Seal Rock Rural Fire Protection District Board of Directors Meeting February 15, 2018 Seal Rock Administration Building

Transcription

1 Seal Rock Rural Fire Protection District Board of Directors Meeting February 15, 2018 Seal Rock Administration Building Directors Present: Al Anton John Soltau Peter Benjamin Karl Kowalski Directors Absent: Larry Silverthorn Others Present: Chief Sakaris Mel Beery Charlie Lesiecki John Raudsep Mickie Lindquist Mary Lou Morris Call to Order Board of Directors Meeting President Anton presided and called the meeting to order at 18:30. There was a quorum. Approval of Minutes for January 11, 2018 Board of Directors Meeting President Anton asked if there were any comments or corrections regarding the January 11, 2018 minutes. There were no comments or corrections. Director Soltau made a motion to approve the January 11, 2018 minutes. Director Benjamin seconded the motion. Motion passed. Financials (handout) Mr. Beery distributed financial reports and discussed each statement. Balance Sheet as of January 31, 2018 Summarized Current Assets and Liabilities. The total for Checking/Savings was $605,400. Total LOSAP cash was $65,302. Total Accounts Payable was $8,690. Income and Expense January 2018 Total income was $5,109. The total expenses for Firefighters Fund was $14,763 and total expenses for Chief Fund was $7,771. Total expenses for General Fund was $16,492, with Property/ Liability Insurance being $11,269 for the year. Under the Truck & Bldg Fund Expenses $2,632 was the note payment. Director Soltau asked about the $-160 for Interest Income. Mr. Beery explained this is income which is reflected as a negative when listed under an expense. Expense Detail January 2018 No comments. Budget vs. Actual Report July 2017 through January 2018 Director Soltau noted Firefighter Salaries is already 99% of budget. It was explained there is money in Training and Chief's Aide. President Anton suggested moving the $50,000 in Training to Firefighter Salaries. President Anton will ask Mr. Bartoldus if a resolution is needed to move the $50,000. The 61% of budget listed for Total Firefighters Fund Expenses is accurate. Director Benjamin made a motion to approve Financials. Director Soltau seconded the motion. Motion passed.

2 Bills Paid February 2018 President Anton asked about the bill to Northwest Rescue Inc. Mr. Beery verified this was for the rope rescue. Total bills was $9, Credit Card Charges January 2018 No comments. Director Kowalski made a motion to approve Accounts Payable. Director Benjamin seconded the motion. Motion passed. Cash Requirements February 2018 Mr. Beery stated $28,000 needs to be transferred from the General LGIP Account to the General Bank Account to pay bills and payroll. Director Kowalski made a motion to make the transfers. Director Soltau seconded the motion. Motion passed. Old Business Street Light on 101 and Grebe Street: Chief Sakaris said a pole cannot be put up on the corner because of underground utilities. The light can be put on the existing pole with a transformer on 101 across from the intersection. The pole is 50 feet from the intersection. A 10 foot extension toward 101 from the pole can be used with LED. This is the only option. It was suggested to ask business owners, with businesses at the intersection, if a light could be put on their property. Awards Dinner: Mr. Lesiecki felt there was a good turnout for the dinner. The dinner cost $1,062, with $1,200 allotted. The Volunteer Association has received a letter from the State verifying the Association is registered as a non-profit. New Business Chiefs Report by Chief Sakaris: Chief Sakaris has received 3 bids to put lights in the Chief's vehicle. He feels the bids are too high and it would take 30 to 60 days before the lights could be installed. He is waiting for one more bid. Chief Sakaris has received a letter from one of the volunteers that he now is on the national registry and is an EMT. The total bill for his training was $4,305. The District will pay a portion of the bill. The volunteer has made a two year commitment to the District. There were 28 calls for the month, with one major structure fire of an out building in Newport. There are currently 10 active volunteers as well as the four paid responders. Renewal of Local Option Tax (Fire Chief, Resolution ): President Anton read Resolution (See attached) Director Benjamin made a motion to accept the renewal of local option tax for the Fire Chief, Resolution Director Kowalski seconded the motion. Motion passed. The resolution will be forwarded to Mr. Bartoldus. Volunteer Association Report by Charlie Lesiecki: No further report.

3 Old Business (cont.) Strategic Planning: The Strategic Plan goes to This is the Chief's plan/vision. Items can be added or taken out. An item is final when it is in the budget. Director Soltau said he read the document and is impressed. The Chief will come to the Board when he wants to put part of the plan in the budget. The Board will meet with the Chief so they know what's needed before the budget process begins. Director Soltau asked about the section for training. He wants to know how the Board knows what's happening. The Chief will come to the Board with updates. If there is a time line in the Plan, there will be an update or a quarterly evaluation. Director Benjamin read the Plan thoroughly and highlighted some areas for clarification or correction. He gave his recommendations to the Chief. President Anton said the Plan will be on the agenda every quarter for discussion. Mr. Raudsep asked if the Plan will be a public document. The answer was yes. Public Comments: None Communications: None Board Member Comments: None President Anton adjourned the regular meeting at 19:13. An Executive Session followed under Executive Session, Section 2 Personnel. Minutes prepared by Mary Lou Morris.

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