JLMBC Monthly Meeting February 10, 2015 Minutes

Transcription

1 MEMBERS *James Bradley, SEIU Local 99 *Galen Bullock, SEIU Local 721 *Velma J. Butler, President AFT College Staff Guild, Local 1521A Laurence B. Frank, LATTC/President Ernesto Medrano, LA/OC Building & Construction Trades Council *Joanne Waddell, President, L.A. College Faculty Guild, Local 1521 JLMBC Monthly Meeting February 10, 2015 Minutes Joint Labor/Management Benefits Committee *Paulina Palomino, Chair, JLMBC ALTERNATES *Dorothy Bates, AFT College Staff Guild Diva Sanchez, SEIU Local 99 Dr. Armida Ornelas, L.A. College Faculty Guild *Ken Takeda, Administrative Representative Sandra Lepore, AFT College Staff Guild RESOURCES TO THE JLMBC Nancy Carson, Retiree *Phyllis Eckler, Adjunct *Barbara Harmon, Retiree *Ethel McClatchey, Retiree *Leila Menzies, District Office, Business Services Stacey Allen, District Office, Business Services *Amy Roberts, Adjunct *Katrelia Walker, District Office, Human Resources *Adriana D. Barrera, Deputy Chancellor, District Office VISITORS/SUBSTITUTES - Kathleen Beckett, Alternate SEIU Local 99, Kenadi Le, AFT 1521 Program Coordinator, DHU; Kevin Booth, AFT 1521; *Isael Hermosillo; Cristina Jarvis, Managed Health Network (MHN); Jorge Mata, District Office, Information Technology; *Albert Román, District Office, Human Resources WELLS FARGO INSURANCE SERVICES - Gary Delaney, Robyn Miller, Kristin Yokoyama, Liliana Salazar *Indicates Present The Benefits Committee meeting convened at 9:17 a.m. Location: Educational Services Center 6 th Floor Conference Room, 770 Wilshire Boulevard, Los Angeles, CA Meeting called to order by the Chair, Ms. Paulina Palomino, and a quorum was declared present. Approval of Agenda Leila requested that an item entitled Scope of Work for the Health Benefits Consultant be added to the agenda under the Discussion items. Velma requested that an item entitled Employee Assistance Program (EAP) be added to the agenda under the Discussion items. Motion made by James Bradley, seconded by Velma Butler, passed as revised with unanimous approval. Approval of Minutes Motion made by Velma Butler, seconded by James Bradley, passed as presented with unanimous approval.

2 Discussion FCMS Mid-Year Report A document entitled Ground Rules Governing the Joint Labor Management Benefits Committee was distributed. Isael discussed the document with respect to the topics of Communication and Respect, Late Arrivals/No Shows, Meeting Times and Places, Quorum, Back Ups, Internet Decision Making, Confidentiality, and Revision of Ground Rules. There was discussion regarding the possibility of changing the starting time of the JLMBC meetings. Paulina recommended that the JLMBC retain the 9:00 a.m. starting time and do its best to stay as close to that target time as possible. With respect to the topic of Quorum, Isael indicated that the number of members required for a quorum has been reduced from five to four. Isael indicated that he would revise the document and present it to the JLMBC at its next meeting. With respect to the topic of Internet Decision Making, Isael discussed a proposed new rule stating that in the cases where a decision is needed and there is no time for a meeting, the Chair may ask the voting members to vote on a matter using or FMCS Facilitator Pro. Paulina indicated that the JLMBC will do its best to stick to the calendar with respect to the decision-making process. She indicated that there are sometimes situations that occur overnight for which last-minute approval is required and the message has to be ed. Galen recommended that these last-minute items be sent for informational purposes and that they not require a vote. Paulina indicated that items that are last minute would be sent electronically requesting approval. If responses are not received, phone calls will be made. She indicated that a non vote would be considered a no vote. With respect to the topic of Confidentiality, James indicated that this should refer to JLMBC members and participants being responsible as it relates to respecting the dialog or the content of the information that is discussed due to the possibility of starting rumors. A document regarding Goals was distributed. Isael discussed the document with respect to the following goals: Goal #1: Improve Vision/Dental/Life Insurance Goal #2: Improve the Wellness Program Goal #3: Website Goal #4: Resource People Goal #5: Improving the EAP Process Goal #6: Education relating to Healthcare Goal #7: Improve HRA Goal #8: Committee Calendar

3 With respect to Goal #3: Website, Paulina indicated that Dr. Barrera was able to work with Ms. Bobbi Kimble to obtain approval for the proposal without having to go to the District Budget Committee to request the funding. She indicated that Patrick Reed from LATTC has met with some of the JLMBC subcommittees and will present a draft web page to the JLMBC. Task Force Work Plan Template A document entitled Task Force Work Groups Template was distributed. Paulina discussed the document with respect to the need to create a process for the Task Force Work Groups to conduct meetings and to present their findings to the JLMBC and, subsequently, the Board of Trustees. Scope of Work for the Health Benefits Consultant Leila distributed a document regarding the scope of work that would be performed by the Health Benefits Consultant. She indicated that she has been trying to submit the RFP for this position. Paulina recommended that the JLMBC members make a commitment to review the document and submit any comments they may have. Velma indicated that even if we do not get this done, the consultants can still be put on a month-to-month retainer. Leila indicated that the sooner the RFP is submitted, the better. She recommended that this be done in one week. Paulina indicated that this would be on February 17, She indicated an with the Facilitator Pro link would be sent to the JLMBC members so that they can enter any comments. Isael indicated that he would the Facilitator Pro link on February 11, Leila distributed a document entitled Important Update on Anthem Blue Cross Data Breach. She indicated that the LACCD received a message from CalPERS regarding the Anthem Blue Cross data breach that occurred recently. As noted in the message, she indicated that Anthem has created a dedicated website ( where members can access information such as frequently asked questions and answers. EAP Velma indicated that at the last Board meeting, a number of the Board members stated that they have received several complaints regarding the EAP. She expressed her concern that there are no performance guarantees in the EAP contract. Katrelia indicated that there will be discussions in the near future in an effort to resolve various issues with respect to the EAP including service issues. Paulina indicated that a seamless transition from the previous EAP provider to the current EAP provider, Managed Health Network (MHN), was guaranteed so that LACCD employees could easily move on to MHN and utilize their services.

4 Katrelia indicated that what is needed are specific guarantees for services from the MHN representative, because that particular representative is not performing up to the standards. Paulina indicated that the EAP contract would be an agenda item for the next JLMBC meeting. She requested that Katrelia send her the performance guarantees that she would like to be included in the amended contract. Status Update Communications Velma indicated that this committee is a combination of Communications, Wellness, and EAP. She deferred to Katrelia. Katrelia indicated that Go Red Day, which is the Go Red for Women Heart Disease Awareness campaign, will be held by the LACCD on Wednesday, February 25, She indicated that a vertical banner will be placed in the office of each College President and red delicious apples will be given out in each College President s Office to the first 300 employees on a first-come first-served basis. She further indicated that a Join a Flash Mob dance will be hosted in partnership with the Associated Student Organizations (ASO), Associated Student Unions (ASU), and Associated Student Government (ASG) on Go Red Day at each campus. A video of the dance will be sent to the Wellness Coalition for entry into the JLMBC s Go Red Best Video competition. The worksite with the best video will be rewarded with an Ice Cream Social for students, faculty, and staff. She indicated that the press release for Go Red Day is scheduled to go out during the week of February 9, She announced that the LATTC Fashion Design Department would have mannequins with their red dress fashions on display at the Educational Services Center from February 23 to 25, Katrelia distributed the Health & Wellness Expo 2015 calendar for March and April. Velma urged everyone to get out the word about the Health & Wellness Expos at the colleges and the Educational Services Center. Retiree Update Barbara indicated that the most cost-effective way for communicating with retirees is through . She indicated that she would work with Lisa Michel of the Insurance section to find out how many retirees are in each of the various Guild units. Ethel reported that the United States Supreme Court has vacated a decision to allow union retirees to receive lifetime health benefits unless explicitly stated in their contract. She indicated that this would change how collective bargaining negotiations are completed in the future as retiree health care plans must now be explicitly negotiated into contracts. Paulina indicated that this issue would be investigated.

5 Status Update (continued) Health Benefits Unit Leila distributed a letter regarding the subject Adjunct Faculty Health Benefits Premium Only Plan Spring She indicated that this is a communication item that she would like to get standardized so that the letters can go out in a timely manner. Amy requested that a different version of this letter be used for the Fall versus the Spring due to the open enrollment timeline. Paulina indicated that this would be done. With respect to the Affordable Care Act, Leila indicated that letters have been sent to 32 temporary or unclassified employees who are not eligible for medical benefits under the LACCD s rules. She stated that four of these employees accepted the coverage. Public Comments None. Adjournment The meeting adjourned at 11:20 a.m.