AGENDA REVISED 3:45p.m. City of Aurora, Colorado MONDAY, DECEMBER 4, 2017

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1 NOTE: The City Council has a responsibility to advise its citizens of its meetings and the topics it proposes to discuss. The following agenda shows the proposed format for tonight's set of meetings. The first meeting is held for the sole purpose of determining whether Council will adjourn into executive session, a non-public meeting, at which only permissible topics can be discussed. After this decision is made, Council will adjourn its regular Council meeting until 7:30 p.m. Council will consider the business listed on the agendas below at the times indicated. In the event that a City Council meeting is cancelled, items from this agenda may be postponed to the next City Council meeting or a future City Council meeting. You may contact the City Clerk s Office for further details or visit our web site at AGENDA REVISED 3:45p.m. City of Aurora, Colorado MONDAY, DECEMBER 4, 2017 REGULAR MEETING OF THE AURORA CITY COUNCIL (Open to the Public) 5th Floor Mt. Elbert Room 5:00 p.m. CALL TO ORDER: ROLL CALL: Mayor Stephen D. Hogan Linda Blackston, City Clerk ANNOUNCEMENT OF PROPOSED EXECUTIVE SESSION TOPICS: Linda Blackston, City Clerk for Mayor Stephen D. Hogan (Matters subject to consideration in Executive Session per Section (4) C.R.S.) CONSIDERATION TO RECESS FOR EXECUTIVE SESSION: EXECUTIVE SESSION (Closed to the Public) 5th Floor Mt. Elbert Room 5:00 p.m. 6:30 p.m. RECEPTION FOR NEWLY ELECTED, RE-ELECTED AND OUTGOING COUNCIL MEMEBERS AMC Lobby 6:30 p.m. 7:30 p.m. REGULAR MEETING OF THE AURORA CITY COUNCIL (Open to the Public) Reconvene at 7:30 p.m. - Council Chambers Full agendas available in the City Clerk's Office or at CITY OF AURORA ACCESSIBILITY STATEMENT: The Aurora Municipal Center is wheelchair accessible with entry ramps and handicapped parking located on the west and east side of the building and on all levels of the parking garage. Ramp access from the parking garage is located on the Ground Floor and the 4 th level of the garage. Council Chambers is equipped with a wheelchair lift for access to the front of Council Chambers. Hearing devices may be requested from the City Clerk prior to the Council meeting. Disabled individuals requiring other assistance must make their request known by NOON, the FRIDAY PRECEDING the Monday City Council meetings by contacting the City Clerk s Office at /1/2017 December 4, 2017 Council Meeting, Page 1

2 AGENDA City Council Executive Session (5 th Floor Mt. Elbert Room - Closed to the Public) Monday, December 4, :00 p.m. 1. Personnel Matters concerning Council Appointees Mayor Hogan 75 min. 2. Legal Advice concerning Litigation M. Hyman 15 min. Note: Matters subject to consideration in Executive Session may include the following: a. Property Transactions, to wit: The purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest; except for the purpose of concealing the fact that a member of the [City Council] has a personal interest in such purchase, acquisition, lease, transfer, or sale. C.R.S (4)(a). b. Legal Advice, to wit: Conferences with an attorney for the [City Council] for the purposes of receiving legal advice on specific legal questions. C.R.S (4)(b). c. Confidential Matters, to wit: Matters required to be kept confidential by a federal or state law, rule, or regulation. The specific statute or rule or regulation that is the basis for such confidentiality must be cited prior to the executive session. C.R.S (4)(c). d. Security Issues, to wit: Specialized details of security arrangements or investigations. C.R.S (d). e. Negotiations, to wit: Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators. C.R.S (e). f. Personnel Matters (except if the employee who is the subject of the session has requested an open meeting, or, if the personnel matter involves more than one employee, all of the employees have requested an open meeting). C.R.S (4)(f). g. Confidential Documents, to wit: Consideration of any documents protected by the mandatory nondisclosure provisions of the Open Records Act. C.R.S (4)(g). *********************************************************************************************************** As the Mayor (or Mayor Pro Tem) of the City of Aurora, Colorado, and the Chair of this Regular Meeting of the Aurora City Council, I hereby certify that the discussion which took place in this executive session was limited to the topic or topics that are set forth hereinabove. Stephen D. Hogan, Mayor Date As the City Attorney (or Deputy City Attorney) of the City of Aurora I was in attendance at this executive session, and it is my opinion that those portions of the discussion which were not recorded, if any, constitute privileged attorney-client communications under applicable law. City Attorney Date 12/1/2017 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items. December 4, 2017 Council Meeting, Page 2

3 December 4, 2017 City Council Agenda Page 2 ONE HUNDRED AND TWENTY-SIX YEARS OF HISTORY The first City Council meeting was held in May 1891, in a private home. The City was known as Fletcher. The City Council installed this evening is the City's 63 RD Legislative Body, the 55 th since the City became known as Aurora. This is the 32 ND Legislative Body under the Council/Manager form of government and the 21 ST Legislative Body under the Home Rule Charter. AGENDA REVISED Regular Meeting of the Aurora City Council City Council Chambers Monday, December 4, :30 p.m. NOTE: Interested citizens wishing to address City Council should complete a SPEAKER SLIP and present it to the City Clerk stationed near the Council dais. Speaker Slips are located on the table by the Council Chambers entrance. Speakers on items not related to the agenda are allowed three minutes to speak. Council does not engage in discussion during this time. 1. RECONVENE REGULAR MEETING OF DECEMBER 4, 2017 AND CALL TO ORDER 2. ROLL CALL Linda Blackston, City Clerk 3. INVOCATION Council Member Renie Peterson 4. PLEDGE OF ALLEGIANCE TO THE FLAG (all standing) 5. APPROVAL OF THE MINUTES OF THE MEETING OF NOVEMBER 20, REMARKS BY MAYOR a. Recognition of outgoing Council Members Council Member Sally Mounier Council Member Renie Peterson Council Member Brad Pierce ; Council Member Barbara Cleland ; ADJOURNMENT SINE DIE 8. CONVENE COUNCIL MEETING 9. ANNOUNCEMENT OF ELECTION RESULTS Linda Blackston, City Clerk Council Member Ward I Crystal Murillo Council Member Ward II Nicole Johnston Council Member Ward III Marsha Berzins Council Member At Large Allison Hiltz Council Member At Large David Gruber 10. OATH OF OFFICE Swearing in and presentation of election certificates to newly elected and re-elected Council Members - Presiding Judge Shawn Day 11. ROLL CALL OF CITY COUNCIL Linda Blackston, City Clerk 12/1/2017 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items. December 4, 2017 Council Meeting, Page 3

4 December 4, 2017 City Council Agenda Page CEREMONY a. International Youth Conference Attendees Recognition Mayor Hogan 13. PUBLIC INVITED TO BE HEARD (non-agenda related issues only) 14. ADOPTION OF THE AGENDA 15. CONSENT CALENDAR 15a-h General Business a. Consideration to EXTEND A COMPETITIVELY BID CONTRACT to Publication Printers Corporation, Denver, Colorado in the not-to-exceed amount of $128, for printing and mail preparation of the Aurora Recreation Guide through January 31, 2018, B STAFF SOURCE: Jessica Bixenman, Manager of Marketing & Special Events, Parks, Recreation & Open Space b. Consideration to AWARD AN OPENLY SOLICITED CONTRACT to PerfectMind Inc., British Columbia, Canada in the amount of $527, to provide a Registration Management software system for PROS through December (R1826) STAFF SOURCE: Byron Fanning, Manager of Recreation Services, Parks, Recreation & Open Space c. Consideration to AWARD A SINGLE SOURCE CONTRACT to National Meter and Automation, Inc., Centennial, Colorado in the amount of $844, for the purchase of Badger water meters for STAFF SOURCE: Steven Sciba, Manager Water Service Operations, Aurora Water d. Consideration to EXTEND A COMPETITIVELY BID AWARD to Carus Corporation, Peru, Illinois in the amount not-to-exceed $124, to purchase Potassium Permanganate Water Treatment Chemical for the Binney Water Purification Facility through December (B4196) STAFF SOURCE: Bobby Oligo, Manager of Water Treatment, Aurora Water e. Consideration to AWARD A COMPETITIVELY BID CONTRACT to Ferguson Enterprises, Aurora, Colorado in the not-to-exceed amount of $158, for the purchase of plumbing supplies as required by Facilities Management Operations through October 31, (B-4274) STAFF SOURCE: Chris Carnahan, Deputy Director, Public Works f. Consideration to EXTEND A COMPETITIVELY BID CONTRACT with ISS Facility Services, Inc., San Antonio, Texas in the amount not-to-exceed $588, for custodial services for the AMC Campus through November 30, B-4181 (Staff requests a Waiver of Reconsideration) STAFF SOURCE: Chris Carnahan, Deputy Director, Public Works Final Ordinances g Consideration for ADOPTION FOR AN ORDINANCE of the City Council of the City of Aurora, Colorado, to amend the Saddle Rock East General Development Plan to allow for the development of a drive-thru coffee shop on a site currently zoned as planned development commercial, identified as Planning Area 16 of the Saddle Rock GDP, and to amend the GDP standards for after-hours uses to be consistent with the provisions of the City of Aurora zoning code. STAFF SOURCE: Sara Ullman, Planner, Planning & Development Services 12/1/2017 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items. December 4, 2017 Council Meeting, Page 4

5 December 4, 2017 City Council Agenda Page 4 h Consideration for ADOPTION FOR AN ORDINANCE of the City Council of the City of Aurora, Colorado, appropriating sums of money in addition to those appropriated in ordinance nos , and for the 2017 fiscal year. STAFF SOURCE: Jackie Ehmann, Financial Supervisor, Finance 16. RESOLUTIONS a. R Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora, Colorado, for the Cooperative Agreement for GoWild Northeast Metro Coalition Inspire Implementation Grant Initiative. STAFF SOURCE: Jenna Katsaros, Superintendent, Parks, Recreation & Open Space b. R Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora, Colorado, for the First Amendment to the Cooperative Agreement for GoWild Northeast Metro Coalition Inspire Implementation Grant Initiative. STAFF SOURCE: Jenna Katsaros, Superintendent, Parks, Recreation & Open Space 17. ORDINANCES FOR INTRODUCTION a Consideration for INTRODUCTION OF AN ORDINANCE of the City Council of the City of Aurora, Colorado, amending Section 2-31(d) of the City Code of the City of Aurora, Colorado, relating to the selection of the Mayor Pro Tem. STAFF SOURCE: Michael J. Hyman, City Attorney 18. RECONSIDERATIONS AND CALL-UPS 19. GENERAL BUSINESS a. Consideration to Elect a Mayor Pro Tem for a One Year Term. STAFF SOURCE: Janice Napper, Assistant City Manager, General Management 20. REPORTS a. Report by the Mayor b. Reports by the Council 21. PUBLIC INVITED TO BE HEARD 22. ADJOURNMENT 12/1/2017 The City Charter prescribes the Mayor may vote on resolutions and ordinances only to create or break a tie vote of Council Members present. The Mayor Pro-Tem is always permitted to vote on all items. December 4, 2017 Council Meeting, Page 5

6 MINUTES Regular Meeting Aurora City Council Monday, November 20, 2017 CALL TO ORDER REGULAR MEETING Mayor Hogan convened the regular meeting of City Council at 5:30 p.m. ROLL CALL PRESIDING: COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: OFFICIALS PRESENT: COUNCIL MEMBERS ARRIVING AFTER ROLL CALL: Mayor Hogan Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth None Interim City Manager Batchelor, City Attorney Hyman, City Clerk Blackston None City Clerk Blackston announced the proposed items for discussion at executive session. CONSIDERATION TO RECESS FOR EXECUTIVE SESSION Motion by Bergan, second by Roth, to recess for executive session. Voting Aye: Abstaining: Mayor Hogan, Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Pierce, Richardson, Roth None The executive session was recorded pursuant to the requirements of state law. 1. RECONVENE REGULAR MEETING OF NOVEMBER 13, 2017 AND CALL TO ORDER Mayor Hogan reconvened the regular meeting of City Council at 7:30 p.m. 2. ROLL CALL Linda S. Blackston, City Clerk 3. INVOCATION Pastor Adrian Dominguez, New Heights Baptist Church 4. PLEDGE OF ALLEGIANCE TO THE FLAG (all standing) 5. APPROVAL OF THE MINUTES OF THE MEETING OF NOVEMBER 13, 2017 Motion by Mounier, second by Roth, to approve the minutes of November 13, 2017 as presented. Voting Aye: Abstained: Mayor Hogan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth Bergan December 4, 2017 Council Meeting, Page 6

7 6. CEREMONY a. Recognition of George Skip Noe, City Manager Mayor Hogan Mayor Hogan invited Skip Noe, former City Manager, to come forward. He read the proclamation recognizing Mr. Noe for his efforts on behalf of the City of Aurora. Mr. Noe expressed appreciation for the proclamation. b. November 25 th is Shop Small Business Saturday Proclamation Mayor Hogan Mayor Hogan read the proclamation declaring November 25 th is Shop Small Business Saturday Proclamation. 7. PUBLIC INVITED TO BE HEARD (non-agenda related issues only) Arnie Schultz, Aurora, Colorado, expressed his disappointment over the recent annexation agenda items approved by City Council. 8. ADOPTION OF THE AGENDA Mayor Hogan corrected language in item 9e. The agenda was adopted as presented. 9. CONSENT CALENDAR - 9a-l General Business a. Consideration to APPROVE A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $112,000 in 2018 between the city of Aurora, and Aurora Sister Cities International. STAFF SOURCE: Roberto Venegas, Assistant City Manager, General Management Motion by LeGare, second by Roth, to approve item 9a. Council Member Richardson stated it was a great program but he did not think the taxpayers of Ward IV should be paying for international travel for City Council. Council Member Bergan raised the topic of the Aurora Sister Cities fundraising efforts and asked for an update in that regard. Karlyn Shorb, CEO, Aurora Sister Cities, did so, noting Sister Cities applied for four grants, planned a winter fundraising event and held a mini-fundraiser in She pointed out Sister Cities received 70 percent of their current funding from the City, but were continuing to grow their budget and funding sources through fundraising. Council Member Bergan asked the status of the grants. Ms. Shorb stated two of the grants were denied, one was received and one was pending. Council Member Cleland asked if Aurora Sister Cities planned to pursue a sister city in El Salvador. Ms. Shorb stated there was currently a friendship city in El Salvador and she was aware a committee has been formed in that regard but she stated she was not aware of them being pursued as a sister city at this time. Council Member Cleland expressed concerns that while she supported giving space for the program in the City, she did not agree with using taxpayer money to do it. She noted the City was in need of police officers and the funds provided to Sister Cities could be used to hire a police officer. She pointed out the anticipated economic development of bringing businesses to the City through this program have not been realized. December 4, 2017 Council Meeting, Page 7

8 Council Member Peterson concurred, noting she would not support the item. Council Member Pierce discussed the benefits of the program to the City of Aurora such as the 2018 Sister Cities International Conference that was coming to Aurora which would bring in many new visitors and revenue that exceeded what was provided to the program from the City. He pointed out the majority of the international travel was paid for by private funds and only a small portion of the $112k was used was taxpayer funds. He contended the program was a benefit to the City and that it paid for itself many times over. Mayor Pro Tem Lawson asked if the educational exchange related to international exchange only. Ms. Shorb stated it related to both international and local exchange and cited the existing local youth leaders program where some of the local youth were sent to an international youth leadership summit. She stated there was also interest in a municipal exchange agreement between the City of Aurora and Seongnam City, South Korea. Council Member LeGare stated his support of the item, noting he participated in the trip to Seongnam City, South Korea, and he did see a benefit in it. He pointed out the International Sister Cities Conference was a sign of substantial success in getting the word out that the City of Aurora was open to international business and relations. He noted the importance in moving forward to reducing the 70 percent of the budget from the City of Aurora. Council Member Roth pointed out he attended the recent National League of Cities (NLC) Conference in Charlotte, North Carolina where at least five different people throughout the week mentioned to him that Aurora would be the site of International Sister Cities Conference for He reiterated the benefits of the program as called out by Council Members Pierce and LeGare and asked Ms. Shorb how many business people attended the spring trip to Seongnam City. Ms. Shorb stated four. Council Member Roth asked how many business people were in the South Korean delegation that came to Aurora. Ms. Shorb stated there were eight small to mid-size business representatives who came to Aurora specifically to attend a trade conference. Council Member Bergan expressed appreciation for the grant applications fundraising efforts in this regard, noting she would support it because of these efforts but pointed out she would like to see the effort to reduce the taxpayer portion continued. Council Member Berzins stated she would support the item, noting however it was time for the program to work on a proposal that would wean them off City funds and make them more self-sustaining. She stated she spoke with many city representatives at the NLC Conference who stated their cities did not spend more than $2000 per year for their Sister Cities programs. Council Member Roth stated the Aurora Sister Cities had a separate sub-committee of the board that focused exclusively on fundraising. Voting Aye: Voting Nay: Mayor Hogan, Bergan, Berzins, Lawson, LeGare, Mounier, Pierce, Roth Cleland, Peterson, Richardson b. Consideration to AWARD A SINGLE SOURCE Contract to the Aurora Economic Development Council (AEDC), Aurora, Colorado in an amount not to exceed $550,000 for services to retain, expand, and attract companies and employment within the City of Aurora. STAFF SOURCE: Chad Argentar, Planning Supervisor, Planning & Development Services Motion by Roth, second by LeGare, to approve item 9b. December 4, 2017 Council Meeting, Page 8

9 Kristin Mallory, Aurora, Colorado, stated she ed her concerns and questions to Council Member Roth but received no reply. She expressed concerns related to the cost of the contract for services to retain, expand and attract companies with the Aurora Economic Development Council (AEDC). She stated her understanding that this was a sole source contract and stated it was not best practices to not competitively bid a contract. Penfield Tate III, Kutak Roc, stated his support of the item. Council Member Bergan stated it was imperative to have economic development in order to bring primary jobs and companies to the area. She listed the accomplishments of the AEDC and noted spending $215 per job was a great return on investment that contributed to further economic benefits for the City. Council Member LeGare clarified this was not a lobbying contract as was suggested by Ms. Mallory. He confirmed it was a contract for Aurora s exclusive economic agency whose exclusive role was to bring businesses to Aurora. He stated an average of $1.2M came from the private sector each year for years and the City s expenditures averaged approximately $450k each year which more than doubled the City s investment. Council Member Peterson stated the value to the City went far behind what was expected because not only did the AEDC bring in jobs to Aurora but they sustained them. Council Member Roth expressed appreciation to Ms. Mallory for her and explained he had a day full of meetings starting in the early morning with just enough time to get from meeting to meeting. He stated he had prepared information to address her questions and would craft an in that regard. He discussed the importance of him sitting on the AEDC board was so that he could oversee that the money was wisely spent. Council Member Richardson asked staff how much Water fund money was given to the AEDC in 2016 and Chad Argentar, Planning Supervisor, Planning & Development Services, stated $200k. Council Member Richardson stated his opinion that it was ludicrous logic for the Water fund to give money to AEDC to bring in more businesses that would use more water because it gave the perception that Aurora Water was a cash cow. He stated he would not support any water rate increases as long as Aurora Water gave money to the AEDC. He stated he did not participate in the economic development incentive items that came before City Council during the executive session. He stated it was his symbolic protest because in his mind, it demonstrated that the AEDC did not trust the City Council to provide the contract material prior to the executive session and that was bad public policy. He asked staff if the City spent $100k on international activity. Mr. Argentar answered affirmatively, noting $100k was used for outreach. Council Member Richardson stated he did not see any benefit in that regard. He urged AEDC to divorce itself from choosing winners and losers in the City s municipal elections. Council Member Cleland expressed concerns related to where the money came from and asked how much came out of the Water fund in 2015 and Mr. Argentar stated $200k came from the Water fund in Council Member Cleland stated her support of the AEDC and expressed concerns related to the appropriateness of the money that came out of the Water fund, noting it should instead come out of the General fund. Mr. Argentar clarified $75k was used for outreach and $25k for Accelerate Aurora. Mayor Pro Tem Lawson stated her support of the item, noting the AEDC provided $262M in capital improvements with produced new growth and contributed to payrolls in the City. She discussed the high level of transparency of the board. December 4, 2017 Council Meeting, Page 9

10 Council Member Pierce stated his support of the items for the reasons previously stated by those council members who spoke in support. He stated his offense at Ms. Mallory s claim of impropriety and corruption and subsequent challenge of his integrity and character because he sat on the AEDC board. Council Member LeGare discussed why he thought it was wholly appropriate for Aurora Water to partially fund the work that the AEDC did. Council Member Peterson concurred, noting it was not unusual at all for Aurora Water to support other departments. Mayor Hogan asked staff if there was any concern with the contracting process used in this matter. Mike Hyman, City Attorney, answered no. Mayor Hogan asked if there were any other organizations that could provide what the AEDC provided. Wendy Mitchell, President & CEO, AEDC, answered no, noting unless the City wanted a group that was in direct competition with the City. Yuri Gorlov, Vice-President, AEDC, addressed Council Member Cleland s question related to international businesses. Mayor Hogan referenced Council Member Richardson s comments related to the material provided at executive sessions and asked Ms. Mitchell how often the AEDC contracts were subject to non-disclosure agreements. Ms. Mitchell stated always, noting it was a requirement of every company. Council Member Richardson stated the material could be objected to by the City Attorney under multiple provisions of the Open Records Act if the data was provided on Friday prior to the Monday night executive session. Mayor Hogan stated the issue was not of City Council inadvertently releasing information but rather how many hands touched the information during preparation. He stated he understood Council Member Richardson s argument but he failed to see how to get around the non-disclosure agreement. Council Member Richardson stated the non-disclosure agreement involved the chain of command which included the City Clerk and City Attorney s offices. Voting Aye: Voting Nay: Mayor Hogan, Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Roth Richardson c. Consideration to APPROVE A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $1.9 Million in 2018 between the City of Aurora, Colorado, and Visit Aurora, Inc. Destination Marketing Organization. STAFF SOURCE: Kim Stuart, Director, Communications Motion by Cleland, second by Roth, to approve item 9c. Voting Aye: Mayor Hogan, Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth December 4, 2017 Council Meeting, Page 10

11 d. Consideration to AWARD A SINGLE SOURCE CONTRACT to Adrenalin Inc., Denver, Colorado in the amount of $250, for professional consulting services to support the City's Branding and Marketing Program. STAFF SOURCE: Kim Stuart, Director, Communications Motion by LeGare, second by Roth, to approve item 9d. Juan Marcano, Aurora, Colorado, spoke in opposition to the item, noting the efficacy of advertising and branding campaigns for municipalities has long been called into question and he contended the money could be used to help the City s overall economic health and infrastructure. Council Member Bergan stated she was a big believer in advertising, noting businesses used it to attract customers and the amount of this contract was a small amount in the world of advertising. She stated the City needed a cohesive marketing concept to attract residents and businesses. She noted this has been going on since 2013 and asked staff to elaborate on where the branding was headed for Kim Stuart, Director, Communications, stated staff was currently working on mapping out strategies and messages and the processes for 2018, noting staff would provide an update to Council at the beginning of the year. Council Member Richardson discussed the use of taxpayer funds by City Council in this regard, noting there were so many other important issues to address. Ms. Stuart stated her understanding of the value of other projects and noted those to whom the City wanted to recruit such as police, fire and dispatchers did look at things like quality of life and all of the branding work added up to aid in that regard. Council Member Bergan agreed taxpayer dollars should never be wasted and noted however that there was a great benefit to bringing in new residents and businesses to Aurora. She pointed out doing so built on that revenue base and helped with those public works deficits which were funded primary on sales tax and some on property tax. Council Member Berzins stated she was happy with the work that Adrenalin has done so far but she suggested the City begin to think about doing their own branding. She asked if some of the money given actually went to the ads and printing. Ms. Stuart confirmed 75 percent of the funds went to purchasing paid media. Mayor Pro Tem Lawson asked if the City of Aurora s image has improved since 2013 as a result of this program. Ms. Stuart discussed the various outreach impressions the City has received. Mayor Pro Tem Lawson asked if looking at the pulse of the community to determine what they thought about the branding was considered. Ms. Stuart answered affirmatively. Voting Aye: Voting Nay: Mayor Hogan, Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Roth Richardson e. Consideration to AUTHORIZE the Risk Manager to expend funds for the City of Aurora's property and liability insurance policies and surety bond due on January 1, 2018, paid through the insurance broker Arthur J. Gallagher & Co., Denver, Colorado December 4, 2017 Council Meeting, Page 11

12 in the amount of $1,744, STAFF SOURCE: Renee Pettinato Mosley, Risk Manager, Internal Services Motion by Cleland, second by Roth, to approve item 9e. Voting Aye: Mayor Hogan, Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth f. Consideration to APPROVE A PROFESSIONAL SERVICES CONTRACT with First Southwest Financial (a division of Hilltop Securities) to provide financial advisory services for a five-year term beginning January 1, 2018 through December 31, STAFF SOURCE: Mike Shannon, Debt and Financing Administrator, Finance Motion by LeGare, second by Roth, to approve item 9f. Council Member Richardson asked if this was a sole source contract. Terri Velasquez, Director, Finance, answered no. Council Member Richardson asked if this was a competitively bid contract. Ms. Velasquez answered affirmatively. Council Member Richardson asked why the five year term was chosen. Ms. Velasquez stated that was based on past relationship, noting the value was there and extending the contract rather than making it for five years was less cost effective. Council Member Roth stated he represented Council on the investment committee and he asked similar questions to those asked by Council Member Richardson, noting he thought the length of the contract was appropriate based on the information he received from the committee. Voting Aye: Mayor Hogan, Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth g. Consideration to AWARD A COMPETITIVELY BID CONTRACT to K.R. Swerdfeger Construction, Inc., Pueblo West, Colorado in the amount of $1,117, for the Griswold Water Treatment Plant and South Satellite Surface Storm Water Conveyance, Project No. 5592A. STAFF SOURCE: Steven Fiori, Project Delivery Services Manager, Aurora Water h. Consideration to AWARD A COMPETITIVELY BID CONTRACT to Layne Inliner, LLC, Kiowa, Colorado in the amount of $1,591, for the Sand Creek Interceptor CIPP from Tower to Airport, Project No. 5595A. STAFF SOURCE: Steven Fiori, Project Delivery Services Manager, Aurora Water i. Consideration to AWARD A SOLE SOURCE CONTRACT to the 18th Judicial District Juvenile Assessment Center, Centennial, Colorado in the amount of $220, to provide services to delinquent and at-risk juveniles through December 31, STAFF SOURCE: Chief Nicholas "Nick" Metz, Police j. Consideration to AWARD A COMPETITIVELY BID CONTRACT to Facilities Contracting, Inc., Littleton, Colorado in the amount of $268, for the Coal Creek Arena Improvements Project, Project Number STAFF SOURCE: Dennis Eden, Principal Engineer, Public Works Motion by Cleland, second by Roth, to approve items 9g 9j. Voting Aye: Mayor Hogan, Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth December 4, 2017 Council Meeting, Page 12

13 k. Consideration to AWARD A SINGLE SOURCE CONTRACT to GBSM, Denver, Colorado in the not-to-exceed amount of $61, for public opinion polling and professional facilitation services associated with Phase 1 of the City s Transportation Initiative. STAFF REQUESTS A WAIVER OF RECONSIDERATION. STAFF SOURCE: Nancy Freed, Deputy City Manager, General Management Motion by LeGare, second by Roth, to approve item 9k with a waiver of reconsideration. Council Member Richardson stated he would not support the item because this was by far the most egregious use of taxpayer money on the agenda, noting the item allowed the City to pay $61k to poll citizens on how to fix bad roads. Council Member Bergan stated she would not support the item for the same reasons cited by Council Member Richardson. She stated her support of putting a citizen and transportation experts committee together to solve the problem. Council Member LeGare stated he initiated the effort to find a solution for transportation funding in the City. He discussed the reduction in the public works transportation budget in the City and the gradual increase over the past five years, noting even with the full restoration, the budget still lacked $18M each year. He suggested additional alternatives be considered such as polling citizens and gaining citizen input, noting it was a minimal effort to find a solution. He pointed out doing so would also get the word out that the City could not afford to maintain its streets and all of the money was being directed to arterial roads rather than neighborhoods. Mayor Pro Tem Lawson stated she would not support the item because she did not believe in spending money to take a poll on something that was obvious. Council Member Pierce noted everyone agreed the roads were bad and that $18M more was needed in the budget but the question was what would be done about it. Council Member LeGare pointed out the contract was not exclusively for polling. He asked staff to speak to how much of the contract went to polling. Nancy Freed, Deputy City Manager, stated $33k - $44k depending on what polling technique was used. She pointed out this has been an ongoing problem and polling was only one source of information. Mayor Pro Tem Lawson stated her hope that in this instance, staff would actually use the information gained in this study, as opposed to not using the information from the recent $500k study. Ms. Freed stated the information would be brought back to Council to consider how to move forward. Council Member Peterson stated polling started a conversation that brought forth more and different information than that which could be gathered at a City Council meeting. She stated her support of the item because she felt it was the way to get the word out about how terrible the roads were. Council Member Bergan stated social media, the water bill newsletter, and website outreach were additional means of communicating this information. She discussed how she has had these discussions at her Ward VI Town Hall meeting. Voting Aye: Mayor Hogan, LeGare, Peterson, Pierce, Roth December 4, 2017 Council Meeting, Page 13

14 Voting Nay: Bergan, Berzins, Cleland, Lawson, Mounier, Richardson l. Consideration of the STATE LOBBYING CONTRACT Renewal for STAFF SOURCE: Roberto Venegas, Assistant City Manager, General Management Motion by Bergan, second by Mounier, to approve item 9l. Voting Aye: Voting Nay: Mayor Hogan, Bergan, Berzins, Lawson, LeGare, Mounier, Peterson, Pierce, Roth Cleland, Richardson m. Consideration of the FEDERAL LOBBYING CONTRACT Renewal for STAFF SOURCE: Roberto Venegas, Assistant City Manager, General Management Motion by Cleland, second by Roth, to approve item 9m. Voting Aye: Mayor Hogan, Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth 10. RESOLUTIONS a. R Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora, Colorado, concerning the taxable direct loan to be obtained by the Fitzsimons Redevelopment Authority for its Bioscience 3 Project, and the initial funding and replenishment of the debt service reserve fund therefor, and authorizing certain other actions in connection with such loan. STAFF SOURCE: Terri Velasquez, Director, Finance Motion by Mounier, second by Bergan, to approve item 10a. Council Member Cleland stated her hope that the Fitzsimons Redevelopment Authority (FRA) would do something to honor former President Eisenhower. Jason Batchelor, Interim City Manager, stated he spoke with John Shaw, FRA, in that regard, noting they would be happy to do so. Council Member Peterson stated she would not support the item because she could not support a moral obligation for an outside entity. Voting Aye: Voting Nay: Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Pierce, Richardson, Roth Peterson b. R Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora, Colorado, supporting the continuation of the Federal Deferred Action for Childhood Arrivals (DACA) program. STAFF REQUESTS A WAIVER OF RECONSIDERATION STAFF SOURCE: Terri Velasquez, Director, Finance Motion by Richardson, second by Mounier, to approve item 10b with a waiver of reconsideration. AMENDMENT I December 4, 2017 Council Meeting, Page 14

15 Motion by Pierce, second by Bergan, to amend the title of item 10b to state as follows: A RESOLUTION of the City Council of the City of Aurora, Colorado, supporting an overhaul of the United States Immigration System encouraging the United States Congress and the Colorado Delegation to pass legislation supporting the continuation of the Federal Deferred Action for Childhood Arrivals (DACA) program. Council Member Richardson stated his opposition to the amendment and stated he would appreciate it if the City Council would vote one way or the other on this issue. He stated he would be forced to vote against his own resolution if the amendment passed because he would not compromise his ideals. He stated the DACA dreamers were a working class population and it made common economic sense to support this program. Council Member Cleland stated she would not support the amendment because it spoke to overall immigration but she pointed out her view that DACA and immigration were two different issues. Council Member Mounier stated she would support the amendment because it requested an overhaul of the immigration system. She did not agree that DACA and immigration were separate issues, noting that was false and narrow thinking. She stated City Council must recognize immigration was as large of an issue as the Affordable Care Act. Council Member Peterson stated it was imperative to work on the Dream Act now and send a message to Congress prior to the March deadline. She stated she would support the original motion but not the amendment. Council Member LeGare stated he would not support the amendment or resolution because the resolution was irrelevant considering DACA was eliminated by the President and it would not be reinstituted by the current Congress. Council Member Pierce reiterated the verbiage in the amendment supported the continuation of DACA. He stated the audience for the resolution was the Aurora community and not necessarily Congress. VOTE ON AMENDMENT Voting Aye: Voting Nay: Bergan, Lawson, Mounier, Pierce, Roth Mayor Hogan, Berzins, Cleland, LeGare, Peterson, Richardson Mayor Hogan noted he would not ordinarily vote on the item but did so in this instance to break the tie. VOTE ON ORIGINAL MOTION Voting Aye: Voting Nay: Berzins, Cleland, Mounier, Peterson, Pierce, Richardson Bergan, Lawson, LeGare, Roth c. R Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora, Colorado, authorizing submission of an application to Great Outdoors Colorado for a grant in the amount of $110,000 to partially fund design documents and construction of the Side Creek Elementary School Playground Renovation Project. STAFF SOURCE: Tracy Young, Manager of Planning, Design, and Construction, Parks, Recreation & Open Space December 4, 2017 Council Meeting, Page 15

16 Motion by Roth, second by Peterson, to approve item 10c. Council Member Roth mentioned the school was located in Ward V and his granddaughter attended the school so he would like to see the item move forward. Voting Aye: Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth d. R Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora, Colorado, supporting reauthorization by the general assembly of the Colorado Lottery Division in STAFF SOURCE: Roberto Venegas, Assistant City Manager, General Management Motion by Cleland, second by Pierce, to approve item 10d. Voting Aye: Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth e. R Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora, Colorado, to approve the first amendment to The Intergovernmental Agreement regarding construction and construction management of the Northglenn Ralston House. STAFF SOURCE: Michelle Wolfe, Deputy City Manager, General Management Motion by Roth, second by Pierce, to approve item 10e. Voting Aye: Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth 11. PUBLIC HEARING WITH RELATED ORDINANCE a Public Hearing and Consideration for INTRODUCTION FOR AN ORDINANCE of the City Council of the City of Aurora, Colorado, to amend the Saddle Rock East General Development Plan to allow for the development of a drive-thru coffee shop on a site currently zoned as planned development commercial, identified as Planning Area 16 of the Saddle Rock GDP, and to amend the GDP standards for after-hours uses to be consistent with the provisions of the City of Aurora zoning code. STAFF SOURCE: Sara Ullman, Planner, Planning & Development Services Mayor Hogan opened the public hearing on the item. Sara Ullman, Planner, Planning & Development Services, provided a brief summary of the item, noting it related to a request to amend the Saddle Rock East General Development Plan to allow for the development of a drive-thru coffee shop. Council Member Bergan asked the hours of operation, noting the use was located in Ward VI. Ms. Ullmann stated the hours of operation were 4:30 a.m. to 9:00 p.m. because the use was not considered conditional because it was located more than 300 feet from residential. Council Member Bergan asked if the lighting would be dimmed. Ms. Ullman answered affirmatively, noting the lighting would be dimmed after midnight. December 4, 2017 Council Meeting, Page 16

17 Council Member Pierce asked if a site plan note stating the lighting would be dimmed after midnight could be added so that it could be enforced by Code Enforcement. Ms. Ullman answered affirmatively. John Spencer, Sterling Design, representing Vertical Design Management, provided a brief summary on the item. Council Member Bergan stated she frequented the existing Starbucks location and it was congested so she was glad a new one would be opened in that vicinity. Mayor Hogan closed the public hearing on the item. Motion by Bergan, second by Richardson, to approve item 11a. Voting Aye: Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth 12. PUBLIC HEARING WITHOUT RELATED ORDINANCE a. Public Hearing and Consideration to Appeal the Planning Commission's decision to deny a Sign Waiver request for Gleam II Car Wash located at East Colfax Avenue in Aurora, Colorado. STAFF SOURCE: Brenden Paradies, Planner, Planning & Development Services Mayor Hogan opened the public hearing on the item. Brenden Paradies, Planner, Planning & Development Services, provided a summary of the item, noting it related to a request to appeal the Planning Commission s decision to deny a sign waiver request. Council Member Bergan asked if the resident who spoke in opposition to the item represented an HOA. Mr. Paradies answered affirmatively, noting the person represented the Norfolk Glen Neighborhood Association. Emilie Baratta, Turnbuckle Development, representing the applicant, gave a presentation on the item. Council Member Bergan asked if the change from a 20 sign to a 22 sign required less square footage on the sign. Ms. Baratta answered affirmatively. Council Member Bergan asked if the LED lights could be dimmed. Ms. Baratta answered affirmatively. Council Member Bergan expressed concerns related to the impact on the mobile home park. Ms. Baratta stated the park was not adjacent to the car wash site therefore spillover was not a concern. Council Member Bergan asked Ms. Baratta to speak to how the material did not meet the City s design standards. Ms. Baratta declined, noting she did not agree with staff s assessment in that regard. Mr. Paradies stated the zoning code related to superior quality of design required compatibility with surrounding uses and this sign did not meet the monument sign criteria in the area. Council Member Bergan asked how that related to the sign material. Mr. Paradies stated it was less about material and more about compatibility. Ms. Baratta stated the existing signage did a disservice to what was proposed. December 4, 2017 Council Meeting, Page 17

18 Council Member Pierce asked if the Planning Commission heard the item twice. Ms. Baratta answered affirmatively, noting there were a few issues to attend to. Council Member Pierce stated the original proposal was for a 32 sign that was later reduced to 22. Ms. Baratta concurred. Council Member LeGare asked staff to speak to the concern with this item would set precedent for another applicant to request a sign much taller than what was allowed. Daniel Money, Assistant City Attorney, did so, noting that was just one of the concerns because multiple waivers of the sign standards could result in an amendment of City code. He pointed out other businesses would request higher signs to be more competitive. Council Member LeGare asked staff to speak to compatibility. Mr. Money did so, noting each sign would be reviewed on its own merit. Council Member Pierce noted notices were sent to seven abutting property owners and asked if one of those was the mobile home park owner. Mr. Paradies answered affirmatively. Council Member Pierce asked if the mobile home tenants were notified. Mr. Paradies stated that was the responsibility of the owner. Council Member Pierce pointed out this item would impact the mobile home park residents the most and given the fact that they were not present, perhaps they had no objection or else they did not receive notification. Mr. Paradies stated each application that came through the application process invited all abutting property owners to provide comments and no comments were received from the mobile home park, noting comments from other abutting property owners were received. Council Member Bergan pointed out the existing signs on Colfax were tall. Mr. Paradies stated those were grandfathered in. Council Member Bergan stated that made it compatible with what was existing. Mr. Paradies stated that was up to Council to decide. Mayor Hogan closed the public hearing on the item. Council Member Peterson stated her support of the item because she was excited for the business to come to Colfax, noting she liked the sign and branding and the idea that 25 percent of the employees were disabled. Motion by Peterson, second by Berzins, to approve item 12a. Council Member Cleland stated her support of the item, noting waivers were approved on their own and therefore did not set precedent. Mayor Pro Tem Lawson stated she would support the item because she appreciated the business model, noting it was a unique and clean business. Council Member LeGare clarified the motion included the additional signage square footage and the sign waiver. He stated his opinion that if this set precedent for sign design then he agreed the code should be rewritten. He stated this would be a great addition to the Colfax corridor. Council Member Roth stated his support of the item, noting he appreciated the City s sign code but concurred with Council Member LeGare s comments related to the item setting a precedent. December 4, 2017 Council Meeting, Page 18

19 Council Member Berzins stated her support of the item and concurred with Planning Commissioner Hardy s comments on the sign. Voting Aye: Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth 13. ORDINANCES FOR INTRODUCTION a Consideration for INTRODUCTION FOR AN ORDINANCE of the City Council of the City of Aurora, Colorado, appropriating sums of money in addition to those appropriated in ordinance nos , and for the 2017 fiscal year. STAFF SOURCE: Jackie Ehmann, Financial Supervisor, Finance Motion by Roth, second by Mounier, to introduce item 13a. Voting Aye: Bergan, Berzins, Cleland, Lawson, LeGare, Mounier, Peterson, Pierce, Richardson, Roth 14. RECONSIDERATIONS AND CALL-UPS None 15. REPORTS a. Report by the Mayor Mayor Hogan discussed the recent Fire Department Academy s graduation ceremony, noting one third of the graduates were women or minorities. He stated the Aurora Chamber of Commerce received the 2017 Air Force Space Command Community Support Award for its efforts with Buckley Air Force Base. He discussed the success of the first annual African Leadership Group s flu shot clinic and his attendance at the recent Tri-County Health Department s presentation for elected officials and the determinants of health. b. Reports by the Council Council Member Richardson stated the City charter stated City Council could not give orders to staff, noting the charter did not prohibit City Council from making recommendations for bonuses. He stated his recommendation of Vinessa Irvin, Manager of development Assistance, for a bonus because of her discussions with developers regarding closing the expenditure revenue gap. He congratulated Mayor Hogan on his presidency of the Civic League. Council Member Bergan discussed her attendance at the recent NLC Conference in Charlotte, North Carolina. She announced the Ward VI Town Hall meeting scheduled for Wednesday, November 29, 2017 at the Mission Viejo Library from 6:30 p.m. to 8:30 p.m. where Park and Open Space and Code Enforcement representatives would be present to make presentations. She wished everyone a happy Thanksgiving and reminded everyone to be thankful for their family, friends and what they have. Council Member Roth discussed his attendance at the recent NLC Conference. Council Member Peterson wished everyone a happy Thanksgiving. December 4, 2017 Council Meeting, Page 19

20 Council Member Cleland wished everyone a happy Thanksgiving. Council Member Pierce stated this was his last Council meeting where he could make a report, and considering he has made reports at approximately 95 percent of the 300+ Council meetings he has attended during his tenure on City Council, he did not have a report. Council Member Berzins wished everyone a wonderful Thanksgiving and suggested everyone give their loved ones an extra squeeze because one never knew what tomorrow would bring. Council Member Mounier stated this was her final Council meeting where she could provide a report, noting much has been accomplished in the last five years. She stated she was most proud of the LED stop signs installed at 14 th Avenue and Dayton Street and 11 th Avenue and Vaughn because they have probably saved lives. She wished everyone a happy Thanksgiving, noting she would be around. Mayor Pro Tem Lawson wished everyone a happy Thanksgiving, noting it has been a very difficult year for her family. She stated she was thankful to serve in this capacity and for her family. 16. PUBLIC INVITED TO BE HEARD Arnie Schultz, Aurora, Colorado, expressed appreciation to Council Members Pierce, Cleland, Mounier and Peterson for their service to the City of Aurora. Kristin Mallory, Aurora, Colorado, clarified her previous comments for Council Member Pierce and the record that one of the reasons why her work did not suggest non-competitive contracts was because it lent itself to the image of impropriety and corruption. She noted the appearance was the point and why she brought up best practices. She expressed appreciation to Mayor Hogan for actively listening to and addressing her earlier concerns and to the City Manager for providing interpretations, noting she still believed that competition provided the best value and was the best practice. She also expressed appreciation to Mayor Pro Tem Lawson for her focus on whether the City actually used collected data and to Council Member Richardson for his remarks considering budgetary concerns. She discussed budgetary issues and how they personally impacted her and the citizens of Aurora. She discussed her disappointment in the lack of leadership in the Aurora City Council and wished City Council a happy Thanksgiving. Martha Lugo, Aurora, Colorado, discussed the oath she took as a former probation officer, noting City Council also took an oath. She expressed her disappointment in the City Council s continued dismissal of 20 percent of Aurora s population and discussed the appalling nature of the Council s lack of courage to speak up for this vital part of the community. She discussed DACA and shared a quote from Margaret Mead, never doubt that a small group of thoughtful committed citizens can change the world. Indeed, it's the only thing that ever has. Mayor Hogan clarified for the record that Council Member Richardson s resolution that passed was a clear statement of support of DACA. Aly DeWills-Marcano, Aurora, Colorado, discussed her confusion with regards to the DACA resolution. She asked if the resolution that passed was the same resolution Council Member Richardson presented a few weeks ago. December 4, 2017 Council Meeting, Page 20

21 Council Member Richardson stated he removed Congressman Coffman and the Bridge Act from the original resolution. Ms. DeWIlls-Marcano asked if commissions weighed in on the item. Mayor Hogan stated under City Council rules, an individual council member could take anything to the floor of Council at any time and bypass the process which is what Council Member Richardson did. He discussed the amendment that failed as it related to the resolution. He stated the resolution clearly stated that the City of Aurora supported DACA. Ms. DeWIlls-Marcano expressed appreciation for the clarification and to Council Member Richardson for presenting the resolution. She asked how much input the Immigration & Refugee committee or other committees had on that amendment, or the other changes. Council Member Pierce clarified the Management & Finance (M&F) committee as well as the Immigration & Refugee Commission reviewed and provided input on the resolutions. 17. ADJOURNMENT Mayor Hogan adjourned the regular meeting of City Council at 10:48 p.m. ATTEST: STEPHEN D. HOGAN, Mayor December 4, 2017 Council Meeting, Page 21

22 City of Aurora Council Agenda Commentary Item #: SS: 1st: 2nd: 15a Item Title: Consideration to EXTEND A COMPETITIVELY BID CONTRACT with Publication Printers Corporation, Denver, Colorado in the not-to-exceed amount of $128, for printing and mail preparation of the Aurora Recreation Guide through January 31, 2018, B Item Initiator: Baca, Lynn - Procurement Agent - Internal Services Staff Source: Bixenman, Jessica - Manager Of Marketing &Spc Evnt - Parks, Recreation & Open Space City Manager/Deputy City Manager Signature: Michelle Wolfe Outside Speaker: Council Goal: 2012: 6.1--Ensure the delivery of high quality services to residents in an efficient and cost effective manner ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) The initial year of the award to Publication Printers was approved by City Council in the amount not-toexceed $116, on February 8, 2016, Agenda item 9b. ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) The Parks, Recreation and Open Space (PROS) Department has an ongoing requirement for printing and mailing preparation services for the City's Recreation Guide. This proposed award represents the second year of a potential three-year agreement. Pricing was requested from the contractor and the unit pricing is unchanged. Given that the Municipal Cost Index increased 3.4% over last year, the contractor's pricing is considered to be reasonable and within current market conditions. The overall contract amount this year is up slightly over 2016 due to two factors. The first factor is the addition of a glossy insert that PROS will be incorporating into the Summer Recreation Guide. This insert is a guide to Summer Camp activities. Including this Summer Camp section in the Recreation Guide helps create an efficient method for distribution and saves significant staff time and extra printing costs that could be incurred, if staff were to print a separate Summer Camp publication. The second factor increasing the overall contract amount is increasing the annual quantity by an additional 22,000 guides. This increase is due to residential development as well as increased demand for guides at City facilities. Survey data shows that these guides are a driving factor for registration and helps to maintain revenue. December 4, 2017 Council Meeting, Page 22

23 Per City Code Section 2-672(3)(b), for contracts of at least $50,000.00, the award shall be approved by City Council when less than three (3) bids are received. Only two bids were received under the original solicitation last year. Based on the above, it is staff's recommendation to extend the competitively bid contract with Publication Printers Corporation, Denver, Colorado in the not-to-exceed amount of $128, for printing and mail preparation of the Aurora Recreation Guide through January 31, QUESTIONS FOR COUNCIL Does City Council approve the extension of the competitively bid contract with Publication Printers Corporation in the not-to-exceed amount of $128, for printing and mail preparation of the Aurora Recreation Guide through January 31, 2018? LEGAL COMMENTS Awards worth $50,000 or more require City Council approval if formal competitive bidding has not produced at least three responsive bids (City Code 2-672(a)(3)(b)). (Lathers) Dan Brotzman PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No The not-to-exceed amount is budgeted in the Parks, Recreation and Open Space budget under publications/ads and external printing (63112). ORG USED: Public Relations - Publications and Ads PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Significant Nominal Applicable Not applicable. EXHIBITS ATTACHED: Commentary Publication Printers.pdf December 4, 2017 Council Meeting, Page 23

24 December 4, 2017 Council Meeting, Page 24

25 City of Aurora Council Agenda Commentary Item #: SS: 1st: 2nd: 15b Item Title: Consideration to AWARD AN OPENLY SOLICITED CONTRACT to PerfectMind Inc., British Columbia, Canada in the amount of $527, to provide a Registration Management software system for PROS through December (R1826) Item Initiator: Ratcliff, Michelle - SR Procurement Agent - Internal Services Staff Source: Fanning, Byron - Manager Of Recreation Services - Parks, Recreation & Open Space City Manager/Deputy City Manager Signature: Jason Batchelor Outside Speaker: Council Goal: 2012: 3.1--Develop and implement infrastructure maintenance and replacement plans ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) No prior history. ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) The Recreation Division of the PROS Department has a need to replace the Recreation Management software system. Since 2006, the Recreation Division has used a software system developed by Active Network. Although the system was upgraded in 2012, it no longer meets the City s data security and payment processing requirements. A requisition in the amount of $527, has been submitted to purchase hosted software services from PerfectMind to cover system implementation and subscription costs through December 2022 (five years). Background The proposed system must accommodate recreation management for more than 20 recreation and cultural facilities, and various park shelters, sports fields and other associated indoor and outdoor facilities throughout the City's 154 square miles. Over 325 city staff use the current recreation system to manage over 2 million memberships and pass visits. PROS Department has a recreation customer base of approximately 20,000 customers with about 10,000 class offerings annually. Additionally, the city divisions utilizing the system accept payments and fees and write contracts for over 400 facility rentals per year. This system is also used for most other facets of the recreation business, including registrations, memberships, point of sale transactions and financial reporting. The total revenue generated through the registration system annually is typically between $6,000,000 and $7,000,000 and the system is used by PROS Open Space and Natural Resources Division, Marketing and Events Division, Communications Department, and Police Records in addition to PROS Recreation and Libraries and Cultural Department. December 4, 2017 Council Meeting, Page 25

26 Proposed Solution Competitive solicitation #R-1826 was released by Purchasing on January 3, Responses were received from Active Network and PerfectMind on the closing date of January 25. Although a third firm indicated they would respond, they were then purchased by Active Network. Aurora selected the Active Network submission as top ranked based on the following evaluation criteria: vendor experience; staff qualifications; financial stability/risk management; costs/fees; module functionality; technology/ecommerce functionality; ecommerce security/breach protection; information security governance; ecommerce future planning; risk review. The Recreation and IT project team opened negotiations with Active Network after a system demonstration and interview. After three months of discussions, the negotiations were terminated after the parties were unable to agree on contract terms and pricing. In August 2017, Recreation and IT again reviewed the PerfectMind proposal, and found the vendor's proposed solution met the RFP evaluation criteria stated above. The Aurora project team invited the vendor to provide an interview and system demonstration. After negotiations with the firm, a contract for services has been reached with the firm as follows: Implementation Fee $110, ecommerce interface 10, Annual Subscription Fee 81, The total cost of $527, includes subscription costs for 2018 through 2022 contract periods, with one-time fees for implementation of $110, and ecommerce interface of $10, PerfectMind will allow the City to pay $60, of implementation cost in installments of $12, over the five year contract term. The current cost of the Active Network software system is paid annually by system user transaction fees. The Perfect Mind System is paid via a flat fee annually. Based on current usage levels and projected revenue increases, the Active Network system would be more expensive to operate over the next five years. Therefore, staff considers the PerfectMind proposal to be more cost effective for the city. Summary Based on the above, it is staff s recommendation to award an openly solicited contract to PerfectMind Inc., British Columbia, Canada in the total amount of $527, to provide a Recreation Management Software System. QUESTIONS FOR COUNCIL Does City Council approve the award of the openly solicited contract to PerfectMind Inc. in the amount of $527, for providing a PROS recreation management software system? LEGAL COMMENTS Purchase orders or contracts in any amount may be awarded without benefit of formal competitive bidding when formal competitive bidding procedures have failed to provide sufficient responsive bidders (City Code 2-674(9)). (Lathers) Dan Brotzman PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No December 4, 2017 Council Meeting, Page 26

27 The contract cost for the first year of the agreement for $144,000 is budgeted in org accounts and Future funding is dependent upon city council approval but would be proposed in these orgs and accounts for $93,399 per year. ORG USED: Recreation Subfund Administration PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Significant Nominal Applicable None. EXHIBITS ATTACHED: December 4, 2017 Council Meeting, Page 27

28 City of Aurora Council Agenda Commentary Item #: SS: 1st: 2nd: 15c Item Title: Consideration to AWARD A SINGLE SOURCE CONTRACT to National Meter and Automation, Inc., Centennial, Colorado in the amount of $844, for the purchase of Badger water meters for Item Initiator: Jones, Nathan - SR Procurement Agent - Internal Services Staff Source: Sciba, Steven - Manager Wtr Service Operations - Aurora Water City Manager/Deputy City Manager Signature: Michelle Wolfe Outside Speaker: Council Goal: 2012: 3.4--Maintain a reliable water system ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) City Council approved the 2017 award to National Meter and Automation, Inc. for Badger water meters in the amount of $555, on November 14, 2016, Agenda Item #9g. City Council approved Change Order Number One to the Single Source Contract with National Meter and Automation, Inc., Centennial, Colorado in the amount of $133, for the purchase of additional badger water meters for 2017 on August 21, 2017, Agenda Item #9e. ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) Proposed Award The Water Department is requesting an award of a single source contract to National Meter and Automation, Inc. for the purchase of Badger municipal product line water meters and related equipment for In 2005, the Water Department began the phased migration to replace the Trace meter reading system with an Orion mobile radio frequency automated system. Since the migration process was completed in 2010, Badger brand water meters are required to maintain compatibility for new installations, scheduled replacement, and repair of the City s water meter infrastructure. Included in this purchase are meters and transmitters for new and replacement water meter sets, water meter parts, meter reading equipment, and associated maintenance agreements. The award of this contract will allow the Water Department to provide water meters for growth demands, nonwarranty replacement of meters, meter reading equipment, associated maintenance agreements, and meter parts that fail due to age or other causes. December 4, 2017 Council Meeting, Page 28

29 National Meter and Automation, Inc., as confirmed by the Purchasing Services Division, is the only authorized distributor for the municipal product line of Badger water meter equipment for the State of Colorado. The proposed 2018 Badger meter product equipment unit pricing offered from National Meter and Automation, Inc. reflects a 2.5% increase over that of their 2017 pricing. The price increase requested by National Meter and Automation, Inc. is based on the current Consumer Price Index (CPI) of 2.7% for the last twelve month period through August. The bulk of the difference in the overall contract amount from 2017 to 2018 is due to the new residential and commercial growth in Aurora, which has resulted in higher quantities of Badger meters scheduled to be purchased in The proposed pricing offered from National Meter and Automation, Inc. is comparable to that of what other government agencies in the Denver metro area receive for the same municipal line of Badger meter products. Based on the above, the proposed pricing offered by National Meter and Automation, Inc. is considered to be fair and reasonable. Recommendation Based on the above, staff recommends the award of the single source contract to National Meter and Automation, Inc., Centennial, Colorado in the amount of $844, for the purchase of Badger water meters for QUESTIONS FOR COUNCIL Does City Council approve the award of the contract to National Meter and Automation, Inc. in the amount of $844, for the purchase of Badger water meters for 2018? LEGAL COMMENTS Purchase orders or contracts in any amount may be awarded without benefit of formal competitive bidding when standardization of parts, modules, accessories, or additions will minimize excessive inventory or maintain compatibility with existing furnishings or installations (City Code 2-674(7)). (Lathers) Purchase orders or contracts in any amount may be awarded without benefit of formal competitive bidding when only one specific source is known to exist for the required supplies or services (sole source), and the Purchasing Manager approves the use of negotiation prior to award (City Code 2-674(10)). (Lathers) Dan Brotzman PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No Funding for this contract in the amount of $844, will be from 2018 Water and Wastewater operating budgets. Funds are appropriated annually, as part of the budget development process, for meter/meter reading maintenance, repair and replacement. The funding source breakdown will be as follows: 52024: $718, : $126, ORG USED: Field Service-Water (52024), Field Service-Sewer (52093) December 4, 2017 Council Meeting, Page 29

30 PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Applicable Significant Nominal Not Applicable. EXHIBITS ATTACHED: Attachment A - Council Minutes pdf Attachment B - Council Minutes pdf December 4, 2017 Council Meeting, Page 30

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34 City of Aurora Council Agenda Commentary Item #: SS: 1st: 2nd: 15d Item Title: Consideration to EXTEND A COMPETITIVELY BID AWARD to Carus Corporation, Peru, Illinois in the amount not-to-exceed $124, to purchase Potassium Permanganate Water Treatment Chemical for the Binney Water Purification Facility through December (B4196) Item Initiator: Ratcliff, Michelle - SR Procurement Agent - Internal Services Staff Source: Oligo, Bobby - Manager Of Water Treatment - Aurora Water City Manager/Deputy City Manager Signature: Michelle Wolfe Outside Speaker: Council Goal: 2012: 3.5--Meet all statutory and regulatory requirements governing water quality and environmental protection ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) Council approved the 2017 award to Carus in the amount not-to-exceed $124, on November 21, 2016, item #9g. ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) The Binney Water Purification Facility has an annual requirement to purchase potassium permanganate as required for water treatment operations. Potassium permanganate is a chemical used to control taste and odor, enhance the coagulation process, control algae growth, and remove manganese compounds from the untreated water. The Binney facility forecasts an expense amount of $124, for calendar year 2018, which remains the same as This represents the first of two possible extension years for the contract. Bid #B-4196 was released on October 13, 2016 for the City s 2017 requirements. On the closing date of October 27, 2016, Carus Corporation was the only bid received. Research after bid opening revealed that other firms failed to bid as they are unable to meet the City s required delivery of material in cycle bin containers. Carus has proposed a price of $3.19 per pound for the chemical, which is the same as their price offered to the City for the 2017 contract period. The September 2017 Production Price Index shows a cumulative annual increase of 4% over 2016 prices; therefore, the vendor s price is considered to be fair and reasonable. December 4, 2017 Council Meeting, Page 34

35 Per City Code 2-672(a)(3)(b), City Council must approve all awards of at least $50, but less than $500,000.00, when less than three (3) bids are received. Consistent with City Code 2-671, the proposed award is to the only responsive bidder. Based on the above, it is staff's recommendation to extend a competitively bid contract for potassium permanganate water treatment chemical with Carus Corporation in the not-to-exceed amount of $124, in accordance with City Code 2-674(2) Extension of Existing Contract. This provision allows for noncompetitive awards when a vendor offers to extend an existing competitively bid contract at the same or lower price and such extension is in the best interest of the City. QUESTIONS FOR COUNCIL Does City Council approve the extension of a competitively bid contract with Carus Corporation in the amount not to exceed $124, to provide potassium permanganate water treatment chemical in 2018 to the Binney facility? LEGAL COMMENTS Awards worth $50,000 or more require City Council approval if formal competitive bidding has not produced at least three responsive bids (City Code 2-672(a)(3)(b)). Previously competitively bid purchase orders or contracts in any amount may be extended under the same conditions of the original contract and at the same or lower price when so doing is in the best interests of the City.(City Code Section 2-274(2)) (Lathers) Dan Brotzman PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No Funding for this contract, in the not to exceed amount of $124,000.00, will be from the Water Fund operating budget (Treatment Program). Funds are appropriated annually, as part of the budget development process, for treatment chemicals. ORG USED: Binney Water Purification Facility (52078) PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Significant Nominal Applicable None. EXHIBITS ATTACHED: Council Minutes 11_21_16 Carus.pdf December 4, 2017 Council Meeting, Page 35

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37 City of Aurora Council Agenda Commentary Item #: SS: 1st: 2nd: 15e Item Title: Consideration to AWARD A COMPETITIVELY BID CONTRACT to Ferguson Enterprises, Aurora, Colorado in the not-to-exceed amount of $158, for the purchase of plumbing supplies as required by Facilities Management Operations through October 31, (B-4274) Item Initiator: Lehmann, Jeffrey - Procurement Agent - Internal Services Staff Source: Carnahan, Chris - Deputy Director PW Operations - Public Works City Manager/Deputy City Manager Signature: Michelle Wolfe Outside Speaker: Council Goal: 2012: 3.0--Ensure excellent infrastructure that is well maintained and operated. ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) There is no prior Council history for this item. ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) Facilities Management Operations has an ongoing requirement for the purchase of plumbing supplies (pipe, water closets, urinals, sinks, faucets, flush valves, water coolers, backflow preventers, water heaters, and miscellaneous MRO supplies) for maintenance in facilities throughout the City. Responses to Invitation for Bids #B-4274 were opened by Purchasing Services on October 19, The results for the bid are as follows: Ferguson Enterprises $158, Payless Rooter & Mato Plumbing, LLC $238, Per City Code 2-672(a)(3)(b), City Council must approve all awards of at least $50, but less than $2,000,000.00, when less than three (3) bids are received. Based on the above, it is staff's recommendation to award a competitively bid contract to Ferguson Enterprises, Aurora, Colorado in the not-to-exceed amount of $158, for plumbing supplies as required by Facilities Management Operations through October 31, December 4, 2017 Council Meeting, Page 37

38 QUESTIONS FOR COUNCIL Does City Council approve the competitively bid contract to Ferguson Enterprises in the not-to-exceed amount of $158, for the purchase of plumbing supplies as required by Facilities Management Operations through October 31, 2018? LEGAL COMMENTS Awards worth $50,000 or more require City Council approval if formal competitive bidding has not produced at least three responsive bids (City Code 2-672(a)(3)(b)). (Lathers) Dan Brotzman PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No The funds for this contract will come from multiple orgs, including Major Building Repair (49874), Facilities Operating (49041), and other orgs within departments requesting work. There is sufficient funding available for this agenda item. ORG USED: Facilities PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Significant Nominal Applicable N/A EXHIBITS ATTACHED: December 4, 2017 Council Meeting, Page 38

39 City of Aurora Council Agenda Commentary Item #: SS: 1st: 2nd: 15f Item Title: Consideration to EXTEND A COMPETITIVELY BID CONTRACT with ISS Facility Services, Inc., San Antonio, Texas in the amount not-to-exceed $588, for custodial services for the AMC Campus through November 30, B-4181 Staff requests a Waiver of Reconsideration: Staff initially anticipated reporting this award on the Weekly Report of Purchasing Actions; however, after further consideration, staff determined that the award no longer met the criteria for the Weekly Report and would require full Council approval. Therefore, in order to avoid disruption of service, staff is requesting a waiver of reconsideration. Item Initiator: Young, Angie - Associate Procurement Agent - Internal Services Staff Source: Carnahan, Chris - Deputy Director PW Operations - Public Works City Manager/Deputy City Manager Signature: Jason Batchelor Outside Speaker: Council Goal: 2012: 3.0--Ensure excellent infrastructure that is well maintained and operated. ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) The award to the original low bidder under Invitation for Bids (IFB) B-4181, American Facility Services Group, which resulted from competition of three bidders, in the amount of $538, was reported to Council on the Weekly Report dated October 24, That contract was subsequently terminated for cause and only $291, was spent. An emergency award to ISS Facility Services, Inc., the second low bidder under IFB B-4181, in the amount of $282, was reported to Council on the Weekly Report of June 19, 2017 for the remainder of the first year period. ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) The City has an ongoing need for custodial services at the AMC Campus. This extension is based on the terms of Invitation for Bid (IFB) B-4181 in which three (3) responses were received and ISS Facility Services (ISS) was the second low bidder. ISS was awarded the contract after the low bidder was terminated for default for poor performance of the services after six months. ISS agreed to honor their original bid pricing for the remaining six months of the initial year period. December 4, 2017 Council Meeting, Page 39

40 For this extension year, ISS has proposed an increase in pricing of 4%. The Municipal Cost Index shows an overall increase of 3.6% over last year. The percentage increase requested by ISS for the next year is within.4% of the index and is still lower than the total yearly cost submitted by the next lowest bidder under IFB B Therefore, the pricing is considered to be fair and reasonable. Pursuant to City Code (a)(3)(b), City Council must approve all awards of at least $50,000.00, where formal competitive solicitation procedures resulted in less than three (3) responsive bids. Since the low bidder was terminated, this award results from the competition of two bidders. Consistent with City Code 2-671, the proposed award is to the lowest responsive bidder from the competition of two (2) bidders. Based on the above, staff recommends the extension of a competitively bid contract to ISS Facility Services, Inc., San Antonio, Texas in the amount not-to-exceed $588, for custodial services at the AMC Campus through November 30, QUESTIONS FOR COUNCIL Does City Council approve the extension of a competitively bid contract with ISS Facility Services in the amount not-to-exceed $588, for custodial services at the AMC Campus for Facilities Management? LEGAL COMMENTS Purchase orders and contracts worth $50,000 or more not awarded pursuant to formal competitive bidding require City Council approval (City Code 2-672(a)(3)(b)). (Lathers) Motion to approve shall include a waiver of reconsideration. Dan Brotzman PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No Funding for this contract will be from org Facilities Operations PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Applicable Significant Nominal N/A EXHIBITS ATTACHED: Weekly American Facility Services Group pdf Weekly ISS Facility Services pdf December 4, 2017 Council Meeting, Page 40

41 AWARDS $50, $2,000, subject to call-up for which at least three bids were received, the lowest responsive bidder was selected, and no bid protest was filed: (Continued) COMPANY DESCRIPTION OF AWARD AWARD AMOUNT BID / RESULTS AMERICAN FACILITY SERVICES GROUP LAKEWOOD, CO Dept: Public Works/ Facilities Award a competitively bid contract for custodial services for the Aurora Municipal Center Campus for the period December 1, 2016, through November 30, A Statement of Qualifications was issued to pre-qualify potential contractors based on the following criteria: NOT-TO- EXCEED $538, B-4181 American Facility Services Group $538, ISS Facility Services $565, Experience of Personnel and Firm; 2. Supervision/Management; 3. References/Past Performance; 4. Service Plan/Quality Control; Plan/Safety Plan; 5. Operational Structure and Financial Stability; and 6. Equipment/Proposed Supplies. Kleen-Tech Services $595, As a result, the following firms were prequalified: 1. American Facility Services Group; 2. ISS Facility Services; and 3. Kleen-Tech Services Corp. All three (3) firms participated in the Invitation for Bid (IFB) B American Facility Services Group is the lowest bidder for these services, and is being recommended for contract award. This represents the first year of a possible fouryear award. This award is the result of a competitive bid where the City received at least 3 bids. This award meets all the conditions set by Code for administrative award (a), (3), (2) December 4, 2017 Council Meeting, Page 41

42 AWARDS $50, $2,000, subject to call-up for which at least three bids were received, the lowest responsive bidder was selected, and no bid protest was filed: COMPANY DESCRIPTION OF AWARD AWARD AMOUNT BID / RESULTS JORDY CARTER FURNISHINGS DENVER, CO Dept: Public Works Award a competitively bid contract for the purchase, delivery and installation of furnishings required for the Police District 2/Traffic building at 6 Abilene Street. The furnishings include cubicle panels, workstations, desks, tables, and chairs. Jordy Carter is an authorized reseller for the selected manufacturers of the items on the noted cooperative contracts. When Aurora piggy-backs off another government agency s competitive bid it is treated the same as if it were our own bid $534, NIPA #P and # NJPA # KII REPORT OF EMERGENCY AWARDS, CHANGE ORDERS and AMENDMENTS: Includes all procurement actions awarded to support immediate operational priority requirements. AWARD NUMBER COMPANY/DESCRIPTION OF AWARD AWARD AMOUNT CODE SECTION 17P0813 Dept: Public Works ISS FACILITY SERVICES, INC. SAN ANTONIO, TX Award an emergency contract to ISS Facility Services, Inc. in the not-to-exceed amount of $282, for custodial services at the Aurora Municipal Center Campus. The award was deemed to be an emergency due to the termination of the existing contractor and the need to have a replacement contractor in place to avoid a disruption in services. The award is based on pricing provided by ISS under Invitation for Bid B-4181, where they were the second lowest bidder. NOT-TO- EXCEED $282, City Code This award will cover the remaining initial year of the award period, which ends on November 30, There are three (3) additional option years to extend. The award of each option year will be reported to City Council on the Weekly Report of Purchasing Actions. City Code provides that the City Manager or Deputy City Manager of Administrative Services is empowered to authorize purchases to be designated as emergency purchases, and processed as expeditiously as possible without competition, regardless of the dollar amount December 4, 2017 Council Meeting, Page 42

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47 City of Aurora Council Agenda Commentary Item #: SS: 1st: 2nd: 16a Item Title: Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora, Colorado, for the Cooperative Agreement for GoWild Northeast Metro Coalition Inspire Implementation Grant Initiative. Item Initiator: Katsaros, Jenna - Superintendent Level 1 - Parks, Recreation & Open Space Staff Source: Katsaros, Jenna - Superintendent Level 1 - Parks, Recreation & Open Space City Manager/Deputy City Manager Signature: Michelle Wolfe Outside Speaker: Council Goal: 2012: 4.0--Create a superior quality of life for residents making the city a desirable place to live and work ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only PREVIOUS ACTIONS OR REVIEWS: Policy Committee Actions Taken: Name: Parks, Public Works and Transportation Policy Committee Meeting Date: 02/02/2016 Recommends Do Not Recommend Minutes Attached Minutes Not Available Forwarded without Recommendation Recommendation Report Attached HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) Presented at Parks, Public Works and Transportation Policy Committee. Aurora, Commerce City, Denver and a handful of non-profit entities, known collectively as the GoWild Northeast Metro Coalition was selected by Great Outdoors Colorado (GOCO) to serve as Pilot Community for the Inspire Initiative, a five-year strategy aimed and inspiring youth to spend more time outdoors. The Coalition s focus is Commerce City, Northeast Park Hill, Montbello and Northwest Aurora. Northwest Aurora is defined as Yosemite St. east to Chambers Rd, and 6th Avenue north to 25th St. and Smith Rd. GOCO awarded an Inspire Planning Grant to Commerce City acting as the lead municipality. City Council approved a resolution in March 2016 regarding the Cooperative Agreement for the GOCO Northeast Metro Coalition Planning Grant, between Aurora, Commerce City, and other Coalition partners. The Cooperative Agreement for the Planning Grant was effective January 1, December 4, 2017 Council Meeting, Page 47

48 City Council approved a resolution in October 2016 for the submission of the GOCO Inspire Implementation Grant. In December 2016, GOCO awarded the Northeast Metro Coalition a grant totaling $2,700,000, which included $854,082 for capital improvement projects and $1,845,918 for programs and pathways, defined as youth-targeted work opportunities. The majority of Aurora s portion of this grant is $210,000 and will fund capital improvements at Sand Creek Park. GOCO requested separate agreements for capital improvement projects awarded Inspire funds. In February 2017, Aurora entered into a grant agreement with GOCO for the Sand Creek Park project. Aurora will also receive a small amount of programmatic funds, $7,500, with additional funding in future grant years possible as the Coalition evaluates programming. The grant period is from 2017 until ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) This Cooperative Agreement is for the Implementation of the Inspire Grant Initiative. City Council previously approved the Cooperative Agreement for Planning of the Inspire Grant Initiative. Commerce City, acting as lead municipality for the Inspire project, signed the Implementation Grant agreement with GOCO. As a partner, Aurora is requested to sign the Cooperative Agreement for the GoWild Northeast Metro Coalition Implementation Grant. Aurora, Denver and Commerce City will each contribute $5,000 annually for three years as match for the Implementation of programs. The First Amendment to this GOCO Inspire Cooperative Agreement follows in succession on this Council agenda. QUESTIONS FOR COUNCIL Does City Council approve of the Cooperative Agreement for GoWILD Northeast Metro Coalition Inspire Implementation Grant Initiative? LEGAL COMMENTS Governments may cooperate or contract with one another to provide any function, service, or facility lawfully authorized to each of the cooperating or contracting units only if such cooperation or contracts are authorized by each party thereto with the approval of its legislative body or other authority having the power to so approve. (Colo. Rev. Stat (1)). City Council may, by resolution, enter into agreements with other governmental units or special districts for the joint use of buildings, equipment or facilities, and for furnishing or receiving commodities or services. (City Charter 10-12) (Gardner) Dan Brotzman PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No Aurora's annual contribution of matching funds is $5,000 for three years: 2017, 2018, ORG USED: PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Significant Nominal Applicable N/A December 4, 2017 Council Meeting, Page 48

49 EXHIBITS ATTACHED: Resolution - GoWild NEMC Implementation Grant.pdf Cooperative Agreement GoWild NEMC Implementation Grant.pdf GOCO Inspire Cooperative Agreement Planning executed.pdf GOCO_Inspire_Neighborhoods.pdf GoWild Sand Creek Park Agreement.pdf R GOCO COALITION.pdf Resolution 2016_16.pdf PPWT docx December 4, 2017 Council Meeting, Page 49

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83 INSPIRE INITIATIVE Barr Lake 27TH AV QUEBEC ST 136TH AV COMUNITY RECREATION CENTER 128TH AV Eastlake SCHOOL DE HOLLY ST AU CL PLANNED SCHOOL CT 124TH AV PARTNER LOCATION 120TH AV D IS (NEW) COMMERCE CITY RECREATION CENTER S ON T IRMA DR TOWER RD D R AL E RD H DR MA Miles 2 VE 1 RI ½ C BI R 0 COLORADO BD BR IG HT ON RD Eastlake Reservoir No 2 BUCKLEY RD Reservoir No 3 PICADILLY RD SABLE RD NEIGHBORHOOD 112TH AV BELLE CREEK RECREATION CENTER 112TH REUNION RECREATION CENTER PL 105T H 104TH AV D MCKAY R COMMERCE CITY ON TA GE RD 100TH AV R Y EPPINGER BD W B EL D YU CC AW Y T ES BD COMMERCE CITY PO ZE 96TH AV FR VIN H AV MONACO BD 95 T CA RA IN BO W AV RE BD DEVONS HI 88TH AV P EX CORONAD NB D R HTO O O PY BRIG AD DAHLIA ST R LO Adams County 80TH AV ROCKY MOUNTAIN ARSENAL NATIONAL WILDLIFE REFUGE 78TH AV Thornton Lakes Denver County 72ND AV ND Pat Schroeder Visitor Center (USFWS) 64TH AV SUNCOR BOYS & GIRLS CLUB COMMERCE CITY RECREATION CENTER Commerce City Recreation 58TH AV N TOWER RD PENA BLVD IN BOU COMMERCE CITY QUEBEC PKWY YORK ST Denver County Adams County E 64TH AVE City of Commerce City 56TH AV E 56TH AVE 48TH AV R P Y DR 40TH AV HIMALAY A RD N MA BD T 6TH AV FF HO EN E S N UNIVERSITY BLVD S AV E 32ND PY SMITH RD AIRPORT BD CHAMBERS RD SABLE BD Adams County Arapahoe County LAREDO ST 11TH AV AR DEL M Date Printed: February 23, 2016 EW 6TH Morrison Nature Center NORTHWEST AURORA CI E 3RD AVE E4 30TH AV 25TH AV DE L MA E 6TH AVENUE PKWY AN DR DR 32ND AV WAY 17TH AV E 8TH AVE E 6TH AVE E POTOMAC ST E 11TH AVE Y VE HA ABIL N SYRACUSE ST BOETTCHER BOYS & GIRLS CLUB E 13TH AVE E HA L EP KW A HAVANA ST E 14TH AVE E 44T LING GREEN VALLEY RANCH BLVD MONTVIEW BD N YOSEMITE ST E 17TH AVENUE PKWY CENTRAL DENVER REC CENTER E 16TH AVE E MONTVIEW BLVD YOSEMITE ST E 17TH AVE N QUEBEC ST Denver Museum of Nature & Science HA VA N Adams County E 24TH AVE E 23RD AVE N BOL Bluff Lake Nature Center Denver County E 26TH AVE E 26TH AVENUE PKWY City Park Lake E 18TH AVE CENTRAL PARK RECREATION CENTER E MARTIN LUTHER KING BLVD E The Urban Farm E 38TH AVE N MONACO STREET PKWY N YORK ST E 29TH AVE VICKERS BOYS & GIRLS CLUB Sand Creek Greenway H RD W RO N C ELK Campus N E 31ST AVE N STEELE ST E 35TH AVE E SMIT E 47TH AVE McGlone Elementary Urban Farm DAYTON ST N ELM ST COLE BOYS & GIRLS CLUB N WILLIAMS ST E 39TH AVE N HOLLY ST NE PARK HILL E 40TH AVE N FRANKLIN ST H R AVENUE D PEORIA ST N JOSEPHINE ST E 47T NOEL BOYS & GIRLS CLUB MOLINE ST E 48TH AVE E 51ST AVE N PICADILLY RD DENVER BRONCOS BOYS & GIRLS CLUB N HAVANA ST CT N CHAMBERS RD 52ND AV Denver County IVY ST CE BL VD Adams County RA N DAHLIA ST N N PEORIA ST MONTBELLO 4TH AV December 4, 2017 Council Meeting, USGS, NGA, NASA, CGIAR,N Robinson,NCEAS,NLS,OS,NMA,Geodatastyrelsen,GSA and Page the GIS 83 User Community Mapping by Mark Kalitowski, U.S. Fish & Wildlife Service

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96 EFFECTIVE DATE: 3 ~ ~ (-{ G. RESOLUTION NO. R2016-1L- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AURORA, COLORADO, APPROVING THE COOPERATIVE AGREEMENT BETWEEN THE CITY AND COMMERCE CITY, COLORADO, REGARDING THE GREAT OUTDOORS COLORADO NORTHEAST METRO COALITION INSPIRE PLANNING GRANT INITIATIVE WHEREAS, the City of Aurora, Colorado ("City"), is a member of the Northeast Metro Coalition, along with Commerce City, Colorado ("Commerce City"), and other government and nonprofit entities whose vision is to connect young people with the outdoors; and WHEREAS, the Northeast Metro Coalition applied for a planning grant through the Inspire Initiative of the State Board of the Great Outdoors Colorado Trust Fund ("GOCO") to conduct planning for a project to improve youth and family connections with the outdoors in underserved communities near the Rocky Mountain Arsenal National Wildlife Refuge ("Planning Projecr); and WHEREAS, through Commerce City, the Northeast Metro Coalition has been awarded a grant of up to $100,000 from GOCO to fund the Planning Project in accordance with a grant agreement executed by Commerce City; and WHEREAS, the members of the Northeast Metro Coalition have agreed to provide matching funds to be used for the Planning Project and in accordance with the Cooperative Agreement; and WHEREAS, the City's portion of the contributions of matching funds is in the amount of four thousand dollars ($4,000.00); and WHEREAS, the State Board of the Great Outdoors Colorado Trust Fund requires that City Council adopt a resolution approving each grant application by the City, and authorizing the execution of each grant awarded for local parks and outdoor recreation; and WHEREAS, Section of the City Charter authorizes the Council to approve, by resolution, the execution of contracts with other governmental units for furnishing or receiving commodities or services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AURORA, COLORADO: Section 1. approved. The Agreement between the City and Commerce City is hereby Section 2. The Mayor and the City Clerk are hereby authorized to execute and deliver such Agreement on behalf of the City in substantially the form presented at this meeting, with such technical additions, deletions, and variations as the City Attorney may deem necessary or appropriate and not inconsistent with this Resolution. December 4, 2017 Council Meeting, Page 96

97 Section 3. hereby rescinded. All resolutions or parts 01 resolutions 01 the City in conflict herewith are RESOLVED AND PASSED this 21st day 01 _..:..:;:;'-=', ATTEST: APPROVED AS TO FORM: MICHELLE GARDNER, Assistant City Attorney F:IDepllCily AHorney\CAIGARDNERIPROSIRESOLUTIONSICoop Agrml GOCO Inspire.doc 2 December 4, 2017 Council Meeting, Page 97

98 MEMORANDUM TO: THROUGH: FROM: Parks, Public Works and Transportation Policy Committee Nancy Freed, Deputy City Manager Tom Barrett, Director, Parks, Recreation and Open Space Pat Schuler, Manager of Open Space and Natural Resources Byron Fanning, Manager of Recreation Jenna Katsaros, Special Projects Coordinator DATE: February 2, 2016 SUBJECT: GOCO INSPIRE Cooperative Agreement Great Outdoors Colorado s (GOCO) Inspire Initiative is a five-year strategy aimed at inspiring Coloradans, particularly kids, to appreciate, enjoy and take care of the outdoors. In 2015, GOCO sought proposals from community coalitions interested in addressing the growing disconnect between youth and the outdoors, starting with planning grants. A planning grant proposal was submitted to GOCO by the Northeast Metro Coalition made of the cities of Aurora, Commerce City, and Denver; Rocky Mountain Arsenal National Wildlife Refuge, US Fish and Wildlife Service, Colorado Parks and Wildlife and several non-profit organizations including Sand Creek Regional Greenway Partnership, Boys & Girls Club of Metro Denver, Bluff Lake Nature Center, Mile High Youth Corps and others. The 13-member NE Metro Coalition was one of six communities statewide selected by GOCO to serve as a Pilot Community. The vision of the NE Metro Coalition is that every young person wherever they live and regardless of resources has abundant opportunities to connect and engage with the outdoors in ways that are inspirational, transformational, and meaningful to them and will cultivate a new generation of stewards of nature. The focus of these efforts are in the lower-income communities surrounding the Rocky Mountain Arsenal National Wildlife Refuge. The NE Metro Coalition will focus planning efforts in four geographic areas: Northwest Aurora, Northeast Park Hill, Commerce City, and Montbello. Coalition members have a strong connection to these geographical areas and they stand out as places where we believe youth have the highest barriers to engaging in Colorado s great outdoors. The poverty rates for children under 18 in these neighborhoods ranges from 30% to 72%. December 4, 2017 Council Meeting, Page 98

99 As a pilot community, the NE Metro Coalition has 10 months (until October 2016) to plan before submitting applications with specific requests for grant funding for project implementation. Implementation grants will range between $1 million and $5 million per pilot community. For the planning effort, the Coalition was awarded $100,000 from GOCO, and matching funds include the three municipalities, including Aurora, for $4,000 each, the Rocky Mountain Arsenal National Wildlife Refuge for $10,000 and seven non-profits matching $1,000 each for a total planning budget of $129,000. Sand Creek Regional Greenway Partnership will serve as fiscal agent and administrator of the planning grant. Planning grant funds will be directed towards the design, implementation and evaluation of a community-based engagement plan, development and support of youth advisory committees, and development of a 3-year work plan to fulfill the NE Coalition s vision noted above. In order to produce a comprehensive implementation plan, with projects in each geographic area, public outreach and engagement must begin immediately. The thirteen partners will engage with the four geographic areas to determine the most effective plan for getting youth immersed into nature and the outdoors. GOCO s Inspire Initiative aligns with the Parks, Recreation and Open Space Department s mission of encouraging active lifestyles and creating healthy environments, as well as City Council s goal of partnering with other governments and jurisdictions to help create a superior quality of life for residents. As a pilot project, the focus is on northwest Aurora; however, the framework of community engagement and resource collaboration could be applied across the city. GOCO has indicated additional grant dollars may become available based on the successes realized within the pilot communities. Questions for the Committee: Does the Committee support moving this item forward to Study Session for review? December 4, 2017 Council Meeting, Page 99

100 City of Aurora Council Agenda Commentary Item #: SS: 1st: 2nd: 16b Item Title: Consideration to APPROVE A RESOLUTION of the City Council of the City of Aurora, Colorado, for the First Amendment to the Cooperative Agreement for GoWILD Northeast Metro Coalition Inspire Implementation Grant Initiative Item Initiator: Katsaros, Jenna - Superintendent Level 1 - Parks, Recreation & Open Space Staff Source: Katsaros, Jenna - Superintendent Level 1 - Parks, Recreation & Open Space City Manager/Deputy City Manager Signature: Michelle Wolfe Outside Speaker: Council Goal: 2012: 4.0--Create a superior quality of life for residents making the city a desirable place to live and work ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only PREVIOUS ACTIONS OR REVIEWS: Policy Committee Actions Taken: Name: Parks, Public Works and Transportation Policy Committee Meeting Date: 02/10/2016 Recommends Do Not Recommend Minutes Attached Minutes Not Available Forwarded without Recommendation Recommendation Report Attached HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) Presented at Parks, Public Works and Transportation Policy Committee. Aurora, Commerce City, Denver and a handful of non-profit entities, known collectively as the GoWild Northeast Metro Coalition, was selected by Great Outdoors Colorado (GOCO) to serve as Pilot Community for the Inspire Initiative, a five-year strategy aimed and inspiring youth to spend more time outdoors. The Coalition s focus is Commerce City, Northeast Park Hill, Montbello and Northwest Aurora. Northwest Aurora is defined as Yosemite St. east to Chambers Rd, and 6th Avenue north to 25th St. and Smith Rd. GOCO awarded an Inspire Planning Grant to Commerce City acting as the lead municipality. City Council approved a resolution in March 2016 regarding the Cooperative Agreement for the GOCO December 4, 2017 Council Meeting, Page 100

101 Northeast Metro Coalition Planning Grant, between Aurora, Commerce City, and other Coalition partners. The Cooperative Agreement for the Planning Grant was effective January 1, City Council approved by resolution in October, 2016, for the submission of the GOCO Inspire Implementation Grant. In December, 2016, GOCO awarded the Northeast Metro Coalition a grant totaling $2,700,000, which included $854,082 for capital improvement projects and $1,845,918 for programs and pathways, defined as youth-targeted work opportunities. The majority of Aurora s portion of this grant is $210,000 and will fund capital improvements at Sand Creek Park. GOCO requested separate agreements for capital improvement projects awarded Inspire funds. In February 2017, Aurora entered into a grant agreement with GOCO for the Sand Creek Park project. Aurora will receive a small amount of programmatic funds, $7,500, with additional funding in future grant years possible as the Coalition evaluates programming. The grant period is from 2017 through ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) This First Amendment follows the Cooperative Agreement for Northeast Metro Coalition Inspire Implementation Grant Initiative, also on this Council agenda. The First Amendment to the Cooperative Agreement moves project management from Sand Creek Regional Greenway Partnership (SCRGP) to Friends of the Front Range Wildlife Refuges (FFRWR). As a non-profit, FFRWR serves as a supporter and advocate for the U.S. Fish and Wildlife Service (USFWS), supporting programs and projects intended to enhance the two largest National Wildlife Refuges in the region - Rocky Mountain Arsenal and Rocky Flats National Wildlife Refuges. The substitution of FFRWR for SCRGP with respect to project management (grant fund administration) is being done as a cost savings measure. Benefits include financial savings for bookkeeping and accounting services, as well as administrative expenses (office space, Internet, computer support) being provided to GoWild as in-kind donations by USFWS at the Rocky Mountain Arsenal National Wildlife Refuge. The Coalition, inclusive of SCRGP, supports the grant fund administrators move to the Friends group. Moving the First Amendment forward prior to execution of the original Cooperative Agreement is at the request of Commerce City. QUESTIONS FOR COUNCIL Does City Council approve of the First Amendment to the Cooperative Agreement for GoWILD Northeast Metro Coalition Inspire Implementation Grant Initiative? LEGAL COMMENTS Governments may cooperate or contract with one another to provide any function, service, or facility lawfully authorized to each of the cooperating or contracting units only if such cooperation or contracts are authorized by each party thereto with the approval of its legislative body or other authority having the power to so approve. (Colo. Rev. Stat (1)). City Council may, by resolution, enter into agreements with other governmental units or special districts for the joint use of buildings, equipment or facilities, and for furnishing or receiving commodities or services. (City Charter 10-12) (Gardner) Dan Brotzman December 4, 2017 Council Meeting, Page 101

102 PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No Aurora's annual contribution of matching funds is $5,000 for three years: 2017, 2018, ORG USED: PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Significant Nominal Applicable N/A EXHIBITS ATTACHED: Resolution - 1st Amdmt to GoWild NEMC Implementation Grant.pdf 1st Amdmt to Cooperative Agreement GoWild NEMC Implementation Grant.pdf Cooperative Agreement GoWild NEMC Implementation Grant.pdf GOCO Inspire Cooperative Agreement Planning executed.pdf GOCO_Inspire_Neighborhoods.pdf GoWild Sand Creek Park Agreement.pdf R GOCO COALITION.pdf Resolution 2016_16.pdf PPWT docx December 4, 2017 Council Meeting, Page 102

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144 INSPIRE INITIATIVE Barr Lake 27TH AV QUEBEC ST 136TH AV COMUNITY RECREATION CENTER 128TH AV Eastlake SCHOOL DE HOLLY ST AU CL PLANNED SCHOOL CT 124TH AV PARTNER LOCATION 120TH AV D IS (NEW) COMMERCE CITY RECREATION CENTER S ON T IRMA DR TOWER RD D R AL E RD H DR MA Miles 2 VE 1 RI ½ C BI R 0 COLORADO BD BR IG HT ON RD Eastlake Reservoir No 2 BUCKLEY RD Reservoir No 3 PICADILLY RD SABLE RD NEIGHBORHOOD 112TH AV BELLE CREEK RECREATION CENTER 112TH REUNION RECREATION CENTER PL 105T H 104TH AV D MCKAY R COMMERCE CITY ON TA GE RD 100TH AV R Y EPPINGER BD W B EL D YU CC AW Y T ES BD COMMERCE CITY PO ZE 96TH AV FR VIN H AV MONACO BD 95 T CA RA IN BO W AV RE BD DEVONS HI 88TH AV P EX CORONAD NB D R HTO O O PY BRIG AD DAHLIA ST R LO Adams County 80TH AV ROCKY MOUNTAIN ARSENAL NATIONAL WILDLIFE REFUGE 78TH AV Thornton Lakes Denver County 72ND AV ND Pat Schroeder Visitor Center (USFWS) 64TH AV SUNCOR BOYS & GIRLS CLUB COMMERCE CITY RECREATION CENTER Commerce City Recreation 58TH AV N TOWER RD PENA BLVD IN BOU COMMERCE CITY QUEBEC PKWY YORK ST Denver County Adams County E 64TH AVE City of Commerce City 56TH AV E 56TH AVE 48TH AV R P Y DR 40TH AV HIMALAY A RD N MA BD T 6TH AV FF HO EN E S N UNIVERSITY BLVD S AV E 32ND PY SMITH RD AIRPORT BD CHAMBERS RD SABLE BD Adams County Arapahoe County LAREDO ST 11TH AV AR DEL M Date Printed: February 23, 2016 EW 6TH Morrison Nature Center NORTHWEST AURORA CI E 3RD AVE E4 30TH AV 25TH AV DE L MA E 6TH AVENUE PKWY AN DR DR 32ND AV WAY 17TH AV E 8TH AVE E 6TH AVE E POTOMAC ST E 11TH AVE Y VE HA ABIL N SYRACUSE ST BOETTCHER BOYS & GIRLS CLUB E 13TH AVE E HA L EP KW A HAVANA ST E 14TH AVE E 44T LING GREEN VALLEY RANCH BLVD MONTVIEW BD N YOSEMITE ST E 17TH AVENUE PKWY CENTRAL DENVER REC CENTER E 16TH AVE E MONTVIEW BLVD YOSEMITE ST E 17TH AVE N QUEBEC ST Denver Museum of Nature & Science HA VA N Adams County E 24TH AVE E 23RD AVE N BOL Bluff Lake Nature Center Denver County E 26TH AVE E 26TH AVENUE PKWY City Park Lake E 18TH AVE CENTRAL PARK RECREATION CENTER E MARTIN LUTHER KING BLVD E The Urban Farm E 38TH AVE N MONACO STREET PKWY N YORK ST E 29TH AVE VICKERS BOYS & GIRLS CLUB Sand Creek Greenway H RD W RO N C ELK Campus N E 31ST AVE N STEELE ST E 35TH AVE E SMIT E 47TH AVE McGlone Elementary Urban Farm DAYTON ST N ELM ST COLE BOYS & GIRLS CLUB N WILLIAMS ST E 39TH AVE N HOLLY ST NE PARK HILL E 40TH AVE N FRANKLIN ST H R AVENUE D PEORIA ST N JOSEPHINE ST E 47T NOEL BOYS & GIRLS CLUB MOLINE ST E 48TH AVE E 51ST AVE N PICADILLY RD DENVER BRONCOS BOYS & GIRLS CLUB N HAVANA ST CT N CHAMBERS RD 52ND AV Denver County IVY ST CE BL VD Adams County RA N DAHLIA ST N N PEORIA ST MONTBELLO 4TH AV December 4, 2017 Council Meeting,andPage 144 USGS, NGA, NASA, CGIAR,N Robinson,NCEAS,NLS,OS,NMA,Geodatastyrelsen,GSA the GIS User Community Mapping by Mark Kalitowski, U.S. Fish & Wildlife Service

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157 EFFECTIVE DATE: 3 ~ ~ (-{ G. RESOLUTION NO. R2016-1L- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AURORA, COLORADO, APPROVING THE COOPERATIVE AGREEMENT BETWEEN THE CITY AND COMMERCE CITY, COLORADO, REGARDING THE GREAT OUTDOORS COLORADO NORTHEAST METRO COALITION INSPIRE PLANNING GRANT INITIATIVE WHEREAS, the City of Aurora, Colorado ("City"), is a member of the Northeast Metro Coalition, along with Commerce City, Colorado ("Commerce City"), and other government and nonprofit entities whose vision is to connect young people with the outdoors; and WHEREAS, the Northeast Metro Coalition applied for a planning grant through the Inspire Initiative of the State Board of the Great Outdoors Colorado Trust Fund ("GOCO") to conduct planning for a project to improve youth and family connections with the outdoors in underserved communities near the Rocky Mountain Arsenal National Wildlife Refuge ("Planning Projecr); and WHEREAS, through Commerce City, the Northeast Metro Coalition has been awarded a grant of up to $100,000 from GOCO to fund the Planning Project in accordance with a grant agreement executed by Commerce City; and WHEREAS, the members of the Northeast Metro Coalition have agreed to provide matching funds to be used for the Planning Project and in accordance with the Cooperative Agreement; and WHEREAS, the City's portion of the contributions of matching funds is in the amount of four thousand dollars ($4,000.00); and WHEREAS, the State Board of the Great Outdoors Colorado Trust Fund requires that City Council adopt a resolution approving each grant application by the City, and authorizing the execution of each grant awarded for local parks and outdoor recreation; and WHEREAS, Section of the City Charter authorizes the Council to approve, by resolution, the execution of contracts with other governmental units for furnishing or receiving commodities or services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AURORA, COLORADO: Section 1. approved. The Agreement between the City and Commerce City is hereby Section 2. The Mayor and the City Clerk are hereby authorized to execute and deliver such Agreement on behalf of the City in substantially the form presented at this meeting, with such technical additions, deletions, and variations as the City Attorney may deem necessary or appropriate and not inconsistent with this Resolution. December 4, 2017 Council Meeting, Page 157

158 Section 3. hereby rescinded. All resolutions or parts 01 resolutions 01 the City in conflict herewith are RESOLVED AND PASSED this 21st day 01 _..:..:;:;'-=', ATTEST: APPROVED AS TO FORM: MICHELLE GARDNER, Assistant City Attorney F:IDepllCily AHorney\CAIGARDNERIPROSIRESOLUTIONSICoop Agrml GOCO Inspire.doc 2 December 4, 2017 Council Meeting, Page 158

159 MEMORANDUM TO: THROUGH: FROM: Parks, Public Works and Transportation Policy Committee Nancy Freed, Deputy City Manager Tom Barrett, Director, Parks, Recreation and Open Space Pat Schuler, Manager of Open Space and Natural Resources Byron Fanning, Manager of Recreation Jenna Katsaros, Special Projects Coordinator DATE: February 2, 2016 SUBJECT: GOCO INSPIRE Cooperative Agreement Great Outdoors Colorado s (GOCO) Inspire Initiative is a five-year strategy aimed at inspiring Coloradans, particularly kids, to appreciate, enjoy and take care of the outdoors. In 2015, GOCO sought proposals from community coalitions interested in addressing the growing disconnect between youth and the outdoors, starting with planning grants. A planning grant proposal was submitted to GOCO by the Northeast Metro Coalition made of the cities of Aurora, Commerce City, and Denver; Rocky Mountain Arsenal National Wildlife Refuge, US Fish and Wildlife Service, Colorado Parks and Wildlife and several non-profit organizations including Sand Creek Regional Greenway Partnership, Boys & Girls Club of Metro Denver, Bluff Lake Nature Center, Mile High Youth Corps and others. The 13-member NE Metro Coalition was one of six communities statewide selected by GOCO to serve as a Pilot Community. The vision of the NE Metro Coalition is that every young person wherever they live and regardless of resources has abundant opportunities to connect and engage with the outdoors in ways that are inspirational, transformational, and meaningful to them and will cultivate a new generation of stewards of nature. The focus of these efforts are in the lower-income communities surrounding the Rocky Mountain Arsenal National Wildlife Refuge. The NE Metro Coalition will focus planning efforts in four geographic areas: Northwest Aurora, Northeast Park Hill, Commerce City, and Montbello. Coalition members have a strong connection to these geographical areas and they stand out as places where we believe youth have the highest barriers to engaging in Colorado s great outdoors. The poverty rates for children under 18 in these neighborhoods ranges from 30% to 72%. December 4, 2017 Council Meeting, Page 159

160 As a pilot community, the NE Metro Coalition has 10 months (until October 2016) to plan before submitting applications with specific requests for grant funding for project implementation. Implementation grants will range between $1 million and $5 million per pilot community. For the planning effort, the Coalition was awarded $100,000 from GOCO, and matching funds include the three municipalities, including Aurora, for $4,000 each, the Rocky Mountain Arsenal National Wildlife Refuge for $10,000 and seven non-profits matching $1,000 each for a total planning budget of $129,000. Sand Creek Regional Greenway Partnership will serve as fiscal agent and administrator of the planning grant. Planning grant funds will be directed towards the design, implementation and evaluation of a community-based engagement plan, development and support of youth advisory committees, and development of a 3-year work plan to fulfill the NE Coalition s vision noted above. In order to produce a comprehensive implementation plan, with projects in each geographic area, public outreach and engagement must begin immediately. The thirteen partners will engage with the four geographic areas to determine the most effective plan for getting youth immersed into nature and the outdoors. GOCO s Inspire Initiative aligns with the Parks, Recreation and Open Space Department s mission of encouraging active lifestyles and creating healthy environments, as well as City Council s goal of partnering with other governments and jurisdictions to help create a superior quality of life for residents. As a pilot project, the focus is on northwest Aurora; however, the framework of community engagement and resource collaboration could be applied across the city. GOCO has indicated additional grant dollars may become available based on the successes realized within the pilot communities. Questions for the Committee: Does the Committee support moving this item forward to Study Session for review? December 4, 2017 Council Meeting, Page 160

161 City of Aurora Council Agenda Commentary Item #: SS: 1st: 2nd: 17a Item Title: Consideration for INTRODUCTION OF AN ORDINANCE of the City Council of the City of Aurora, Colorado, amending Section 2-31(d) of the City Code of the City of Aurora, Colorado, relating to the selection of the Mayor Pro Tem. Item Initiator: Hyman, Michael - City Attorney - City Attorney Staff Source: Hyman, Michael - City Attorney - City Attorney City Manager/Deputy City Manager Signature: Jason Batchelor Outside Speaker: Council Goal: 2012: 6.0--Provide a well-managed and financially strong City ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only PREVIOUS ACTIONS OR REVIEWS: Policy Committee Actions Taken: Name: Management and Finance Policy Committee Meeting Date: 11/21/2017 Recommends Do Not Recommend Minutes Attached Minutes Not Available Forwarded without Recommendation Recommendation Report Attached HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) The proposed ordinance is a an effort to conform the language in City Code Section 2-31 to Council s current practice for selecting a mayor pro tem. ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) The proposed ordinance is listed for approval at the December 4, 2017 Regular Council meeting. QUESTIONS FOR COUNCIL Does the City Council approve the proposed ordinance? December 4, 2017 Council Meeting, Page 161

162 LEGAL COMMENTS Per Paragraph C.1., the Mayor Pro-Tem shall be elected from among the members of City Council at the first regular meeting of City Council in December. The proposed ordinance amends City Code Section 2-31(d) to conform to this current practice, which is consistent with the recent amendment to City Charter Section 3-5 concerning the start date for Council terms. (Hyman) PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No No PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Significant Nominal Applicable N/A EXHIBITS ATTACHED: Mayor Pro-Tem Ordinance pdf Election Mayor Pro-Tem Memo-11-9.pdf December 4, 2017 Council Meeting, Page 162

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165 City of Aurora Council Agenda Commentary Item Title: Consideration to Elect a Mayor Pro Tem for a One Year Term Item Initiator: Napper, Janice - Assistant City Mgr - General Management Staff Source: Napper, Janice - Assistant City Mgr - General Management Item #: SS: 1st: 2nd: 19a City Manager/Deputy City Manager Signature: Jason Batchelor Outside Speaker: Council Goal: 2012: 2.0--Serve as leaders and partners with other governments and jurisdictions ACTIONS(S) PROPOSED (Check all appropriate actions) Approve Item as proposed at Study Session Approve Item and Move Forward to Regular Meeting Approve Item as proposed at Regular Meeting Approve Item with Waiver of Reconsideration Information Only HISTORY (Dates reviewed by City council, Policy Committees, Boards and Commissions, or Staff. Summarize pertinent comments. ATTACH MINUTES OF COUNCIL MEETINGS, POLICY COMMITTEES AND BOARDS AND COMMISSIONS.) A Mayor Pro Tem shall be elected annually from the members of City Council. ITEM SUMMARY (Brief description of item, discussion, key points, recommendations, etc.) In accordance with Rules of Order and Procedure for the Aurora City Council Section C.1., the Mayor Pro Tem shall be elected from among the members of City Council at the first regular meeting of City Council in December. A council member who is interested in serving as Mayor Pro Tem shall give written notification to the other council members on or before November 15 or each year. Three letters of intent were submitted to the Mayor and City Council from Council Members Marsha Berzins, Mayor Pro Tem Angela Lawson and Council Member Bob Roth. QUESTIONS FOR COUNCIL Who does Council wish to elect as Mayor Pro Tem? LEGAL COMMENTS A mayor pro tem shall be elected by the councilmembers who shall act as mayor during the absence of the mayor with all power herein granted to the mayor. The mayor pro tem shall not be subject to the tie vote restriction relating to the mayor. (Article 3-2, City Charter) At the first meeting of the council following every regular municipal election, the council shall choose by a majority vote for a term of one year one of its members as mayor pro tem. The mayor pro tem shall perform the duties and responsibilities of mayor in the absence of the mayor and such other powers and duties as shall be conferred and imposed upon him or her by ordinance. (Section 2-31 (d) of the City Code) (Lathers) Dan Brotzman December 4, 2017 Council Meeting, Page 165

166 PUBLIC FINANCIAL IMPACT (If Yes, EXPLAIN) Yes No No PRIVATE FISCAL IMPACT (If Significant or Nominal, EXPLAIN) Not Significant Nominal Applicable N/A EXHIBITS ATTACHED: MayorProTemLetter17.doc 2017 MayorProTemltrs.pdf December 4, 2017 Council Meeting, Page 166

167 DATE: October 15, 2017 TO: FROM: RE: Mayor Hogan and Members of City Council Janice R. Napper Assistant City Manager ELECTION OF MAYOR PRO-TEM In accordance with Council's Rules of Order and Procedure, the Mayor Pro-Tem shall be elected from among the Members of City Council at the first regular meeting of City Council in December. A City Council Member who is interested in serving as Mayor Pro-Tem shall give written notification to the other City Council Members on or before November 15, Letters of intent regarding serving as Mayor Pro-Tem should be submitted to the Mayor and City Council with a copy to the Assistant City Manager. If you have questions, please let me know. Cc: Jason Batchelor, Interim City Manager Mike Hyman, City Attorney December 4, 2017 Council Meeting, Page 167

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