ILLINOIS STATE BOARD OF EDUCATION. SCHEDULE AND AGENDA OF MEETINGS September 18-19, 2002 WEDNESDAY, September 18, 2002

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1 ILLINOIS STATE BOARD OF EDUCATION 100 North First Street* Springfield, IL State Board Room, 4 th floor NOTE: These documents are now in PDF format. To download a free copy of the Adobe Reader, click on the icon. SCHEDULE AND AGENDA OF MEETINGS September 18-19, 2002 WEDNESDAY, September 18, :00 a.m. School/District Showcase and Dialogue with ISBE Quincy School District/Irving Elementary School (Cover) Quincy School District/Irving Elementary School (Letter) 12:00 LUNCH 1:00 p.m. Call Meeting to Order/Roll Call State Board Room, 4 th floor Education Policy/Planning Issues 2002 Statewide Achievement Data: SAT and Advanced Placement (AP) Exams Cover No Child Left Behind Act of 2001 Highly Qualified Teacher Guidance Document** Cover Illinois Certification Requirements Related to NCLB Definition of Highly Qualified Teacher Criteria for Selecting Supplemental Education Services (SES) Providers** Cover Illinois Learning Standards: Fourth Year Evaluation Report** Cover Summary of Findings and Recommendations "Sampler" of ISBE Implementation Support Report on ISAT and PSAE Cut Score Setting**

2 3:30 p.m. BREAK Cover Summary of Cut Scores for ISAT and PSAE Performance Levels for the Illinois Standards Achievement Tests Performance Levels for the Illinois Standards Achievement Tests: Science and Social Science Setting Standards on the Prairie State Achievement Examination Illinois After-School Initiative Task Force Report** Cover 2002 Title II State Report Card** Cover Sample Institutional Contextual Reports Summary Institutional Data Table with Quartile Rankings Section VI: Teacher Waiver Data Table Rules for Initial Review** Cover Part 29 (Standards for Administrative Certification) Cover Part 226 (Special Education) Rules for Adoption** Cover Part 1 (Public Schools Evaluation, Recognition and Supervision) Cover Part 25 (Certification) Waiver Report to the General Assembly Review Recommendations for Legislative Disapproval on Specific Waiver Reports** Cover Physical Education Waiver Addendum Summary Fall 2002 Report to the General Assembly 3:45 p.m. Finance and Audit Issues Budget Development Status Report/Budget Hearing Plan** Cover Education Funding Advisory Board (EFAB) Discussion Cover Preliminary EFAB Report, August

3 2002 Power Point Presentation Finance, Audit and Agency Operations Status Reports** Cover Appropriations and Spending by Program Federal Applications and Awards Financial Status Report (Contract & Grant Details) $1 M RFSP - None Monthly Headcount Graph Staff Detail Personnel Transactions 5:00 p.m. CLOSED SESSION Superintendent's Office 6:30 p.m. CLOSED SESSION (Continued) Renaissance Hotel THURSDAY, September 19, :00 a.m. CLOSED SESSION (if needed) 9:00 a.m. STATE BOARD MEETING RECONVENES State Board Room, 4 th floor Governmental Affairs Issues State Legislative Status Report Cover Federal Legislative Status Report Cover 10:00 a.m. PLENARY BUSINESS MEETING*** A. Call Meeting to Order/Roll Call B. Public Participation C. Approval of Minutes: August 21-22, 2002 Minutes of the State Board of Education Meeting Regular Plenary D. Immediate Action Items** Approve Highly Qualified Teacher Guidance Document for Dissemination Approve Criteria for Selecting Supplemental Education Services (SES)

4 Providers Illinois Learning Standards: Fourth Year Evaluation Report Authorize Gap Analysis and Working Plan for ILS Implementation Refer Recommendations to Assessment & Accountability Task Force Authorize High School Core Curriculum Project Authorize Second Phase Study of Illinois Implementation Acknowledge Receipt of Illinois Institute of Technology (IIT) Notification of Objection and Defer Matter for Further Board Consideration Refer Report on ISAT and PSAE Cut Score Setting to Assessment & Accountability Task Force Approve Illinois After-School Initiative Task Force Report Recommendations Authorize Staff to Finalize and Submit the 2002 Title II State Report Card Authorize Solicitation of Public Comment on Rules: Part 29 (Standards for Administrative Certification) Part 226 (Special Education) Adopt Rules: Part 1 (Public Schools Evaluation, Recognition and Supervision) Part 25 (Certification) Approve Transmittal of Waiver Report to the General Assembly Accept FY03 Internal Audit Plan Approve FY04 Budget Hearing Plan Approve Finance, Audit and Agency Operations Status Reports Approve Resolution of Appreciation to Round Lake Financial Oversight Panel Approve Closed Session Minutes (LIST DATES) E. Announcements and Reports Superintendent Chairman Committees Members F. Other Information Monthly Status Report on Rulemaking Annual Report on Status of Agency Rulemaking September 2002

5 FY2003 Internal Audit Plan 12:00 ADJOURN AND LUNCH *All meetings are accessible to persons with disabilities. **Action Items **Meeting will begin at the conclusion of the previous session.

6 ILLINOIS STATE BOARD OF EDUCATION MINUTES OF THE STATE BOARD OF EDUCATION MEETING and CLOSED SESSION State Board of Education Office 100 North First Street Springfield, Illinois September 18-19, 2002 MEMBERS PRESENT: *Marjorie B. Branch Marilyn McConachie Janet Steiner Ronald J. Gidwitz Connie Rogers Beverly Turkal *Judith A. Gold Richard Sandsmark Robert E. Schiller, State Superintendent of Education MEMBERS ABSENT: Vincent Serritella Roll Call The meeting was called to order at 11:00 a.m. by the Chairman, Mr. Gidwitz who asked Alison Harbour, the staff secretary to the Board, to call the roll. Ms. Harbour called the roll of members. A quorum was present. Chairman Gidwitz indicated that Mr. Serritella was unable to join the meeting this month, *Ms. Branch would participate by phone on September 19, and *Ms. Gold would participate by phone on both days. School District Showcase The Chairman called for Agenda Item, School District Showcase Quincy School District 172/Irving Elementary School. Chairman Gidwitz reported that the Board was very pleased to begin a series of discussions with representatives from local school districts about their special academic accomplishments. He indicated that these meetings will be focusing on schools that have made exceptional academic progress, breaking the mold of their past performance and/or public expectations. He noted that the Board hopes these discussions will provide insight into what it takes to succeed in the face of adversity. The Superintendent introduced the following guests from the Quincy School District and indicated that this group of individuals has proven that a district and a community working together can make a significant difference.

7 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 2 Herb Jackson Board President Joe Bocke District Superintendent Carol Mickle Assistance Superintendent Carol Frericks Principal at Irving School Christie Dickens Reading Excellence Act (REA) Demonstration Teacher/Coordinator Rose Platt REA Demonstration Teacher/Coordinator The representatives from Quincy reported to the Board that the special funds received by the district, some of which were directly related to being on the Academic Early Warning List, were an important factor in raising the achievement of Irving School students. The Board asked the district superintendent to review strategies to highlight the factors that had been important in raising achievement in Irving School. Discussion followed for clarification purposes and Board members input (see Addendum II). The meeting recessed for lunch at 11:50 a.m. reconvened at 1:00 p.m. Mrs. Turkal joined the meeting during the recess. Education Funding Advisory Board Discussion The Chairman called for Agenda Item, Education Funding Advisory Board (EFAB) Discussion. Chairman Gidwitz welcomed Bob Leininger, Chairman of EFAB, who summarized the group s findings, conclusions and recommendations. The Chairman indicated that the Board did not plan to take action on the recommendations and was pleased to hear the report early in the budget process. Discussion followed for clarification purposes and Board members input.

8 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 3 Statewide The Chairman called for Agenda Item, 2002 Statewide Achievement Data: SAT Achievement and Advanced Placement (AP) Exams. Data SAT/AP Exams Chairman Gidwitz reported that during last month s meeting, the Board had received a report and analysis of the 2002 ISAT, PSAE, and ACT data. He indicated that the Board was pleased to have a chance to review the results of the SAT 1 and the Advanced Placement Exams during this meeting. The Superintendent and staff presented the data and policy implications. The following issues were discussed regarding this agenda item: The statewide results of the 2002 SAT I indicate that Illinois students who took this voluntary college entrance examination are doing significantly better than the national average; Nine percent of Illinois high school students participated in this exam, and their verbal scores were 77 points higher than the national average and 63 points higher than the national average in mathematics; The Illinois scores represent a continuing upward trend, with verbal scores up 2 points over last year and up 15 points from 1997; The average SAT I scores for minority students showed an increase over last year; Advance Placement (AP) exam results for Illinois public school students also showed strong performance; 363 public schools had a least one student taking an AP exam, and 278 schools had a least ten students taking an exam. Student participation from these schools represented 60% of the total; 46% of Illinois public students scored a 4 or 5, as compared to 34% for the nation; and Participation in AP programs by Black and Hispanic remains significantly lower than by White and Asian students. Staff members Lynne Haeffele Curry, Connie Wise, and Richard Yong assisted in responding to questions (see Addendum III).

9 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 4 NCLB Highly Qualified Teacher Document The Chairman called for Agenda Item, No Child Left Behind (NCLB) Highly Qualified Teacher Guidance Document. Chairman Gidwitz reported that one of the major components of the No Child Left Behind Act is its emphasis on highly qualified teachers. He said that the law establishes a definition of high qualified teachers and requires that each state show how its certification system is aligned with that definition. He commented that school districts are expected to use that information to ensure that their teachers have the appropriate certification for their assignments. Superintendent Schiller commented that this was an extremely important document linking the Illinois certification system to the NCLB definition for highly qualified. He noted that all of the Illinois certificates and endorsements in the core academic areas meet the federal definition with the exception of Type 29 teachers for bilingual education programs. He explained that this means an individual who holds an Illinois certificate for the grade level and subject area he or she is teaching is technically highly qualified. Discussion followed for clarification purposes and Board members input. Staff members Chris Koch, Pat Ryan, Lou Ann Reichle, and Rob Sampson explained the specifics of this guidance document and assisted in responding to questions. The Superintendent thanked staff for their work on this document. NCLB The Chairman called for Agenda Item, No Child Left Behind (NCLB) Criteria Criteria for for Selecting Supplemental Education Services (SES) Providers. Selecting Supplemental Chairman Gidwitz reported that last month the Board was advised that several Education Illinois schools will be required to make supplemental educational services Services available to their students during this school year. He said that the State Board is required to establish and maintain a list of approved service providers. He indicated that the Board s goal for this meeting was to review and take action on the criteria that have been developed for approving potential providers. Superintendent Schiller commented that the proposed criteria were developed consistent with federal law and guidance. He indicated that staff has consulted with a number of individuals and groups representing numerous perspectives, ranging from local school districts to potential provider groups. He noted that the proposed criteria include the following requirements:

10 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 5 evidence of previous success by the provider; the use of programs and practices that reflect research and are aligned with the Illinois Learning Standards; instruction that is linked with the academic program services received by eligible students during the regular school day and that is secular, neutral and non-ideological; evidence of employment of competent staff who at a minimum meet the requirements for paraprofessionals under NCLB and have successfully completed a recent criminal background check; and evidence of the provider s financial soundness and capacity to supply uninterrupted quality services for the term of the contract with the local school district. The Superintendent commented that staff will disseminate the criteria and in early October release an Application for Supplemental Service Providers. He indicated that in November, the Board will be asked to take action on approvable providers that have submitted early applications. He stated that in December, the Board will take action on approvable providers that have submitted applications subsequent to those reviewed at the November meeting. He indicated that the list of approved providers will be disseminated and staff will provide technical assistance to those schools that must provide SES during the second semester of the FY03 school year. Discussion followed for clarification purposes and Board members input. Staff members Chris Koch, Gail Lieberman, Don Full, and Cheryl Bradley assisted in responding to questions. The Superintendent thanked staff for their work on the criteria and the Request for Proposal (RFP). Illinois Chairman Gidwitz called for Agenda Item, Illinois Learning Standards: Fourth Learning Year Evaluation Report. Standards: Fourth Year The Chairman reported that the State Board s external evaluator has Evaluation completed the fourth evaluation of standards implementation in Illinois. He noted Report that this report has significant implications for the Board s work. He welcomed Dr. Lizanne DeStefano -- one of the principal investigators. The Superintendent reported that Dr. DeStafano is a full professor at the University of Illinois at Urbana/Champaign and a nationally known expert in evaluation, research, and standards.

11 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 6 Superintendent Schiller commented that recommendations from the evaluation indicate that the State Board should: set explicit expectations for local Illinois Learning Standards implementation; foster and support capacity building for effective standards implementation; and clarify the relationship between state assessments and the Illinois Learning Standards. The Superintendent also stated that consistent with findings and recommendations in this report, he is asking the Board to consider the following: direct staff to conduct a gap analysis of the recommendations in the report in relation to current State Board activities and to develop a work plan for continuing standards implementation in Illinois; ask the Assessment and Accountability Task Force to consider the report recommendations regarding assessment; authorize a project to develop high school coursework frameworks and pursue additional policy discussions around core curriculum; and authorize a second-phase evaluation/study to answer additional questions about state policies and support that can help districts improve student achievement in relation to the Learning Standards. Discussion followed for clarification purposes and Board members input. Staff members Lynne Haeffele Curry, Connie Wise, Dick Miguel, and Dr. DeStafano assisted in responding to questions. Report on ISAT and PSAE Cut Score Setting The Chairman called for Agenda Item, Report on ISAT and PSAE Cut Score Setting. Chairman Gidwitz reported that at last month s meeting the Board asked staff to provide a review of the process for setting cut scores on the primary state assessments and a chronology of Board actions in that regard.

12 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 7 Superintendent Schiller indicated that the chronology in the meeting materials shows that, with the exception of 4 th grade science scores for ISAT, the cut scores for each subject area and grade on ISAT and PSAE have been set only once. He explained that the exception was 4 th grade science, for which the Board requested a review of the original score. He noted that this process resulted in a partial change to the cut scores between the bottom two performance categories i.e., academic warning and below standards. He said that it is important to clarify this continuity for the school community. He commented that many of them seem to believe that the Board has changed its mind repeatedly. He said that he would try to set the record straight whenever he had the opportunity. The Superintendent reported that with respect to the future, he believes the issue of cut scores should be considered by the Assessment and Accountability Task Force as part of their overall review of the state assessment system. Discussion followed for clarification purposes and Board members input. Staff member Lynne Haeffele Curry assisted in responding to questions. Illinois After- The Chairman called for Agenda Item, Illinois After-School Initiative Task Force School Report. Initiative Task Force Chairman Gidwitz reported that two legislative resolutions led to creation of the Report Illinois After-School Initiative Task Force. He noted that staff from the Department of Human Services and the State Board of Education has served as co-chairs of the Task Force. He indicated that this agenda item will be discussed again in October, and the goal for this meeting is to endorse the preliminary recommendations of the Task Force for inclusion in the final report. The Superintendent stated that the preliminary Task Force report identifies the desired roles of families, communities, and the state. He noted that the report includes guiding principles for after-school services, core elements of such services, funding streams and issues, critical policy questions, and recommendations for priority and secondary actions. He indicated that the key recommendation calls for continued work by the Task Force and others to answer the strategic questions in the report and to develop a plan for meeting the goal of universal after-school program availability.

13 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 8 Superintendent Schiller indicated that policy issues associated with the report include the challenge of funding after-school programs, and the potential impact of the federal Supplemental Educational Services requirement on the development of after-school programs and services in Illinois. Discussion followed for clarification purposes and Board members input. Staff members Chris Koch and Gail Lieberman assisted in responding to questions Title II The Chairman called for Agenda Item, 2002 Title II State Report Card. State Report Card Chairman Gidwitz reported that this is the second report card developed under the requirements of the Title II Higher Education Act, which requires each state to submit to the USDA and the public a report card on the status of teacher preparation. The Superintendent explained that the law requires specific data elements in the state report card, including the following items: statewide and institutional pass rates on state certification exams; criteria for assessing the performance of teacher training programs; a listing of low-performing teacher preparation programs in the state; information on alternative routes to certification; and a description of efforts by the state to improve teacher quality. Superintendent Schiller noted that this Report Card is consistent with these requirements and, with one exception, the data are similar to that in the 2001 Report Card. He indicated that the exception is in the area of waivers to state certification and licensure, where the data indicate that Illinois has a greater percentage of teachers on waivers in than in He said that in 1999, 2.6% of the teaching force held one of the waiver certificates, and that percentage increased to 3.2% in He explained that this increase is noteworthy because the total teaching population increased by nearly 4000 between the two years. Discussion followed for clarification purposes and Board members input. Staff members Chris Koch, Frank Llano, and Mike Long assisted in responding to questions.

14 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 9 Waiver Report The Chairman called for Agenda Item, Waiver Report to the General Assembly. Chairman Gidwitz reported that the 2002 Fall Waiver Report is ready for the Board s consideration before it is submitted to the General Assembly. He indicated that this year s report includes 33 waiver requests covering ten topics including administrative cost limitations, daily physical education, driver education fees, parent-teacher conferences, and school improvement days. Superintendent Schiller explained that the State Board is required to transmit waiver requests to the General Assembly twice a year, along with a description of the modifications of law and waivers of regulations that have been approved by the State Board. He noted that from time to time, the Board has chosen to submit this report with recommendations for General Assembly denial of selected waiver requests. He indicated that if the General Assembly does not specifically deny a request, it is considered to be approved. The Superintendent said that he was proposing that the Board recommend General Assembly denial of three of the 33 waiver requests in this report. He commented that staff will explain the nature of those requests and the rationale for the recommendation. Chairman Gidwitz introduced Superintendent Terry Milt from the Fisher School District who spoke to the Board regarding his district s waiver request. Superintendent Milt explained that this waiver request was to excuse students in grades 9-12 from daily physical education in order to participate in the band during school time. Discussion followed for clarification purposes and Board members input. Staff members Respicio Vazquez, Shelley Helton, and Winnie Tuthill assisted in responding to questions. An audio tape of the meeting is available through the State Board office in Springfield (217/ ).

15 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 10 Rules for Initial Review The Chairman called for Agenda Item, Rules for Initial Review, Part 29 (Standards for Administrative Certification) and Part 226 (Special Education). Superintendent Schiller reported that the proposed amendments to Part 29 put in place a new credential that will eventually be required of all individuals who wish to serve as directors or assistance directors of special education. He noted that the standards for this new credential were adopted previously. He reported that the proposed amendments to Part 226 phase out the current approval requirements of the special education director position. He indicated that the State Teacher Certification Board has review and endorsed these complementary sets of proposed rules. The Superintendent explained that consistent with Board authorization, the proposed rules will be submitted for publication in the Illinois Register and made available for public comment through various other means. He noted that following the public comment period, the rule amendments will be brought to the Board, with changes as indicated by the public comment, for final action. Rules for Adoption Part 1 Part 25 The Chairman called for Agenda Item, Rules for Adoption, Part 1 (Public Schools Evaluation, Recognition and Supervision) and Part 25 (Certification). The Superintendent reported that these amendments respond to legislation that established requirements for the supervision of speech-language pathology assistants and paraprofessionals. He indicated that the proposed rules set out specific requirements and exempt individuals with experience. He noted that the Board reviewed the proposed rules in June and submitted them for public comment. He said that the only comment, from the State Advisory Council on the Education of Students with Disabilities, expressed concern about the underlying legislation, fearing that it could decrease student access to services by fully qualified speech-language pathologists and possibly increase the cost of such services. He explained that since this comment did not pertain to the proposed rules, no changes have been made to the version presented in June. The Superintendent commented that the proposed rules deal with electronic registration for certification test, making that a more feasible option. He explained that other changes are technical in nature. He noted that the Board reviewed the proposed rules in June and submitted them for public comment. He indicated that no public comment was received and the rules are presented as they were in June.

16 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 11 Superintendent Schiller reported that staff will submit both sets of adopted rules to the Joint Committee on Administrative Rules for its required review. He noted that when that process is complete, the adopted rules will be filed with the Secretary of State and disseminated as appropriate. Staff members Chris Koch and Sally Vogl assisted in responding to questions. Status Report/ Budget Hearing Plan The Chairman called for Agenda Item, Budget Development, Status Report/ Budget Hearing Plan. Staff member David Wood reported that State Board budget hearings have been scheduled for September 19 and 24 and October 7 and 17 in Springfield, Naperville, Chicago, and Collinsville. He also noted that announcements regarding the budget hearings will be widely disseminated. He reported that staff will continue work on budget development, including completion of budget issue papers for discussion in October. Finance, The Chairman called for Agenda Item, Finance, Audit and Agency Operations Audit & Status Reports. Agency Operations Staff member David Wood presented reports on various aspects of agency Status operations, including headcount, grants, expenditures, and performance results. Reports The Board and Superintendent Schiller discussed the reports and their implications. Closed Session The Chairman called for a motion to go into closed session. Mrs. McConachie moved that the State Board of Education go into a closed meeting under the exceptions set forth in the Open Meetings Act of the State of Illinois as follows: Section 2 (c) (1) for the purpose of discussing information regarding appointment, employment, compensation, discipline, performance, or dismissal of an employee. Section 2 (c) (11) for the purpose of discussing litigation. She further moved that the Board be authorized to invite anyone else into the meeting as needed.

17 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 12 Mrs. Rogers seconded the motion. Mr. Gidwitz yes Mrs. McConachie yes Mrs. Rogers yes Mr. Sandsmark yes Dr. Steiner yes Mrs. Turkal - yes Chairman Gidwitz announced that due to technical difficulties, Ms. Gold was unable to join the meeting by phone. The public meeting recessed at 4:50 p.m., and the Board went into a closed meeting at 6:30 p.m. The closed meeting recessed at 9:30 p.m., and the public meeting reconvened on September 19 at 9:05 a.m. with Ms. Gold and Ms. Branch in attendance by phone. State Legislative Status Report Chairman Gidwitz called for Agenda Item, State Legislative Status Report. Staff member Peter Leonis presented a report regarding the development of the FY04 legislative agenda and issues that have been identified for potential inclusion in that package. He reported that the Board s Governmental Relations Committee has met twice to discuss legislative issues associated with the fall and spring sessions. He indicated that the Superintendent and members of the Governmental Relations Committee have been meeting with constituent groups, and several more such meetings are scheduled for the coming month. He stated that agency staff are preparing and submitting legislative proposals specific to their areas of responsibility. He commented that the schedule for development of the Board s legislative proposals calls for completion of that process in December. Discussion followed for clarification purposes and Board members input regarding the report. Superintendent Schiller thanked Mrs. Turkal, Chair of the Legislative Relations Committee, and staff member Pete Leonis for all of their hard work on legislative matters. Mrs. Turkal also thanked Pete Leonis and acknowledged the other Board members on the committee Mr. Sandsmark and Ms. Gold.

18 Minutes of the State Board of Education Meeting and Closed Session September 18-19, 2002 Page 13 Federal Legislative Status Report The Chairman called for Agenda Item, Federal Legislative Status Report. Staff member Randy Burge presented the status report which included the following information: Congress has returned to Washington after the August recess to begin working on a number of major legislative initiatives. This includes thirteen FY03 appropriation bills, none of which are ready for the President s signature; Minority Leader Trent Lott is reported to believe that the appropriations decisions will be deferred until after the election, during a lame-duck session. Lott predicts that this may be fraught with problems since he has never seen a good lame duck session; The decisions on the education appropriations will have implications for Illinois programs and budget; and Reauthorization of the Individuals with Disabilities Act (IDEA) will be a major focus during the fall and winter. The House Education and Workforce Committee is expected to include voucher provisions in its IDEA bill. Discussion followed for clarification purposes and Board members input regarding the report and its implications for Illinois. An audio tape of the meeting is available through the State Board office in Springfield (217/ ). Adjournment The Chairman adjourned the meeting at 9:20 a.m. Respectfully submitted, Connie Rogers, Secretary Ronald J. Gidwitz, Chairman

19 ILLINOIS STATE BOARD OF EDUCATION MINUTES OF THE PLENARY BUSINESS MEETING State Board of Education Office 100 North First Street Springfield, Illinois September 19, 2002 MEMBERS PRESENT: *Marjorie B. Branch Marilyn McConachie Janet Steiner Ronald J. Gidwitz Connie Rogers Beverly Turkal *Judith A. Gold Richard Sandsmark Robert E. Schiller, State Superintendent of Education MEMBERS ABSENT: Vincent Serritella Roll Call The meeting was called to order at 10:05 a.m. by the Chairman, Mr. Gidwitz who asked Alison Harbour, the staff secretary to the Board, to call the roll. Ms. Harbour called the roll of members. A quorum was present. Chairman Gidwitz indicated that Mr. Serritella was unable to join the meeting this month, and *Ms. Branch and *Ms. Gold would participate by phone. Public The Chairman called for Agenda Item B., Public Participation. The following Participation individuals spoke to the Board. Jay Runner, representing Facilitation Coordination in Agricultural Education, spoke to the Board regarding agricultural education. He shared the fifth agricultural education curriculum compact disc with Board members. He told the Board that there would be one more compact disc in this series of curriculum discs, and he thanked them for their support of the agricultural education budget. He reported that this compact disc had been made available to all high school and community college teachers this summer. He indicated that all the curriculum lessons align to the Illinois Learning Standards, and he noted that the sixth compact disc would be ready in June He also shared with the Board members a database summary reflecting information that is collected by his association from schools and teachers on an annual basis (see Addendum II).

20 Minutes of the Plenary Business Meeting September 19, 2002 Page 2 Laura Arterburn, representing the Illinois Federation of Teachers, spoke to the Board regarding Supplemental Education Services (SES) providers. She indicated her appreciation for the comments during yesterday s meeting discussion regarding the possibility of high costs associated with Supplemental Education Services. She also stated that highly qualified staff should provide the Supplemental Education Services. Gary B. Arnold, representing the Illinois Coalition of Nonpublic Schools, spoke to the Board regarding private education. He reported to the Board that the Coalition has approximately 20 members and has been around for 25 years. He commented that nonpublic schools touch at least 14% of the Illinois student population about 1500 schools or a third of a million students, not including the ambiguous home schooling movement. He said that he looked forward to a time when the Coalition s leadership could sit down and talk to the State Board about better ways to serve the citizens and children of Illinois. He introduced the new Chairman of the Coalition Randy Brunk, Superintendent of Peoria Christian Schools. Approval of The Chairman called for Agenda Item C., Approval of Minutes. Minutes Ms. Branch moved that the State Board of Education hereby approves the minutes of the meetings on August 21-22, 2002, as published. Mrs. McConachie seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes NCLB Highly Qualified Teacher Document The Chairman called for Agenda Item D., Immediate Action Items, No Child Left Behind (NCLB) Highly Qualified Teacher Guidance Document. The Superintendent asked the Board to approve this document and authorize its distribution, along with sample notice forms.

21 Minutes of the Plenary Business Meeting September 19, 2002 Page 3 Mr. Sandsmark moved that the State Board of Education hereby approves the highly qualified teacher guidance document and directs the State Superintendent to disseminate it to all interested parties, along with the sample information and notice forms. Mrs. McConachie seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes NCLB The Chairman called for Agenda Item D., Immediate Action Items, No Child Left Criteria for Behind (NCLB) Criteria for Selecting Supplemental Education Services (SES) Selecting Providers. Supplemental Education The Superintendent asked the Board to approve the Criteria for Selecting Services Supplemental Education Service Providers and requested that staff take action, to the extent possible within the law, to encourage the use of qualified teachers and control costs for Supplemental Educational Services. Mrs. Rogers moved that the State Board of Education hereby approves the proposed criteria for selecting supplemental education services providers in Illinois, as amended, and directs the State Superintendent to disseminate it to all interested parties. Mr. Sandsmark seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes The approved criteria to be considered by the Board in selecting service providers must include the requirement that the eligible service providers provide, at minimum, information concerning an hourly cost rate per student and total cost per student.

22 Minutes of the Plenary Business Meeting September 19, 2002 Page 4 Illinois Chairman Gidwitz called for Agenda Item D., Immediate Action Items, Illinois Learning Learning Standards: Fourth Year Evaluation Report. Standards: Fourth Year The Superintendent asked the Board to approve recommendations related to the Evaluation fourth annual report on the implementation of Learning Standards in Illinois Report schools. He indicated that these recommendations will result in a gap analysis/plan for taking the next steps in standards implementation and a project to develop high school coursework frameworks. Mrs. McConachie moved that the State Board of Education hereby accepts the fourth year evaluation report on the implementation of the state learning standards in Illinois schools and commends the research team of Dr. Lizanne DeStefano and Dr. Nona Prestine on the excellence of this report. She further moved that the Board directs the State Superintendent to do the following: 1. Direct staff to conduct a gap analysis of the recommendations in this report in relation to current ISBE activities and to develop a work plan for continuing standards implementation in Illinois; 2. Ask the Assessment and Accountability Task Force to consider the report recommendations regarding assessment; 3. Authorize a project to develop high school coursework frameworks and pursue additional policy discussions around core curriculum; and 4. Authorize a second-phase evaluation/study to answer additional questions about state policies and support that can help districts. Dr. Steiner seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes

23 Minutes of the Plenary Business Meeting September 19, 2002 Page 5 IIT The Chairman called for Agenda Item D., Items for Immediate Action, Notification Acknowledge Receipt of Illinois Institute of Technology (IIT) Notification of Objection and Defer Matter for Further Board Consideration. Chairman Gidwitz reported that the State Board of Education has received a communication from the Illinois Institute of Technology indicating its objection to the State Certification Board s recommendation concerning provisional unit accreditation and program approval. He noted that in order to give staff additional time to review this objection and present a recommendation to the Board, he asked for a motion to receive this objection and defer it until the October meeting. Mrs. Steiner moved that the State Board of Education hereby acknowledges receipt of the notification of objection from the Illinois Institute of Technology (IIT) to the State Teacher Certification Board recommendation concerning provisional unit accreditation and program approval. She further moved that discussion on this notification of objection will be scheduled for the State Board s October 2002 meeting. Mrs. Rogers seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes Report on ISAT and PSAE Cut Score Setting The Chairman called for Agenda Item D., Immediate Action Items, Report on ISAT and PSAE Cut Score Setting. Superintendent Schiller asked the Board for its authorization to refer the issue of cut score setting for ISAT and PSAE to the Assessment and Accountability Task Force. Mrs. McConachie moved that the State Board of Education hereby refers the issue of cut score setting for the ISAT and PSAE to the Assessment and Accountability Task Force and asks that it be considered as part of that group s review of the student assessment system in Illinois. She further moved that the State Board of Education directs the State Superintendent to update the State Board with the Task Force s discussion and recommendations.

24 Minutes of the Plenary Business Meeting September 19, 2002 Page 6 Mrs. Rogers seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes Illinois After- The Chairman called for Agenda Item D., Immediate Action Items, Illinois After- School School Initiative Task Force Report. Initiative Task Force Chairman Gidwitz reported that the Board has concluded that it needs more Report information on this agenda item and will revisit the issue next month. He informed the Board members that they will receive data about service levels and other issues related to this agenda item Title II The Chairman called for Agenda Item D., Immediate Action Items, 2002 Title II State Report State Report Card. Card The Superintendent indicated that we have modified the intended motion to address issues raised by the Board during yesterday s discussions. He noted that those changes would result in studies of issues related to the impact of teacher education reforms and the quality and success of Illinois teacher education programs. Mrs. Turkal moved that the State Board of Education hereby endorses the preliminary 2002 Title II State Report Card and authorizes the State Superintendent to finalize the report and submit it to the United States Department of Education and the citizens of Illinois. She further moved that the Board directs the State Superintendent to develop strategic plans to do the following; study the impact of teacher education reforms on teacher quality and other variables such as program length and availability; and evaluate and report on the quality and success of teacher preparation programs in Illinois. Dr. Steiner seconded the motion.

25 Minutes of the Plenary Business Meeting September 19, 2002 Page 7 Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes Rules for The Chairman called for Agenda Item D., Immediate Action Items, Rules for Initial Initial Review, Part 29 (Standards for Administrative Certification) and Part 226 Review (Special Education). The Superintendent asked the Board to authorize dissemination of proposed rule amendments to Part 29 and Part 226 for public comment. He indicated that both sets of rules deal with requirements for the position of special education director. Dr. Steiner moved that the State Board of Education hereby authorizes solicitation of public comment on the proposed rulemaking for: standards for administrative certification (23 Illinois Administrative Code 29); and special education (23 Illinois Administrative Code 226), including publication of the proposed amendments in the Illinois Register. Mrs. McConachie seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes Rules for Adoption The Chairman called for Agenda Item D., Immediate Action Items, Rules for Adoption, Part 1 (Public Schools Evaluation, Recognition and Supervision) and Part 25 (Certification). Superintendent Schiller asked the Board to adopt the proposed rule amendments to Part 1 and Part 25 as previously published.

26 Minutes of the Plenary Business Meeting September 19, 2002 Page 8 Mrs. Turkal moved that the State Board of Education hereby adopts the proposed rulemaking for: public schools evaluation, recognition and supervision (23 Illinois Administrative Code 1): and certification (23 Illinois Administrative Code 25). She further moved that the Board authorize the State Superintendent of Education to make such technical or nonsubstantive changes as the State Superintendent may deem necessary in response to suggestions or objections of the Joint Committee on Administrative Rules. Mrs. McConachie seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes Waiver Report The Chairman called for Agenda Item, Immediate Action Items, Waiver Report to the General Assembly. The Superintendent asked the Board to authorize transmission of the Fall 2002 Waiver Report to the General Assembly with recommendations for legislative denial of the waiver requests by Sauk Village School District #168 and Boone/Winnebago Regional Learning Center, and a recommendation that the Fisher School District waiver be approved for two years instead of the requested five years. Mrs. McConachie moved that the State Board of Education recommends that Regarding the General Assembly grant the waiver request submitted by Fisher Community Fisher S.D. Unit School District #1, but limit the waiver to two years. Mrs. Rogers seconded the motion.

27 Minutes of the Plenary Business Meeting September 19, 2002 Page 9 Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes Regarding Boone/ Winnebago Dr. Steiner moved that the State Board of Education recommends that the General Assembly deny the waiver request from the Boone/Winnebago Regional Learning Academy. Mrs. McConachie seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner pass Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal no Ms. Gold yes Mr. Sandsmark no Mr. Sandsmark moved that the State Board of Education recommends that the Regarding General Assembly deny the waiver request from Sauk Village Consolidated Sauk District #168. Village S.D. Mrs. Rogers seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes Regarding Waiver Report Mr. Sandsmark moved that the State Board of Education hereby authorizes transmission of the Fall 2002 Waiver Report to the General Assembly, with recommendations for General Assembly action as adopted by the Board. Mrs. McConachie seconded the motion.

28 Minutes of the Plenary Business Meeting September 19, 2002 Page 10 Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes FY03 Internal Audit Plan Budget Hearing Schedule The Chairman called for Agenda Item D., Immediate Action Items, FY03 Internal Audit Plan. Chairman Gidwitz reported that the Board would not be taking action at this time regarding the Internal Audit Plan. He said that the Board would address this issue at a later meeting. The Chairman called for Agenda Item, Immediate Action Items, Budget Hearing Schedule. The Superintendent asked the Board to adopt the schedule for hearings related to development of the FY04 budget for elementary and secondary education. Mrs. Rogers moved that the State Board of Education hereby approves the following schedule of budget hearings. September 19, :30 a.m. 1:00 p.m. Springfield September 24, :00 p.m. 6:00 p.m. Naperville October 17, :00 p.m. 2:00 p.m. Collinsville October 25, :00 a.m. 10:00 a.m. Chicago Mrs. McConachie seconded the motion. Ms. Branch yes Mrs. McConachie yes Dr. Steiner yes Mr. Gidwitz yes Mrs. Rogers yes Mrs. Turkal yes Ms. Gold yes Mr. Sandsmark yes Dr. Steiner left the meeting at 11:05 a.m. in order to attend the State Board s budget hearing.

29 Minutes of the Plenary Business Meeting September 19, 2002 Page 11 Finance, Audit & Agency Operations Reports The Chairman called for Agenda Item D., Immediate Action Items, Finance, Audit and Agency Operations Reports. The Superintendent asked the Board to approve the finance, audit and agency operations reports. Mr. Sandsmark moved that the State Board of Education hereby accepts the finance, audit and agency operations reports presented during the meeting in September Mrs. Rogers seconded the motion. Ms. Branch yes Mrs. McConachie yes Mrs. Turkal yes Mr. Gidwitz yes Mrs. Rogers yes Ms. Gold yes Mr. Sandsmark yes Round Lake Resolutions The Chairman called for Agenda Item D., Immediate Action Items, Round Lake Financial Oversight Panel Resolutions. The Superintendent asked the Board to approve resolutions of appreciation for the Chairman and members of the Financial Oversight Panel for Round Lake School District 116: Marc Spivak, William Bill Thompson, and Jess Porres. Mrs. Rogers moved that the State Board of Education hereby approves the following resolutions: RESOLUTION OF APPRECIATION FOR MARC SPIVAK Whereas Marc Spivak served as Chairman of the Financial Oversight Panel for Round Lake Area School District #116 from May 25, 2000 to August 22, 2002; and Whereas Marc accepted this responsibility even though it was extraordinarily time consuming, fraught with controversy, and defined by a never-ending series of challenges, not the least of which was keeping the district solvent; and

30 Minutes of the Plenary Business Meeting September 19, 2002 Page 12 Whereas under Marc s strong and effective leadership, the Panel carried out this responsibility with single-minded dedication to the educational welfare of Round Lake students, educators, parents and citizens; and Whereas Marc and his fellow Panel members worked collaboratively with the Round Lake board, administration, employee unions, local legislators, neighboring communities and the State Board of Education to develop a viable plan for the district s future; and Whereas Marc and his colleagues demonstrated vision, courage and tenacity in proposing and securing a School Financial Authority for Round Lake Area School District #116 that will help it eliminate outstanding short and long-term debt and provide stability and direction for the future; Therefore be it resolved by the State Board of Education that we honor Marc Spivak for his outstanding public service as Chairman of the Financial Oversight Panel for Round Lake School District #116 and extend our sincere appreciation on behalf of all of the children whose lives he has benefited, now and in the future. RESOLUTION OF APPRECIATION FOR WILLIAM BILL THOMPSON Whereas William Bill Thompson served as a member of the Financial Oversight Panel for Round Lake Area School District #116 from May 25, 2000 to August 22, 2002; and Whereas Bill accepted this responsibility even though it was extraordinarily time consuming, fraught with controversy, and defined by a never-ending series of challenges, not the least of which was keeping the district solvent; and Whereas Bill and the other Panel members carried out this responsibility with single-minded dedication to the educational welfare of Round Lake students, educators, parents and citizens; and Whereas Bill and his fellow Panel members worked collaboratively with the Round Lake board, administration, employee unions, local legislators, neighboring communities and the State Board of Education to develop a viable plan for the district s future; and