Chinese Business Association Indiana University CONSTITUTION

Transcription

1 Chinese Business Association Indiana University CONSTITUTION Article I Mission & Vision Statements The Chinese Business Association (CBA) is an academic, professional, and social organization. A. Our Mission a. Building communication and cooperation among members, encouraging and developing networking with other students, alumni, faculty, and industry elite, and promoting the knowledge about China at IU community and awareness about business in China. b. Preparing our members for success in the business world, from exposing them to a wide spectrum of industries to providing resources to helping with their career. c. Integrating Chinese students into American business and reaches out to all individuals for different majors and ethnicities. B. Our Vision Our vision is to be the leading international student organization in the Kelley School of Business. Being the leading organization means providing outstanding academic help, professional career preparation, and social life experience, so that we make every member in our organization have more choices, see the value, and succeed in the business world. Article II Name The organization shall be known as the Chinese Business Association at Kelley School of Business. Article III - Membership A. The Chinese Business Association will not discriminate on the basis of age, color, gender, gender identity, disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight. B. There is no maximum limit of membership. C. The procedure for selection and revocation of membership: as long as a person remains in good standing by obeying the rules of the group written in the constitution, he/she can maintain the membership. D. There is no membership contingent. 1

2 Article IV - University Compliance This organization shall comply with all Indiana University regulations, and local, state, and federal laws. Article V- Executive Board An Executive Board, composed of no more than 30 Executive Officers shall lead CBA. The executive board will meet as deemed necessary, though the Executive Board should meet at least once between CBA meetings. Officers serve one year, and there will be one election each year. These officers shall be: President Vice Presidents Academic Development (Former Event Committee) Finance Marketing Human Resources (Former Networking Department) Professional Development (Former Strategy Committee) Secretary Treasurer Webmaster Directors Student Advisors (internal and external) A. Requirements to become an Executive Officer a. President is required to be an admitted student of the Kelley School of Business; other Executive Officers are required to be enrolled in Indiana University. b. Each Executive Officer must have at least a 3.0 cumulative grade point average. c. Each officer must be in good standing with Indiana University. d. President must be able to serve a full year term; other officers can serve a semester term only if studying abroad & winter internship. Under this circumstance, a replacement must be voted upon in normal procedure as outlined in Article V, Section C, Point b. a. Both the President and Vice President must have served a full semester as a CBA member prior to election of the position in good standing. b. Both student advisors must be former President or Vice Presidents. The external student advisor must be graduated from IU already. B. Duties and Responsibilities a. President i. Keep advisor current on organization activities. ii. Supervise officers and/or committees. 2

3 iii. Complete required University paperwork. iv. Set organization goals (short and long term). v. Hold board meetings. b. Vice Presidents i. Preside in the absence of the President. ii. Set committee goals and initiatives. iii. Lead related committee s initiatives. iv. Take & distribute meeting minutes. v. Maintain lists of organization members. vi. Develop meeting agendas. vii. Call general and executive meetings. c. Secretary i. Record and keep in a permanent file (both print and electronic versions) the minutes of all meetings. ii. Within 3 calendar days of the meeting s conclusion, provide a brief summary of meeting events to all CBA board members. iii. Record attendance and maintain attendance records of all board members. iv. Conduct board member evaluation with the President at the end of each semester. v. Report to the President. vi. Cooperate with VP of Networking to communicate to general members. vii. Perform any additional duties that may be required. d. Treasurer i. Prepare an annual fiscal budget, presented at the first meeting of KSG at the start of the academic year. ii. Be responsible for the internal finances involving the budget, including: 1. Keeping accurate financial data. 2. Reporting at every meeting of CBA on any financial changes from the prior meeting. 3. In cooperation with the Advisor, act as the final seal of approval on all purchases. 4. Report to the President. iii. Report to the President. iv. Cooperate with VP of Finance to seek fundraising opportunities for CBA v. Perform any additional duties that may be required. e. Webmaster i. Update CBA website on a regular base. ii. Report to the President. iii. Cooperate with VP of Marketing to promote CBA brand and events iv. Perform any additional duties that may be required. f. Directors 3

4 i. Be an active member participating CBA events. ii. Report to related Vice President. iii. Work with related Vice President setting up committee goals and perform initiatives. iv. Perform any additional duties that may be required. g. Student Advisors i. There will be at most 2 student Advisors; one is internal, the other is external. ii. Internal student advisor gives the board advice, but will not be involved in any decision making. iii. External student advisor (could also called as CBA Alumni Network Chair) gives the board advice and leads CBA Alumni Network, but will not be involved in any decision making. C. Election of Executive Officers a. President i. There can be only one president after the second year. ii. Current President has 30% of voting power; Vice Presidents have 40% of voting power; other officers have the remaining 30% of voting power. Example: if there is one Presidents, five Vice Presidents, and twelve other officers. President has 30% of voting power, each VP has 8%, and each other officer has 2.5% (=30%/12). By adding up the tickets for each candidate, the highest number which also needs to over 50% of overall voting number wins. If there are more than three candidates and nobody had over 50% vote, then choose the top two to vote again. If there s only one candidate, he/she must have over 50% votes in order to win, or the position will be vacant. b. Vice Presidents i. There are five Vice Presidents: VP of Finance, VP of Professional Development, VP of Academic Development, VP of Marketing, and VP of Networking. ii. Current President has 20% of voting power; current Vice President has 30% of voting power over his/her position; other officers have the remaining 50% of voting power. Example: if there is one Presidents, six Vice Presidents, and twelve other officers. And for the position VP of Finance, President has 20% of voting power, current VP of Finance has 30% of voting power, and each other officer has 3% (=50/17). c. Other Officers There will be interviews for elections. Final decisions will be made by the President and the board. D. Removal of Executive Officers If an Executive Board member does not perform up to expectations because of lack of attendance or failure to live up to duties as specified in the Constitution, a motion to impeach may be made by any CBA member. This motion is reserved 4

5 for distinct lack of effort by an Executive Board member and should be used as a last resort. If such a motion is made, there will be a special meeting scheduled within one week of the motion to determine the status of the board member. The person making the motion to impeach will make a case for impeachment, whereas the person up for impeachment may make a case against impeachment. With quorum present, 80% of those present must vote in favor of impeachment to remove the Executive Board member from office. Article VI - Advisor Linda M. Dunn-Jensen, Clinical Assistant Professor, Kelley School of Business, (812) ldunnjen@indiana.edu Shanshan Hu, Assistant Professor of Operations and Decision Technologies, Kelley School of Business, (812) hush@indiana.edu Responsibilities and duties: advising CBA to coordinate professional and social events. Article VII - Meetings A. There will be general meetings once a month and members will be informed by . B. There will be board meetings twice a month, advisor not included. a. It s each board member s obligation to attend board meetings. b. Apart from 2 reasonable excuses each semester, each board member must attend at least 4/5 of board meetings throughout the year. c. If any board member fails to attend enough board meetings, he/she will be removing from the board immediately at the end of each semester. C. There will be President & Vice Presidents meetings twice a month, advisor not included. Article IX: Non-Hazing Hazing is strictly prohibited. Hazing shall be defined as any conduct which subjects another person, whether physically, mentally, emotionally, or psychologically, to anything that may endanger abuse, degrade, or intimidate the person as a condition of association with a group or organization, regardless of the person's consent or lack of consent. Article X - Dues & Budgets No dues are charged by the organization for membership. Article XI - Finances 5

6 A. The VP of Finance is in charge of financial affairs. B. The organization will be applying for and maintaining a Student Organization Account. C. We will stay in accordance with the Student Organization Accounts office policies and procedures. D. If the group dissolves, the remaining money will be donated to local charity. Article XII - Personal Gain Clause This organization, if raising funds, shall ethically raise and distribute profits from organizational functions to either the organization or to members who provide a service that directly benefits the organization. Individual members may not receive compensation directly from for-profit companies if acting as a representative of a student organization. Article XIII - Amendments A. All eligible voting members will be notified of proposed amendments by announcements at meetings or s. B. Starting from the second year, 2/3 vote of total executive officers is required to ratify an amendment. C. Once approved by the organization, all constitutions with amendments must be submitted to the SO&LD for approval. Article XIV: Ratification Starting from the second year, if more than a majority of those present is desired to ratify this constitution, this article must be included. Article XV: Statement of Non-Discrimination Chinese Business Association allows any interested student to participate in, become a member of, and seek leadership positions in the organization without regard to arbitrary consideration of such characteristics as age, color, disability, ethnicity, gender, marital status, national origin, race, religion, sexual orientation, or veteran status. 6