Best District Cabinet Secretary

Transcription

1 Lions Clubs International Multiple District 323 MJF Lion Divyesh Shah Home Club - Lions Club of Nana Chowk 41 st Multiple Convention at Jaipur, 26th & 27th April, 2014 Submission for the Best

2 INTRODUCTION MJF LION DIVYESH I. SHAH B.com. (Hons), LLB., FCA Home Club: Lions Club of (Bombay) Nanachowk] Joined Lionism in 1993 President of the Club in and Zone Chairman ( ) Institute Chairman ( ) Region Chairman ( ) H. Q. Parks and Gardens ( ) Joint District Cabinet Treasurer ( ) Chairman : Hearing Air for Deaf & Mute - LCIF ( ) Dist. Cab. Treasurer ( ) D. C. Community Betterment & Humanitarian Services ( ) E. C. Activities ( ) Dist. Cab. Treasurer ( ) Advisor - Lions Image & Ethics ( ) Global Membership Team ( ) Advisor - PDG Honouring ( ) ( ) Awards and Accolades 100% President Excellence Award ( and ) Best Zone Chairman in Dist.323A1 & Multiple Dist.323 ( ) Best Institute Chairman in Dist.323A1 ( ) Best Region Chairman in Dist.323A1 & Multiple 323 ( ) Best Lion of the Year Award in Dist. 323A1 ( , ) LCIF Multiple District Award ( ) Best Dist. Cabinet Treasurer in Multiple District 323 ( ) Multiple Club Award-Diabetes Awareness and Detection ( ) Appreciation Certificate from Lions Quest India Foundation ( ) International President Certificate for service ( ) Six International President Appreciation Certificates ( , 01-02, 02-03, 04-05, and ) Three International President Leadership Medals ( , and ) International Presidential Medal ( ) Occupation : Practising Chartered Accountant OTHER ACHIEVEMENTS Member Member Patron Member Trustee Permanent lnvitee Chairman I n s t i t u t e o f C h a r t e r e d Accountants of India B o m b a y C h a r t e r e d Accountants' Society J a i n J a g r u t i M a n d a l Walkeshwar Branch Bahujan Hitay - Sukhay Charitable Trust Lions Club of Nanachowk Charitable Trust Sheriff Lion Ashok Mehta Education Trust Yusuf Meherally Centre NAB Client Services Delivery Programmes Committee of National Association for the Blind, India. 02

3 DISTRICT GOALS AND ROLE IN ACHIEVING THEM * STRONGER ADMINISTRATION IN CLUBS * MORE FELLOWSHIP * MEMBERSHIP AND EXTENSION OF NEW CLUB * LIONS IMAGE STEPS TAKEN AND ACHIEVEMENTS * Guiding Clubs regularly through Mobile, Phones, SMS, s etc. * 90% Clubs (more than 50 Clubs) have been submitting Website Monthly Membership Report. * 32 Clubs have already been visited by the District Governor along with his Micro Team and the remaining will be visited at the earliest. * Helped in organizing major District level fellowship programmes, Cabinet and Executive Council Meeting were good fellowship made. - Welcome Home Function : 16/07/ District Cabinet Instillation : 18/08/ Finale Day Function : 18/10/ Honoring of PDG : 25/02/ th Annual Dist. Conference : 06/04/2014 * Motivated the Clubs to induct more Members. Membership: position as on 21/04/2014 Op. Balance as on 01/07/ Added Members Dropped Members 75 Cl. Balance as on 21/04/ Net Gain/ (Loss) +79 EXTENSION OF NEW CLUB: Mumbai MMP Shah s Coral Campus C O M E CONTROLLING ORGANISING MANAGING EXECUTING SUPERVISED AND COORDINATED ALL THE F U N C T I O N S O F T H E D I S T R I C T ADMINISTRATION Major District Functions Cabinet Meetings Executive Council Meetings Zone And Region D.G. Advisory Meetings Zone Socials Region Conferences 03

4 PLANNING FOR CALENDER OF EVENTS 04

5 PLANNING FOR CALENDER OF EVENTS 05

6 SECRETARIAL EXCELLENCE CIRCULATED NOTICES OF DISTRICT CABINET MEETINGS with detailed agenda well in time before the meetings. DISTRICT CABINET MEETINGS : MEETING DATE VENUE Preliminary District Cabinet Meeting 26th May, 2013 Hotel Trident Nariman point 1st District Cabinet Meeting 11th August, 2013 Hotel The Lalit Sahar Airport Andheri (E) 2nd District Cabinet Meeting 29th October, 2013 Hotel Krishna Palace Nanachowk 3rd District Cabinet Meeting 12th January, 2014 Royal Hills Resort Mumbai Ahmedabad Highway No.8, Near Dahisar Toll Naka, Thane 4th District Cabinet Meeting 30th March, 2014 ITC Grand Central, 287, Dr. B. Ambedkar Rd., Parel, Mumbai. 06

7 EXECUTIVE COUNCIL MEETINGS : SECRETARIAL EXCELLENCE MEETING DATE VENUE 1st Executive Council Meeting 2nd July, 2013 West End Hotel, Marine Lines, Mumbai 2nd Executive Council Meeting 23rd Sept., 2013 Hotel Kriishna Place, Nanachowk, Mumbai 3rd Executive Council Meeting 25th February, 2014 West End Hotel Marine Lines, Mumbai 4th Executive Council Meeting 22nd April, 2014 M.C. Ghia Hall, Kalaghoda, Mumbai Agenda and Minutes of Meetings are Circulated in Advances well in time before the Meetings 07

8 SCHOOLING & SEMINARS DATE PARTICULARS VENUE 15th & 16th June, 2013 P/S/T Schooling (Gurukul) Golden Pond Resort, Silvassa. 22nd June, th July, 2013 GLT/GMT Seminar, ID Lion Sunil Kumar (Keynote Speaker) GLT/GMT Seminar, Lion Vasu Valkar (Keynote Speaker) Nehru Centre, Worli, Mumbai Aditya Birla Auditorium, Babulnath, Mumbai PST Schooling (Gurukul) 08

9 DISTRICT PUBLICATIONS Following Publications were Released during the LY Preliminary Cabinet Meeting Booklet Gurukul P/S/T Meeting Booklet District Planner District Directory District Governors Newsletter- Rojnishi Flag Salutation Card Official Call- 24th Annual Dist. Conference District Conference Annual Report 09

10 DISTRICT PUBLICATIONS 10

11 DISTRICT PUBLICATIONS 11

12 IN COORDINATION WITH RC/RCA/ZC 12

13 IN COORDINATION WITH DISTRICT CABINET MEMBERS AND LIONS CLUBS 13

14 MEETINGS, FUNCTIONS AND CONFERENCE 14

15 MEETINGS, FUNCTIONS AND CONFERENCE 15

16 MEETINGS, FUNCTIONS AND CONFERENCE DG with Micro Team 16

17 MEETINGS, FUNCTIONS AND CONFERENCE Preliminary District Cabinet Meeting Welcome Home Function District Cabinet Installation Meeting 17

18 MEETINGS, FUNCTIONS AND CONFERENCE District Cabinet Installation Meeting 4th District Cabinet Meeting 18

19 MEETINGS, FUNCTIONS AND CONFERENCE Bon Voyage District Secretariate Schooling 19

20 MEETINGS, FUNCTIONS AND CONFERENCE 24th Annual District Conference 20

21 DISTRICT GOVERNORS VISIT 21

22 DISTRICT GOVERNORS VISIT DG Visit Rededication Pledge Zone Social Lioness Club Visit Addressing a Gathering Peace Poster 22

23 HONOURARY MEETING OF PDG & SERVICE ACTIVITIES 23

24 SERVICE ACTIVITIES 24

25 SERVICE ACTIVITIES October Service Week Project A prize wining Peace Poster Distribution of Cloths at Maze Maher Jivdaya Project Inauguration of Rooms at Sant Gadage Maharaj 25

26 SERVICE ACTIVITIES Mega Olympic for Specially Able Children Osteoporosis Camp Distribution of Wheel Chair 26

27 SERVICE ACTIVITIES Inauguration of Mega Olympic Events Blood Donation Camp Diabetes Camp Region Conference Best October Service Week Project Award 27

28 WHY SHOULD I BE CHOSEN AS THE BEST DISTRICT CABINET SECRETARY OF MULTIPLE DISTRICT 323 Since I am Chief Administrative Officer of the District and the spine of our District Governor, I am dedicated and hardworking lion in both Action and Principle. I am loyal to my District Governor in words and deeds and have assisted him in every way. I had planned along with our District Governor for year, month, week much ahead of time. I have executed my work efficiently by regularly sending circulars to the Club Officers, Cabinet Members and concerned District Dignitaries. Timely communications through s, smss' and telephonic talk. I have reported on District Administration in the District Cabinet Meetings and Executive Council Meetings. I have circulated Notices of District Cabinet Meetings with detailed agenda well in time before the meetings, kept a true and complete record of the proceedings and circulated the minutes in well drafted format with accurate details of the proceedings in the meetings in recording system. I have attended 100% D.G. Official visits which enabled me to provide guidelines to the clubs for their better administration. Much in advance Questionnair is sent to each club and confirmation letters are sent for date of District Governor Visit. I have strengthened the Administration of the whole District by co-coordinating between the District officers and the Clubs and providing them with guidance whenever and wherever required. 28

29 I have always supported the region Chairpersons, Zone Chairpersons and DistrictChairpersons and have never forgotten that an individual club is the most important unit in Lionism. I have promoted objects and purposes of the Lions Association and adhered to the Constitutions and laws of Lion Association. I have encouraged all the clubs of our District to file PU101 Forms (100%), WMMR (90%), service Activities Report (50%) and all other requirement. I have tried my best to fulfil all the responsibilities of a Cabinet Secretary and add my creative talent in exploring new avenues and adding a new dimension to Secretarial duties. I intend to continue my duties till the last day of the year i.e 30th June I shall consider my term as successful and I can ensure that the term of the incoming is successful as well for which I shall pass on all the information and experience that I have gained this year. 29

30 MJF Lion Divyesh I Shah, Home Club - Lions Club of (Bombay) Nana Chowk Paras, Flat No. 4, 1st Floor, Little Gibbs Road, Opp. Hanging Garden, Mumbai (M) (O) /0275/5275/0821 (F) (R) E mail: dis5000@rediffmail.com / divyeshshah1957@gmail.com Website: