TOWNSHIP COMMITTEE SINE-DIE MEETING - JANUARY 1, 2015

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1 TOWNSHIP COMMITTEE SINE-DIE MEETING - JANUARY 1, 2015 Mayor Brantley called the meeting to order at 12:25 p.m. and requested the Clerk to call the roll. The following members were present: J. Randy Bishop; Eric J. Houghtaling; Mary Beth Jahn; Kevin B. McMillan and Mayor Michael Brantley. Also present at the dais were Gene Anthony, Township Attorney; Vito D. Gadaleta, Business Administrator; Michael J. Bascom, Chief Financial Officer; Richard J. Cuttrell, Municipal Clerk; and Pamela D. Howard, Deputy Municipal Clerk. The Clerk stated, "Fire exits are located in the rear of the room and to my right, in case of fire you will be notified by bell and or public address system. If you are alerted of fire, please move to the nearest smoke-free exit. Mayor Brantley announced that the notice requirements of R.S. 10:4-18 have been satisfied by the publication of the required advertisement in the Asbury Park Press on January 2, 2014 and The Coaster on January 3, 2014, posting the notice on the Board in the Municipal Complex, and filing a copy of the said notice with the Municipal Clerk. Mayor Brantley asked for the transaction of any remaining 2014 business. Mr. Cuttrell stated that there was no further business to be transacted for the year Mr. Bishop offered a motion, seconded by Mr. McMillan, to adjourn the meeting Sine Die. All were in favor. Richard J. Cuttrell, Municipal Clerk 1

2 TOWNSHIP COMMITTEE REORGANIZATION MEETING JANUARY 1, 2015 Municipal Clerk Richard J. Cuttrell called the 2015 Reorganization Meeting of the Neptune Township Committee to order at 12:30 p.m. Also present at the dais were: Richard J. Cuttrell, Municipal Clerk; Gene Anthony, Township Attorney; Vito D. Gadaleta, Business Administrator; Michael J. Bascom, Chief Financial Officer; and Pamela D. Howard, Deputy Municipal Clerk. The Clerk announced that the notice requirements of R.S. 10:4-18 have been satisfied by the publication of the required advertisement in the Asbury Park Press on January 3, 2014 and The Coaster on January 2, 2014, posting the notice on the Board in the Municipal Complex, and filing a copy of the said notices with the Municipal Clerk. In addition, the meeting agenda and resolutions are posted online at Pastor Randy Steinman offered the Invocation. The Clerk then led the Flag Salute. Re-elected Township Committeeman Kevin B. McMillan was sworn into office by The Honorable Robin Wernik, Neptune Township Municipal Court Judge. The Clerk certified that the following individuals are duly qualified by law to serve as members of the Township Committee of the Township of Neptune for the year 2015: J. Randy Bishop Dr. Michael Brantley Eric J. Houghtaling Mary Beth Jahn Kevin B. McMillan ELECT CHAIRPERSON OF THE TOWNSHIP COMMITTEE AND MAYOR OF THE TOWNSHIP OF NEPTUNE FOR THE YEAR 2015 Dr. Brantley offered the following resolution, moved and seconded by Mr. Houghtaling, that it be adopted: BE IT RESOLVED, by the Township Committee of the Township of Neptune that Mary Beth Jahn be and is hereby elected Chairperson of the Township Committee and Mayor of the Township of Neptune for the year The resolution was adopted on the following vote: Bishop, aye; Brantley, aye; Houghtaling, aye; McMillan, aye; and Jahn, aye. The Oath of Office was administered by Judge Wernik. ELECT VICE-CHAIRPERSON OF THE TOWNSHIP COMMITTEE AND DEPUTY MAYOR OF THE TOWNSHIP OF NEPTUNE FOR 2015 Mr. Bishop offered the following resolution, moved and seconded by Mr. Houghtaling, that it be adopted: BE IT RESOLVED, by the Township Committee of the Township of Neptune that Kevin B. McMillan be and is hereby elected Vice-Chairperson of the Township Committee and Deputy Mayor of the Township of Neptune for the year The resolution was adopted on the following vote: Bishop, aye; Brantley, aye; Houghtaling, aye; McMillan, aye; and Jahn, aye. The Oath of Office was administered by Judge Wernik. PRESENTATION The Mayor presented an award to Dr. Michael Brantley in recognition of his service as Mayor in Dr. Brantley stated he completed his eighth year on the Committee and in 2014 there were several big issues. He thanked the Committee and professionals for helping with the issues and with their help they were able to address and rebuild Ocean Grove Boardwalk, build Veterans Memorial Park, Help residents with excessive rent, continue Wesley Lake improvements, establish a 2

3 great Police Department to reach an even greater level and last but not least they were able to address the stubborn door that leads to success on widening Hwy 66. He stated he was proud of what they have accomplished in APPOINTMENT OF DEPARTMENTAL CHAIRPERSONS The Mayor announced the appointments of Departmental Chairpersons for 2015: J. RANDY BISHOP Land Use, Code, Construction, Senior Center and Tourism. DR. MICHAEL BRANTLEY Health, Welfare, Court, Public Safety and MURC ERIC J. HOUGHTALING Public Works, Marina and MURC KEVIN B. MC MILLAN Library, Recreation, Community Development and MURC MARY BETH JAHN Economic Development, Finance, and Administration CONSENT AGENDA PROFESSIONAL APPOINTMENTS Mr. Bishop offered the following resolutions, moved and seconded by Mr. McMillan, that be adopted: APPOINT TOWNSHIP ATTORNEY WHEREAS, the Township of Neptune desires to appoint a Township Attorney through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and desires to make an appointment from the proposals received; and, WHEREAS, funds for Township Attorney will be provided for the first three months of 2015 in the 2015 Temporary Budget and funds for the balance of 2015 will be provided in the Budget for the year 2015, when hereby authorizes the execution of a contract to engage the services of Gene Anthony as Township Attorney for the year 2015, effective January 1, 2015 at an annual retainer as set by resolution and a hourly rate of $130.00; and, the Business Administrator, Chief Financial Officer, and Assistant C.F.O. APPOINT ACTING TOWNSHIP ATTORNEY WHEREAS, the Township of Neptune desires to appoint an Acting Township Attorney through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and desires to make an appointment from the proposals received; and, hereby authorizes the execution of a contract to engage the services of Michael Celli as acting Township Attorney for the year 2015, effective January 1, 2015 at the terms as indicated in said contract on file on the Office of the Municipal Clerk; and, the Business Administrator, Chief Financial Officer, and Assistant C.F.O. APPOINT TOWNSHIP LABOR ATTORNEY WHEREAS, the Township of Neptune desires to appoint a Township Labor Attorney through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 3

4 11, 2014 and desires to make an appointment from the proposals received; and, hereby authorizes the execution of a contract to engage the services of James L. Plosia, Jr., Apruzzese, McDermott, Mastro & Murphy, as Township Labor Attorney for the year 2015, effective January 1, 2015 at the terms as indicated in said contract on file on the Office of the Municipal Clerk; and, the Business Administrator, Chief Financial Officer, and Assistant C.F.O. APPOINT PROSECUTOR WHEREAS, the Township of Neptune desires to appoint a Prosecutor through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and desires to make an appointment from the proposals received; and, hereby appoints James Butler, Jr. as Prosecutor for the year 2015, effective January 1, 2015 at an annual salary as established by Resolution of the Township Committee; and, the Business Administrator, Chief Financial Officer, and Assistant C.F.O. APPOINT PUBLIC DEFENDER WHEREAS, the Township of Neptune desires to appoint a Public Defender through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and desires to make an appointment from the proposals received; and, hereby appoints Kevin Wigenton as Public Defender for the year 2015, effective January 1, 2015 at an annual salary as established by Resolution of the Township Committee; and, the Business Administrator, Chief Financial Officer, and Assistant C.F.O. APPOINT ALTERNATE PUBLIC DEFENDER WHEREAS, the Township of Neptune desires to appoint an Alternate Public Defender through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and will make a selection from the proposals received; and, 4

5 hereby authorizes the execution of a contract to engage the services of Diegnan & Brophy (Eric D. Brophy and Richard P Diegnan, Jr.) to serve as Alternate Public Defender in the absence of the Public Defender for the year 2015, at a per hour compensation rate as established by Resolution of the Township Committee; and, the Business Administrator, Chief Financial Officer, Assistant C.F.O and Court Administrator. APPOINT REGIONAL CONTRIBUTION AGREEMENT AND ENVIRONMENTAL/SHADE TREE COMMISSION ATTORNEY WHEREAS, the Township of Neptune desires to appoint a Township Regional Contribution Agreement and Environmental/Shade Tree Commission Attorney through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and will make a selection from the proposals received; and, hereby authorizes the execution of a contract to engage the services of Michael Celli as Township Regional Contribution Agreement and Environmental/Shade Tree Commission Attorney for the year 2015, effective January 1, 2015 at the terms as indicated in said contract on file in the Office of the Municipal Clerk; and, the Business Administrator, Chief Financial Officer, Assistant C.F.O. APPOINT BOND COUNSEL WHEREAS, the Township of Neptune desires to appoint a Township Bond Counsel through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and will make a selection from the proposals received; and, hereby authorizes the execution of a contract to engage the services of Wilentz, Goldman & Spitzer, as Township Bond Counsel for the year 2015, effective January 1, 2015 at the terms as indicated in said contract on file in the Office of the Municipal Clerk; and, the Business Administrator, Chief Financial Officer, Assistant C.F.O. APPOINT TRANSCRIPT REPORTER WHEREAS, the Township of Neptune desires to appoint a Township Transcript Reporter through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and will make selections from the proposals received; and, hereby authorizes the execution of a contract to engage the services of Torro Reporting to serve as Transcript Reporter for all municipal boards and committees for the year 2015, at the terms as 5

6 indicated in said contract on file in the Office of the Municipal Clerk; and, the Business Administrator, Chief Financial Officer, Planning Board/Board of Adjustment Administrative Officer, H.P.C. Secretary and Assistant C.F.O. APPOINT AUDITOR WHEREAS, the Township of Neptune desires to appoint a Township Auditor through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and will make a selection from the proposals received; and, hereby authorizes the execution of a contract to engage the services of Fallon & Larsen, LLP as Township Auditor for the year 2015, effective January 1, 2015 at the terms as indicated in said contract on file in the Office of the Municipal Clerk; and, the Business Administrator, Chief Financial Officer, and Assistant C.F.O. APPOINT ENGINEERING CONSULTANTS WHEREAS, the Township of Neptune has appointed its in-house Director of Engineering and Planning as Township Engineer; and, WHEREAS, from time to time there are larger and more specialized engineering and infrastructure projects that require the services of a Consulting Engineer as determined by the Township Engineer; WHEREAS the Township desires to appoint a pool of Consulting Engineers, who can provide proposals for engineering services on specific Township projects, through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and will make selections from the proposals received; and, WHEREAS, funds will be provided for this purpose by Resolution at the time engineering services are awarded for a specific project, hereby authorizes to appoint and engage the services of the following Consultant Engineers who will be solicited for proposals on larger and/or specialized engineering projects beyond the scope of the Township Engineer and in-house staff for the year 2015: Leon S. Avakian, Inc. Adams, Rehmann, Heggan CME Associates Partner Engineering & Science Roberts Engineering Group T&M Associates Sam Schwartz Engineering WJH Engineering the Director of Engineering and Planning, Business Administrator, Chief Financial Officer, and Assistant C.F.O. APPOINT CONSULTANTS FOR COMPUTER AIDED DRAFTING AND DESIGN (CADD) SERVICES WHEREAS, the Township of Neptune desires to appoint Consultants for Computer Aided Drafting and Design (CADD) Services through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and will make a selection from the proposals received; and, 6

7 hereby authorizes the execution of a contract to engage the services of Leon S. Avakian; Civil Solutions; and CME Associates for CADD Services, effective January 1, 2015 at the terms as indicated in said contract on file in the Office of the Municipal Clerk; and, the Business Administrator, Chief Financial Officer, and Assistant C.F.O. APPOINT HISTORIC PRESERVATION COMMISSION ATTORNEY WHEREAS, the Township of Neptune desires to appoint an Attorney to the Historic Preservation Commission through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and will make a selection from the proposals received; and, hereby authorizes the execution of a contract to engage the services of Eugene Melody as Attorney to the Historic Preservation Commission for the year 2015 at the terms as indicated in said contract on file in the Office of the Municipal Clerk; and, the Business Administrator, Chief Financial Officer, H.P.C. Secretary and Assistant C.F.O. APPOINT SPECIAL COUNSEL FOR EMERGENCY MEDICAL SERVICES ISSUES WHEREAS, the Township of Neptune desires to appoint Special Counsel to represent the Township s interests in issues relating the Emergency Medical Services through the fair and open bidding process pursuant to the provisions of N.J.S.A. 19:44A-1, et seq.; and, 11, 2014 and will make a selection from the proposals received; and, hereby authorizes the execution of a contract to engage the services of Diegnan & Brophy, LLC as Special Counsel for Emergency Medical Services issues for the year 2015 at the terms as indicated in said contract on file in the Office of the Municipal Clerk; and, the Business Administrator, Chief Financial Officer, and Assistant C.F.O. The resolutions of the Consent Agenda were adopted on the following vote: Bishop, aye; Brantley, aye; Houghtaling, aye; McMillan, aye; and Jahn, aye. APPOINT MEMBERS TO THE DEAL LAKE COMMISSION - TABLED Mr. Houghtaling offered a motion, seconded by Mr. Bishop, to table a resolution to Appoint members to the Deal Lake Commission. All were in favor. CONSENT AGENDA CITIZEN BOARD APPOINTMENTS Mr. Bishop offered the following resolutions, moved and seconded by Dr. Brantley, that they be adopted: 7

8 APPOINT MEMBER TO THE TOWNSHIP OF NEPTUNE SEWERAGE AUTHORITY BE IT RESOLVED, by the Township Committee of the Township of Neptune that James Williams be and is hereby appointed to the Neptune Sewerage Authority for a term of five (5) years effective February 1, 2015 and expiring January 31, 2020; and, Township of Neptune Sewerage Authority. APPOINT MEMBER TO THE OCEAN GROVE SEWERAGE AUTHORITY BE IT RESOLVED, by the Township Committee of the Township of Neptune that Julius Lodato be and is hereby appointed to the Ocean Grove Sewerage Authority for a term of five years effective February 1, 2015 and expiring January 31, 2020; and, Ocean Grove Sewerage Authority. APPOINT MEMBERS TO THE BOARD OF ADJUSTMENT BE IT FURTHER RESOLVED, that the following persons be and are hereby appointed to the Neptune Township Board of Adjustment: William Frantz and Joseph Sears to four-year terms expiring December 31, 2018 Frances M. Keel as the Alternate #1 member to a two year term expiring December 31, 2016 Carol Rizzo as the Alternate #2 member to an unexpired two year term expiring December 31, 2015 Board of Adjustment Administrative Officer. APPOINT MEMBERS TO THE RECREATION COMMITTEE BE IT RESOLVED, that the following persons be and they are hereby appointed members of the Neptune Recreation Committee for the year 2015: Roger Brown Michelle Moss Niarra Harvey Cathleen Crandall Dave Taliaferro Bridget James Maureen Ruotolo Laria Hamilton Matt Olds Verita Hill Connie Ogden Myan Nichols-Morgan Monica Kowalski Eric Houghtaling Robert Lane Charles Chappy Williams Kevin McMillan Michael Radwanski Recreation Director. APPOINT MEMBERS TO THE SENIOR CITIZEN ADVISORY COUNCIL BE IT RESOLVED, that the following be and are hereby appointed members of the Neptune Township Senior Citizen Advisory Council for the year 2015: Capt. Larry Fisher Anne Sibole Cynthia Moore Maureen Minnick Arthur Bauter Esther Day Elizabeth Schneider Therman Baker June Stucky Jacqueline Catley Joan Keleigh Evelyn Bedell Thomas Collins Robert Hodges Angela Germann Walter Drummond Senior Center Director. APPOINT MEMBERS TO THE MUNICIPAL ALLIANCE AGAINST ALCOHOLISM AND DRUG ABUSE 8

9 BE IT RESOLVED, that the following are hereby appointed as members to the Neptune Township Municipal Alliance Against Alcoholism and Drug Abuse for a one-year term expiring December 31, 2015: Ava Johnson Sherry Sotnikoff Billy Brown Gail Oliver Rick Matson Capt. Larry Fisher Laria Hamilton Beth Jaccodine Mary Beth Jahn Mallory Chosak Ninette Tuerk Brittany Salvatore Jennifer Clearwaters BE IT FURTHER RESOLVED, that Mary Beth Jahn shall serve as Mayoral Representative to the Drug Alliance. APPOINT MEMBERS TO THE FLETCHER LAKE COMMISSION BE IT RESOLVED, by the Township Committee of the Township of Neptune that the following individuals be and are hereby appointed to the Fletcher Lake Commission for the year 2015: J. Randy Bishop - Township Committee Member Susan Roach Township Committee Representative William Mockridge - Business Administrator's Representative Mark Balzarano - Director of Public Works representative Robert Scholz - At-large member Carol Bernard - Alternate member BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Fletcher Lake Commission. APPOINT MEMBERS TO THE WESLEY LAKE COMMISSION BE IT RESOLVED, by the Township Committee that the following individuals are hereby appointed to the Wesley Lake Commission for the year 2015: Dr. Michael Brantley - Township Committee member Beth Miller - Business Administrator's Representative Mark Balzarano - Director of Public Works representative Sharon Davis - at-large member Rev. Paul Brown - Neptune alternate member Secretary to the Wesley Lake Commission. APPOINT TRUSTEES TO THE ECONOMIC DEVELOPMENT CORPORATION BE IT RESOLVED, that the Township Committee hereby consents to the Mayor s appointment of Carol Rizzo as a Municipal Trustee to the Economic Development Corporation for the year 2015; and, BE IT FURTHER RESOLVED, that the Township Committee hereby appoints Mary Beth Jahn as the Municipal Trustee and Len Steen as the member at-large Trustee to the Economic Development Corporation for the year 2015; and, Secretary of the Economic Development Corporation. APPOINT MEMBERS TO THE MUNICIPAL PARADE COMMITTEE BE IT RESOLVED, by the Township Committee of the Township of Neptune that Eric Houghtaling and Randy Bishop be and are hereby appointed to serve on the Municipal Parade Committee for the year 2015; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to Joint Veterans Parade Committee and Ocean Grove Camp Meeting Association. 9

10 APPOINT MEMBERS TO THE LOCAL EMERGENCY PLANNING COMMITTEE BE IT RESOLVED, by the Township Committee of the Township of Neptune that the following individuals be and are hereby appointed to the Local Emergency Planning Committee for the year 2015: Michael Bascom - Emergency Management Coordinator/Chairman Michael DiLeo Deputy Emergency Management Coordinator - Haz-Mat Kevin Devlin Deputy Emergency Management Coordinator - Communications Donald Colarusso Deputy Assistant Coordinator William Rosen - Deputy Assistant Coordinator David Shotwell EMS George Waterman EMS Doug Rowell - Fire James Hunt, Chief of Police Sharon Rowe - Secretary David Mooij - Board of Education Don Frangipane Board of Education / EOC Facility Vito Gadaleta Business Administrator/Public Information Officer Edward Hudson - Purchasing/Resource Management Mary Beth Jahn - Mayor Dr. Michael Brantley - Public Safety Committeeman Doug Campbell - JSUMC Wayne Rode - Public Works Rosemary Gray - Shelter Management Roberta Grace - Public Assistance Richard Cuttrell Weather Bernard Haney GIS/Donations Management Leanne Hoffmann - Engineer Joseph Mauro - TNHA James W. Manning, Jr. - TNSA Stephen Vetrano, D.O. Medical Director William Doolittle Construction Official Tim O Connor Marina Supervisor Edward Finlay Marina William Bailey OGCMA Molly Berkowitz JSUMC Trauma Stephanie Oppegaard Human Resources Neptune Fire Chief Ocean Grove Fire Chief BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Emergency Management Coordinator and the Business Administrator. APPOINT MEMBER TO THE NEPTUNE HARBOR COMMISSION BE IT RESOLVED, by the Township Committee of the Township of Neptune that Hank Coakley be and is hereby appointed to the Neptune Harbor Commission for a five year term expiring December 31, 2019; and, BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Chief Financial Officer, Harbor Master, Business Administrator and Harbor Commission Secretary. APPOINT MEMBER TO THE BOARD OF HEALTH BE IT RESOLVED, by the Township Committee of the Township of Neptune that Mary Jones be and is hereby appointed to the Board of Health for a three year term expiring December 31, APPOINT MEMBERS TO THE REGION 12 WATERSHED AREA BE IT RESOLVED, by the Township Committee of the Township of Neptune that the following persons be and they are hereby appointed as representatives to the Region 12 Watershed Area for the year 2015: (VACANT) (Mid and South) Shay Schembri (North) 10

11 APPOINT MEMBERS TO THE RENT LEVELING BOARD BE IT RESOLVED, that the following persons be and they are hereby appointed members of the Rent Leveling Board for the year 2015: Deacon Morrell Massicot Constance Holmes James Manning, Jr. Charles (Mal) Woolfolk Ruth Johnson Secretary to the Rent Leveling Board. The resolutions of the Consent Agenda were adopted on the following vote: Bishop, aye; Brantley, aye; Houghtaling, aye; McMillan, aye; and Jahn, aye. MAYOR S APPOINTMENTS TO CITIZEN BOARDS The Mayor announced the following appointments to the Environmental/Shade Tree Commission: Beth Miller, Joseph W. Halifko, III and Stacey Draper for three year terms. Shane Toohey as the Alternate #1 member for a two year term. CONFIRM MAYOR'S APPOINTMENTS TO THE ENVIRONMENTAL/SHADE TREE COMMISSION Mr. McMillan offered the following resolution, moved and seconded by Mr. Bishop, that it be adopted: BE IT RESOLVED, that the Township Committee confirms the Mayor's appointment of the following individuals to the Environmental/Shade Tree Commission: Beth Miller, Joseph W. Halifko, III and Stacey Draper for three year terms expiring December 31, Shane Toohey as the Alternate #1 member for a two year term expiring December 31, 2016 Secretary to the Environmental/Shade Tree Commission. The resolution was adopted on the following vote: Bishop, aye; Brantley, aye; Houghtaling, aye; McMillan, aye; and Jahn, aye. The Mayor announced the following appointments to the Planning Board: Tassie York, as the Class I Member for a one year term. Robert Lane, as the Class II member for a one year term. J. Randy Bishop, as the Class III member for a one year term. Janel Jones and Richard Culp, as Class IV members for four year terms Silvester Griffin, as the Class IV Alternate #1 for a two year term. CONFIRM MAYOR'S APPOINTMENTS TO THE PLANNING BOARD Mr. Houghtaling offered the following resolution, moved and seconded by Dr. Brantley, that it be adopted: BE IT RESOLVED, that the Township Committee hereby confirms the Mayor's appointments of the following persons to the Neptune Township Planning Board for the year 2015: Tassie York, as the Class I Member for a one year term expiring December 31,

12 Robert Lane, as the Class II member for a one year term expiring December 31, J. Randy Bishop, as the Class III member for a one year term expiring December 31, Janel Jones and Richard Culp as Class IV members for a four year term expiring December 31, Silvester Griffin, as the Class IV Alternate #1 for a two year term expiring December 31, BE IT FURTHER RESOLVED, that a certified copy of this resolution will be forwarded to the Administrative Officer of the Neptune Township Planning Board. The resolution was adopted on the following vote: Bishop, aye; Brantley, aye; Houghtaling, aye; McMillan, aye; and Jahn, aye. The Mayor announced the following appointments to the Historic Preservation Commission: Jen Shaffer as a Class A member for a four-year term Stephanie Carr as a Class C member for a four-year term Christopher Flynn as the Alternate #1 member for a one-year term Donna Spencer as the Alternate #2 member for a one-year term CONFIRM MAYOR'S APPOINTMENTS TO THE HISTORIC PRESERVATION COMMISSION Mr. Bishop offered the following resolution, moved and seconded by Mr. Houoghtaling, that it be adopted: BE IT RESOLVED, that the Township Committee hereby consents to the Mayor's appointments of the following individuals to the Historic Preservation Commission: Jen Shaffer as a Class A member for a four-year term expiring December 31, 2018 Stephanie Carr as a Class C member for a four-year term expiring December 31, Christopher Flynn as the Alternate #1 member for a one-year term expiring December 31, Donna Spencer as the Alternate #2 member for a one-year term expiring December 31, Secretary of the Historic Preservation Commission. The resolution was adopted on the following vote: Bishop, aye; Brantley, aye; Houghtaling, aye; McMillan, aye; and Jahn, aye. The Mayor announced the following appointments to the Board of Library Trustees: Connie King for a five-year term. Meghan Plevier as the Superintendent of School's representative for a one-year term. Madeline King as the Mayor's representative for a term concurrent with the Mayor. CONFIRM MAYOR'S APPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES Mr. McMillan offered the following resolution, moved and seconded by Mr. Houghtaling, that it be adopted: BE IT RESOLVED, that the Township Committee hereby confirms the Mayor's appointment of the following members to the Board of Library Trustees: Connie King for a five-year term expiring December 31, Meghan Plevier as the Superintendent of School's representative for a one-year term expiring December 31,

13 Madeline King as the Mayor's representative for a term concurrent with that of the Mayor. Library Director. The resolution was adopted on the following vote: Bishop, aye; Brantley, aye; Houghtaling, aye; McMillan, aye; and Jahn, aye. CONSENT AGENDA TOWNSHIP COMMITTEE/ADMINISTRATIVE STAFF APPOINTMENTS Mr. Bishop offered the following resolutions, moved and seconded by Mr. Houghtaling, that they be adopted: APPOINT COMMUNITY DEVELOPMENT REPRESENTATIVES BE IT RESOLVED, by the Township Committee of the Township of Neptune that Vito Gadaleta be and is hereby appointed Community Development Representative of the Township of Neptune for the year 2015; and, BE IT FURTHER RESOLVED, that Monique Burger is hereby appointed as the Alternate Community Development Representative; and, Monmouth County Office of Community Development. APPOINT REPRESENTATIVE TO THE MERIDIAN HEALTH ADVISORY BOARD BE IT RESOLVED, by the Township Committee of the Township of Neptune that Dr. Michael Brantley be and is hereby appointed as the Township Committee representative to the Meridian Health Advisory Board for the year 2015; and, BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Meridian Health Advisory Board. APPOINT REPRESENTATIVE TO THE MONMOUTH COUNTY TRANSPORTATION COUNCIL BE IT RESOLVED, by the Township Committee of the Township of Neptune that Kevin McMillan be and is hereby appointed as the Neptune Township Municipal Liaison to the Monmouth County Transportation Council for the year 2015; and, Monmouth County Transportation Council. APPOINT BOARD OF EDUCATION LIAISON BE IT RESOLVED, by the Township Committee of the Township of Neptune that Eric Houghtaling be and is hereby appointed as the liaison between the Township of Neptune and the Neptune Township Board of Education for the year DESIGNATE A PUBLIC AGENCY COMPLIANCE OFFICER BE IT RESOLVED, by the Township Committee of the Township of Neptune that Sandra Petersen be and is hereby appointed Public Agency Compliance Officer (P.A.C.O.) for the year 2015 in accordance with P.L c 125 (N.J.A.C. 17:27) at the salary set by resolution of the Township Committee; and, BE IT FURTHER RESOLVED, that funds for this purpose will be provided for the first three months of 2015 in the 2015 Temporary Budget and funds for the balance of 2015 will be provided in the Budget for the year 2015, when finally adopted, and the Chief Financial Officer has so certified in writing; and, BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the State Affirmative Action Office and the Neptune Township Business Administrator. APPOINT GOVERNING BODY SUBCOMMITTES WHEREAS, the governing body of the Township of Neptune desirous to appoint

14 Subcommittees with representatives from the governing body participating with said Subcommittees as liaisons to the various departments and activities of the Township of Neptune for the benefit of the governing body and the Township of Neptune; and WHEREAS, Committeepersons appointed to said Subcommittees shall serve in an advisory capacity and report back to the governing body as a liaison to report on departmental activities and make recommendations for improvements; and WHEREAS, each subcommittee, to the extent limited by State Statute and Law, may also serve as a screening committee for personnel matters that need to be decided by the entire governing body. THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Neptune, County of Monmouth and State of New Jersey, that the governing body hereby authorizes the following subcommittees and confirms appointments to the same for the year 2015: A. Land Use, Code, Construction, Senior Center and Tourism Committeeperson J. Randy Bishop Mayor or Deputy Mayor as requested Land Use Administrator Senior Center Director Construction Official Code Enforcement Supervisor Township Engineer Business Administrator (Chairperson) B. Health, Welfare, Court, and Public Safety Committeeperson Dr. Michael Brantley (Chairperson) Mayor or Deputy Mayor as requested Police Chief or other Police Department designee Police Director Court Administrator Registrar of Vital Statistics Business Administrator C. Public Works and Marina Committeeperson Eric J. Houghtaling Mayor or Deputy Mayor as requested Public Works Director Chief Financial Officer Harbor Master Business Administrator (Chairperson) D. Library, Recreation, Community Development and MURC Committeeperson Kevin B. McMillan Mayor as requested Recreation Director Library Director Community Projects Coordinator Business Administrator (Chairperson) E. Economic Development, Finance and Administration Mayor Mary Beth Jahn Deputy Mayor as requested Municipal Clerk Chief Financial Officer Economic Development Director Business Administrator (Chairperson) The resolutions of the Consent Agenda were adopted on the following vote: Bishop, aye; Brantley, aye; Houghtaling, aye; McMillan, aye; and Jahn, aye. 14

15 CONSENT AGENDA FINANCIAL & INSURANCE MATTERS/FEE SCHEDULES/LEGAL NOTICES Mr. Houghtaling offered the following resolutions, moved and seconded by Mr. Bishop, that they be adopted: ESTABLISH SALARIES FOR CERTAIN APPOINTED PROFESSIONALS WHEREAS, the Municipal Judge, Municipal Prosecutor, Alternate Municipal Prosecutor, Public Defender, Alternate Public Defender and Township Attorney receive compensation and are not covered by a collective bargaining contract; and, WHEREAS, the Township Committee desires to establish the salary for these positions for the year 2015; and, hereby establishes 2015 salaries/retainers for the professionals listed below who are not covered by a collective bargaining contract or agreement: POSITION 2015 SALARY/RETAINER Municipal Judge $ 56, Municipal Prosecutor 37, Alternate Municipal Prosecutor $410 per session Public Defender 20, Alternate Public Defender $90 per hour Township Attorney 33, Business Administrator, Chief Financial Officer and Assistant C.F.O. DESIGNATE MEETING NIGHTS FOR THE YEAR 2015 BE IT RESOLVED, that the meetings of the Township Committee of the Township of Neptune will be held on the second and fourth Monday of each month at the Neptune Municipal Complex, 2 nd Floor Meeting Room, 25 Neptune Blvd., Neptune, N.J.; and, BE IT FURTHER RESOLVED, that the Workshop portion of the meeting will begin at 6:00 p.m. and the regular portion of the meeting will immediately follow the conclusion of the workshop meeting but start no earlier than 7:00 p.m.; and, BE IT ALSO RESOLVED, that the Township Clerk be and is hereby directed to publish the following list of dates of Township Committee meetings to be held during the year of 2015 in accordance with the requirements of R.S. 10:4-18: January 1, :25 P.M. Sine Die Meeting January 1, :30 P.M. Re-Organization Meeting January 12 July 13 January 26 July 27 February 9 August 10 February 23 August 24 March 9 September 10 (Thursday) March 23 September 28 April 13 October 8 (Thursday) April 27 October 26 May 11 November 9 May 21 (Thursday) November 23 June 8 December 14 June 22 December 28 15

16 This notice is given in accordance with the requirements of R.S. 10:4-18. DESIGNATE OFFICIAL NEWSPAPERS WHEREAS, Section 3.d. of the Open Public Meetings Act, Chapter 231, P.L. 1975, requires that certain notice of meetings be submitted to at least two (2) newspapers, one of which shall be the official newspaper; and, WHEREAS, subsequent newspapers designated by this body must have the greatest likelihood of informing the public within the jurisdictional boundaries of this body of such meetings; NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Neptune does hereby designate official newspapers for the year 2015 as follows: 1. The Coaster, Beverly Way, Neptune, New Jersey, is hereby designated as the official newspaper of the Township of Neptune. 2. The Asbury Park Press, 3601 Highway #66, Neptune, is hereby designated to receive all notices of meetings as required under the Open Public Meetings Act. 3. It is the opinion of this body that the Asbury Park Press has the greatest likelihood of informing the public with the jurisdictional area of this body of such meeting. 4. This resolution shall take effect immediately. ESTABLISH A GRACE PERIOD FOR TAX, SEWER AND COMMERCIAL REFUSE PAYMENTS BE IT RESOLVED, by the Township Committee of the Township of Neptune that in accordance with State Statute a ten (10) day grace period will be established for receipt of tax payments; and, BE IT FURTHER RESOLVED, that a thirty (30) day grace period will be established for sewer rent which will have due dates of March 1 and September 1; and, BE IT FURTHER RESOLVED, that a ten (10) day grace period will be established for commercial refuse collection which will have due dates of the first day of each quarter; and, Tax Collector. APPROVE PETTY CASH FUNDS WHEREAS, there exists the need for various departments to have petty cash for emergency expenditures; and, WHEREAS, expenditures from petty cash are not to exceed $40.00, NOW, THEREFORE BE IT RESOLVED, by the Township Committee of the Township of Neptune that the following departments are hereby approved to have petty cash funds in the amounts so stated (note that the MOMV Petty Cash Fund is being eliminated effective immediately): Police Chief James Hunt Finance Michael J. Bascom Library John Bonney BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Chief Financial Officer, Assistant C.F.O., Business Administrator and Auditor. ESTABLISH THE INTEREST RATES TO BE CHARGED BY THE TAX OFFICE WHEREAS, R.S. 54:4-67 permits the governing body of each municipality to fix the rate of interest to be charged for non-payment of taxes or assessments subject to any abatement or discount for the late payment of taxes as provided by law; and, WHEREAS, R.S. 54:4-67 has been amended to permit the fixing of said rate of 8% per annum on the first $1, of delinquency and 18% per annum on any amount in excess of $1, and allows an additional penalty of 6% be collected against any delinquency in excess of 16

17 $10, on properties that fail to pay the delinquency prior to the end of the calendar year; NOW, THEREFORE, BE IT RESOLVED, by the Township of Neptune, County of Monmouth, State of New Jersey, as follows: 1. Tax Collector is hereby authorized and directed to charge 8% per annum on the first $1, of taxes becoming delinquent after due date and 18% per annum on any amount of taxes in excess of $1, becoming delinquent after due date and if a delinquency is in excess of $10, and remains in arrears beyond December 31st, an additional penalty of 6% shall be charged against the delinquency. 2. Any payment received after the prescribed grace period will be charged interest in the above manner from the original due date. 3. This resolution shall be published in its entirety once in the Coaster. 4. A certified copy of this resolution shall be forwarded to the Tax Collector, Township Attorney and Township Auditor. ESTABLISH RATE OF REIMBURSEMENT FOR USE OF A PERSONAL VEHICLE FOR OFFICIAL TOWNSHIP BUSINESS WHEREAS, the Township of Neptune reimburses its employees for the use of their personal vehicle to attend work related conferences, seminars and classes; and, WHEREAS, an adjustment in the rate of reimbursement per mile is needed, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Neptune that a Township employee shall be reimbursed at the following rate when the use of said employee's personal vehicle has received prior authorization by the Business Administrator for official Township business; and, Fifty-six (56) cents per mile when a Township vehicle is not available for use. Fifteen (15) cents per mile when a Township vehicle is available for use. BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to all Township Department Heads. ESTABLISH A FEE SCHEDULE FOR REPAIR RATES PERFORMED BY THE DEPARTMENT OF PUBLIC WORKS WHEREAS, Ordinance #843 of the Township of Neptune states that where a violation or condition exists on any property in the Township of Neptune that is of such a nature as to constitute an immediate threat to life, health, safety and the well being of residents in this township unless abated without delay, the Code Enforcement Supervisor may abate the violation or condition immediately or order the owner, operator or occupant to correct the violation or condition within a three-day period; and WHEREAS, the Department of Public Works performs the repairs to abate said violation or condition if the property owner, operator or occupant, does not act to correct the violation within the three day period; and, WHEREAS, the cost of materials, equipment and labor of the Public Works Department is placed as a lien against the property; and, WHEREAS, the Director of Public Works has prepared a rate schedule for the use of resources of the Public Works Department for the purposes of assigning an amount to the property lien, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Neptune that the following shall constitute a rate schedule of the Public Works Department, and shall be effective for the year 2015: Supervisor Non-Supervisory Personnel Sweeper Loader per hour per hour per hour per hour 17

18 Commercial weight vehicles per hour All other vehicles per hour Sand per ton Disposal Fee per ton Plywood per 4X8 sheet Mower Power tools Barrier tape per roll All hand tools Other hardware/salt Cost plus 25% BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Code Enforcement Supervisor, Director of Public Works, Tax Collector/C.F.O. and Business Administrator. AUTHORIZE THE TAX ASSESSOR TO SIGN STIPULATIONS AND FILE CROSS APPEALS AND ASSESSOR APPEALS FOR CORRECTIONS ONLY IN CONNECTION WITH TAX APPEALS WHEREAS, a number of 2015 County Tax Appeals have been filed by Neptune Township property owners; and, WHEREAS, it is the desire of the Township Committee that the Township Tax Assessor sign stipulations, file cross appeals and Assessor's appeals, for corrections only, where necessary, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Neptune, that the Tax Assessor be and is hereby authorized to sign stipulations, file cross appeals and Assessor's appeals, for corrections only, where necessary on behalf of the Township of Neptune; and, BE IT FURTHER RESOLVED, that Arthur J. Lehman will act as the Township expert in defense of 2015 Tax Court appeals; and, Business Administrator, Tax Assessor, and the County Board of Taxation. APPROVE TEMPORARY BUDGET BE IT RESOLVED, by the Township Committee of the Township of Neptune that the revenues and expenditures which constitute the 2015 Temporary Budget be and the same is hereby approved; and, Auditor, Chief Financial Officer and Assistant C.F.O. General Temporary Budget Description General Administration S&W 75,000 General Admin OE 35,000 Municipal Clerk S&W 50,000 Municipal Clerk OE 10,000 Financial Administration S&W 90,000 Financial Admin OE 25,000 Audit Services OE 10,500 Data Processing S&W 25,000 Data Processing OE 7,500 Revenue Administration S&W 100,000 Revenue Administration OE 7,500 Tax Assessment Administration S&W 45,000 Tax Assessment Admin OE 4,000 Legal Services OE 75,000 Engineering Services S&W 75,000 Engineering Services OE 45,000 Economic Development Agencies S&W 3,000 Economic Development Agencies OE 2,000 Municipal Prosecutor S&W 10,000 Planning Board S&W 6,500 Planning Board OE 6,000 18

19 Zoning Board of Adjustment S&W 6,500 Zoning Board of Adjustment OE 4,000 Historic Preservation Comm S&W 2,500 Historic Preservation Comm OE 5,000 LAND USE ADMIN S&W 20,000 Zoning Land Use Administration OE 1,000 Community Programs S&W 11,500 Community Programs OE 2,500 Uniform Construction Code S&W 125,000 Uniform Construction Code OE 5,000 OthCode Enf Functions S&W 55,000 Oth Code Enf Functions OE 3,000 Mercantile Licensing S&W 1,600 Mercantile Licensing OE 3,500 Liability Insurance OE 275,000 Worker Compensation Insurance OE 350,000 Employee Group Insurance OE 1,000,000 Unemployment Insurance OE 10,000 Recycling Tax on Landfill Costs 15,000 Police Department S&W 2,000,000 Police Department OE 100,000 Homeland Security Police OE OE 3,000 Office of Emergency Management S&W 5,000 Office of Emergency Management OE 7,500 Aid to Volunteer Ambulance Co. OE 5,000 Homeland Security OEM OE 3,000 Municipal Prosecutor S&W 10,000 Streets & Road Maintenance S&W 300,000 Streets and Road Maintenance OE 40,000 Other Public Works Functions S&W 45,000 Other Public Works Functions OE 4,500 Solid Waste Collection S&W 250,000 Solid Waste Collection OE 5,000 Buildings and Grounds S&W 90,000 Buildings and Grounds OE 25,000 Public Works Vehicle Maintenance OE 275,000 Public Health Services S&W 30,000 Public Health Services OE 3,000 Environmental/Shade Tree Services S&W 500 Environmental/Shade Tree Services OE 2,000 Animal Control OE 20,000 Mon Cty Drug Alcohol Abuse Services OE 3,500 Recreation Services and Programs S&W 30,000 Recreation Services and Programs OE 20,000 Senior Citizens Programs S&W 50,000 Senior Citizens Programs OE 30,000 Maintenance of Parks OE 35,000 Education Municipal Library S&W 135,000 Education Municipal Library OE 175,000 Publicity & Tourism S&W 1,500 Publicity & Tourism OE 1,000 Celebration of Public Events OE 5,000 Electricity OE 85,000 Street Lighting OE 75,000 Telephone OE 35,000 Water OE 10,000 Natural Gas OE 50,000 Telecommunications Costs OE 25,000 Gasoline OE 75,000 Solid Waste Disposal OE 300,000 Statutory Expenses PERS OE 884,309 Statutory Expenses PFRS OE 1,704,424 Statutory Expenses Social Security OE 200,000 SrCitizens Title III S&W 53,500 Federal Emergency Mgt Assistance OE 2,500 DEDR Municipal Alliance S&W 3,000 DEDR Municipal Alliance OE 5,000 19

20 Clean Communities OE 5,000 Interfaith Neighbors Meal Program S&W 5,000 Neptune BOE Newsletter 2,500 Interlocal - Liability Insurance OE 45,000 Interlocal - ANSWER Team OE 2,500 Interlocal - County of Monmouth EMS S&W 1,500 Interlocal - Vehicle Maintenance OE 25,000 Municipal Court Municipal Court S&W 70,000 Municipal Court OE 5,500 Municipal Court Public Defender S&W 2,500 Capital Improvement Fd OE 50,000 Debt Service Bond Principal 0 Debt Service Payment of Notes 30,000 Debt Service Bond Interest 90,500 Debt Service Green Acres Loan Payment 35,000 Debt Service MCIA 80,000 Reserve for Uncollected Taxes 225,000 Sewer Temporary Budget Description Utility Operating S&W Utility Operating OE TNSA Annual Charge OGSD Capacity Purchase Group Insurance Payment of Bond Principal Payment of BANs & Capital Notes 7500 Interest on Bonds 3500 MCIA Capital Lease Program 7500 PERS Contribution 8000 Social Security - FICA TOTAL Marina Temporary Budget Description Utility Operating S&W Utility Operating OE Capital Improvement Fund 3500 Capital Outlay 1500 Payment of BANs & Capital Notes Interest on Bonds 6000 Interest on Notes 2500 MCIA Capital Lease Program 8000 PERS Contribution 4000 Social Security - FICA 2500 TOTAL ,495,333 ESTABLISH 2015 HOURLY RATES FOR PART-TIME POSITIONS WHEREAS, there exists a number of part-time positions in the Township of Neptune, that are not covered by a collective bargaining contract, for which the Township Committee desires to establish the hourly rate for the year 2015; and, Budget in the various salary and wage appropriations and funds for the balance of 2015 will be provided in the Budget for the year 2015, when finally adopted, and the Chief Financial Officer has so certified in writing, hereby establishes hourly rates for certain part-time positions not covered by a collective bargaining contract or agreement for the year 2015: Title Hourly Rate Yard Attendant $13.98 Bus Driver $15.58 Kitchen Aid $

21 Building Inspector $30.00 Sub-Code Official $39.00 Marina Attendant $11.36 Tourism Representative $13.31 Special Law Enforcement Officer - Class I $15.30 Special Law Enforcement Officer - Class II $18.58 Supervising Special Law Enforcement Officer - Class II $22.00 Part-Time On Call Custodian Without Black Seal License $18.91 Part-Time On Call Custodian with Black Seal License $19.68 Violations Clerk $12.24 Municipal Intern $10.00 Public Safety Officer $15.45 Senior Public Safety Officer $18.76 Plumbing Sub-Code Official $48.17 Business Administrator, Chief Financial Officer and Assistant C.F.O. APPOINT RISK MANAGEMENT CONSULTANT WHEREAS, the Township of Neptune (hereinafter "Local Unit") is a member of the Statewide Insurance Fund (hereinafter "Fund"), a joint insurance fund as defined in N.J.S.A. 40A:10-36 et seq.; and, WHEREAS, the Bylaws require participating members to appoint a Risk Management Consultant, as those positions are defined in the Bylaws, if requested to do so by the Fund; and, WHEREAS, the Local Unit has complied with relevant law with regard to the appointment of a Risk Management Consultant; and, WHEREAS, the Fund has requested its members to appoint individuals or entities to that position, NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Neptune, in the County of Monmouth, and State of New Jersey, as follows: 1. The Township Committee hereby appoints Ted Wardell of Brown & Brown Benefit Advisors as its local Risk Management Consultant for calendar year The Mayor and Clerk and Risk Management Consultant are hereby authorized to execute the Risk Management Consultant's Agreement for the year 2015 in the form attached hereto. APPOINT STATEWIDE INSURANCE FUND COMMISSIONER WHEREAS, the Township of Neptune (hereinafter "Local Unit") is a member of the Statewide Insurance Fund (hereinafter "Fund"), a joint insurance fund as defined in N.J.S.A. 40A:10-36 et seq.; and, WHEREAS, the Fund s Bylaws require participating members to appoint a Fund Commissioner, NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Neptune, in the County of Monmouth, and State of New Jersey, as follows: 1. Vito D. Gadaleta is hereby appointed as the Fund Commissioner for the local unit. unit 2. Michael J. Bascom is hereby appointed as the Alternate Fund Commissioner for the local 3. The Local Unit s Fund Commissioner is authorized and directed to execute all such documents as required by the Fund. 21