Tuesday, March 13, :00 PM

Transcription

1 REGULAR BOARD MEETING - REVISED Keene-Riverview Elementary, MPR, 832 Park Avenue Tuesday, March 13, :00 PM I. 5:30 p.m. - Call to Order II. 5:30-7:00 p.m. - Study Session: School Safety III. 7:00 p.m. - Resume Regular Board Meeting 1. Pledge of Allegiance 2. Approval of Agenda 3. Communications 4. Proclamations: Education Support Professionals Week (p. 3) School Retirees Appreciation Week (p. 4) IV. Information Items: REVISED 1. Prosser CIA Update 2. PTA Update - REVISED V. Protocol for Addressing Board: VI. Hearing of Visitors: Welcome to the Board Meeting (p. 5) VII. Reports: 1. Interim Superintendent's Report 2. Assistant Superintendent's Report December 2017 Financial Reports (p. 6) January 2018 Financial Reports (p. 20) March 2018 Enrollment (p. 34) 3. Board Members' Reports 4. Student Representatives' Reports VIII. Consent Items: 1. Certificated Personnel Cert - March 13, 2018 (p. 37) Packet page 1 of 80

2 2. Classified Personnel 3. Approval of Minutes Class - March 13, 2018 (p. 38) Regular Board Meeting - February 27, 2018 (p. 39) Special Board Meeting - February 28, 2018 (p. 45) Special Board Meeting - March 2, 2018 (p. 46) Special Board Meeting - March 6, 2018 (p. 47) Special Board Meeting - March 8, 2018 (p. 48) 4. Contracts and Personal Service Agreements 5. Volunteer Coaches IX. Old Business: 1. National School Board Conference X. Adjourn into Executive Session - REVISED XI. Executive Session: To evaluate the qualifications of an applicant for public employment - RCW (1) (g) - REVISED XII. Adjournment of Executive Session - REVISED XIII. Resume Regular Board Meeting - REVISED XIV. Action Items: REVISED 1. Selection of New Superintendent - REVISED 2. Vouchers Payable March 16, 2018 (p. 49) 3. Adoption of Policy No. 3432: Emergencies - FIRST READING Policy No (p. 73) 4. College-Ready Math Initiative: IA/SY-AYD Cohort 3 Application Approval - REVISED XV. Discussion Items: XVI. Future Meetings: XVII. Adjournment: College-Ready Grant (p. 76) Special Board Meeting, Construction Design Meeting, March 16, 2018, PHS Library, 6:30 a.m. Parent Meeting, School Safety, March 19, 2018, HMS Main Gym, 6:00 p.m. Regular Board Meeting, March 27, 2018, Keene-Riverview Elementary, 7:00 p.m. Packet page 2 of 80

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5 SCHOOL BOARD MEETINGS Prosser School District No. 116 * 1126 Meade Avenue, Suite A * Prosser, WA Welcome to a meeting of Prosser School District Board of Directors! Your views and interest in education are important to us and to your schools. Whether your visit is for the purpose of bringing information to the board's attention, solving a problem, or simply to see what's going on, we hope you'll feel welcome and comfortable at this meeting. We also hope that you will leave with a better understanding of your school district and its board of directors. How the Board Operates As the board meeting progresses, you may notice that there is quick action on some items. This is because the board generally considers an issue for several meetings before taking action, and also because background materials on the various items are sent to members for their careful study prior to the meeting. Sometimes the board will approve a motion that encompasses many items. These items, grouped under the "consent" portion of the agenda, are considered routine. You'll be able to follow the action more carefully if you pick up a copy of the agenda that is available. Board members are: Peggy Douglas, President; Andy Howe, Vice-President; Scotty Hunt, legislative representative, Jesalyn Cole and Scott Coleman. Student Representatives are Jia Min Chen and Cristal Sandoval. About Board Meetings Business meetings are held twice each month, usually on the 2nd and 4th Tuesdays. The first meeting of the month is also a time for the various educational programs of the district to provide an educational presentation to the Board. These meetings begin at 7:00 p.m. The board encourages input on all issues under discussion at the business meetings. About Executive Sessions The board may occasionally go into executive session, thus excluding the public and the news media from witnessing the discussion. You should know though, that the board will only discuss issues in executive session. It must, by law, take all actions in an open meeting. The law also limits what the board can legally discuss in executive session. These closed discussions may only concern litigation, personnel selection or evaluation, negotiations, complaints against an officer or staff member or real estate transactions where public disclosure would be damaging to individuals or the general welfare of the district. Before going into executive session, the board president must estimate the time the board will return to open session. Study Sessions Board Study Sessions are held by the board to address specific issues and to give the board an opportunity to have staff make presentations regarding specific areas of instruction or operation. Study sessions are open meetings and offer the community an opportunity to hear the issues being discussed. Study sessions follow the same protocols as regular board meetings for addressing the board with questions or concerns. Addressing the Board You may present a concern to the board during the time reserved for hearing public comment. If this is the case we ask that you: Prior to the start of the meeting, sign in, noting the topic you intend to address to the board. Come to the microphone and state your name. Do not reflect adversely on the political or economic view, ethnic background, character or motives of any individual. Do keep your comments concise, non-emotional and brief. The board is interested in hearing your concerns and your compliments too. It's best to call the superintendent's office a couple of days before the meeting. If this isn't possible, you can ask the board president to recognize you during the hearing section. Board Hearings The school board can be compared to a "court of last resort." If a concern cannot be solved by first talking with the teacher, principal, or appropriate district personnel, it may be forwarded to the board for hearing. Sometimes this hearing may be conducted in "executive session," meaning the public and the media are not in attendance. About Your Board Public schools are especially close to the communities they serve because they are governed by men and women selected from the community. These men and women - your school board; are volunteers who spend a great deal of time on the many details involved in providing quality education. Board members serve four-year terms. They are required to file financial disclosure statements with the Washington State Public Disclosure Commission and must be registered voters of the school district School board members attend meetings, keep communications open with other members of the community and represent the needs of the district before local, state and national representatives. They make critical decisions that have a direct impact on what children learn and how they learn it. However, a school board is a legal body and can only make decisions as a body. You may notice that many of the decisions the board must make are not directly related to instruction. School board members are also responsible for keeping the buildings and grounds in good shape, balancing the budget, protecting the district s legal interests, and providing for long-range planning. Packet page 5 of 80

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39 Board Meeting February 27, 2018 STUDY SESSION: A Study Session of the Prosser School District Board of Directors was called to order at 5:33 p.m. by Peggy S. Douglas, President. Other Board members present included Andy Howe, Scotty Hunt, Jesalyn Cole and Scott Coleman. Also present were Deanna Flores, Interim Superintendent; Craig Reynolds, Assistant Superintendent and Lupe Maldonado, Secretary. Ed Champagne from Architects West and Dax Logsdon from CSG were also in attendance. There was an audience of school district staff, community members and media also present. The meeting was held at Keene-Riverview Elementary, 832 Park Avenue, Prosser, WA. The purpose of the Study Session was to provide a review of the in-depth discussion of the Value Engineering Report which was held Friday, February 23, The Study Session adjourned at 6:28 p.m. EXECUTIVE SESSION: An Executive Session of the Prosser School District Board of Directors was called to order at 6:30 p.m. by Peggy S. Douglas, President. Other Board members present included Andy Howe, Scotty Hunt, Jesalyn Cole and Scott Coleman. The purpose of the Executive Session was to discuss negotiations. RCW (4) (b) Board President Douglas announced the Executive Session would last approximately 30 minutes. The Executive Session adjourned at 6:55 p.m. RESUME REGULAR BOARD MEETING: The Regular Meeting of the Board of Directors of Prosser School District was called to order at 7:00 p.m. by Peggy S. Douglas, President. Other Board members present included Andy Howe, Scotty Hunt, Jesalyn Cole and Scott Coleman. Also present were Deanna Flores, Interim Superintendent; Craig Reynolds, Assistant Superintendent and Lupe Maldonado, Secretary. Student representatives Cristal Sandoval and Jia Min Chen were also in attendance. There was also an audience of school district staff, media and community members. The Board meeting was held at Keene-Riverview Elementary, 832 Park Avenue. Minutes from the February 8, 2018 regular Board meeting and the February 16, and 23, 2018 special Board meetings were presented and approved. APPROVAL OF AGENDA: Motion by Peggy Douglas, seconded by Andy Howe and motion carried unanimously to approve the revised agenda. Revisions included additions to Recognition and Consent Items. It also included the addition of an Executive Session to be held at the conclusion of the Regular Board Meeting. Motion by Scotty Hunt, seconded by Andy Howe and motion carried unanimously to add an Executive Session at the conclusion of the Regular Board Meeting tonight. The purpose of the Executive Session was to receive and evaluate complaints against a public officer or employee. The Executive Session was expected to last 30 minutes. COMMUNICATIONS: 1 Packet page 39 of 80

40 Board Meeting February 27, 2018 Deanna Flores reported on the recent letter the District sent to parents regarding a bus incident. RECOGNITION: Prosser High School Student Leadership 2018 Spirit Award/Josten s Student Leadership Conference Deanna Flores reported on the award our PHS Student Leadership won recently at the Josten s Student Leadership Conference. Angela Skeen Chad Seely Memorial Advisor of the Year/Josten s Student Leadership Conference Deanna Flores reported on the award which Angela Skeen was honored to receive at the recent Josten s Student Leadership Conference. Principal Kevin Lusk also added a few words and will give Mrs. Skeen her certificate of achievement, as she was unable to attend the meeting. NCCE 2018 Outstanding Technology Educator of the Year Deanna Flores reported on the award which was presented to Dean Smith recently at the NCCE (Northwest Council for Computer Education) Annual Conference and presented Mr. Smith with a certificate of achievement. All recipients were congratulated by the Board. President Douglas called for a short recess to enjoy refreshments. INFORMATION ITEMS: PTA Update Jani Andrews announced several upcoming events including Dr. Seuss Night and the annual plant sale which is being launched this week. Mrs. Andrews also announced the results of the recent Read-a-Thon, in which elementary students logged over 72,214 reading minutes with more than double the participants from last year. Over $8,000 was raised and donated to PTA from this fundraising event. Mrs. Andrews announced PTA is donating back six Kindle Fires to the three elementary schools, as well as Barnes & Noble gift cards to participants. Additionally, all 146 students will receive a participant prize. Two teachers per school were recognized for raising the most funds and reading the most minutes. Jani then asked the principal from each elementary school to come up and receive their portion of the proceeds which PTA gave back to each building. Whitstran and Prosser Heights principals each received $400 and Keene-Riverview s received $1,200. Special Services Update Dr. Syndi Duehn provided the Board with an update on the work she is doing in her department. Dr. Duehn also asked all special ed employees in the audience to stand and come forward so they could be recognized for all of their hard work. Dr. Duehn said the reason the department is doing so well is because of all of her staff s efforts. PROTOCOL FOR ADDRESSING BOARD: Deanna Flores read the Protocol for addressing the Board. 2 Packet page 40 of 80

41 Board Meeting February 27, 2018 HEARING OF VISITORS: Angeles Duarte Thanks These visitors spoke later in the Board Meeting: Alexander Rojas Today s incident Shannon Little Today s incident Jessica Ibarra Today s incident REPORTS: Interim Superintendent s Report Distributed invitations to HMS s AVID Showcase Attended Heights STEM Night last week. It was a lot of fun. Provided a brief update on the bomb incident which occurred today. A de-briefing was done to see what went well and what can be improved upon. The Ad Team will also meet next week for a thorough review and de-brief of procedures. Campuses will be checked before students arrive in the mornings. We want parents, students and staff to know we re doing everything we can to ensure we re all safe. Thanked all buildings and staff for their support in handling the incident earlier today. Assistant Superintendent s Report Levy has been certified with a 69% passing rate February 2018 Student Enrollment Board Members Reports Scott Coleman No report Andy Howe No report Peggy Douglas- Thanked the Levy Committee members and Scotty Hunt for their work in the levy process. Update on the Superintendent search - Out of sixteen applicants, three will be interviewed Wednesday. Candidates will also spend time in the schools to get to know staff. New Superintendent will start July 1. Jesalyn Cole - Attended STEM Night at Heights and had a great time. Dr. Seuss Night is at 6:00 p.m. on Thursday as well as a contest and drawing, Seuss on the Loose, in downtown Prosser. Scotty Hunt Attended a meeting on kitchen design last Thursday for the new high school, and spent all day Friday reviewing the budget for PHS and is also reviewing applications for Superintendent. Student Representatives Reports Cristal Sandoval Situation at PHS today was very sad and scary Participating on the track team Trip to Olympia to the Legislative Conference was a great opportunity Jia Min Chen The Legislative Conference was an amazing learning experience 3 Packet page 41 of 80

42 Board Meeting February 27, 2018 CONSENT ITEMS: Motion by Scotty Hunt, seconded by Andy Howe and motion carried unanimously to approve the Consent Agenda as presented. Certificated Personnel Anne Auld submitted a letter of resignation from her position as an ELL teacher at Keene- Riverview Elementary, effective the end of the 2017/18 school year. Stefanie Heintz submitted a letter of resignation from her position as a second grade teacher at Keene-Riverview Elementary, effective the end of the 2017/18 school year. Steve Thonney submitted a letter of retirement from his position as an applied technology and science teacher at Housel Middle School, effective the end of the 2017/18 school year. Loralee Giancola submitted a letter of resignation from her position as a fourth grade teacher at Whitstran Elementary, effective the end of the 2017/18 school year. Fabiola Scotto submitted a letter of retirement from her position as a Spanish teacher at Housel Middle School, effective the end of the 2017/18 school year. Classified Personnel Dina Gonzalez was hired as a paraeducator/office assistant at Keene-Riverview Elementary. Nathan Hancock resigned his position as a softball coach at Housel Middle School. Magaly Carrillo resigned her position as an assistant boys soccer coach at Prosser High School. Approval of Minutes Minutes from the February 8, 2018 regular Board meeting and the February 16 and 23, 2018 special Board meetings were presented. Contracts and Personal Service Agreements: 1. Columbia Virtual Academy Assessment Agreement: Prosser School District has agreed to provide online students from Columbia Virtual Academy access to state assessments. The purpose of this Agreement is to provide an opportunity for the online/nonresident district students access to Measurement of Student Progress, End Of Course, Smarter Balanced Assessment Consortium and any other state assessments provided by law. The cost is $25 per test and $50 per test with accommodations. Volunteer Coaches Kennen Pilot completed paperwork to be a volunteer track coach at Prosser High School. Rachelle Wiley completed paperwork to be a volunteer swim coach at Prosser High School. Colby White and Kyle Kilian completed paperwork to be volunteer baseball coaches at Prosser High School. 4 Packet page 42 of 80

43 Board Meeting February 27, 2018 OLD Business National School Board Annual Conference Deanna shared National Conference information, but no breakout sessions have been posted yet. ACTION ITEMS: Vouchers and Payroll The following vouchers as audited and certified by the auditing officers, as required by RCW , and those expense reimbursement claims certified, as required by RCW , are approved for payment. In addition, payroll warrants in the amount of $2,372, were also approved. General Fund Voucher numbers through totaling $230, Capital Projects Fund Voucher numbers through totaling $152, Associated Student Body Fund Voucher numbers through totaling $24, Payroll Warrant numbers through totaling $2,372, Motion by Andy Howe, seconded by Scotty Hunt and motion carried unanimously to approve the accounts payable vouchers and payroll, payable February 28, Approval for Sight and Sound Services to Provide DJ Services for Prom Sight and Sound Services will provide the DJ services for Prosser High School s Prom on April 28, The cost for the service is $1, Payment will be made through the Class of 2019 s ASB account. Motion by Andy Howe, seconded by Jesalyn Cole and motion carried unanimously to approve Sight and Sound Services to provide DJ services for Prom. Adoption of Policy No. 2195: Academic Acceleration SECOND READING At the February 8, 2018, regular Board meeting, Policy No. 2195: Academic Acceleration was brought to the Board for approval of First Reading. The goal of this policy is to promote dual credit programs rigorous courses and eliminate barriers that prevent students from enrolling. The state (RCW 28A and RCW 28A ) encourages and rewards school districts to develop an academic acceleration policy, with the objective for all eligible students to eventually be enrolled in dual credit courses. By adopting a policy for Academic Acceleration, the District can apply for OSPI competitive grants to expand the availability of these dual credits for Prosser students. Motion by Scotty Hunt, seconded by Scott Coleman and motion carried unanimously by the Board of Directors to take final action and approve the adoption of Policy No. 2195: Academic Acceleration for Second and Final Reading. Department of Social & Health Services/Children s Administration Regional Education Agreement Prosser School District must meet compliance mandates under Title I Part A/Foster Care. In Bulletin No Student Engagement and Support (attached), it provides information; guidance and processes to help school districts and Children s Administration (CA) meet their 5 Packet page 43 of 80

44 Board Meeting February 27, 2018 mutual mandates under RCW Educational continuity Protocol development, and Section 1111 of the Elementary and Secondary Act (ESEA). One of these requirements is to complete and submit the Regional Education Agreement. Both the Children s Administration and the Office of Superintendent of Public Instruction wrote and vetted this agreement, which was included in the Board packet. Motion by Scotty Hunt, seconded by Andy Howe and motion carried unanimously to approve the Regional Education Agreement with DSHS/CA and Prosser School District. DISCUSSION ITEMS: None FUTURE MEETINGS: Special Board Meeting Executive Session, Superintendent Interviews, February 28, 2018, Staff Development Room, 8:30 a.m. Special Board Meeting, Construction Design Meeting, March 2, 2018, PHS Library, 6:30 a.m. Regular Board Meeting, March 13, 2018, Keene-Riverview Elementary, 7:00 p.m. ADJOURNMENT: Motion by Scott Coleman, seconded by Andy Howe and motion carried unanimously to adjourn the regular Board meeting. EXECUTIVE SESSION: President Douglas called the Executive Session to order at 7:54 p.m. The purpose of the Executive Session was to receive and evaluate complaints against a public officer or employee. - RCW (1) (f) The Executive Session was expected to last 30 minutes. The Executive Session adjourned at 8:24 p.m. Clerk to the Board Board President Secretary to the Clerk of the Board 6 Packet page 44 of 80

45 Special Board Meeting February 28, 2018 A Special Meeting of the Prosser School District Board of Directors was called to order at 8:30 a.m. by Peggy S. Douglas, President. Other Board members in attendance were Andy Howe, Scotty Hunt, Scott Coleman and Jesalyn Cole. Julie Hyatt and Bill Jordan were also present. There were also eighteen members of the Observation Panel in attendance. The meeting was held at the staff development room, 1500 Grant Avenue, Prosser, WA. The purpose of the special meeting was adjourn into Executive Session to conduct interviews of three Superintendent candidates. RCW (1) (g). The Special Meeting was expected to last until 3:00 p.m. IMPANEL OBSERVATION PANEL: Motion by Scotty Hunt, seconded by Andy Howe and motion carried unanimously to impanel the seated observation panel as a committee of the Board. Dr. Bill Jordan instructed the Observation Panel on their duties during the interviews. EXECUTIVE SESSION: President Douglas adjourned into Executive Session at 8:58 a.m. The Superintendent candidate interviews began at 9:00 a.m. and concluded at 12:43 p.m. The members of the Observation Panel were excused at 12:43 p.m. At 3:00 p.m., it was announced the Executive Session would be extended by 30 minutes. ADJOURNMENT: Motion by Scotty Hunt, seconded by Jesalyn Cole and motion carried unanimously to adjourn the Executive Session at 3:15 p.m. Clerk to the Board Board President Secretary to the Clerk of the Board 1 Packet page 45 of 80

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47 Special Board Meeting March 6, 2018 A Special Meeting of the Prosser School District Board of Directors was called to order at 7:54 p.m. by Peggy S. Douglas, President. Other Board members in attendance were Andy Howe, Scotty Hunt, Scott Coleman and Jesalyn Cole. Also present were Dr. Bill Jordan and Matthew Ellis. The special meeting was held at the District Administration Office, 1126 Meade Avenue, Suite A, Prosser, WA. The purpose of the special meeting was to adjourn into Executive Session to evaluate the qualifications of an applicant for public employment. RCW (1) (g). APPROVAL OF AGENDA: Motion by Andy Howe, seconded by Scott Coleman and motion carried unanimously approve the agenda. EXECUTIVE SESSION: The meeting was adjourned into Executive Session at 7:59 p.m. President Douglas announced the Executive Session would last approximately 2 hours. ADJOURNMENT: The meeting adjourned at 9:54 p.m. Clerk to the Board Board President Secretary to the Clerk of the Board 1 Packet page 47 of 80

48 Special Board Meeting March 8, 2018 A Special Meeting of the Prosser School District Board of Directors was called to order at 8:04 p.m. by Peggy S. Douglas, President. Other Board members in attendance were Andy Howe, Scotty Hunt, Scott Coleman and Jesalyn Cole. Also present were Dr. Bill Jordan and Dr. Mary Templeton. The special meeting was held at the District Administration Office, 1126 Meade Avenue, Suite A, Prosser, WA. The purpose of the special meeting was to adjourn into Executive Session to evaluate the qualifications of an applicant for public employment. RCW (1) (g). APPROVAL OF AGENDA: Motion by Andy Howe, seconded by Jesalyn Cole and motion carried unanimously approve the agenda. EXECUTIVE SESSION: Motion by Andy Howe, seconded by Scotty Hunt and motion carried unanimously to adjourn into Executive Session. President Douglas announced the Executive Session would last approximately 90 minutes. At 9:20 p.m., President Douglas announced the Executive Session would be extended another 60 minutes. At 10:18 p.m., President Douglas announced the Executive Session would be extended another 10 minutes. ADJOURNMENT: The special meeting adjourned at 10:28 p.m. Clerk to the Board Board President Secretary to the Clerk of the Board 1 Packet page 48 of 80

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