WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT CITIZEN S BOND OVERSIGHT COMMITTEE Mission College, CC 219/220 Wednesday, March 12, :30 pm

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1 WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT CITIZEN S BOND OVERSIGHT COMMITTEE Mission College, CC 219/220 Wednesday, March 12, :30 pm Members Present X William Becker Taxpayer Organization Shirley Cantu Community-at-Large X Paul Cavagnolo Community-at-Large X John Feemster Senior Organization X Ray Joakimson Business Organization X Michael Kotowski - Chair District/College Support Organization X David Montagna District/College Support Organization X Brenda Pinal MC Student Organization Vacant WVC Student Organization Guests X Christina Booth Recorder X Javier Castruita Director, Facilities X Brigit Espinosa Director, General Services X Cheryl Farnsworth Principal Accountant, Facilities X Linda Francis Director, Fiscal Services X George Kozitza Interim Vice Chancellor X Dany Lunetta GKKworks/CCS Group X Harriett Robles MC President X Ron Smith Director, Information Systems X Chad Walsh Community member X Ines Zildzic GKKworks/CCS Group APPROVED MINUTES 1. Call to Order The meeting was called to order at 5:38pm by Michael Kotowski. 2. Assess a Quorum (roll) With seven voting members present, quorum was achieved. 3. Approval of the February 13, 2008 meeting minutes (A) Mr. Kotowski asked for a motion to approve the minutes of the February 13, 2008 meeting. Mr. Montagna motioned to approve. Mr. Feemster seconded the motion. There was no discussion. The minutes were approved as presented. 4. Introduction of Guests There were two new guests in attendance, Mr. Chad Walsh and Ms. Ines Zildzic. Mr. Walsh is a community member interested in serving on the committee and Ms. Zildzic is a Program Manager for gkkworks/ccs Group. 5. Presidents Report 1 CBOC meeting, 3/12/08

2 President Robles reported that Mission College is continuing to plan for new construction and that the architect used for the Master Plan has been selected as the architect for the Main Building replacement project. She noted that the college received two substantial grants to help bridge the cost for the new LVN/RN program. There was no report for West Valley College. 6. Construction Update (Castruita) Mr. Castruita distributed a copy of a board agenda item showing that the Board approved a new Central Services project list that moved item #50, Data Network, above the funding line. This project will include adding wireless connection to both campuses and adding back a conference/training room to the I.S. building. Mr. Castruita reviewed the Measure H and Capital Outlay Program Project Progress Report. He reported that the State has agreed to allow the District to add additional square footage to the Main Building Replacement Project. The additional footage is designated for a corporation yard and warehouse. The final project proposal (FPP) for this project will also include demolition of the building and basic landscaping for the new buildings. The FPP is due July 1. He indicated that this is the time of the year to present Final Project Proposal s and Initial Project Proposals so a lot of time will be spent in development. Ms. Zildzic informed committee members that the design process and needs for project proposals are determined by staff and designed based on staff needs. Mr. Montagna noted that the Fox Center is breaking ground later than anticipated and asked for the reason. Ms. Zildnic responded that the delay in the project was the result of the State taking five weeks, instead of two, to process paperwork submitted by the District. Mr. Kotowski inquired about building security. He noted that the District suffered big electronic equipment losses as a result of not having a security system in place and asked if the issue was being revisited. Mr. Castruita responded that all new buildings will be outfitted with a basic keyless electronic access and security system that can be expanded if needed and if there is adequate funding. Mr. Becker, noting that a new member of the bond staff was in attendance, asked to be provided with an organizational chart of all outside staff being paid by bond funds. Mr. Castruita stated that he would provide the information at the next meeting. For the three remaining reports Update on Measure H Expenses by Project Phase, Update on Measure H Expenses for all Projects, and Vendor Contracts with Expenditures per Project Mr. Castruita stated that there were no significant changes. Rather than reviewing each report individually, he asked committee members if they had any specific questions. Mr. Montagna asked what DSA paid direct meant on page 2 of the Vendor Contracts with Expenditures per Project report. Ms. Lunetta explained that the architect for that particular project directly paid fees owed to the Department of State Architect (DSA) rather than waiting for the District to cut a check; 2 CBOC meeting, 3/12/08

3 the District now had to reimburse the architect. This process was used due to timing issues. Mr. Kotowski asked if there were any mark-ups for having the architect pay the State directly. Mr. Castruita responded that there is usually a fee but that the architect did not charge one in this case. Mr. Kotowski than asked if the District included any incentive clauses in its contracts bonuses for finishing a project ahead of schedule. Mr. Castruita responded in the negative. There were no additional questions. 7. CBOC Membership (A) Mr. Kotowski reported that, at the CBOC s request, the District sought legal counsel regarding membership terms, specifically if the two term limit rule applied only to two two-year terms and not a one-year term and then a two-year term. Legal counsel responded that the two term limit rule was applicable regardless of term length. That being the case, Mr. Montagna can no longer serve on the committee in his current capacity as the District/College Support Organization representative. A brief discussion took place regarding the ability of a member to reapply to serve on the committee either in a different category or after a period of time had passed. Mr. Kotowski requested that Thank You letters be sent to all committee members who have served on the committee and that the Board issue a resolution to recognize and thank members for their service. Mr. Kotowski then recognized that three committee members were up for reappointment Mr. Joakimson, Mr. Cavagnolo, and Ms. Pinal. He asked each member if there were interested in serving an additional term, which would end in April They all responded in the affirmative. Mr. Kotowski asked for a motion. Mr. Montagna motioned that the committee recommend to the Chancellor and Board of Trustees that Mr. Joakimson, Mr. Cavagnolo, and Ms. Pinal be re-appointed to the committee for a two-year term with an expiration date of April Mr. Becker seconded the motion. There was no discussion. The motion passed. Ms. Booth will prepare the board item for approval at the May 1, 2008 Board meeting. Mr. Kotowski then addressed Mr. Walsh regarding committee membership. He identified that the committee only has two vacant positions, one in the student organization category and one in the District/College Support Category, neither of which Mr. Walsh qualifies for. Mr. Walsh expressed interest in serving on one of the college Foundations and stated that he would pursue that avenue and then possibly revisit joining the CBOC committee. Mr. Kotowski stated that four CBOC positions would become vacant in 2009 and suggested that Mr. Walsh consider joining the committee at that time. 8. Finance Committee Report and Recommendations for Annual Report (A) Mr. Becker provided a brief report on the findings of the Finance Subcommittee. He stated that the goal of the meeting was to review the actions taken by the CBOC to assure that the expenditure of funds were consistent with the requirements of Measure 3 CBOC meeting, 3/12/08

4 H and to prepare a statement to be included in the Annual Report of the CBOC for presentation to the Board of Trustees. The committee found that there was only one major discovery having an impact on projects for the Mission College Campus: the Main building. The subcommittee cited that, After the third floor remodel of the Main Building was started, further research into the planned remodel of the balance of the building resulted in the finding that such a substantial remodel would require that the entire building be upgraded to meet current seismic standards. Cost estimates to complete that upgrade gave pause to rethink options. The plan is to now demolish the main building and build new replacement space. Mr. Becker requested that Mr. Castruita provide a cost analysis for the Third Floor remodel vs. Main Building demolition for inclusion in the Annual Report. Mr. Kotowski and several other committee members commented that the information being requested was not necessary to include in the Annual Report and that any member of the public could refer to the District s website to review Measure H items and reports. Mr. Kotowski added that the purpose of the Annual Report is to give a general report to the public on whether or not the District is spending Measure H funds in accordance with the ballot language and within the confines of the law. Mr. Kotowski then asked committee members to review the draft of the Annual Report. He stated that he would like to present the report to the Board, as an informational item, at its May 1. He identified that the report is still missing financial information and samples of the reports that are viewed each month by committee members. It was suggested that the report samples should be for one specific project to illustrate the flow of the reports. Mr. Castruita then distributed a copy of the financial report included in the previous year s report to determine if the committee wanted to use the same format. After a brief discussion, it was determined that an additional Finance Subcommittee meeting would be needed to determine how the financial information should be presented in the Annual Report. Mr. Kotowski will contact subcommittee members regarding the meeting date and time. Mr. Feemster requested that the Annual Report include information about how staff has coded projects on the monthly reports in order to more easily maneuver from one report to the next. 9. Public Comments (three minute limit per person) Mr. Walsh expressed his appreciation of the committee s professionalism, diligence, and fervor. President Robles stated that Mission College appreciates the committee s support on various changes happening at the college, and on behalf of the entire college, thanked committee members for their time and effort. 10. Committee Members' Comments 4 CBOC meeting, 3/12/08

5 Mr. Montagna thanked President Robles and the college for its hospitality. This is Mr. Montagna s last meeting at Mission College before his term expires. The next meeting is scheduled for Wednesday, April 9, 2008 at West Valley College. Meeting adjourned at 7:25pm. 5 CBOC meeting, 3/12/08

City College of San Francisco

City College of San Francisco 50 PHELAN AVENUE SAN FRANCISCO, CA 94112 415) 239-3000 CITIZENS BOND OVERSIGHT COMMITTEE MINUTES FRIDAY, APRIL 21, 2017 OCEAN CAMPUS MULTI-USE BUILDING, ROOM 140 50 PHELAN