Total Funds 316,974.82

Transcription

1 Scambler Township Board Meeting Minutes 8:00pm, Thursday, September 12, 2013 Attending: Dennis Carlblom, Michael Johnson, Les Rotz, Bob Burgess, Sue Seifert, David Pederson Aldie Kelsven. The meeting started with the pledge of allegiance. and Adjustments to the agenda - #13 Fire Protection was deleted. Les Rotz made a motion to approve the agenda with this change and was 2 nd by Sue Seifert. All in favor, approved. The minutes from the August 8 th meeting were discussed. With some changes to the minutes, Les Rotz made a motion to approve and was 2 nd by Michael Johnson. All in favor, approved. Treasurer s report was discussed. The tax bill for the Buffalo River Watershed, how many years is this taxed?? David Pederson will call. The Broadwater Special Assessment final payment was included and the account should balance after the 2 nd half of the property taxes are collected and paid to Scambler this fall. Arnie Cox inquired about the line items on the financials regarding Aggregate Industries - $5,000, Pit Restoration - $22, and Administrative Fees- $ There was discussion as to how these separate line items are handled and how they can be used. Les Rotz made a motion to approve and pay the bill and was 2 nd by Sue Seifert. All in favor, approved. Type Date Num Name Memo Amount Deposit 08/31/2013 Minnesota National Bank Deposit Interest Deposits Check 09/12/ Bob Burgess wages Check 09/12/ Michael Johnson wages Check 09/12/ Aldie Kelsven wages Check 09/12/ David Pederson wages Check 09/12/ Leslie Rotz wages Check 09/12/ Arntson Construction LLC mowing, maintenance -7, Check 09/12/ Arvig telephone bill Check 09/12/ Bar D Farms weed spraying Check 09/12/ Arnie Cox gopher bounty Check 09/12/ Dunn Transfer ranch road maintenance Check 09/12/ Lake Region Electric electric billing Check 09/12/ Lakeland General Store supply Check 09/12/ MN-National Bank Final Broadwater Sp Ass -9, Check 09/12/ Ottertail Co. Treasurer tax Buffalo Watershed -1, Check 09/12/ Leslie Rotz mileage Check 09/12/ Susanne Seifert mileage Check 3169 Egge Const. class 5, washed sand -1, Disbursements -22, August 31,2013 Treasurer Month Ending Balances Ordinary Road & Bridge Broadwater Escrow Fire Ambulance Building Aggregate Industries $5, Aggregate Pit Restoration Administrative Fees Broadwater Spec. Assmt Total Funds 316,974.82

2 Checking Account Balance $238, Savings Account $78, Sub Total $316, Aggregate Industries CD $31, Reserve Fund B $42, Reserve Fund C $20, Total $411, Communication received. Dennis Carlblom received a flyer on the sale of used trucks. He also received a call inquiring on the web publishing of the sign in sheet at the monthly board meeting at Scambler. Dennis Carlblom will contact MAT legal team as to this issue and if it should not be published monthly. Received an from AT&T for digging cyber lines and permitting in Scambler and Sue Seifert will reply. Zoning discussion. Sue Seifert mentioned that there might be two permits coming in soon. Also a discussion on the home that is being moved onto Ross Seifert s property and the need for permitting. Road report discussion on the August roadwork and the upcoming project on 460 th. Hospital District discussion on the $253,758 that was added to last months financial expenses. Les Rotz also stated that Barb Garrity would like to come to a Scambler Board Meeting in the future. The Hospital Board stated that they do have an annual meeting. If so, and then it should be better published for public input. Property Board mentioned that there are several old chairs in the furnace room and may want to dispose of them. Discussion: for now they should be saved. Other items in the outside shed can be thrown. Michael Johnson made a motion to hire Ackling Construction Company for the 460 th project and to be overseen by a Scambler supervisor on a daily basis. Equipment per hour: Blade - $90; FA30 Dozer - $180; D6 Dozer - $160; Scraper - $160. This motion was 2 nd by Dennis Carlblom. Discussion: Scambler should try this project by the hour and see how it works out. Project estimate is from $50,000 to $60,000 total. All in favor, approved. Les Rotz will check on the permits required on this project. Dennis Carlblom made a motion to hire Arntson Construction for the tree removal on 460 th project and was 2 nd by Sue Seifert. All in favor, approved. A Minnesota State Acquisition and Restoration meeting to be held Thursday, Oct 10 th at 1:00 in Bemidji. Les Rotz and Dennis Carlblom will be attending for the Scambler Board. The Road Policy discussion will be tabled for now. CTAS Version 8 updates and discussion on the timetable for these changes. A $300 fees is due by December. Sign payables and adjourn meeting. Submitted by: Aldie Kelsven, Clerk, Scambler Township Board

3 Scambler Township Board Meeting Minutes 8:00pm, Thursday, August 8, 2013 Attending: Dennis Carlblom, Michael Johnson, Les Rotz, Bob Burgess, Sue Seifert, David Pederson and Aldie Kelsven. The meeting started with the pledge of allegiance. Added to the agenda - #9. Other reports: Wind energy towers and Weed Report #12. State acquisition and restoration discussion; #13. Sand and Salt. Les Rotz made a motion to approve the agenda with these additions and was 2 nd by Bob Burgess. All in favor, approved. Minutes from the July 11 th meeting were discussed. With some changes to the minutes, Les Rotz made a motion to approve and was 2 nd by Michael Johnson. All in favor, approved. Treasurer report was discussed. Sue Seifert made a motion to approve and pay the bills and was 2 nd by Les Rotz. All in favor, approved. Type Date Num Name Memo Amount Deposit 7/10/2013 Les Rotz Deposit townhall rental Deposit 07/30/2013 MN National Bank Interest Deposit Deposits Check 08/08/ Bob Burgess wages Check 08/08/ Judith Hoadley wages lawn care Check 08/08/ Michael Johnson wages Check 08/08/ Aldie Kelsven wages Check 08/08/ William Kelsven lawn care wages Check 08/08/ David Pederson wages Check 08/08/ Leslie Rotz wages Check 08/08/ Susanne Seifert wages Check 08/08/ Arntson Construction LLC mowing, maint, repair -4, Check 08/08/ Arvig telephone bill Check 08/08/ Bar D Farms spraying Check 08/08/ Egge Const. class 5-1, Check 08/08/ Michael Johnson mileage Check 08/08/ William Kelsven repair supplies Check 08/08/ Lakeland General Store gas, rental S Pelican dr Check 08/08/ Lake Region Electric electric billing Check 08/08/ Leslie Rotz mileage Check 08/08/ True North Steel culverts Disbursements -10, July 31, 2013 Month ending Fund Balances Ordinary 74, Road & Bridge 101, Broadwater Escrow 11, Fire 21, Ambulance 10, Building 71, Aggregate Industries 5, Aggregate Pit Restoration 22, Administrative Fees 6, Broadwater Spec. Assmt Total Funds 325,857.42

4 Checking Account Balance 247, Savings Account 78, Sub Total Aggregate Industries CD $31, Reserve Fund B $42, Reserve Fund C $20, Total $419, Communication received was discussed. Dennis Carlblom received an from Stuart Restad in regards to the intersection at 470 th and 155 th and the need for a stop sign in place of the yield sign. The Otter Tail County Lake Shore Management updates discussion. Scambler Township should prepare a resolution to adopt the 2013 Otter Tail County Lake Shore Management ordinance, as we are not in control of the lakeshore w/in 1000 of the shoreline. Although, Scambler does write permits for approaches in that shoreline area. Arnie Cox believes that Scambler Township should have a Certificate of Survey required. He also suggests that we should have an Occupancy Permit. Les Rotz would like to have the 2 nd and 3 rd ditch mowing be a doublewide mowing to clear more weeds. The South Pelican Drive culvert is placed. Les Rotz would like the clerk to send a letter to Arvig stating the time delay and expense by them not having a person show up to stake lines. Les Rotz and Dennis Carlblom will review the Road Policy and bring any updates to the next board meeting. Hospital report was discussed. Les Rotz is on the long range planning committee. The Property Board report was discussed. Michael Johnson gave the weed report. He did have two areas of concern and visited with the property owners. He also talked to Josh Branson, with Aggregate Industries, about the leafy spurge and thistle on their property. Josh did not believe that the property belonged to Aggregate. He will check into this and spray the weeds. Lakeswind Power held a public meeting and Michael Johnson attended. There is no change and no towers for Scambler in their project. There will be lines going to the Scambler substation. There will be 14 towers in other townships and some of the roads and turns will be widened for truck turning. On the 460 th road project we will not need Jeff Stabnow to work with bid costs. The project will be between $50,000 and $60,000. Scambler needs to have easements signed and wait for crop removal in the fall. Trees will also need to be cleared soon. The gravel costs will be on Scambler. Discussion on the State acquisition and restoration of about 2 million acres of land in western Minnesota at a cost of about $3.5 billion. On agenda for September meeting. There may be quorum of Scambler Township supervisors at the District 9 MAT meeting in Rothsay on August 20 th. The sand and salt should be purchased in bulk for this winter. Arntson Construction would like to purchase 75 yards and mix it themselves to save on cost. Also to check on liquid chloride and rental equipment. Arnie Cox is setting up a committee to discuss the fire protection in our area. He will be having public meetings and bring information back to the next Scambler Township meeting. Submitted by: Aldie Kelsven, Clerk, Scambler Township Board

5 Scambler Township Board Meeting Minutes 8:00pm, Thursday July 11 th, 2013 Attending: Michael Johnson, Bob Burgess, Les Rotz, Sue Seifert, David Pederson and Aldie Kelsven. Not in attendance: Dennis Carlblom, chair. Michael Johnson, vice-chair, started the meeting with the pledge of allegiance. A note: To start attaching the sign-in sheet to the end of the meeting minutes monthly. Added to the agenda: Pass, on agenda #11. Add #12: Fire discussion. Add #13: Arnie Cox tax discussion. Les Rotz made a motion to approve with additions and was 2 nd by Bob Burgess. All in favor, approved. Two changes to the last month minutes and one correction for this month hospital district report. Les Rotz made a motion to approve with changes and was 2 nd by Sue Seifert. All in favor, approved. Les Rotz made a motion to approve and pay this month s treasurer report and bills and was 2 nd by Sue Seifert. All in favor, approved. Type Date Num Name Memo Amount Deposit 06/05/2013 Ottertail Co. Treasurer Tax Income 145, Deposit 06/30/2013 MN National Bank Interest Deposits 145, Check 07/11/ David Pederson wages Check 07/11/ Leslie Rotz wages Check 07/11/ Bob Burgess wages Check 07/11/ Dennis Carlblom wages Check 07/11/ Judith Hoadley wages lawn care Check 07/11/ Michael Johnson wages Check 07/11/ Aldie Kelsven wages Check 07/11/ William Kelsven lawn care wages Check 07/11/ Arvig telephone bill Check 07/11/ Arntson Construction LLC repair, grading,signs,crack -4, Check 07/11/ Dennis Carlblom mileage Check 07/11/ Egge Const. class 5 and eq.rental -26, Check 07/11/ Fergus Power Pump culverts -16, Check 07/11/ Aldie Kelsven mileage Check 07/11/ William Kelsven mileage Check 07/11/ Internal Revenue Service 2nd qtr , Check 07/11/ Lake Region Electric electric billing Check 07/11/ Lakeland General Store lawn mower gas Check 07/11/ M-R Sign Co signs Check 07/11/ David Pederson Registration and mileage Check 07/11/ Leslie Rotz mileage Check 07/11/ True North Steel culverts -1, Disbursements -53, June 30,2013 Treasurer Month Ending Balances Ordinary 78, Road & Bridge 150, Broadwater Escrow Fire 21, Ambulance 10, Building 71, Aggregate Industries 5, Aggregate Pit Restoration 22,844.87

6 Administrative Fees 6, Broadwater Spec. Assmt Total Funds 378, Checking Account Balance 300, Savings Account 78, Sub Total $378, Aggregate Industries CD $31, Reserve Fund B $42, Reserve Fund C $20, Total $473, Planning and Zoning, no report. Les Rotz would like to see Planning and Zoning look at the new Otter Tail County Shoreline Management changes, and to make adjustments to the Scambler Zoning Ordinance if needed. Les Rotz gave Road report. He mentioned that Arvig Communications would like Scambler Township to contact them prior to digging and then they would notify us of their work schedule. This is not a good position for our work schedule and contractor scheduling. The Scambler Road and Bridge fund balance is good, so Les Rotz would like to start work on 460 th. He would also like to hire Jeff Stabnow to work with us on the bidding for work from 205 th to195 th. Bob Burgess made a motion to approve hiring Jeff Stabnow for this project on 460 th and was 2 nd by Sue Seifert. Discussion: Randy Arntson asked how much should Jeff Stabnow be paid for this project. Les Rotz would only be asking Jeff Stabnow about bid costs and not engineering. All in favor, approved. Aggregate Industries has not sprayed or cutback the thistle in their area. Scambler should send a letter, so Mike Johnson will follow up. Arnie Cox discussed a sign on Hwy 23 that reads County Hwy 2. Les Rotz will take a look and follow up. County Hwy 23 near County Hwy 9 is not safe. The board stated that this is not our jurisdiction and that Les Rotz will communicate with Otter Tail County on this matter. Hospital District report, Les Rotz added to the report submitted, that he received a letter from Barbara Garrity that Connie Sjostrom has resigned as housing manager for Riverfront Manor and Manor on Main. No explanation stated in the letter. Paving discussion on the South Pelican Lake Road. Work will start soon. Fire discussion. Michael Johnson had conversations with the committee and they are not moving forward with any further discussion or meetings. Arnie Cox would like to know where Otter Tail County gets their figures on the proposed tax assessments? Sue Seifert did try to explain how that process works for proposed tax assessment; and that it is based somewhat on g.i.s. value ratings and several other category items to set values, also current sales within Otter Tail County. Arnie Cox mentioned that a friend of his, Arlan Stangeland, has passed away and would like us to acknowledge. Sign checks and adjourn meeting. Submitted by: Aldie Kelsven, Clerk, Scambler Township Board

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8 Scambler Township Board Meeting 8:00pm, Thursday June 13, 2013 Attending: Dennis Carlblom, Michael Johnson, Bob Burgess, Les Rotz, Sue Seifert, David Pederson and Aldie Kelsven Meeting started with the pledge of allegiance and board introductions, as there was several in attendance. Added to the agenda was #15 - Repaving South Pelican Drive near Summer Haven Beach. Les Rotz made a motion to approve the changed agenda and was 2 nd by Sue Seifert. All in favor, approved. Minutes from the May 9 th meeting were discussed. With one change, there was a motion from Les Rotz to approve and was 2 nd by Bob Burgess. All in favor, approved. Treasurer report was discussed. David Pederson added that a payment to MN National Bank was made during the month for the reoccurring payment for the Broadwater Special Assessment for $10, Les Rotz made a motion to approve and pay the bills and was 2 nd by Michael Johnson. All in favor, approved. Type Date Num Name Split Amount Deposit 05/11/2013 MN National Bank CD Interest 'C' Deposit 05/20/2013 MN National Bank CD Interest 'A' Deposit 05/31/2013 MN National Bank May interest Deposit 06/05/2013 Ottertail Co. Treasurer -SPLIT- 145, Deposit 06/05/2013 Misc. townhall rental fees INCOME 145, Check 05/16/ MN-National Bank Broadwater Sp Assessment -10, Check 06/13/ Tammy Bakken cleaning Check 06/13/ Bob Burgess wages Check 06/13/ Dennis Carlblom wages Check 06/13/ Judith Hoadley wages lawn care Check 06/13/ Michael Johnson wages Check 06/13/ Aldie Kelsven wages Check 06/13/ William Kelsven wages lawn care Check 06/13/ David Pederson wages Check 06/13/ Leslie Rotz wages march/may Check 06/13/ Susanne Seifert wage Check 06/13/ Arntson Construction LLC gravel, repair -7, Check 06/13/ Dennis Carlblom mileage Check 06/13/ Dunn Transfer crushed concrete Check 06/13/ Egge Const. Gravel class 5-1, Check 06/13/ Aldie Kelsven supply Check 06/13/ William Kelsven Office Expenses Check 06/13/ Lake Region Electric Electricity Check 06/13/ lakeland General Store gas lawn care Check 06/13/ Loretel Systems Telephone & Internet Check 06/13/ MN Association of Townships registration fees Check 06/13/ David Pederson supply Check 06/13/ Leslie Rotz mileage Check 06/13/ Stabnow, PE engineering/signs -1, DISBURSEMENTS -24, Ordinary Road & Bridge Broadwater Escrow Fire Ambulance 6, Building 71,957.75

9 Aggregate Industries 5, Aggregate Pit Restoration 22, Administrative Fees 6, Broadwater Spec. Assmt -9, Total Funds 247, Checking Account Balance 167, Savings Account 78, Sub Total $247, Aggregate Industries CD $31, Reserve Fund B $42, Reserve Fund C $20, Total $341, Communications received were discussed. Dennis Carlblom received some s referring the #12 later in the meeting. Also received a cc: of a letter to the Otter Tail County Attorney referring to the Broadwater Special Assessment, sent from Doug Oksendahl. Also a letter from Doug Oksendahl to Dennis C. Received notification of the pre-construction meeting for seal coat work in Otter Tail County The work will start late July and will include Broadwater/Cha Rosa Drive. Les Rotz gave the road report. Les Rotz discussed the Hospital District and communication received from Barb Garrity requesting more information on our letter asking for a public annual meeting. Resolution was read by Dennis Carlblom RESOLUTION # Scambler Township, Otter Tail County, Minnesota Resolution on the acquisition of private land by public entities through purchase. WHEREAS, documents prepared by the Minnesota Department of Natural Resources indicate that the Department continues to present as a goal, acquiring more land to be administered by the DNR; and WHEREAS, an Evaluation Report prepared by the Office of Legislative Auditor raises serious questions over whether the Minnesota Department of Natural Resources already owns more land than they have the staff or budget to effectively administer; and WHEREAS, DNR acquisitions adversely affect the municipalities in that it removes land from tax rolls and restricts usage of such land to render it unavailable for public or private use in perpetuity; and WHEREAS, the State of Minnesota has negotiated with Minnesota counties and has provided a Payment inlieu-of Tax (PILT) to counties in recognition of the impacts associated with providing public services related to tax-exempt lands, state imposed restrictive uses on certain tax exempt lands and lost current and potential property taxes from tax exempt lands; and WHEREAS, such payments do not replace lost revenue for the municipality were such land owned and developed privately; and WHEREAS, in response to the seemingly insatiable appetite of the State of Minnesota through the Department of Natural Resourses to purchase private land, the Scambler Town Board of Supervisors has adopted a resolution establishing a No Net Gain Acquisition Policy for the Minnesota Department of Natural Resources, United States Fish & Wildlife Service and/or similar agencies. NOW, THEREFORE, BE IT RESOLVED, that the Scambler Town Board of Supervisors hereby proclaim their opposition to the proposal of the Minnesota Department of Natural Resources, US Fish and Wildlife and/or similar agencies to purchase any further acreage of private land in Scambler Township, Minnesota. BE IT FURTHER RESOLVED, that the Scambler Town Board of Supervisors does hereby direct the Scambler Town Clerk to provide copies of this duly adopted resolution to the official representatives of the Minnesota Department of Natural Resources, US Fish and Wildlife and Otter Tail County Commission.

10 Dennis Carlblom made a motion to accept this Resolution # and was 2 nd by Les Rotz. Discussion: Les Rotz would like to see this resolution taken to the fall MAT meetings and presented to MN State. All in favor by individual vote, approved. Copies will also be sent to our MN State Representatives. Dennis Carlblom gave a short recap on the upgrades made to Scambler signs in the last year. Also that Scambler hired Jeff Stabnow, PE, as an engineer to review and recommend what could be done with the signs in Scambler Township to follow current regulations and compliance. One yield sign at the intersection of 215 th and South Pelican Drive is at issue for safety. Several residents attended this meeting and stated their concern with the yield that has replaced the stop sign on the west side of this intersection. Les Rotz made a motion that no change be made at that intersection and was 2 nd by Michael Johnson. After much discussion there was a vote: Dennis Carlblom-no, Sue Seifert-no, Bob Burgess-no, Les Rotz-yes, and Michael Johnson-no. Motion defeated. Sue Seifert made a motion to make that intersection at 215 th and South Pelican Drive a 4-way stop and was 2 nd by Dennis Carlblom. Vote: Dennis Carlblom-yes, Sue Seifert-yes, Bob Burgess-yes, Les Rotz-yes and Michael Johnson-yes. Motion Carried. Les Rotz made a motion that the board did this at the advice of the local citizens that live in that area and against our engineer s advice and the Scambler sign ordinance and was 2 nd by Michael Johnson. All in favor, approved. Dennis Carlblom read the Resolution # referring to the Hospital District liaison and payments made for attending scheduled public meeting and reporting to the Scambler Township Board. Dennis Carlblom made a motion to continue compensation at $80 for each report to Scambler for each public scheduled HD meeting attended and was 2 nd by Michael Johnson. All in favor, approved. Les Rotz abstained from the vote. South Pelican Drive near Summer Haven Beach has about 1,000 of bog area. The soil bore testing indicated a uniform layer of base. Will need to replace the current culvert prior to roadwork, to move more water through from south to north. Approximate cost will be $21,000 with 2 overlay. Will proceed with the culvert work this year and may wait until next year when OTC does Hwy 9 in the area to complete the overlay. Sign check and adjourn meeting. Submitted by: Aldie Kelsven, Clerk, Scambler Township Board

11 Scambler Township Board Meeting 8:00pm, Thursday, May 9 th, 2013 Attending: Dennis Carlblom, Michael Johnson, Bob Burgess, Les Rotz, Sue Seifert, David Pederson and Aldie Kelsven. Vice-chair, Michael Johnson, started the meeting with the pledge of allegiance. Les Rotz made a motion to approve the agenda as presented and was 2 nd by Bob Burgess. All in favor, approved. The minutes from the April 11 th meeting were discussed. There were two changes and a motion from Les Rotz to approve with changes and a 2 nd by Bob Burgess. All in favor, approved. The treasurer s report was discussed. Dave Pederson had two CD coming due and he has checked around for the best interest rate and he recommends Minnesota National Bank at.50% for one year. Les Rotz made a motion to use Dave Pederson s discretion on the renewal of the CDs and was 2 nd by Bob Burgess. All in favor, approved. Les Rotz s paycheck from April #3047 will be voided and another to be issued next month with an adjustment to the hospital district wages. Les Rotz believes that the representative should be paid for the one report and not for the number of meetings attended per month. Michael Johnson, vice-chair, would like to see the resolution that was prepared in regards to the Hospital District representative and how the pay was stated in the resolution. Dave Pederson also discussed going to only on-line statements from Minnesota National Bank. Les Rotz made a motion to accept and pay the bills and was 2 nd by Sue Seifert. All in favor, approved. Type Date Num Name Memo Amount Deposit 04/10/ D & J Bachmenn Deposit Deposit 04/10/ ISD 546 Deposit Deposit 04/24/ Otter Tail Co Tres Deposit 2, Deposit 04/30/ Mn National Bank Deposit TOTAL 3, Check 05/09/ Bpb Burgness wages Check 05/09/ Dennis Carlblom wages Check 05/09/ Michael Johnson wages Check 05/09/ Aldie Kelsven wages Check 05/09/ David Pederson wages Check 05/09/ Leslie Rotz wages Check 05/09/ Arntson Construction LLC snow removal -6, Check 05/09/ Dennis Carlblom mileage and registration Check 05/09/ Egge Const. gravel Tamarac Road Check 05/09/ Michael Johnson mileage and registration Check 05/09/ Aldie Kelsven postage Check 05/09/ Lake Region Electric electric billing Check 05/09/ Locators & Supplies, Inc. flags Check 05/09/ Loretel Systems telephone bill Check 05/09/ Ottertail Co. Treasurer tax Buffalo Watershed -1, Check 05/09/ Pelican Rapids Press legal notices Check 05/09/ Leslie Rotz mileage and registration Check 05/09/ Super Septic, Inc. pump septic ,445.43

12 Balance as of April 30, 2013 Ordinary Road and Bridge $77, Road and Bridge - Broadwater escrow $11, Fire $18, Ambulance $6, Building $71, Aggregate Industries $5, Aggregate Pit Restoration $22, Administrative Fees $6, Broadwater Spec. Assmt $1, Total Funds $268, Checking Account Balance $190, Savings Account $78, Sub Total $268, Aggregate Industries CD $31, Reserve Fund B $42, Reserve Fund C $20, Total $360, Communications received were discussed. There were three s concerning the changed stop sign to a yield sign at South Pelican Lake Drive and 215 th. They feel the change is hazardous. Scambler will check with the engineer for an opinion and with Dunn Township also, as they have a stop sign on the east side of that intersection. Zoning permits discussion. Sue Seifert has not talked with the Bachmann s about their permit, and has not heard back from G. Bromling. Road report was discussed. Dennis Tollefson asked about the soil bore testing that was going to be done on Duck Lake Road and if work will be done on that road soon. He also asked who maintains and enforces littering on the roadsides? He was told that citizens could call in information to OTC for complaints. Doug Oksendahl asked about the progress on the Broadwater Escrow Fund. He will contact the OTC lawyer and request information on how to handle special assessment funds and will contact Dennis Carlblom with the information that he receives. Doug Oksendahl also asked about the foliage spraying that was done last fall and the damage to the trees and foliage along the properties. He questioned the spraying in the wetlands along Cha Rosa Drive. Deb Rundle wanted to know who to contact about additional lighting near the public assess on the road on the west end of Pelican Lake, where the medians are placed. She was told to contact Rick West, OTC. Deb also stated that the beavers are back in the creek on the west end of Pelican Lake. Hospital District report was discussed. There will be a special meeting may 6 th. Michael Johnson made a motion that Scambler Township should send a letter the Hospital District with a request for an annual meeting for the public. As a public board this should be done. 2 nd by Bob Burgess. Board in favor, approved, with Les Rotz abstaining from the vote. Property Board report was received. There is a town hall rental coming up next week and all paperwork and checks have been received. Signed off by Bob Burgess.

13 Bob Burgess made a motion to approve Judi Hoadley and Bill Kelsven for lawn care for the season and was 2 nd by Dennis Carlblom. All in favor, approved. Fire protection discussion. Michael Johnson and Jim Lucking from Scambler Township attended a meeting last month with Eunice, Cormorant and Dunn Townships. They discussed options and costs and will meet again. Request for Proposals for 2013 Dust Control were opened. Dennis Carlblom read a proposal from Fergus Power Pump, Fergus Falls for $.84 per gallon applied. Michael Johnson read a proposal from Stenger s Dust Control, Detroit Lakes with different costs based on width of application. Did not use Scramblers proposal form. Les Rotz made a motion to hire Fergus Power Pump at $.84/gallon for a minimum of 6000 gallons. Width of 9 or 18 feet, at a rate of 1/3 or ½ gallons per square foot and was 2 nd by Dennis Carlblom. All in favor, approved. Fergus Power Pump used our proposal form and submitted their current liability insurance coverage. Resolution was discussed. Sue Seifert will make some adjustment and bring to the June board meeting. This resolution should be taken to the fall MAT meeting for further action. A letter should be sent to the DNR concerning controlled burns in the township informing us of each scheduled burn. The clerk will send this letter. A sympathy card will be sent to the family of Frank Kimm, as he was a supervisor at Tansem Township. The board will sign the checks and adjourn the meeting. Submitted by: Aldie Kelsven, Clerk, Scambler Township Board

14 Scambler Township Board Meeting 8:00pm April 11 th, 2013 Attending: Dennis Carlblom, Michael Johnson, Bob Burgess, Les Rotz, Sue Seifert, David Pederson and Aldie Kelsven. The meeting started with the pledge of allegiance. Move #13 on the agenda up to #1a for Rolling Hills liquor license. Les Rotz made a motion to approve the agenda as amended and was 2 nd by Bob Burgess. All in favor, approved. Rolling Hills 3.2 beer license was presented and read. Michael Johnson made a motion to approve the on/off sale liquor license for Rolling Hills and was 2 nd by Les Rotz. All in favor, approved. Dennis Carlblom and the clerk signed the forms. The minutes from the March 7 th Meeting were discussed. Les Rotz made a motion to approve the minutes with one change and was 2 nd by Bob Burgess. All in favor, approved. The minutes from the March 28 th Reorganization Meeting were discussed. Les Rotz made a motion to approve the minutes with two changes and was 2 nd by Michael Johnson. All in favor, approved. The minutes from the April 2 nd Equalization Meeting were discussed. After some discussion about Arnie Cox taxes for 2013 and 2014, Les Rotz made a motion to approve the minutes with changes and was 2 nd by Michael Johnson. All in favor, approved. The treasurer s report was discussed. David Pederson mentioned the check for Otter Tail County for sand/salt to replace last months payment. Les Rotz would like us to obtain a copy of the Pelican Rapids City budget for review on certain payments. There was also discussion on the clerks salary and election judge expenses. Bob Burgess made a motion to approve the bills and was 2 nd by Michael Johnson. Discussion: Michael Johnson does not feel that it is fair that the Scambler taxpayers cover the costs of the Pelican Rapids School elections. Vicky Arntson stated that she would like to see Judi Hoadley paid for the full month of January, (letter of resignation from Judi Hoadley dated January 11 th ) and Vicky will pay her from her wages. Type Date Num Name Memo Amount Deposit 03/16/2013 Minnesota National Bank CD B Interest Deposit 03/31/2013 Minnesota National Bank March Interest Revenue Check 04/11/ Bob Burgess wages Check 04/11/ Dennis Carlblom wages Check 04/11/ Michael Johnson wages Check 04/11/ Aldie Kelsven wages Check 04/11/ William Kelsven wages Check 04/11/ David Pederson wages Check 04/11/ Leslie Rotz wages Check 04/11/ Susanne Seifert wages Check 04/11/ Vicky Arntson wages Check 04/11/ Arntson Construction LLC snow removal -13, Check 04/11/ Bob Burgess registration Check 04/11/ Dennis Carlblom mileage Check 04/11/ Farmers Elevator Co. salt Check 04/11/ Michael Johnson mileage Check 04/11/ William Kelsven supply Check 04/11/ Aldie Kelsven judge wages, mileage Check 04/11/ Frances Kerr judge

15 Check 04/11/ lakeland General Store light bulbs Check 04/11/ Loretel Systems telephone bill Check 04/11/ Pelican Rapids Press legal notices Check 04/11/ Ottertail Co. Treasurer mixed sand Check 04/11/ David Pederson Registration, supply Check 04/11/ City of Pelican Rapids Library Contribution Check 04/11/ Ringdahl Ambulance annual contract -5, Check 04/11/ Leslie Rotz mileage Check 04/11/ Susanne Seifert registration, mileage Check 04/11/ Christine Shulstad election judge Check 04/11/ Elinor Wical election judge Check 04/11/ Lake Region Electric electric billing Balance as of march 31, 2013 Ordinary Road and Bridge $89, Road and Bridge - Broadwater escrow $11, Fire $18, Ambulance $12, Building $71, Aggregate Industries $5, Aggregate Pit Restoration $22, Administrative Fees $6, Broadwater Spec. Assmt $1, Total Funds $292, Disbursements -27, Checking Account Balance $215, Savings Account $78, Sub Total $293, Aggregate Industries CD $31, Reserve Fund B $42, Reserve Fund C $20, Total $386, Communications received were discussed. Dennis Carlblom received a letter from Area Lake Testing for class-5 and a letter from LM Road Services for brushing, mowing and spraying. Dennis also received the packet from Minnesota National Bank with the new signature cards for all of our accounts that need to be signed by the current officers. They will be signed and returned to the Bank. Philip Rotz called Dennis Carlblom and questioned the need for a Planning and Zoning meeting. According to the bylaws they should only meet once every two years to update information. So the May 11 th meeting will be cancelled. There should be 2 supervisors on the board and 3 board members and there is a resignation coming soon. Zoning report Sue Seifert received a building permit and received a call from Gretchen Bromling with questions on permits. Road report was discussed. More Snow. The spring road tour will be coming up soon and there will be a quorum of supervisors at that time and will be posted. Les Rotz requested that we place an ad for this year s dust control to be opened at the next board meeting on May 9 th. All calls for road maintenance should only be directed to the supervisors or the Road Supervisor, Les Rotz, and no other maintenance personnel. Doug Oksendahl asked about the current status on the Broadwater Escrow Account. The issue has not been resolved.

16 Hospital District report was discussed. Les Rotz added information about the Good Samaritan Home that was discussed at their last meeting. Fire protection discussion and the possibility of shortening the response times and distance. Michael Johnson talked to Joe Lightowler from the Lake Eunice and Cormorant area, who has been working on some options on this topic. Scambler Township is rated #10, which is the lowest safety rating. Dennis Carlblom made a motion for Scambler Township to set up 1-supervisor, and 2-at large citizens to make a committee to investigate this topic and was 2 nd by Les Rotz. All in favor, approved. Arnie Cox added information and is glad that we are taking action. Dennis Carlblom made a motion to appoint Mr. Michael Johnson as supervisor, and to find two citizens at large to work with him on a committee on fire protection. 2 nd by Les Rotz. All in favor, approved. Government land purchase discussion. There is no moratorium set up in Otter Tail County yet. Dennis Carlblom made a request that Sue Seifert prepare a resolution for the consideration of the board to express our opposition to the Otter Tail County Commissioners, for the acquition of public entities on purchase of private land. Committee discussion on the job description and compensation has ended. Let the record show that I, Les Rotz, do not agree with everything that has come before the town board as far as compensation for individuals, if you have questions bring them to me and I will reflect my feelings to you. Received one Request for Proposals for 2-years Snow Plowing. Les Rotz made a motion to accept the proposal from Arntson Construction for 2-years, May 1, 2013 ending April 30, 2015, for snow plowing at $90.00 per hour with equipment and $64.50 for the pickup. Fuel Clause rate based on $3.70 per gallon. Add/subtract $.50 per hour for each $.07 per gallon. Minimum monthly payment will be $1, November through March. A Minimum monthly payments contingent on 17 hours of snow removal and/or other township work. 2 nd by Dennis Carlblom. All in favor, approved. Received one Request for Proposals for 2-years Ditch Mowing. Les Rotz made a motion to accept the proposal from Arntson Construction for 2-years, May 1, 2013 ending April 30, 2015, for ditch mowing at $35.00 per mile for 43.5 miles for 2-3 mowings per season. With a fuel clause based on $3.70 per gallon. 2 nd by Sue Seifert. All in favor, approved. Received one Request for Proposals for 2-years Grading. Les Rotz made a motion to accept the proposal from Arntson Construction for 2-years grading and maintaining for of 43.5 miles of gravel roads in Scambler Township at $ Starting May 1, 2013 through April 30, Submitted a list of equipment and the fuel clause based on $3.70 per gallon. Add/subtract $.50 per hour for each $.07 per gallon increase/decrease from this price. 2 nd by Dennis Carlblom. All in favor, approved. Received two Request for Proposals for class-5 aggregate base gravel and a higher modified grade of gravel. Bob Burgess read the proposal received from Krause Brothers Construction in Wahpeton for $7.05. Les Rotz read the proposal received from Egge Construction in Pelican Rapids for $6.10 and modified $7.86. Dennis Carlblom made a motion to accept the proposal from Egge Construction for class-5 gravel, delivered at $6.10 and was 2 nd by Les Rotz. All in favor, approved. Dennis Carlblom made a motion to accept the proposal from Egge Construction for modified gravel, delivered at $7.86 and was 2 nd by Les Rotz. All in favor, approved. The board will sign checks and the bank signature cards and adjourn the meeting. Submitted by: Aldie Kelsven, Clerk, Scambler Township Board.

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18 Scambler Township Equalization Meeting Minutes 9:30am Tuesday, April 2 nd, 2013 Attending: Dennis Carlblom, Michael Johnson, Bob Burgess, Les Rotz, Sue Seifert and Aldie Kelsven Otter Tail County: Debbie Thorstenson and Tom Rundle The meeting started with the pledge of allegiance and introductions. Tom Rundle gave a recap of the current year taxes in our area. Some lakes went down in market value, while the aggregate tillable land went up 30%. Arnie Cox presented his daughter, Penelope Welcome s, parcel # went up in value $7,900 and Tom Rundle mentioned that this was because of changes in tillable land. Arnie Cox parcels # went up $400, and # value up $800 for The non tillable went down in market value. The taxable market value for 2014 will be substantially higher. He would like to express a sincere disappointment in the tax value changes. Arnie Cox would like to add government land sales and the Pelican Rapids Fire Department to the next Scambler board agenda. Jenny Frassell on Lindas Beach. Last year Tom Rundle had already lowered the value for Les Rotz made motion for no change on parcel # and was 2 nd by Michael Johnson. All in favor, approved. Brian Weininger on Tamarac Lake has a mailing address in North Dakota, so his property parcel # was changed to Seasonal. Les Rotz made a motion to recommend restoring to Residential Homestead property and was 2 nd by Bob Burgess. All in favor, approved. George Desautel property was Residential Homestead on Pelican Lake in 2012, but has moved back to North Dakota and the property Parcel # should be listed as Seasonal. Les Rotz made a motion to remove Homestead on this parcel and list as Seasonal for George Desautel and was 2 nd by Sue Seifert. All in favor, approved. Maureen Nelson as 55acres of tillable rental land that has not been farmed for about 20 years. The land next to her property is rated lower grade tillable. Les Rotz made a motion to recommend changing parcel # to pasture land and was 2 nd by Sue Seifert. Discussion: Maureen Nelson needs to be informed of the details of changing the land to pasture from tillable. Sue Seifert called her during the meeting and she will not make a decision now. Also Otter Tail has increased part of the land from 4acres to 8 ½ more swampland. Sue Seifert withdrew her 2 nd and Les Rotz withdrew his motion. Michael Johnson made a motion to recommend the change to Maureen Nelson s parcel for the increased area of swampland and was 2 nd by Les Rotz. All in favor, approved. If Maureen Nelson wants to make the change she will need to attend the Otter Tail County equalization meeting. Les Rotz made a motion for no change for Penelope Welcome parcel # and was 2 nd by Sue Seifert. All in favor, approved. Michael Johnson made a motion for no change for Arnie Cox parcel # and was 2 nd by Les Rotz. All in favor, approved. No others present at 10:31am and the meeting was adjourned. Submitted by: Aldie Kelsven, Clerk, Scambler Township Board

19 Scambler Township Board Reorganization Meeting 7:00pm March 28 th, 2013 Attending: Dennis Carlblom, Michael Johnson, Bob Burgess, Les Rotz, Sue Seifert and Aldie Kelsven. The Clerk started the meeting with the pledge of allegiance. The Clerk asked for nominations for Chair for the Scambler Board. Les Rotz made a motion to nominate Dennis Carlblom and was 2 nd by Sue Seifert. No other nominations. Unanimous yes. Approved. Les Rotz made a motion to nomination Michael Johnson as Vice-Chair of the Scambler Board and was 2 nd by Bob Burgess. No other nominations. Unanimous yes. Approved. Dennis Carlblom made a motion to designate the 2 nd Thursday of each month for the Scambler Town Board Meeting with 8:00pm start April through September and 7:00pm start October through March. Discussion None. All in favor, approved. Bob Burgess made a motion to designate the Pelican Rapids Press as the Township paper and was 2 nd by Sue Seifert. All in favor, approved. Dennis Carlblom read RESOLUTION # Scambler Township, Otter Tail County, Minnesota A RESOLUTION TO ESTABLISH COMPENSATION FOR TOWNSHIP OFFICIALS Page 1 of 2 WHEREAS, Minnesota Statute authorizes a town to pay town officers as well as other contingent expenses for the benefit of the town; WHEREAS, Minnesota Statute authorizes a town board to draw orders on the town treasurer to pay town expenses. NOW, THEREFORE, BE IT RESOLVED, that the town board of Scambler Township, Otter Tail County, Minnesota; does hereby establish the fee schedule as follows: Compensation of Eighty Dollars ($80) per meeting shall be paid to town officers for each official meeting where attendance is required. Any meeting that is recessed to a later time is deemed to be the same meeting and will be paid as a single meeting. Compensation of Eighty Dollars ($80) per meeting shall be paid to Planning and Zoning Agency members for each official meeting where attendance is required. Any meeting that is recessed to a later time is deemed to be the same meeting and will be paid as a single meeting. An hourly fee of Fifteen Dollars ($15) per hour shall be paid to anyone doing work authorized by the town board on behalf of the town. A quarterly salary of Eleven Hundred Dollars ($1,100) over and above the individual meeting fee shall be paid to the township clerk. A quarterly salary of Five Hundred Dollars ($500) over and above the individual meeting fee shall be paid to the township treasurer.

20 A quarterly salary of Fifty Dollars ($50.00) over and above the individual meeting fee shall be paid to the township road supervisor. A quarterly salary of Two Hundred Dollars ($200) shall be paid to the town web master. A mileage rate equal to the IRS allowable rate per mile shall be paid for the use of private vehicles to conduct business on behalf of the town. Any direct expenses incurred by an individual on behalf of the town shall be reimbursed at face value with documentation of the expense. BE IT FINALLY RESOLVED, that this resolution shall automatically renew annually unless amended or repealed by the town board by resolution. Les Rotz made a motion to appeal this resolution and was 2 nd by Michael Johnson. Discussion: Les Rotz feels that this has should be changed. Further discussion was that there should be an updated job description for all. The compensation should not be changed in the middle of a term, because a person running for office should have prior knowledge of the pay schedule. This should be set for newly elected office. Vote: Michael Johnson yes, Les Rotz yes, Bob Burgess no, Sue Seifert no, Dennis Carlblom no. Establish a committee to discuss the job descriptions and compensation and have ready prior to yearend. Michael Johnson made a motion to accept the above Resolution # as printed and was 2 nd by Bob Burgess. Not all in favor, Les Rotz voted NO. Motion approved. Michael Johnson made a motion to nominate Les Rotz as Scambler Road Supervisor and was 2 nd by Sue Seifert. No other nominations. All in favor, approved. Michael Johnson made a motion to nominate Bob Burgess as Scambler Property Board Supervisor and was 2 nd by Dennis Carlblom. No other nominations. All in favor, approved. Michael Johnson made a motion to nominate Sue Seifert as Scambler Zoning Administrator and was 2 nd by Les Rotz. No other nominations. All in favor, approve. Michael Johnson made a request for written monthly and annual meeting reports. To be discussed at a later time. Dennis Carlblom made a motion to designate the posting board in front of the Town hall as designated posting place for Scambler business and was 2 nd by Sue Seifert. All in favor, approved. Dennis Carlblom made a motion to establish Minnesota National Bank as the Scambler town depository and was 2 nd by Sue Seifert. All in favor, approved. Scambler should check on savings bonds and credit unions for a better interest rate. Dennis Carlblom read RESOLUTION # Scambler Township, Otter Tail County, Minnesota A Resolution to establish proper authority for financial accounts Whereas, it is the responsibility of the town board to oversee the financial resources of Scambler Township.

21 Whereas, the majority of those resources are controlled through the townships checking, savings, and Certificate of Deposit account. Now, Therefore, Be It Resolved, that the town board of Scambler Township, Otter Tail County, Minnesota; does hereby declare that the only persons who shall have the authority to sign checks, transfer monies, withdraw monies and/or deposit moneys concerning those accounts shall be: David Pederson - Scambler Township Treasurer Aldie Kelsven - Scambler Township Clerk Dennis Carlblom Scambler Township Chairperson Michael Johnson Scambler Township Vice Chair Be It Further Resolved, that the Scambler Township Board request that all other persons who are listed on the respective signature cards for the aforementioned accounts shall be removed from said signature cards. Be It Finally Resolved, that this resolution shall supersede any previously dated resolution concerning the financial accounts of Scambler Township. This Resolution # was 2 nd by Les Rotz. All in favor, approved. The Scambler Fee Schedule was discussed. Michael Johnson made a motion to strike out the: Site Permit for a structure of up to 250 square feet = $50 from the Scambler Township Fee Schedule and was 2 nd by Les Rotz. All in favor, approved. Planning and Zoning Committee should review the site permit ordinances. Also any weed inspector fees. Reference materials are complete and available at Scambler office. Ordinance book is up to date and available at Scambler office. Town planning and zoning policy up to date, and building permits reports have been sent. The Scambler annual financial report has been filed with the MN State Auditor. Next training session will be end of this week and early next week at different sites in the area. The updated list of Scambler Township officers will be sent to MAT, MN State and Otter Tail. Post and publish the change of time set for the spring/summer Scambler township meetings. The board will sign the resolutions approved and adjourn this meeting. Submitted by: Aldie Kelsven, Clerk, Scambler Township Board.