ORANGE COAST COLLEGE ACADEMIC SENATE Meeting Minutes

Transcription

1 ORANGE COAST COLLEGE ACADEMIC SENATE Meeting Minutes May 2, :00 1:00 PM Faculty House RECORDER & SENATE SECRETARY: Recorder, Allison Paine, Academic Senate Staff Aide: First draft and posting of final Senate-approved minutes (received from secretary) to OCC Senate website and portal sites. Senate Secretary, Senator Marilyn Kennedy: Revisions of Staff Aide s first draft and Senate-approved revisions. Distribution of final version to Chancellor, Board of Trustees members and secretary, union presidents, GWC and Coastline Academic Senate presidents, OCC College President, and faculty as per OCC Senate bylaws. [Special Note: All drafts of these minutes were taken solely by the Senate Secretary.] DOCUMENT ACCESS ONLINE: For supporting documents and official minutes, please refer to the following sites: Orange Coast College Academic Senate Public Website: Orange Coast College Academic Senate Employee Portal Website: Members & Attendance Arismendi-Pardi, Eduardo: Senator-at-Large A Isaac, Darryl: Consumer & Health Sciences Senator Barnes, Carol: Counseling Senator Kennedy, Marilyn: Lit. & Lang. Senator, Secretary, PDI Chair (NV) Blair, Jamie: Senator-at-Large Kerins, Chris: Part-Time Senator Brown, Cameron: Athletics & Kinesiology Senator A Neil, Jeanne: Business & Comp. Senator Cervantes, Al: Technology Senator A Nguyen, Gigi: ASOCC Representative (NV) Cuellar, Eric Phillips, Clyde: Student Services Senator Dale, John: Library Senator Rickerson, Irini: Senator-at-Large Drew, Dr. Rendell: Senator-at-Large Rudmann, Brent: Social Behavioral Sciences Senator Ely, Cynthia: Part-time Senator Sachs, Loren: Senator-at-Large, Vice President G bye Diogba: Part-Time Senator Gordon, Lee: Senator-at-Large, President Vacant: Senator-at-Large A Hanlon, Anna: Curriculum Chair (NV) Vacant: Senator-at-Large Ibranossian, Agatha: Visual & Performing Arts Senator Vacant: Math & Sciences Division Senator Guests in Attendance: Kevin Ballinger, Bob Fey, Tara Giblin, Nathan Jensen, Therese Grande, Rich Pagel Call to Order called the meeting to order at 12:00 pm. Approval of the Agenda Motion 1: Secretary Kennedy moved to approve the agenda as amended, with Unfinished Business item 1, Stabilization portion, moved to after For the Good of the Order; motion seconded; motion approved unanimously. Approval of the Minutes Secretary Kennedy Motion 2: VP Sachs moved to approve the minutes; motion seconded; motion approved unanimously. Public Comments Agenda-Item Speakers: Kevin Ballinger, Rich Pagel Non-Agenda-Item Speakers: None For the Good of the Order All Senate Members Senator Rickerson: Noted that Professor Tom Dowling would be retiring at the end of the semester; he has done an amazing job and we will miss him. The Senate applauded and congratulated him on his upcoming retirement and another senator asked him to return to talk about his art. requested that Professor Dowling address the Senate, so Professor Dowling thanked everyone, noting that it had been a pleasure to serve in the Senate for more than ten years, and it was wonderful to teach at OCC for thirty-three years, half at part-time status. OCC had always been the best place to teach, even better than UCs and other community colleges he taught at, because of OCC s high quality of students, faculty, and programs. After retiring, Professor Dowling will continue on with his Academic Senate Meeting Minutes, 1 of 5

2 ongoing private art career [ and his art connection to OCC. After a request by a senator, Professor Dowling spoke about the past history of the Senate, including the accreditation warning in 2007 and how that was pulled around plus the process of how the faculty hiring process was reconfigured to regain faculty voice, as before the hiring process voices were mostly managers and staff who worked for managers. He believes that since faculty have changed that membership and process, the process for the hiring committee should not be written in stone but rather be an evolving entity: our goal has and will be more faculty hires. Reflecting on the past, after those past changes to the hiring committee, he worked with others to get the District to prepare a strategic faculty hiring plan, which the District set at 2% of the FON [faculty obligation number]. However, OCC has been going in and out of stabilization and cutting back, and the FON is always changing. For example, in 1999, the year he was hired full time and before the FON was a standard for hiring, nearly 100 faculty were hired, but since then hiring has been in dribbles, at best. His current answer to the 2% FON model is to ask the District to run that down to the departments that are hurting the most. For example, his department went from 17 to 6 faculty; this hurts the students and the college programs. This redirection of the hiring focus would require the District to be more strategic. Additionally, we go through an extensive data-driven process to argue for more faculty in our programs and make the pitch every year, then we have to do it all over again. He recommended that the hiring decisions in the IPC Hiring Subcommittee should move to a queue line-up, so that every year faculty do not need to reinvest time applying for the same positions, but that the queue should still leave flexibility for hiring emergencies; this is the process followed at most other colleges. He also stated that we have fabulous English, math, and academic departments, but that CTE should have a percentage of the allotment each year as the programs draw students using university-level standards. A senator stated that he wished to recognize Tom Dowling as one of the Senate historians, and he thanked Professor Dowling for his support for the IMC. Unfinished Business: Stabilization Impact/CCCD-OCC Budget Updates Senator Ely presented on stabilization and the budget: Academic Senate Meeting Minutes, 2 of 5 Senator Ely The current OCC computer screensaver has a link called The Five Things We Need to Know, that links to the Discussion on Stabilization, Restoration & Decline: Presentation to the OCC Budget Committee, April 18, 2017 PowerPoint presentation which was created and originally presented by Andy Dunn, Vice Chancellor, Finance and Administrative Services [Please see Supporting Documents for this meeting at the Senate s public web site. Slide 3, Definitions, defines stability as a one-year fiscal hold-harmless provision, and we roll in and out of this all the time; it s becoming a habit. Restoration, is a three-year window after to get our FTEs back up from the decline. Borrowing reflects a strategic shift of the FTEs, usually from summer courses. Slide 4: How Many Districts Are in Stabilization? presented the rise of districts in stabilization since In , 2 districts were in stabilization; in , 30 districts are in stabilization out of 72 districts. Slide 6, What Does the Coast s Recent FTEs History Look Like? illustrated that since , Coast District has been dropping in FTEs, borrowing in and , via stabilization. Borrowing entails shifting FTEs from summer courses from one fiscal year to another to make up for lowered FTEs, as summer can be counted in either fiscal year. This borrowing is done to allow the college to earn revenue that it would otherwise lose. We have to make base in one of the next three years to make up for borrowing. Another senator stated that the state might be overestimating students who need to go to college and therefore projecting more students and FTEs than the college can actually handle. VP Pagel stated that maybe we should advocate for a different target or allocations since so many districts are in stabilization. He emphasized that counted FTEs are only resident FTES. VP Ballinger stated that borrowing is from our own FTEs. Senator Ely re-emphasized that it is a form of shifting. A senator asked What happens to the college when we do this? Are there consequences? The response was that a district is held harmless the first year after stabilization if the district does not meet its goal in growth. It is harmed but we have until year three to get out of the penalty box. Declines in college FTEs that result in a reduction of calculated basic allocation will not cause a reduction in basic allocation base revenue until the third year after the year of the FTEs decline, and the basic allocation will not be reduced if the FTEs is restored back to or above the pre-decline base. Senator Ely moved to her own Slide 10 which showed a circular, consequential process for the continued reliance or re-use of stabilization: (1) a failure in stabilization creating lowered FTEs; (2) that lowering of the Base FTEs funding as a consequence; (3) with less FTEs a lowering of demand for staff and faculty; (4) with lowered faculty, staff, and FTEs, then lowering the need for new facilities so no new buildings are provided to allow for growth; and (5) that lack of growth thus creating lower enrollment that may in turn trigger a need for stabilization. If this continues, we will not be able to get our buildings or grow; it creates a vicious cycle.

3 Senator Ely suggested there are some actions faculty can take to be proactive: Consider that the District and OCC have other funding avenues to pursue and possibly pursue them; be more aggressive in our borrowing game; be more hopeful with P-2; consider tapping into our one-time funds and ongoing funds but also ask if we want to hit our saving account. We could add sections in the summer since we have courses that are already waitlisted; summer is immediate and it solves problems right now. Since the College President has created an Enrollment Task Force, the Senate has created a faculty ground swell working toward enrollment growth. It is our job as faculty to get informed, stay informed, and be a part of the solution, not react later. A senator noted that twice before we made a mistake in stabilization by cutting back in summer; we lost students who went elsewhere and never came back. We should not do this again. Senator Ely said that there two avenues for faculty voices: (1) The OCC Budget Committee and (2) the District Consultation Council s Budget Subcommittee. The month of May is when college budget input is due and when the May Revise occurs. The District is being more proactive with a strategic draft financial plan that will continually be updated. OCC has a specific one, as well. Faculty must be involved now, not in August. Faculty senate representatives on these committees should be reporting back to the Senate. Consent Calendar All Senators Motion 3: VP Sachs moved to approve the Consent Calendar; motion seconded; motion passed unanimously. Facilities Planning Mgr. Hiring Committee: Rose Anne Kings IPC Technology Division Rep: Stanley Harriman Math and Sciences Curriculum Rep: Lori Pullman OCC Tenure Committees Chemistry Tenure Committee (new hire) members were already approved on April 25, 2017; this is Senate assigned outside rep only. Outside Discipline Representative: Jeanne Neil Math 1 (new hire) (new hire) members were already approved on April 25, 2017; this is a Senate assigned outside rep only. Outside Discipline Representative: Maria Muelas Math 2 (new hire) (new hire) members were already approved on April 25, 2017; this is a Senate assigned outside rep only. Outside Discipline Representative: Leigh Ann Weatherford Consumer Health & Sciences Respiratory Care Director of Clinical Education: Dean: Jane McLaughlin; Hiring Committee Rep: Allison Riggio; Inside-of-Discipline Rep: Kelly Holt; Outside-of- Discipline Rep: Arabian Morgan Consumer Health & Sciences Fashion Merchandising: Dean: Jane McLaughlin; Hiring Committee Rep: Darryl Isaac; Inside-of-Discipline Rep: Anne McClanahan; Outside-of-Discipline Rep: Agatha Ibranossian Literature and Languages English Basic Skills & Writing Center: Dean: Michael Mandelkern; Hiring Committee Rep: Loretta Obstfeld; Inside-of-Discipline Rep: Virginia Komenda; Outside-of- Discipline Rep: Jaki Kamphuis, Student Success Center Instructor Consumer Health & Sciences CVT/DMS Clinical Education Coordinator: Dean: Jane McLaughlin; Hiring Committee Rep: Darryl Isaac; Inside-of-Discipline Rep: Cindi Bonhall; Outside-of-Discipline Rep: Needs Full-time Faculty Volunteer Consumer Health & Sciences Respiratory Care Director of Clinical Education: Dean: Jane McLaughlin; Hiring Committee Rep: Allison Riggio; Inside-of-Discipline Rep: [Note: was blank on agenda]; Outside-of-Discipline Rep: Needs Full-time Faculty Volunteer President s Report Academic Senate Meeting Minutes, 3 of 5 followed up on the Stabilization/Budget report, noting that in 2016/2017 OCC is currently at 15,795 FTEs and the 2017/2018 target is 17,340 FTEs. The Administration has created a Task Force Group comprised of administration and staff. proposed a parallel effort proposing a Faculty Senate Enrollment Committee that does not meet but allows any faculty member in the college to submit a concrete idea to increase enrollment directly to the Senate E-Board and those ideas will be brought to the Senate, specifically focusing on the fall of 2017 and spring 2018, in order to collect feedback to create a unified proposal.

4 Officer/Senator Reports: Senator Kennedy, Co-Chair, Ad Hoc Turnitin vs. VeriCite Committee: Online Coordinator Barbara Cooper ed her about the Senate and committee s choice/recommendation of the two programs, and Senator Kennedy ed and is reporting again to the Senate that the Ad Hoc Turnitin vs. VeriCite Committee unanimously selected and recommended Turnitin. There is also a one-week online survey going out for more feedback from the OCC faculty who use these programs. A report will be presented on this information once the results are in, in a week or two. Senator Drew: Announced the CLEEO 2.0 Summit, May 9, 2017, from 1-3 PM, at the Multicultural Center, with a lecture by Dr. Marcelo Suarez-Orozco, on Revising Humanism: Investing in the Architecture of Care for our Schools. Unfinished Business: BP 6305 Continued Discussion Senator Kennedy Senator Kennedy noted that since the District board policies (BPs) drive and provide the framework for the District administrative policies (APs), that the Senate needs to add language to balance out the language the District is proposing to add that mentions reserve rates recommendations. Senator Ely agreed, who co-presented last week on this issue. asked Senator Kennedy to edit BP 6305 with the proposed language and present it at next week s meeting. The current language changes proposed by the District: Unfinished Business: Study Abroad Assoc. Dean Nathan Jensen, Global Engagement Center Dean Nathan Jensen noted that he had spoken to the language faculty in the Literature and Languages Division because they had originally expressed concerns about his proposed changes to the Study Abroad program, asking to include ISIP primarily a non-profit study provider that offers very affordable programs. He stated that many students are looking for longer-term programs or destinations that OCC does not offer. This could expand experiences, word-ofmouth, and the overall growth of the study abroad programs. After discussion with the concerned faculty, they were satisfied and supportive of the proposed changes. Literature and Languages Division Senator Kennedy noted that the faculty supported Dean Jensen s proposed changes, but that the division wished to make note that even with that approval they wished to record their concerns that the new added provider(s) not compete with OCC faculty-driven, high quality programs by offering lower cost, lower quality programs to the same locations. A senator asked if adding ISIP would help enrollment and make us more competitive? Yes, Dean Jensen stated, and we will be the first community college to join; it is a high impact practice via ISIP that promotes retention and it is transformative for students in experience, making them more engaged in the college. However, it will not be huge numbers, but will be growth, and would distinguish us from other institutions. Also, these are open enrollment classes. VP Ballinger stated that we are now collecting apportionment on our study abroad courses and they are somewhat open enrollment classes. Motion 4: Senator Blair moved to extend the current study abroad program to include ISIP; motion seconded; motion passed unanimously. New Business: IPC Membership Subcommittee Update Academic Senate Meeting Minutes, 4 of 5 Senator Blair and Senator Blair stated that she supports Tom Dowling s statement that it is good to evolve the IPC Hiring Subcommittee membership and process as needed. However, she stated that s proposal to add four new faculty members to the committee would alter what she and President Emeritus Vesna Marcina worked to acquire for faculty: equal representation for all divisions. Adding four faculty members in general will alter that, even though more faculty voices are good, it creates an imbalance in division or departments. Also, in the past faculty were strongly opposed to having coordinators on the committee noted that per a request from a division senator, the Senate would not vote on this today, as an IPC rep from one of the divisions requested that IPC discuss and vote on the proposal before it returned to the Senate. stated that right now there are ten deans and ten faculty members, and his proposal is to add four

5 new faculty, three Senate faculty appointees and the Honors Coordinator, and it will be a net 40% gain for faculty, but later stated that he would be willing to move it to four faculty members instead. agreed that the current membership works well but we ideally want a faculty-driven process and it may be that we need fewer deans, but the administrators did not agree to remove deans; they agreed to this. So, this is where we stand on the proposal. Additionally, this is not a rely primarily purview as it is in other colleges, as this purview was given up years ago in the Senate in the early to mid-2000s, when a prior Senate agreed to move to the mutually agreed upon purview instead. Getting back the rely primarily purview as common in other colleges would be difficult to regain, although, a senator stated, we could, if necessary, go to the BOT to request or negotiate our purview back. A senator asked why we could not do a one-year trial on having the deans be advisors in the committee but not voting members? Another senator stated that the deans provide a division perspective, while faculty may come from a more departmental focus. Adding four faculty not committed to a division, but faculty reps, might unnecessarily bias the votes towards a department or division. Another senator stated that her division likes the balance of deans and faculty as it is now. Another senator stated that what we have how is a fairly new process and his division doesn t see anything broken. asked to this to be returned in two weeks. Adjournment Meeting adjourned at 1:00 PM Approval of Minutes Motion 1: Agenda Motion 2: Minutes Motion 3: Consent Calendar Motion 4: Study Abroad Voting Tallies Senate Membership Aye Aye Aye Aye Arismendi-Pardi, Eduardo: Senator-at-Large ( ) Aye Aye Aye Aye Barnes, Carol: Counseling Senator ( ) Aye Aye Aye Aye Blair, Jamie: Senator-at-Large ( ) Absent Aye Aye Aye Brown Cameron: Athletics & Kinesiology Senator: ( ) 12:05 Aye Aye Aye Aye Cervantes: Al: Technology Senator ( ) Absent Aye Aye Aye Cuellar, Eric: Senator-at-Large ( ) Aye Aye Aye Aye Dale, John: Library Senator ( ) 12:07 Aye Aye Aye Aye Drew, Rendell: Senator-at-Large ( ) Aye Aye Aye Aye Ely, Cynthia: Part-Time Senator ( ) Aye Aye Aye Aye G bye, Digoba: Part-Time Senator ( ) Aye Aye Aye Aye Gordon, Lee: Senator-at-Large ( ) Hanlon, Anna: Curriculum Chair (Non-Voting) Aye Aye Aye Aye Ibranossian, Agatha: Visual & Performing Arts Senator ( ) Absent Absent Absent Absent Isaac, Darryl: Consumer & Health Sciences Senator Aye Aye Aye Aye Kennedy, Marilyn: Lit & Lang Senator, PDI Chair ( ) Aye Aye Aye Aye Kerins, Chris (John): Part-Time Senator ( ) Absent Absent Absent Absent Neil, Jeanne: Business & Computing Senator ( ) Nguyen, Gigi: Assoc. Student Rep.(Non-Voting) Aye Aye Aye Aye Phillips, Clyde: Student Services Senator ( ) Aye Aye Aye Aye Rickerson, Irini: Senator-at-Large ( ) Aye Aye Aye Aye Rudmann, Brent: Social & Behavioral Sciences Senator ( ) Aye Aye Aye Aye Sachs, Loren: Senator-at-Large ( ) Math Division Senator: Vacant ( ) Senator-at-Large: Vacant ( ) Senator-at-Large: Vacant ( ) Academic Senate Meeting Minutes, 5 of 5