MASON COUNTY. TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: J. Almanzor Ext. 589 DEPARTMENT: Support Services Action Agenda DATE:

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1 MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: J. Almanzor Ext. 589 DEPARTMENT: Support Services Action Agenda DATE: ITEM: January 5, 2016 No. 4.1 Correspondence Beards Cove residents sent a letter regarding neighborhood dumping. Fire District 13 sent notification of new representatives. Karl & Bev Black sent a letter of concern regarding flooding in the Skokomish Valley. Ken Rasmussen sent correspondence regarding a code enforcement officer. Liquor Control Board sent a special privilege application for Lake Limerick Country Club. Background: Correspondence received in the Commissioners' office. Recommended Action: None Attachments: Originals on file with the Clerk of the Board Correspondence Cover Sheet.doc

2 December 7, 2015 Please note. With all due respect to the Beards Cove Community Organization, this letter was written and signatures obtained before the December 5, 2015 association meeting through which new excessive clutter and property appearance enforcement policies were presented and approved. However, the county also bears enforcement responsibilities and it is therefore strongly requested that the Community Association management work with Mason County officials to address these problems immediately. Thank you.

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5 cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk Mason County Fire District # W Cloquallum Rd Elma, WA Phone: Fax: org Thank you, ~~ Stan Loertscher The representatives for Mason County Fire District # 13 for the EMS Council in 2016 are Stan Loertscher and alternate Tamara Donovan. To the Board of Commissioners of Mason County, December 16, 2015 MASON COUNTY COMMISSIONERS

6 From: To: Date: Subject: cc: CM MRS Neatherlin, Sheldon & J,~ffreys Clerk 12/7/2015 2:34 PM Question Received from the Mason County Website - From: Karl and Bev Black Dept Sent To: Commissioner Dist 2 ~& &UW@:~ IEC l!!j MASON COUNTY COMMISSIONERS Message: Hello from Olympic Mt. Ice Cream, Skokomish Valley.We're wondering if you'd consider putting a few cameras in strategic places along the valley so that we can check the flooding situation at any given time. We take our delivery trucks out every weekday, 2 on Thursdays, and currently have 16 folks, full or part time, on the payroll. We reluctantly have to have them take the hour long (one way) trip over the 800 Rd. to get to and from work. We've noticed the water comes up really fast, and for some reason, faster than usual this year, so we might drive down to check, but an hour later it's come up to an impassable stage. It seems like the camera idea would be fairly inexpensive and help everyone in the valley, keeping them off that dangerous road, especially at night, if the valley is actually drive-able. Thanks for you time, and all your help in the past!

7 From: To: Date: Su bject: cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk D ra O '0./7 R ~ 12/14/ :25AM l..:::i ~LS~ Question Received from the Mason County Websi - DEC MASON COUNTY From: Kenneth D Rasmussen COMMISSIONERS Dept Sent To: Commissioner Dist 2 Message: I encourage you to budget and fill the position of Code Enforcement Officer for Mason County. All property owners, residents and voters benefit from uniform compliance of building codes and their enforcement in our County.

8 cc: CM MRS Neathe"(lin, Sheldon & Jeffreys Clerk -e~vy1a T [ ~ Washington State Liquor and Cannabis Board NOTICE OF LIQUOR LICENSE APPLICATION Mason County HR/Risk Manaqement WASHINGTON STATE LIQUOR AND CAlilNABIS BOARD License Division Pacific, P.O. Box Olympia, WA Customer Service: (360) Fax: (360) Website: TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov DATE: 12/21/15 RE: APPLICATION FOR ADDED PRIVILEGE UBI : License: F County: 23 Tradename: LAKE LIMERICK COUNTRY CLUB Address: 790 EST ANDREWS DR SHELTON WA Phone No.: Privileges Upon Approval: PRIVATE CLUB - SPIRITS/BEER/WINE NON-CLUB EVENT OFF-PREMISES SALE WINE APPLICANTS: LAKE LIMERICK COUNTRY CLUB, INC. BETTERLEY, JACK G 1938 CHAUSSEE, 1946 MCDONALD 1941 TAYLOR, TO 1944 As required by RCW (8), the Liquor and Cannabis Board is notifying you that the above has applied for a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do receive this notice back within 20 days, we will assume you have no objection to the issurance of the license. If you need additional time to respond, you must submit a written request for an extension ofup to 20 days, with the reason(s) you need more time. If you need information on SSN, contact our CHRI desk at (360) Do you approve of applicant? Do you approve of location? If you disapprove and the Board contemplates issuing a license, do you wish to request an adjudicative hearing before final action is taken? (See WAC for information about this process) 4. If you disapprove, per RCW (8) you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s) are based. DD YES NO DD DD DATE SIGNATURE OF MA YOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE

9 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: J. Almanzor DEPARTMENT: Support Services DATE: January 5, 2016 Action Agenda _x_ Public Hearing Other EXT: Agenda Item # 7 <Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [ x ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: Minutes from previous meetings. ITEM: December 1 & 8, 2015 regular meeting minutes. RECOMMENDED ACTION: Move to approve the December 1 & 8, 2015 regular meeting minutes. Attachment(s): Minutes

10 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 1, Call to Order - The Chairperson called the regular meeting to order at 9:03 a.m. 2. Pledge of Allegiance - Annette McGee led the flag salute. Sheldon; Commissioner District 3 - Terri Jeffreys. 4. Correspondence and Organizational Business Grant Cycle. Commission Vacancy for District Open Forum for Citizen Input - 7. Approval of Minutes - November 2 and 9, 2015 briefing meeting minutes. 6. Adoption of Agenda - Cmmr. Sheldon/Jeffreys moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; J-aye. Undersheriff Barrett said he would like to refer to legal to verify what they can enforce. Cmmr. Neatherlin stated that law enforcement officers have the right to enforce codes. Undersheriff Barrett said they have always had an open process of assisting as stand by although they need to work out some legal issues regarding code enforcement. Cmmr. Jeffreys said they have looked into things although she feels this will come along with the consolidation. She added they will put out a call for a Director soon. 5.2 Patrick Burke stated he feels the County needs a Code Enforcement Officer to tend to nuisance properties. He said he feels people don't want to confront "junkies" due to fear. He suggests working with the Sheriffs Department because he thinks the Sheriffs office should assist in cleaning up these houses. He is still in favor of abatement and said this is an urgent problem. Cmmr. Sheldon said it's a good idea and he is in favor of pursuing this. Annette McGee introduced the members on the Historical Society. They are trying to preserve Mason County History and would like to get a grant to build a museum. She would like the Board to grant them 10 acres of land on Dayton Airport Road. She would like the County to partner with the Historical Society. 5.1 Steve Bloomfield spoke about the Mason County Historical Society. They would like to have County land along Hwy 101 for a heritage museum. He stated this was mentioned to the Board about a year ago. 4.1 Correspondence Fire District 3,16, 12 sent their budget Resolutions Fire District 5, North Mason Fire Authority the City of Shelton sent their levy certifications John Piety applied for the Planning Advisory Commission Port of Hoodsport submitted their 2016 Final Budget. 4.2 News Release: Michael MacSems read the News Release regarding the Winter 2016 Heritage 4.3 News Release: Barbara Adkins read the news release regarding the Planning Advisory 3. Roll Call - Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 - Tim

11 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 1, PAGE 2 Cmmr. Jeffreys/Sheldon moved and seconded to approve the November 2 and 9, 2015 briefing minutes. Motion carried unanimously. N-aye; S-aye; J-aye. 8. Approval of Action Agenda: 8.1 Approval of the agreement between the WA State Department of Ecology and Mason County Sheriff's Office for the Waste 2 Resources Community Litter Cleanup Program for litter and illegal dump cleanup and prevention project. The agreement dates are July 1, 2015 to June 30, 2017 for a total amount up to $81, Approval for the County Engineer to execute the Supplemental Agreement No.1 to the agreement with BergerABAM, for additional task in projection inspection, not to exceed $268, for the Hunter Creek Bridge Project (CRP 1829). 8.3 Approval of Amendment 1 to the Division of Behavioral Health and Recovery (DBHR) increasing from $147, to $192, as a result of new funds through the State Dedicated Marijuana Account. 8.4 Approval of the contract with Washington State University Youth in Action. This contract is part of the work deliverable for the Division of Behavioral health and Recovery Mason County contract which funds Community Prevention and Wellness Initiatives in Mason County. 8.5 Approval of the Washington Early Learning Fund DBA Thrive Washington, for the Nurse Family Partnership Program. 8.6 Approval to schedule a public hearing for December 22, 2015 at 9:30 a.m. to consider an amendment to the Belfair UGA Plan, Appendix to the Mason County Comprehensive Plan and Belfair Urban Growth Area zoning map. 8.7 Approval to schedule a public hearing for December 22, 2015 at 9:30 a.m. to consider amendments to Future Land Use Map to expand a portion of the Shelton UGA Boundary to include the eastern portion of the Port of Shelton's Oakland Bay Marina. 8.8 Approval of the Veterans Assistance Fund applications for: Food $ and Housing $ for a total of $ as recommended by the Veterans Service Office. 8.9 Approval to reappoint Richard Calvin and Stephanie Neil to new three year terms of office ending November 2018 and appoint Ed Huber to fill the balance of Jamie Bariekman's term on the Mason County Historic Preservation Commission Approval of Warrants: Claims Clearing Fund Warrant Direct Deposit Fund Warrant Salary Clearing Fund Warrant For a total of $2,786, Claims Clearing YTD Total $33,944, Direct Deposit YTD Total $13,740, Salary Clearing YTD Total $14,499, $ $ $ 1,708, , , Approval of a two year Interlocal Agreement for fire investigation services between Mason County and the Mason County Fire Chiefs Association. The cost of this agreement shall not exceed $79, per year or $158, in total unless agreed by all parties and shall be administered through the Dept. of Community Development Approval of the Master Agreement with CaseloadPRO for a subscription based comprehensive case management system that offers efficiency and security while providing full case monitoring and reporting capabilities for Juvenile Court Approval of award of public defense fund for 2016 from the State Office of Public Defense (OPD). This contract is for funding of $76, for use during Funds will be used according to the guidelines by OPD and shall be used for adding attorneys to reduce caseloads, increase attorney compensation and provide attorney training Approval to establish the limit for the Narcotic Investigation imprest account at $20,

12 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 1, PAGE 3 Cmmr. Jeffreys/Sheldon moved and seconded to approve action items 8.1 through 8.14 as written. Motion carried unanimously. N-aye; S-aye; J-aye. 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time - There were no public hearings. 10. Other Business (Department Heads and Elected Officials) Justin Smith reminded the Board about the training today at Mason General Hospital in the Eleanor Room. 11. Board's Reports and Calendar - The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment - The meeting adjourned at 9:50 a.m. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy Neatherlin, Chair ATTEST: Tim Sheldon, Commissioner Clerk of the Board Terri Jeffreys, Commissioner

13 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 8, Call to Order - The Chairperson called the regular meeting to order at 9:05 a.m. 2. Pledge of Allegiance - Senator/Commissioner Sheldon led the flag salute. 3. Roll Call - Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 - Tim Sheldon; Commissioner District 3 - Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence Patricia Vandehey applied for the Planning Advisory Commission Barry Northness, Dave Gjerstad, Frank Benavente applied for the Housing Authority Board Port of Allyn, County School Districts and Fire District 4 submitted thei.r budget and levy certifications for Orin Humphries sent a letter regarding mass transit methods. 4.2 Ross McDowell spoke about the parade of storms. He said many of the County rivers are high and more rain is anticipated. He said there are numerous power outages and PUD 3 & 1 are out working to make sure power is restored. The winds are picking up today and trees are bending. It should be raining until this Friday. People should call PUD or DEM for assistance. They are anticipating slides so if anyone spots any area that looks pre-slide, please contact DEM/Public Works. Skokomish Valley Road is closed as well as North Shore Rd. 5. Open Forum for Citizen Input - There was no citizen input. 6. Adoption of Agenda - Cmmr. Sheldon/Jeffreys moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; J-aye. 7. Approval of Minutes - November 10, 17 and 24, 2015 regular meeting minutes. Cmmr. Jeffreys/Sheldon moved and seconded to approve the November 10, 17 and 24, 2015 regular meeting minutes. Motion carried unanimously. N-aye; S-aye; J-aye. 8. Approval of Action Agenda: 8.1 Approval to voice "no objection" to a special occasion license for North Mason Music Booster Club for a fundraiser event on December12, 2015 at the Theler Center in Belfair. 8.2 Approval to sign the grant agreement W2RCPG-1517-MaC between the Waste 2 Resources Program of the WA State Department of Ecology and Mason County Public Health. This grant is effective 07/10/2015 through 06/30/2017 with a total project cost of $74, from Ecology and $24, from County share. This funding was anticipated and included in the 2016 budget. 8.3 Approval of the Veterans Assistance Fund applications for: Food $300.00; Utilities $ and Housing $ for a total of $1, as recommend by the Veterans Service Office. 8.4 Approval to accept the recommendation of the Hearing Examiner and grant the vacation right-ofway (Vacation number 393) as petitioned by Ken and Linnea Folsom, subject to the conditions in the findings, conclusion and recommendations of the Hearing Examiner. 8.5 Approval to accept the recommendation of the Hearing Examiner to vacate a portion of Schafer Park Road (Vacation Number 392), subject to the conditions in the findings, conclusion and recommendations of the Hearing Examiner. 8.6 Approval of the resolution amending Resolution to amend the health insurance contributions for participants of the PEBB medical program for Elected Officials and eligible non represented employees as follows: $ per month for individuals enrolled as an employee with no dependents, and $1, per month for individuals enrolled with one or more dependents; and

14 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 8, PAGE 2 approval of a.08% cost of living adjustment (COLA) for Elected Officials and Non-represented employees. Resolution Exhibit A 8.7 Approval of the Memorandum of Understanding (MOU) with the Corrections and Support Bargaining Unit of the Woodworkers Local Lodge W38 International Association of Machinists (IAM) which provides for the transition to the Nelson Trust for Health Insurance. 8.8 Approval of the resolution authorizing the Support Services Director to sign the Employer Application and Participation Agreement to the Northwest Forest Products Association Woodworkers District Lodge 1, International Association of Machinists (IAM), AFL-CIO Health and Welfare Plan and Trust, otherwise known as "The Nelson Trust" to allow the Woodworkers local lodge W38 IAM to join. 8.9 Approval to set a 2015 budget hearing on Tuesday, December 22, 2015 at 9:30 a.m. for Public Health/Environmental to consider a $80, supplemental appropriation and a $125, budget transfer from the real estate excise tax (REET 2) fund to Belfair Sewer Fund (#413) Approval to authorize the Chair to sign the letter to the State Auditor for the exit conference. Cmmr. Sheldon/Jeffreys moved and seconded to approve action items 8.1 through 8.10 as written. Motion carried unanimously. N-aye; s-aye; J-aye 9. 9:30 a.m. Public Hearings and Items Set for a Certain Time Public Hearing - Supplemental Appropriation/Budget Transfers: Staff: Frank Pinter Current Expense (#001) $10,000 transfer from Mason County Public Health to WSU Extension Office for the Oakland Bay Action Plan. $11,670 supplemental appropriation from WA State and Hood Canal Salmon Enhancement Group to WSU Extension Noxious Weed Program. $29,407 elimination of transfer in from Auditor's O&M Fund to Clerk (# ) $48,840 reduction of transfer in from Mental Health Fund (#164) to Family Drug Court (# ) Recommend this one by eliminate this one. Net reduction of $56,577 to Current Expense Ending Fund Balance Rural Sales & Use Tax Fund (#103) Auditor's O&M Fund (#104) $5,000 elimination of transfer out to Current Expense/Treasurer $8,500 elimination of transfer out to Current Expense/Coroner Reserve for Technology (#119) $3,500 elimination of transfer in from ER&R Fund Veteran's Assistance Fund (#190) Island Lake Management District (#199) $1,500 transfer from Ending Fund Balance to Professional Services $19,122 reclassify a transfer to Central Operations as an Interfund Charge $1 elimination of transfer out to Current Expense/Clerk $25,000 to record correct transfer out to Belfair Wastewater & Water Reclamation Fund ( #413)

15 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 8, PAGE LTGO Bond {#215) {Jail) $294,672 transfer in from REET 1( #350) for bond payment 2008 LTGO Bond Fund {#250) {Sheriff's Office) $304,512 record transfer in from REET 1 (#350) for bond payment Mason County Landfill < #402) $1,224 reduction of transfer to Combined Utilities Admin (#406) Wastewater North Bay/Case Inlet {#403) $12,011 increase transfer to Combined Utilities Admin (#406) Belfair Wastewater & Water Reclamation Fund {#413) $6,300 transfer for interest on Belfair WW Internal Bond Capital Improvements - REET 1 {#350) $304,512 transfer from REET 1 Fund to 2008 LTGO Bond Fund (#250) $24,000 transfer from REET 1 Fund to 2013 LTGO Bond Fund (#215) $146,000 transfer in from Current Expense increase Ending Fund Balance ( #350) Capital Improvements- REET 2 {#351) $575,000 elimination of transfer to Parks (# ) Cum Reserve Landfill {#428) $18,000 elimination of transfer out to Landfill Fund ( #402) Judge Sheldon asked Mr. Pinter various questions regarding the budget. There was no public testimony. Cmmr. Deliberations: Cmmr. Jeffreys said these are basically clean ups. Cmmr. Sheldon referred to a memo Paige sent and confirmed the discrepancy is being taken care of now. Judge Sheldon commented that she has a problem with the lack of communication pertaining to budget decisions that may possibly have an impact on a County Departments. Cmmr. Jeffreys/Sheldon moved and seconded to approve: Current Expense {#001) $10,000 transfer from Mason County Public Health to WSU Extension Office for the Oakland Bay Action Plan. $11,670 supplemental appropriation from WA State and Hood Canal Salmon Enhancement Group to WSU Extension Noxious Weed Program. $29,407 elimination of transfer in from Auditor's O&M Fund to Clerk (# )

16 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 8, PAGE 4 $48,840 reduction of transfer in from Mental Health Fund (#164) to Family Drug Court (# ) Recommend this one by eliminate this one. Net reduction of $56,577 to Current Expense Ending Fund Balance Rural Sales & Use Tax Fund (#103) $25,000 to record correct transfer out to Belfair Wastewater & Water Reclamation Fund ( #413) Auditor's O&M Fund (#104) $1 elimination of transfer out to Current Expense/Clerk $5,000 elimination of transfer out to Current Expense/Treasurer $8,500 elimination of transfer out to Current Expense/Coroner Reserve for Technology (#119) $3,500 elimination of transfer in from ER&R Fund Veteran's Assistance Fund (#190) $19,122 reclassify a transfer to Central Operations as an Interfund Charge Island Lake Management District (#199) $1,500 transfer from Ending Fund Balance to Professional Services 2013 LTGO Bond (#215) (Jail) $294,672 transfer in from REET 1(#350) for bond payment 2008 LTGO Bond Fund (#250) (Sheriff's Office) $304,512 record transfer in from REET 1 (#350) for bond payment Mason County Landfill < #402) $1,224 reduction of transfer to Combined Utilities Ad min ( #406) Wastewater North Bay/Case Inlet (#403) $12,011 increase transfer to Combined Utilities Admin (#406) Belfair Wastewater & Water Reclamation Fund (#413) $6,300 transfer for interest on Belfair WW Internal Bond Capital Improvements - REET 1 (#350) $304,512 transfer from REET 1 Fund to 2008 LTGO Bond Fund (#250) $24,000 transfer from REET 1 Fund to 2013 LTGO Bond Fund (#215) $146,000 transfer in from Current Expense increase Ending Fund Balance ( #350) Capital Improvements- REET 2 (#351) $575,000 elimination of transfer to Parks ( # ) Cum Reserve Landfill ( #428) $18,000 elimination of transfer out to Landfill Fund (#402)

17 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS December 8, PAGE Other Business (Department Heads and Elected Officials) Justin Smith, from WSU Extension thanked Commissioner Neatherlin for attending "Cultivating Success". He said there is another meeting tonight at 6 p.m. at Mason General Hospital in the Eleanor room Sheriff Salisbury said the MCSO was recognized for their assistance pertaining to search and recovery of Captain James Ahn who perished in an accident in Mason County. He said the First Special Forces Group invited MCSO to be recognized for dedication and assistance and a Special Forces coin was presented to each member who participated. He said it was a great honor to receive t his recogn ition. 11. Board's Reports and Calendar - The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment - The meeting adjourned at 9:46 a.m. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy Neatherlin, Chair ATTEST: Tim Sheldon, Commissioner Clerk of the Board Terri Jeffreys, Commissioner

18 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Bill Kenny DEPARTMENT: Support Services COMMISSION MEETING DATE: 1/5/16 BRIEFING DATE: 12/14/15 BRIEFING PRESENTED BY: Bill Kenny [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Other ITEM: Mason County's Teamsters Probation Services Collective Bargaining Unit employees have requested approval to apply and participate in the Public Employees Benefits Board (PEBB) program for medical, dental, life and long term disability insurance. RECOMMENDED ACTION: Approval of the attached resolution for the Teamsters Probation Services Collective Bargaining agreement employees to apply to participate in the Public Employees Benefits Board (PEBB) program for medical, dental, life and long term disability insurance and sign the Government Function Attestation form as required for their application package. Attachment(s): Resolution, Government Function Attestation. 12/24/2015 I Agenda Item # (Commissioner staff to complete) Action Agenda_X_ Public Hearing EXT:

19 RESOLUTION NO MASON COUNTY'S TEAMSTERS PROBATION SERVICES COLLECTIVE BARGAINING UNIT ARE REQUESTING REVIEW BY THE HEAL TH CARE AUTHORITY TO PARTICIPATE IN THE WASHINGTON STATE INSURANCE PLANS WHEREAS, the Health Care Authority administers the medical, dental, life, and long term disability insurance coverage for the employees of the state of Washington, as set forth in chapter RCW; and, WHEREAS, Mason County representing the Teamsters Probation Services Collective Bargaining Unit has reviewed the state insurance plans, chapter RCW, RCW , chapter WAC, and chapter WAC; and, WHEREAS, we deem the state insurance plans as providing desirable insurance coverage for the employees of Mason County employees; and, WHEREAS, we certify that all employees enrolled are eligible to paiiicipate in the state insurance plans; BE IT RESOLVED, that the Board of County Commissioners does hereby request approval by the Health Care Authority to allow participation in the state insurance plans for the employees of the Teamsters Probation Services Collective Bargaining Unit, subject to the requirement ofrcw and the rules adopted thereunder. DATEDthis dayof,2016. ATTEST: Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, ChiefDPA BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy Neatherlin, Chair Tim Sheldon, Commissioner Terri Jeffreys, Commissioner

20 Government Function Attestation Political subdivisions, tribal governments, K-12 school districts, and educational service districts that are applying to participate in PEBB must sign the following attestation language attesting to the fact that the employees and all departments or agencies of the applying group fulfill government functions. Agency/Instrumentality Eligibility Attestation Your entity performs a governmental function, and is not controlled by private interests. The source of the entity's operating funding is local, tribal, state or federal government, and there is governmental oversight of finances. The local, state or tribal government(s) has the power and interest of an owner of the entity, and control and supervision of the entity is vested in public or tribal authority or authorities. We attest to the above statements: Signature of Representative Date ERISA Eligibility Attestation: The entity may only include those employees whose services are substantially all in the performance of essential government functions but not in the performance of commercial activities, whether or not those activities qualify as essential government functions. (For example, employees who are employed by casinos or retail businesses are employed in commercial activities. Employees who are in law enforcement and emergency services, construction and maintenance of public facilities, and schools and health organizations are performing traditional government functions.) We attest to the above statement: Signature of Representative Date

21 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda _x_ BRIEFING DATE: December 21, 2015 [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Public Hearing Other -- (Commissioner staff to com lete) Background: The Housing Authority of Mason County, doing business as the Mason County Housing Authority, was organized in 1972 and serves citizens with low income in Mason County. It operates a Rural Development property, which includes the Goldsborough Cove and Fairmont Cove apartments, a Section 8 new construction property, which includes Pine Gardens, and the Kneeland Park Apartments. They meet on the first Wednesday of each month at 9:00 a.m. in the Mason County Commission Chambers. For more information, please call ext The Commissioners interview three applicants on December 21 to fill this position. RECOMMENDED ACTION: Approval to appoint Frank Benavente to the Mason County Housing Authority Board of Commissioners filling a vacated term that ends July 1, /23/2015 #'' ITEM: Approval to appoint Frank Benavente to the Mason County Housing Authority Board of Commissioners filling a vacated term that ends July 1, BRIEFING PRESENTED BY: Interviewed by Cmmrs. Neatherlin & Jeffreys DEPARTMENT: Support Services EXT:747 DATE: January 5, 2016 Agenda Item # t.1~

22 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Denese Laclair DEPARTMENT: Support Services Public Hearing Other DATE: January S, 2.0,J b Agenda Item # ~. 'l) BRIEFING DATE: BRIEFING PRESENTED BY: ITEM: Please provide explanation of urgency Approval of Warrants Claims Clearing Fund Claims Clearing Fund Claims Clearing Fund Direct Deposit Fund Salary Clearing Fund Total Claims Clearing YTD Total Direct Deposit YTD Total Salary Clearing YTD Total RECOMMENDED ACTION: the Board) Warrant #s Warrant #s Warrant #s Warrant #s Warrant# Claims Clearing Fund Warrant #s $ Claims Clearing Fund Warrant #s $ Claims Clearing Fund Warrant #s $ Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant# $ (Commissioner staff to complete) 583, , , , ,371, Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of Approval to: Move to approve the following warrants: Background: The Board approved Resolution No Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code (a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. $ 583, $ 260, $ 325, $ 611, $ 1,371, $ 3,153, $ 35,115, $ 14,351, $ 15,871, [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD EXT: / - Action Agenda _x_

23 CLAIMS CLEARING FUND 2015 Warrant # Start Warrant # End Total Dateof minutes $ 2,214, /6/ $ 427, /13/ $ 395, /20/ $ 3, /27/ $ 891, /3/ $ 232, /3/ $ 105, /24/ $ 1,456, /3/ $ 902, /10/ $ 109, /17/ $ 2,360, /24/ $ 605, /7/ $ 1,342, /21/ $ 179, /5/ $ 395, /5/ $ 665, /19/ $ 1,259, /2/ $ 122, /16/ $ 1,032, /16/ $ 81, /7/ $ 1,409, /7/ $ 744, /14/ $ 1,110, /28/ $ 111, /11/ $ 3,121, /11/ $ 770, /1/ $ 1,923, /8/ $ 305, /6/ $ 3,054, /13/ $ 1,118, /20/ $ 2,007, /3/ $ /17/ $ 1,773, /17/ $ 1,708, /1/ $ 583, /29/ $ 260, /29/ L $ 325, /29/ TOTAL $ 35,115, J:/excel/CLAIMS CLEARING FUND

24 ~-8~~~~~~~~~..,-= ~ 11/24/ :10 paigeh! Mason County WARRANT REGISTER I p 1 apwarrnt DATE : 11/24/2015 DEPT BATCH: AMOUNT: $ 269, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HERE I N SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LISTED AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD MASON

25 DEPT BATCH: PW MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: I BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON MASON COUNTY AUDITOR - FINANCIAL SERVICES C ~AIMS CLEARING REGISTER DATE: 11 /24/15 AMOUNT: $304, BEGINNING WARRANT# ENDING WARRANT#

26 MASON COUNTY AUDITOR - FINANCIAL SERVICES CLAIMS CLEARING REGISTER DATE: 11 /24/15 DEPT BATCH: U&W AMOUNT: $9, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HER EBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SP EC IFIED HAVE BEEN RECEIVED AND THAT THE C LAIMS LI ST AND NUMBERED ABOVE A RE HEREB Y APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS, MASON COUNTY, WAS HING TON

27 ~ ~~-:..---' 12/01/ :17 paigeh ' Mason County WARRANT REGISTER DATE: 12/01/2015 DEP~' AMOUNT: $ 83, BEGINNING WARRANT~~ ENDING WARRANT ff MASON COUNTY BOlillD OF COMMIS~:i:NERS DO HEREBY CERTIFY ~~~~~~~~~~ THAT THE SERVICES' OR MERCHANDI E HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CL I MS LISTED AND NUMBERED ABOVE ARE HEREBY APPRO.,Y~p PAYMENT: BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON EMERGENCY RUN REQUIRED BY SHERIFF'S DEPT I p 1 apwarrnt

28 12/02/ : 14 Mason County WARRANT REGISTER DATE: 12/02/2015 DEPT BATCH: AMOUNT: $ 170, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LISTED AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON L~ EMERGENCY RUN REQUIRED BY BUDGET & UTILITIES DEPTS I p 1 apwarrnt -r=:.. >~--- paigeh I

29 I t MASON COUNTY AUDITOR - FINANCIAL SERVICES C LAIMS CLEARING REGISTER DATE: 12/02/15 DEPT BATCH: U&W AMOUNT: $6, BEG INNING WARRANT# ENDING WARRANT# ( MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES ~\.... MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED A ND TH AT TH E CLAIMS LIST A ND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOA RD OF COMMISSIO NERS, MASON COUNTY, WASHINGTON EMERGENCY RUN REQUIRED BY UTILITIES DEPT

30 12/10/2 015 paigeh / Mason County WARRANT REGISTER I p 1 apwarrnt DATE: 12/10/2015 DEPT BATCH: AMOUNT : $ 78, BEGINNING WARRANT# -' / ENDING WARRANT# MASON COUNTY BOARD OF COMMI-SST6N~S DO HEREBY CERTI FY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LISTED AND NUMBERED ABOVE ARE HERE BY APPROVED FOR PAYMENT : BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON ~\~ v V(! II ~s:~

31 MASON COUNTY AUDITOR - FINANCIAL SERVICES CLAIMS CLEARING REGISTER DATE: 12/10/15 DEPT BATCH: PW AMOUNT: $186, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND TH AT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON

32 MASON COUNTY AUDITOR - FINANCIAL SERVICES CLAIMS CLEARING REGISTER DATE: 12/10/15 DEPT BATCH: U&W AMOUNT: $60, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERT IFY THAT THE SERV ICE MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS, MASON COUNTY, WASH IN GTON ----~~~~~~~~- _

33 DIRECT DEPOSIT FUND 2015 Beginning# Ending# Total Date of minutes , /6/ , /27/ , /3/ , /26/ , /10/ , /17/ , /7/ , /21/ , /2/ , /19/ , /6/ , /7/ , /14/ , /28/ , /11/ , /1/ , /8/ ,208, /6/ , /20/ , /3/ , /17/ , /1/ , /29/ TOTAL 14,351,340.59

34 BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: MERCHANDISE HEREIN SPECIFIED HA VE BEEN RECEIVED AND THAT THE CLAIMS LIST AND BEGINNING DIRECT DEPOSIT # ENDING DIRECT DEPOSIT # I / MASON COUNTY BOARD OF COMMISSIO t)j f:rs DO HEREBY CERTIFY THAT THE SERVICES OR ',, _ I DATE: 12/10/15 ~~~~~~~~~ DEPT BATCH: PR ~~~~~~~~~ AMOUNT: $611, SALARY CLEARING DIRECT DEP-OSIT REGISTER MASON COUNTY AUDITOR - FINANCIAL SERVICES 27831

35 MASON COUNTY AUDITOR - FINANCIAL SERVICES SALARY CLEARING DIREeT DEPOSIT REGISTER DEPT BATCH: DATE: 12/24/15 PR BEGINNl:::~E::: DEPOSIT# $Gl1,l0:;:32., ENDING DIRECT DEPOSIT# is-7 MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES oi 7 "---"" MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON

36 J:/excel/SALARY CLEARING FUND SALARY CLEARING FUND 2015 Beginning# Ending# Total Date of Minutes $ 417, /6/ $ 821, /27/ $ 424, /3/ $ 834, /24/ $ /3/ $ 420, /10/ $ 819, /17/ $ 403, /7/ $ 839, /21/ $ 420, /2/ $ 820, /19/ $ 435, /2/ $ 850, /7/ $ 420, /14/ $ 837, /28/ $ 455, /11/ $ 877, /1/ $ 446, /8/ $ 1,312, /6/ $ 855, /20/ $ 463, /3/ $ 872, /17/ $ 449, /1/ $ 1,371, /29/ TOTAL $ 15,871,491.77

37 ./ BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON ~~~ MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BEGINNING WARRANT# ENDING WARRANT# DATE: 12/10/15 DEPT BATC H: PR ~~~~~~~~~ AMOUNT: $893, ~~~~~~~~~ SALARY CLEARING WARRANT REGISTER MASON COUNTY AUDITOR - FINANCIAL SERVICES

38 MASON COUNTY AUDITOR - FINANCIAL SERVICES SALARY CLEARING WARRANT REGISTER DATE: 12/24/15 DEPT BATCH: PR AMOUNT: $477, BEGINNING WARRANT# ENDING WARRANT# MASON COUNTY BOARD OF COMMISSIONERS DO HEREBY CERTIFY THAT THE SERVICES OR MERCHANDISE HEREIN SPECIFIED HAVE BEEN RECEIVED AND THAT THE CLAIMS LIST AND NUMBERED ABOVE ARE HEREBY APPROVED FOR PAYMENT: BOARD OF COMMISSIONERS, MASON COUNTY, WASHINGTON

39 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter Action Agenda DEPARTMENT: Support Services/Budget EXT: 450 DATE: January 5, 2-0lb Agenda Item # BRIEFING DATE: December 4, 2015 BRIEFING PRESENTED BY: Frank Pinter [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Interlocal Levy Agreement between Mason County and Shelton Metropolitan Park District. The Shelton City Commission, acting as the Metropolitan Park District Board, approved an agreement with Mason County over the County's levy shift. As part of it's 2016 budget, the County is shifting over $1.8 Million from the Road Levy to the General Fund Levy which will have a $158,000 impact on the Park District. In the agreement, the County repays the City that amount and an additional $7,500 for loss of future new construction taxing authority. During a special meeting of the Park Board, the City Commissioners discussed the levy shift, and its impact on the Park District and future taxing capacity. Recommended Action: Move to approve the Board to sign and execute the Interlocal Levy Agreement between Mason County and Shelton Metropolitan Parks District Attachments: Original Resolution and Interlocal Levy Agreement on file w/the Clerk of the Board, 't,'-~

40 INTERLOCAL LEVY AGREEMENT THIS INTERLOCAL LEVY AGREEMENT dated this_ day of, 2016 between MASON COUNTY, a legal subdivision of the State of Washington and having its principal place of business at 411 N 5th St., Shelton, Washington 98584, hereinafter referred to as "COUNTY", and SHELTON METROPOLITAN PARK DISTRICT a municipal corporation organized and existing under the laws of the State of Washington and having its principal place of business at 525 W Cota St., Shelton, Washington 98584, hereinafter referred to as "THE M PD". RECITALS: 1. COUNTY is organized by act of the Washington State Legislature and conducts business and provides facilities as authorized by the laws of the State of Washington. 2. THE MPD is a municipal corporation, organized and operating pursuant to the laws of the State of Washington for the statutory purposes designated by the Washington State legislature. THE MPD is a taxing district in Mason County, Washington. 3. COUNTY is a taxing district and relies primarily on yearly tax levies for the necessary funding to conduct its operations. 4. COUNTY is limited. by RCW to a total of $4.05 per $1, of assessed value for regular ad valorem tax levies upon real and personal property. The total COUNTY levy is comprised of two different levies namely general county purposes and county road purposes. For the 2016 tax year, the COUNTY has chosen to shift funds from its road levy fund to its current expense fund. 5. Pursuant to RCW , any taxing district may transfer funds to another taxing district where the regular property tax levy rate of the second district may affect the regular property tax levy rate of the first district, and where such transfer is part of an agreement whereby proration or reduction of property taxes is lessened or avoided. 6. COUNTY may be unable to shift the full desired amount of its levy from its Road Fund to its Current Expense Fund unless it contracts with THE MPD to "buy down" THE MPD's levy rate pursuant to RCW and The COUNTY and THE MPD agree that Road Levy Shifts are decided on an annual basis, and that in years subsequent to 2016 the levy limit shall be calculated using the highest lawful levy for each district as though the Road Levy Shift had not occurred. 8. The COUNTY and THE MPD hereby enter in this Agreement per RCW ,.020 and Chap RCW.

41 IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN, AND FOR OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: SECTION ONE - LEVY RESOLUTION/RELEASE OF LEVY RIGHTS: THE MPD has declared by resolution that a regular property tax is authorized for collection in 2016 in an amount equal to $439,350, plus new construction and similar adjustments allowed under chapter RCW. Notwithstanding the foregoing, if THE MPD's levy would cause the combined lawful levies within the COUNTY to exceed the constitutional and/or aggregate levy rate limitations under RCW , THE MPD shall instead levy a tax for collection in 2016 in an amount equal to the maximum amount which may be levied by THE MPD without causing any reduction to the levy of the COUNTY under RCW SECTION TWO - PAYMENT TO THE MPD: If THE MPD's regular tax levy is reduced pursuant to SECTION ONE of this Agreement, the COUNTY agrees to pay THE MPD an amount equal to the difference between (i) the amount actually levied for THE MPD due to a reduction of its levy, and (ii) the levy amount that would otherwise have been levied under THE MPD's levy resolution. The COUNTY further agrees to pay THE MPD $7,500 compensation for loss of future new construction taxing authority. SECTION THREE-TIME OF PAYMENT: THE COUNTY is obligated to make any above payment(s) by a single cash payment on or before May 15, SECTION FOUR - PROCEDURE FOR LEVY REDUCTION: THE MPD and COUNTY agree that the MPD will re-file its levy certification, consistent with the above terms, after the Assessor releases the MPD levy rate to the MPD. SECTION FIVE - GOVERNING LAW AND VENUE: This contract shall be construed in accordance with and governed by Laws of the State of Washington. The parties hereto agree that any action relating to this contract shall be instituted in accordance with RCW and Chap RCW. SECTION SIX - RECORDING. Pursuant to RCW , this Agreement shall be recorded or posted on each Parties' website.

42 written. IN WITNESS HEREOF, the parties have duly executed this Contract the day and year first above BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy Neatherlin, Chairman Tim Shelton, Commissioner Terri Jeffreys, Commissioner ATTEST: Julie Almanzar Clerk of the Board Shelton Metropolitan Park District Tracy Moore, Chair ATTEST: Clerk of the Shelton Metropolitan Park District

43 MASON COUNnt ~G!Eu'~[l)~ JITIE[ViJ SUMMARY FOlRI.M l(q): lslo~~[l) Of MA ON COIUJN1llf CCOM MlI JI(Q)u\HErRl lrrnm: faee:~ R(O)giev-s Agerodlai _ll. fi'j~bl!k Heaiirn1mg J: \ Veterans\2016\Agnda Item Summary\55 - VAF docx Attachment(s): Applications on file with Clerk of the Board. RECOMMIENDEID> ACTION: Move to approve the Veterans Assistance Fund applications for; Utilities $ as recommended by the Veterans Service Office. 1Backg1rm11ndl: The Veteran Service Team reviews veteran applications to detennine eligibility for assistance at the following two locations: ( 1) Memorial Hall W. Franklin, Shelton; Monday - Wednesday from 9 am - 4 pm (360) and also at (2) North Mason Veterans Service Center- 140 NE State Route 300, Belfair; Mon - Thurs from 9:00 am - 4:00 pm; (360) Listed are applications recommended for approval by the Veterans Service Team. ITIEM: Approval of Veterans Assistance Fund applications for: Utilities $ [ X] ITEM WAS NOT PRIEVIOUSl Y BRIEFED WETH THE!BOA.RID?!ease provide explanation of urgency BRJJ:IEfENG IDATIE: N/ A 13RXIEfll:NG?RESENTED BY: IDJIEPARlMlENl: Sl\.nr)pl(O)rt envoces Otheir IE>CT': 419 /' -- DA'lrlE: 1/6/'1JJ'JJ.5 Agellu!la Item # r '-) (Commissioner staff to c mplete) c (-e v /( ~