MINUTES 201 CHARTER TOWNSHIP OF BRIGHTON AUGUST 21, BIJNO ROAD 7:00 P.M. BRIGHTON, MI (810)

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1 MINUTES 201 CHARTER TOWNSHIP OF BRIGHTON AUGUST 21, 2017 BOARD OF TRUSTEES REGULAR MEETING 4363 BIJNO ROAD 7:00 P.M. BRIGHTON, MI (810) Supervisor Michel called the meeting to order at 7:02 P.M. The Pledge of Allegiance was said. Present: P. Michel, Supervisor; A. Bollin, Clerk; R. Drouillard, Treasurer; S. Combs, Trustee; M. Slaton, Trustee; S. Theis, Trustee; L. Weaire, Trustee Absent: None. Dylan Dietze, Boy Scouts of America Troop 385 Hartland, was in attendance and recognized by the BTBT. CALL TO THE PUBLIC Mike Palmer, East Grand River Avenue Policy doesn t agree with change to public participation; taking away the voice of the tax payers; two policy revisions in two months; Policy 208 references following Robert s Rules of Order - did board get a copy? Road funding is the responsibility of the Livingston County Road Commission (LCRC). Barb Potocki, Woodland Shore Drive Gave minutes to Mike Palmer. Mike Palmer, East Grand River Avenue Robert s Rules of Order / MTA rules; do you deserve a raise? F. 12. televised recorded meetings. Sewer system has had no resolution or conclusion; dewatering wetlands for developers. SELCRA - Meijer Park looked terrible; over $1 million spent on SELCRA without voter approval. Laura Stec, Grand River Grew up on Fonda Lake; disappointed with how wastewater treatment facility has been handled. ed but hasn t received response, did you get the s? Gave remaining minutes to Mike Palmer. Mike Palmer, East Grand River Avenue answered. Policy addressed within 2 business days; questions not Jim Sama, Woodland Shore Drive Policy Board will violate PA 267 if Policy 209 changes are adopted. He has been to Traverse City where public gets five minutes to speak and Elk Rapids where there is no limit. Board is trying to stifle the public. Bill Anderson, N. Woodfield Circle Previous Supervisor of the Township. Supports changes to the SAD policy; his subdivision is looking to establish an SAD; current policy is reaction to great recession; policy trying to protect problems of the past; very poor condition of his road and homeowner s cannot afford to pay total in one year; urges Township to create a finance mechanism to assist with public subdivision roads. Dennis Shoner, Woodland Shore Drive Gave minutes to Jim Sarna. Jim Sarna, Woodland Shore Drive Violation of PA 267 will bring penalties. Mark Haas, Highlawn Way Opposite feeling of Mr. Anderson; referenced Brandywine Farms mill and fill project; condition of Lawnwood - met with LCRC and nothing has happened; he carries 100% signatures of Larkins Road residents; do not want development; like pastoral scenery. Scott Sommers, Hickory Knoll Ct. Hickory Knoll to pass and roads fixed. Supports changes to SAD policy; looking forward to getting SAD for Joe Malik, Johns Drive Acknowledged Scout. Policy 209 proposed revisions are ludicrous; silencing voice; should not have limitations; come up with a better policy; take item off of agenda. Gave the rest of his minutes to Mike Palmer. Page 1 of6 Charter Township ofbrighton Board of Trustees Minutes August 21, 2017 Approved September 18, 2017

2 202 Mike Palmer, East Grand River Avenue Cannot muzzle the public; public should have input on how money is spent; Policy 209 does nothing but hurt the tax payers; welcomed citizen input as a council member. Olivia Siny, Clark Lake Road Lives on Clark Lake Road; doesn t live on the lake; shouldn t have to pay for weed assessment; public has access to the lake anyone can access the lake without paying an assessment. Trustee Sam Theis Letter from resident regarding 1) Elected officials wages without voter approval. 2) Increased taxes for residential road maintenance disguised as SAD; suggesting Board has no authority to spend monies on roads. 3) Issuing bonds for SADs without voter approval. Trustee Theis addressed these issues and distributed a handout describing the Board s legal authority; handout will be filed accordingly and available to the public. AGENDA A. Bollin moved and P. Michel seconded to adopt the consent agenda with conditional approval for the following payables: Check #30248, Graphic Sciences, upon confirmation that the documents have been returned and Check #30254, Hartlntercivic, pending certification and completion of the required testing for the new election equipment, and further noting that the audio is an accessory tool used by the Clerk to do the minutes and is offering a revision to the proposed minutes based on an received earlier from the manager to revise the wording to read at a subsequent meeting from at next meeting regarding the engineering contract and moving Item F. 9. Adoption of Amendment Administrative Policy # 709, Special Assessment District Parameters, to be Item F. 5. resulting in the renumbering of the remaining business items. PUBLIC }IEEARII 4G AND ADOPTION OF RESOLUTION - Confirming the Assessment Roll - Bitten Drive Road Maintenance SAD No. S-I-O Z. Dyba, Assistant to the Manager, provided an overview of the Special Assessment District approval process noting Bitten Drive is a private road and the direct costs associated with establishing the SAD are included within the year one assessment. Public Hearing opened at 7:42 P.M. No oral or written comments were received. Public Hearing closed at 7:42 P.M. Discussion included assessment roll/direct costs; process for objection; and whether the township has approached neighborhoods/residents or if township staff develops the petition language. A. Bollin moved and L. Weaire seconded to adopt Resolution No confirming the special assessment roll for the Bitten Drive Road Maintenance Special Assessment District, SAD No. S-I PUBLIC HEAR1NG AND ADOPTION OF RESOLUTION - Confirming the Assessment Roll Clark Lake Aquatic Weed Control SAD No. S-I Z. Dyba, Assistant to the Manager, provided background on the aquatic SAD. Public Hearing opened at 7:49 P.M. Olivia Siny, Clark Lake Road Objects to being in the SAD; has lived on road for 15 years; lake is public; no benefit for her. Mike Childs, Clark Lake Road President of HOA; Lives off of lake; supports SAD for securing property value. Page 2 of 6.n----~-.- ~ ~I ~flh1

3 Barbara Potocki, Woodland Shore Drive OWL only charges lakefront owners for weed control. 203 Rob Dietze, Clark Lake Road Supports SAD; wouldn t be able to rent his property. Richard Royce, Letter dated August 7, 2017 and transmitted via by Kathy Drew ~ change in his property s proposed special assessment due to his unique circumstance. He is requesting Public Hearing closed at 7:55 P.M. Discussion included past conversations with Clark Lake Homeowners Association regarding assessments for lakefront vs. non-lakefront properties. Zach Dyba explained the situation of the Royce property two parcels not contiguous; they are asking to not be assessed for the off-lake property. Discussion included the benefit to lakefront and non-lakefront properties, how petition language is developed, definition of direct benefit and contiguous, and need for consistency. S. Combs moved and S. Theis seconded to adopt Resolution No confirming the special assessment roll for Clark Lake Aquatic Special Assessment District, SAD No. S-I Ayes: M. Slaton, A. Bollin, R. Drouillard, S. Combs, S. Theis, L. Weaire, P. Michel PUBLIC HEARING AND ADOPTION OF RESOLUTION - Confirming the Assessment Roll - Ravenswood Refuse Collection SAD No. S-I Z. Dyba, Assistant to the Manager, explained that this is a refuse collection SAD. Discussion included SAD District selects their liaison and refuse collection contractor. Public Hearing opened at 8:16 P.M. No oral or written comments were received. Public Hearing closed at 8:16 P.M. L. Weaire moved and R. Drouillard seconded to adopt Resolution No confirming the special assessment roll for Ravenswood Refuse Collection Special Assessment District, SAD No. S-I ADOPTION OF BUDGET AMENDMENT # 1, FY B. Vick, Manager, summarized the previous discussion authorizing the purchase of grinder pumps and parts resulting in a budget amendment of a $40,000 transfer to the sewer O&M fund. A. Bollin moved and R. Drouillard seconded to adopt a Resolution No , FY , Budget Amendment # 1, approving the transfer of dollars. Ayes: M. Slaton, A. Bollin, R. Drouillard, S. Combs, S. Theis, L. Weaire, P. Michel ADOPTION OF AMENDMENT Administrative Policy # 709, Special Assessment District Parameters Supervisor Michel summarized the proposed SAD policy amendment stating he supports pledging the Township s full faith and credit. Discussion included level of risk; current policy and continuance that unpaid assessments be redistributed per Township policy; costs of bonding; low probability of LCRC getting additional money; revolving loan fund v. incurring debt; reference in C]P to not incur more debt; can/will monies be used on public and private roads; is revolving fund successful in Genoa Township; alternative funding options including partnerships; general fund balance ($15 million) being used to advance monies to pay for projects through SAD v. selling bonds and problem not unique to us. Discussion ensued on need to determine how much interest there would be before making a final decision; magnitude of the dollar amount/need; how will the general public be informed; has Township ever bonded for this type of project Page3of6 Minutes August 21, 2017 Avoroved Sevtember

4 (staff noted that between 1999 and approximately 2008 monies were advanced through general fund and road fund monies not through a bond); will there be public meetings; addition of sidewalks to the policy; and there will be more discussion during budget cycle. P. Michel moved and S. Theis seconded to adopt the amendment of Administrative Policy # 709, Special Assessment District Parameters. Ayes: S. Theis, S. Combs, R. Drouillard, P. Michel Nays: L. Weaire, A. Bollin, M. Slaton AMENDMENT TO MASTER DEED - Deerfield Preserve Applicant representatives Dave Whittaker and Marshall Blau were in attendance. Discussion included LCRC contrary position previously to take on new roads; timing of recording the PDA with master deed (Attorney Harris will review). S. Theis moved and P. Michel seconded to accept Planning Commission recommendation and accept master deed changes for Deerfield Preserve. Ayes: R. Drouillard, S. Combs, S. Theis Nays: M. Slaton, A. Bollin, L. Weaire, P. Michel Motion failed. Board recessed for five minutes at 9:25 P.M. ACCEPTANCE OF BD AND APPROVAL OF CONTRACT - D & H Asphalt, Fire Station # 32 Parking Lot, Invitation to Bid # Z. Dyba, Assistant to the Manager, summarized the proposed project scope. Discussion included bidding process, lowest bid, option to include the concrete pads, is there a warranty provision (no), clerical corrections and adherence to township payment processing. Staff noted that a warranty provision will be added to future contracts and a performance bond will have to be filed. L. Weaire moved and A. Bollin seconded to accept the bid dated August 9, 2017 and approve the contract for D & H Asphalt, ITB #17-01, for parking lot improvements at Fire Station # 32 including one (1) cement pad on the front/street side upon striking the last sentence (letter F) from page 3 and making the clerical correction as noted for an amount not-to-exceed $148, % contingency pending submittal of the necessary certificate of insurance and performance bond and based on the Manager s recommendation. Ayes: L. Weaire, S. Theis, R. Drouillard, A. Bollin, M. Slaton, P. Michel Nays: S. Combs MERS ANNUAL MEETING Approval to Attend and Appointment of Officer Delegate and Alternate B. Vick, Manager, provided a background on the annual meeting. A. Bollin moved and R. Drouillard seconded to approve attendance at the MERS Annual Meeting and appoint Manager Vick as Delegate and Clerk Bollin as Alternate. ADOPTION OF AMENDMENT Administrative Policy # 209, Public Participation Discussion included extending minutes to four (4); sharing of minutes; has the policy been vetted; do Robert s Rules apply; and suggestion that the Board also review the expectations for response time by staff to questions/comments raised at the Call to the Public by the Manager. S. Theis moved and P. Michel seconded to adopt the amendment to change Administrative Policy # 209, Public Participation extending minutes to four (4) and changing language to read that the Manager shall respond to the public within three (3) business days and all issues brought before the board will be addressed as soon as practical following the meeting. Page 4of6 Minutes August 21, 2017 Approved September 18, 2017

5 Ayes: R. Drouillard, S. Theis, P. Michel Nays: M. Slaton, A. Bollin, S. Combs, L. Weaire Motion failed. 205 ADOPTION OF AMENDMENT Personnel Policy # 1101, Mileage Reimbursement, and # 1102, Vehicle Policy Discussion included authorization for use of vehicles outside of county; daily delivery of election materials to post office over an extended period of time on regular basis; renting car vs. mileage; recording of date, name, and department using the vehicle in the mileage logs. Consensus was to revise the policy to address the special circumstances in the Clerk s Office during elections. S. Theis moved and S. Combs seconded to table the adoption of Personnel Policy # 1101, Mileage Reimbursement and # 1102, Vehicle Policy. Ayes: M. Slaton, A. Bollin, R. Drouillard, S. Combs, S. Theis, L. Weaire, P. Michel CLASSIFICATION AND COMPENSATION STUDY - Wage Adjustment and PTO Manager Vick provided a background on the classification and compensation study and noted the April 1st start of fiscal year; some wages are below mid-point; reference to previous Board directive/goal of bringing employees in the study to within 5% of the midpoint; 2.9% budgeted in each department; Assistant to the Manager pay gap based on the study; and the Manager s recommendations for wage adjustments and a proposed PTO policy revision to increase PTO for employees at 10 and 20 years of employment. Discussion included that increases are budgeted; department head evaluations were considered; positions included in the study; increase in paid time off; manager is a contract position; full benefit package should be considered; manager/elected officials should not be included. P. Michel moved and S. Theis seconded to authorize the wage adjustments as depicted on the sheet and further increase the PTO. Ayes: R. Drouillard, S. Theis, P. Michel Nays: M. Slaton, A. Bollin, S. Combs, L. Weaire Motion failed. R. Drouillard moved and P. Michel seconded to authorize removing the elected officials and manager from the proposed recommendation for wage increases and further to increase the PTO. Ayes: M. Slaton, R. Drouillard, S. Theis, P. Michel Nays: A. Bollin, S. Combs, L. Weaire M. Slaton moved and A. Bollin seconded to continue on with the agenda per Administrative Policy # 204. Ayes: S. Theis, S. Combs, R. Drouillard, A. Bollin, M. Slaton, P. Michel Nays: L. Weaire BROADCASTiNG TO AT & T CUSTOMERS - Discussion/Request to Purchase Z. Dyba, Assistant to the Manager, summarized some of the options to expand broadcasting to AT & T cable customers including cost of PEG encoder and briefly identified other options. Discussion included minimal cost for the PEG encoder given the annual amount received through franchise fees, franchise monies to be used to pay for the additional services, previous discussions, better equipment including microphones, TV monitor issues and need for increased internet speed to broadcast clearly. A. Bollin moved and L. Weaire seconded to authorize staff to purchase a PEG encoder along with support and installation services, pursue AT&T, purchase microphones, and to resolve the monitor issues for a cost not-to-exceed $35,000 and to increase the township hail internet speed. Nays: None Page 5 of 6 Minutes August 21, 2017 Approved September 18, 2017

6 206 REPORTS AND CORRESPONDENCE REPORTS L. Weaire BAFA update including upcoming 911 Memorial Run; fire marshal interviews; upcoming Academy and 911 commemoration. LCWA update stating they reviewed a GIS proposal which has been tabled until the September November meeting. S. Theis No SELCRA or ZBA meetings were held. A. Bollin New election equipment has been delivered, continuing with acceptance and certification testing including a mock election, training. MTA Chapter will be August 30th and the topic is the Power Grid with representatives from Consumers Energy and DTE. SELCRA articles have been sent to the state. M. Slaton Planning Commission met regarding Deerfield Preserve with a 4-1 vote. COMMITTEE LIAISONS AND BOARD MEMBERS Planning Commission Regular Meeting Minutes July 10, 2017 Livingston Community Water Authority Regular Meeting Minutes June 21, 2017 Brighton Area Fire Authority Regular Meeting Minutes May 11, 2017 Brighton Area Fire Authority Regular Meeting Minutes June 8, 2017 SELCRA (Southeast Livingston County Recreation Authority) Meeting Minutes April 12, 2017 SELCRA (Southeast Livingston County Recreation Authority) Meeting Minutes May 11, 2017 SELCRA (Southeast Livingston County Recreation Authority) Meeting Minutes June 8, 2017 SELCRA (Southeast Livingston County Recreation Authority) Meeting Minutes July 12, 2017 DEPARTMENTS Infrastructure Alternatives, Inc. Monthly Operating Report June 2017 Infrastructure Alternatives, Inc. Monthly Operating Report July 2017 MANAGER B. Vick F&V engineering contract - meeting scheduled with them regarding rates; Varnum correspondence; upcoming Utilities Committee meeting will be cancelled; Shepherd of the Lakes FOIA requesting calculations on sewer assessment, construction plan changed, copy to be provided to BTBT. CORRESPONDENCE AT & T Annual Video Report CALL TO TI-JE PUBLIC None. ADJOURNMENT L. Weaire moved and S. Theis seconded to adjourn. The meeting adjourned at 11:18 P.M. Respectfully submitted, Ann M. Bollin, CMC, CMMC, Clerk Patrick Michel, Supervisor Page 6of6 ~ 4...~l ~f)j7