase in taxes. Mrs. Gilliland discussed the option for increasing taxes and the overall impact to taxpayers. The ACT 1 index for the District is 3.4% or an increase of 1.37 mills. If the entire ACT 1 index was approved real estate taxes would increase from to mills. The proposed budget does not include any position or program eliminations, however it includes the addition of 1 new learning support teacher at WRC, an increase in the number of contracted days for the Special Education Director and the addition of 1 Jr. High assistant football coach. Other expense increases noted were health insurance premiums of 5.41% and PSERS retirement costs of 8.46%. Mrs. Gilliland requested the Board to discuss whether they would like to propose an increase in real estate taxes for 2017 year. After discussion, Mrs. Gilliland was instructed to

2 include a 3.4% increase in real estate taxes to the proposed 2017/2018 final budget before the May 16, 2017 meeting. Visitors Comments on Agenda Items: None Minutes: Mrs. Gilliland announced the April 2017 meeting minutes were ed to Board members. Financial Reports: Mrs. Gilliland announced the April 2017 financial reports were ed to Board members. Reports: A) Northern Tier Career Center Report: B) Intermediate Unit Report: C) Pennsylvania School Boards Association: D) Federal Programs Report: E) Primary School Report: F) Intermediate School Report: G) Junior/Senior High School Report Grades 7-9: H) Junior/Senior High School Report Grades 10-12; I) Student Board Representatives: J) Superintendents Report: Selection of Items for Removal from Consent Agenda: Mrs. Gilliland reviewed the following: Motion to Approve the Consent Agenda as Follows: A) Budget, Finance & Transportation: 1) Budget: a) Approve the advertisement and display of the 2017/2018 Proposed Final Budget; 2) Transportation: a) Updated daily bus rates; b) Updated bus driver listing; 3) Finance: a) Salary Listing; b) Athletic Salary Listing; c) Extra Duty Activities; d) Appoint Bill Brasington as District Treasurer for a term of one year, beginning July 1, 2017 with a $25, bond; e) Retain the services of Brann Williams Caldwell & Sheets as Solicitor s for Troy Area School District for a term of one year beginning July 1, 2017; f) Motion to approve the exoneration of occupational taxes for Dawn Bailey in the amount of $ Refund will be through Berkheimer s; g) Motion to approve a one-time stipend in the amount of $ to Sheryl Mondock for being the Jr/Sr. High School yearbook advisor for the remainder of the school year. Mrs. Nauta made a motion, seconded by Mrs. Angove to approve the following: B) Personnel: 1) Retirements (Voting Item this Agenda): a) Luke Stroup, JSHS Guidance Counselor, effective June 9, 2017; Roll Call Vote: Mr. Hansell, yes; Mr. Roy, yes, Mr. Martin, yes; Mrs. Nauta, yes; Mrs. Angove, yes; Mr. Morgan, yes; Mrs. Fox, absent, Mr. Brasington, yes; Mr. Curren, yes;

3 B) Personnel: 2) Resignations: a) Dolly Jones, Casual Cafeteria, effective April 28, 2017; b) Annette Delosa, Assistant Volleyball Coach, effective April 25, 2017; c) Emily Ostrom-Graham, Interim Year Book Advisor, effective April 17, 2017; d) Rebecca Nauta, School Board Member, Region 1, effective May 17, 2017; e) Heather Bohner, Competitive Cheer Coach, effective ; 3) Employment: a) Act 93: 1) Greg Yaggie, Assistant Maintenance Supervisor II, pending paperwork, annual salary $45,000, benefits as per contract; b) Professional Contract Employees: 1) None; c) Support Staff Employments: 1) Carleena Carnes, Casual Custodian, effective April 27, 2017, salary as per contract; d) Supplemental Contracts: 1) Sheryl Mondock, Interim Year Book Advisor, effective April 17, 2017, $ salary, no other benefits; 2) Anna Warnick, Summer Reading Camp Teacher, effective July 5, 2017; $ / day or up to $3,000.00, no other benefits; 3) Jason Gee, Summer Reading Camp Teacher, effective July 5, 2017; $ / day or up to $3,000.00, no other benefits; 4) Melissa Burbage, Summer Reading Camp Teacher, effective July 5, 2017; $66.67 / day or up to $1,000.00, no other benefits; 5) Bettina Campbell, Summer Reading Camp Teacher, effective July 5, 2017; $66.67 / day or up to $1,000.00, no other benefits; 6) Kelly Guthrie, Summer Reading Camp Teacher, effective July 5, 2017; $66.67 / day or up to $1,000.00, no other benefits; e) Coaching Contracts: 1) None; 4) Position Eliminations: a) None; 5) Create New Positions: a) None; 6) Permission to Advertise; a) None; 7) Contracts: a) Source4Teachers Employee listing; Mrs. Gilliland noted the following MOU s will not be on the March 16, 2017 agenda unless the TAEA Association is in agreement with the MOU s. 8) TAEA MOU: a) Motion to approve the MOU between TASD and TAEA regarding Tuition Cap; b) Motion to approve MOU between TASD and TAEA regarding Credit Reimbursement. 9) Transfers: a) None; Mrs. Nauta made a motion, seconded by Mr. Brasington to approve the following: 10) Terminations (Voting Item this Agenda) a) The Troy Area School District Board of Education votes to terminate employee #766 effective, for the reasons stated in the Notice of Charges; Mr. Roy, yes, Mr. Martin, yes; Mrs. Nauta, yes; Mrs. Angove, yes; Mr. Morgan, yes; Mrs. Fox, absent; Mr. Brasington, yes; Mr. Hansell, yes; Mr. Curren, yes; Motion passed

4 Mrs. Nauta made a motion, seconded by Mr. Brasington to approve the following: b) The Troy Area School District of Education votes to terminate employee #140 effective, for the reasons stated in the Notice of Charges. Roll Call Vote: Mr. Martin, yes; Mrs. Nauta, yes; Mrs. Angove, yes; Mr. Morgan, yes; Mrs. Fox, absent; Mr. Brasington, yes; Mr. Hansell, yes; Mr. Roy, yes; Mr. Curren, yes; 11) Leave Requests: a) None; Mrs. Nauta made a motion, seconded by Mrs. Angove to approve the following: C) Buildings and Grounds: (Voting Item this Agenda) 1) Motion to award the Troy Area School District Environmental Remediation Project for the crawl space at W.R. Croman Elementary School to Sargent Enterprises of Jim Thorpe in the amount of $72, Amount will be included in the general fund budget. Roll Call Vote: Mrs. Nauta, yes; Mrs. Angove, yes; Mr. Morgan, yes; Mrs. Fox, absent; Mr. Brasington, yes; Mr. Hansell, yes; Mr. Roy, yes; Mr. Martin, yes; Mr. Curren, yes; Mrs. Gilliland noted there is approximately $70,000 remaining in the construction fund from the borrowing in 2013 for the guaranteed energy savings project. Mrs. Gilliland requested approval to use the remaining construction funds on the flooring project at the Troy Intermediate School. Mr. Roy made a motion, seconded by Mr. Hansell to approve the following: Motion to approve spending the remaining 2013 construction funds to fund the flooring project at the Troy Intermediate School. The remaining amount in the account as of May 31, 2017 is $70, Roll Call Vote: Mrs. Angove, yes; Mr. Morgan, yes; Mrs. Fox, absent; Mr. Brasington, yes; Mr. Hansell, yes; Mr. Roy, yes; Mr. Martin, yes; Mrs. Nauta, yes; Mr. Curren, yes; 2) Motion to award the Troy Area School District Multi-Building Asbestos Abatement project to in the amount of $. Amount will be included in the general fund budget and paid for using funds committed for a flooring projects; 3) Motion to award the Troy Area School District flooring project in the Troy Intermediate School and Commons Building to in the amount of $. Amount will be included in the general fund budget and paid for using funds committed for a flooring project; 4) Motion to approve an agreement with Hunt

5 Engineers, Architects, Land Surveyors & Landscape Architect, DPC in the amount of $25, plus reimbursable expenses for professional services for the District flooring project. Amount will be included in the general fund budget and paid for using funds committed for a flooring project; Mrs. Gilliland note the following contracts will be removed from the May 16, 2017 agenda if they are not received from the BLaST IU #17 before the meeting. D) Curriculum/Instruction and Assessment: 1) Approve BLaST IU #17 Special Education Contracts; 2) Approve BLaST IU #17 IDEA Agreement; E) Technology: 1) Motion to approve a contract with Lancaster-Lebanon IU 13 for JAMF ios Server for the school year at an annual cost of $3,200.00; 2) Motion to approve a 4-year contract with Agirepair for the purchase of 480 ipad cases at a cost of $33,120.00, which includes a 4-year insurance policy; 3) Motion to approve a contract with Edmentum for the Study Island subscription for the school year in an amount not to exceed $6,000.00; 4) Motion to approve a three-year contract, including a service agreement with Empire Access to lease two (2) pair of dark fiber cable from the Jr/Sr. High School (150 High Street Troy, PA) to the Administration Office (68 Fenner Avenue Troy, PA) in the amount of $ per month, before e-rate; 5) Motion to approve a three-year contract, including a service agreement with Empire Access to lease two (2) pair of dark fiber cable from the Administration Office (68 Fenner Avenue Troy, PA) to the W.R. Croman Primary School (317 Canton Street Troy, PA) in the amount of $ per month, before e-rate; 6) Approval for Administration to purchase five (5) Juniper EX4600 switches from Connectivity Communications, Inc. in the amount of $5, each or $28, total, before e-rate. Purchase is contingent upon obtaining e-rate approval. Amount will be included in the General Fund Budget; 7) Approval for Administration to purchase fourteen (14) Juniper QSFP optics from Connectivity Communications, Inc. in the amount of $1, each or $15, total, before e-rate. Purchase is contingent upon obtaining e-rate approval. Amount will be included in the General Fund Budget; 8) Motion to approve a contract with Guyette to install a self-provisioned 48 count fiber network within the district at a cost of $132,884.45, before e-rate. Of the $132,884.45, $14, is not e-ratable. Installation is contingent upon obtaining e-rate approval. Amount will be included in the Capital Reserve Budget. F) Student Affairs: 1) Motion to approve the 2017 Troy Arts Camp to be held June 19, 2017 through June 23, 2017 at the WRC Elementary School; 2) Approve the Jr/Sr. High School Cheerleaders to attend Camp Susque Lodge on Saturday, August 5, 2017 to Sunday, August 6, G) Community Relations: 1) Motion to approve a donation from Wayne & Claire Pratt in the amount of $1, to purchase fencing for the softball field.

6 H) Policy: 1) New: a) First Reading: i) 800 Food Services; ii) Lunch Payments; iii) Incarcerated Youth; iv) 203 Immunizations and Communicable Diseases; v) 204 Attendance; vi) 246 School Wellness; b) Second Reading: i.) Diabetes Management; 2) Revised: a) First Reading: None; b) Second Reading: i.) None; Items Removed from Consent Agenda: General Board Discussion: A. Administrator Regulations/attachments New AR-2 Payment of School Meal Accounts AR-0 Flow Chart for BCCF Services AR-0 Immunization Requirements AR-0 Diabetes Management AR-1 Physical Activity AR-2 Physical Education AR-6 Safe Routes to School AR-8 Marketing Plans For School Wellness B. Administrator Regulations/attachments Revised AR-0 Nutrition Education And Promotion AR-3 Fundraisers AR-4 Letter to Parents/Guardians In-School Birthday Celebrations AR-5 School Based Activities AR-7 Healthy School Environment AR-9 Vending Machines ATT-0 Affidavit of Supervisor of Home Education Program Elementary ATT-1 Affidavit of Supervisor of Home Education Program Secondary C. The dates for the Summer Reading Camp are as follows: July 5 21, 2017, August 2 and 9, Mrs. Gilliland asked if there was another board member interested in being a voting delegate at the 2017 PSBA delegate assembly. Mr. Martin responded he would. Both Mr. Brasington and Mr. Martin will attend. Visitor Comment and Question Period: None Adjournment: On a motion by Mrs. Angove, seconded by Mrs. Nauta, the directors adjourned at 7:52 PM to an executive meeting to discuss personnel. Respectfully submitted, Traci Gilliland

7 Board Secretary FYI: Approved Deduct Days: Name Building Date/s Kristina Williams TIS 4/27/17 Malori Coates WRC 3/3/17 5/10/17 Jenn Packard TIS 4/3/17 4/28/17 intermittent Evie Cryan JSHS 3/29/17 5/5/17 Robert Ames JSHS 5/9/17