Commissioner Bartley recommends leaving the name Apalachicola Municipal Library.

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1 A regular meeting of the City Commission of the City of Apalachicola was held on Tuesday, June 7, 2016 at 6:00 PM at the Holy Family Center, 203 Dr. Frederick Humphries Street, Apalachicola, Florida. Present: Mayor Van Johnson, Commissioner Jimmy Elliott, Commissioner Brenda Ash, Commissioner Mitchell Bartley, Commissioner Frank Cook, City Administrator Lee Mathes, City Clerk Deborah Guillotte, Chief of Police Bobby Varnes, Attorney Pat Floyd Visitors: Anita Grove, Ralph Wagoner, Barry Hand, Fonda Davis, Soundra Davis, Craig Gibson, Vernice Watson, Terry Weaver, Grayson Shepard, Alfred Goosby, Ginny Griner, Tommy Robinson, Kathy Robinson, Elizabeth Milliken, Catherine Beck, Oryan Speed, Jan Thomas, Elinor Mount Simmons, Mindy Parker, Janelle Paul, Sandra Thompson, Carole Braysky, Patricia Murphy, Martha Greene, David Adlerstein, Charlie Kienzle, Carrie Kienzle, Despina George, Diane Brewer, Regular meeting opened by Mayor Johnson followed by prayer and pledge. PUBLIC DISCUSSION: Renaming Apalachicola Municipal Library to Margaret Key Library Carrie Kienzle asked the City Commission to consider naming the new library The Margaret Key Library. Commissioner Bartley recommends leaving the name Apalachicola Municipal Library. Commissioner Cook recommends leaving the name the same, but maybe renaming the building The Margaret Key Building. Public comments received. Renaming Magnolia Cemetery to Magnolia Gardens Ms. Mathes stated a citizen requested the Commission consider this name change. Commissioner Elliott recommends leaving the name as is. Commissioner Bartley recommends leaving the name as is. Public comments received. Public discussion closed and regular meeting opened. REGULAR MEETING: Adoption Decision of Renaming Apalachicola Municipal Library

2 Motion to rename Apalachicola Municipal Library to Apalachicola Margaret Key Library made by Commissioner Elliott, second by Commissioner Ash. Regular Meeting 6/7/2016 Page 2 Motion carried: 4 to 1 Voting Aye: Ash, Cook, Elliott, Mayor Johnson Voting Nay: Bartley Adoption Decision of Renaming Magnolia Cemetery Commission agreed to leave the name Magnolia Cemetery. Presentation of Resolution Honoring Police and Fire Department Attorney Floyd read Resolution in its entirety. Motion to adopt Resolution made by Commissioner Bartley, second by Commissioner Cook. Ms. Mathes displayed a handmade quilt of an American flag that had been presented to the Police and Fire department by the Living Waters Assembly of God Church. The flag is to be put in a shadow box and displayed at City Hall. Presentation of Resolution Honoring Elinor Mount Simmons Attorney Floyd read Resolution in its entirety. Motion to adopt Resolution made by Commissioner Ash, second by Commissioner Bartley. RECOGNITION OF VISITORS : Jim Bachrach & Augusta West Main Street Update Jim Bachrach gave update on the 5 th Annual July 3 rd Independence Celebration. Augusta West gave update on Main Street s Historic Plaque project.

3 Alfred Goosby Rename 11 th Street to Dr. Charles E. Watson Clark Street Alfred Goosby asked City Commission to consider renaming 11 th Street to Dr. Charles E. Watson Clark Street. Regular Meeting 6/7/15 Page 3 Motion to rename 11 th Street from Hwy 98 to 21 st Avenue to Dr. Charles E. Watson Clark Street made by Commissioner Bartley, second by Commissioner Elliott. George Mahr Review Fees Charged to Transit Boaters George Mahr requested that the City change the flat fee of $30 per day for transit dockage to $1.50 per foot to be charged each day, so that it will be equal to what other marinas in town charge. Motion to change transient dockage fee to $1.50 per foot for each day vessel is docked effective immediately made by Commissioner Elliott, second by Commissioner Bartley. Grayson Shepard Apalachicola Artificial Reef Association Grayson Shepard stated he is requesting the City s help to get artificial reefs in State waters off of St. George Island. Mr. Shepard stated would like to set up a meeting with the City Commission and a representative of FWC Artificial Reef Department to explain details of this process and applying for permit which has to be applied for through a municipality. Mayor Johnson asked Mr. Shepard to contact FWC to see when meeting can be scheduled. APPROVAL OF MAY MINUTES Motion to approve May minutes made by Commissioner Ash, second by Commissioner Cook. APPROVAL OF APRIL BILL LIST Motion to approve April bill list made by Commissioner Ash, second by Commissioner Cook.

4 Regular Meeting 6/7/16 Page 4 BID AWARD STORMWATER DRAINAGE & WATER QUALITY IMPROVEMENT PROJECT Deji Ajose Adeogun of Prebble Rish stated bids received were reviewed and recommends Royal American for the project with a bid of $1,251, and request the Notice of Award be approved. Royal American s bid was below grant amount and should be completed by March Motion to accept Royal American s bid for $1,251, and authorize Mayor Johnson to sign Notice of Award for the Stormwater Drainage & Water Quality Improvement Project made by Commissioner Cook, second by Commissioner Elliott. PLANNING AND ZONING Encroachment Agreement LR DEV Apalachicola 116 Avenue E Carport & Parking Pad Ms. Mathes stated Planning & Zoning has approved contingent upon encroachment agreement approved by City Commission. Attorney Floyd stated there is a variance agreement already in this file that needs reviewing before proceeding with encroachment request. Motion to table encroachment request at 116 Ave E until more information is received made by Commissioner Ash, second by Commissioner Bartley. Confirm April Minutes Motion to confirm April Planning and Zoning minutes made by Commissioner Cook, second by Commissioner Elliott.

5 CITY ADMINISTRATOR A. Cindy Clark stated through a Visit Florida grant interpretive signage for the four City squares has been completed. Ms. Clark stated the language for the signs is available on the website for updates and revisions. Regular Meeting 6/7/16 Page 5 B. Ms. Mathes stated Rick Delp will be conducting a pre bid conference on Thursday, June 9 th at 10:00 AM and the bids open first week of July for the Bobby Cato Project. C. Ms. Mathes stated DACS is ready to administer another shelling program after July 1. DACS will no longer be working with CareerSource, so the City will administer the entire grant. The grant amount will be $320,000. Ms. Mathes stated approval is needed for and Attorney Floyd to negotiate contract and possibly advertise for bids for contractor to load shells onto boats. Discussion held. Motion to authorize Ms. Mathes and Attorney Floyd to proceed with shelling program process made by Commissioner Ash, second by Commissioner Bartley. D. Ms. Mathes stated she is researching on line bill pay options. Ms. Mathes stated CUSI, the City s utility billing software, has quoted approximately $7,000 for the modules that will allow customers to view their history, opt for e bill, and pay with credit card, debit card, or electronic check. Support will be $1,500 per year. Ms. Mathes stated this is a non budgeted item, but feels this is important to get this process started. Mayor Johnson stated this is a great idea. Commissioner Ash inquired if Ms. Mathes looked into other vendors or just CUSI. Janelle Paul stated if City looked into other vendors, the system would have to be compatible with the CUSI utility billing software and that in the long run this may cost more to make compatible. Mayor Johnson asked Ms. Mathes to please check into this further, so city can move forward with this idea. E. Ms. Mathes reported the City has received the signed contract from DEP regarding the TTHM project. Because this project is specialized, DEP may allow the City to go through the

6 process of using a sole source provider, but if DEP requires the project be bid out, then authorization is needed to proceed with the bid process. Motion to authorize to proceed with bid process for TTHM project if required made by Commissioner Bartley, second by Commissioner Cook. Regular Meeting 6/7/16 Page 6 Motion carried 5 to 0. F. Ms. Mathes stated PALS will be contributing $114, towards library construction. Funds are additive contributions for naming opportunities. The base construction price of $876, $114, brings construction costs at this point to $991, Motion is needed to include additives to construction costs. Motion to include additive contributions of $114, bringing library costs at this point to $991, made by Commissioner Ash, second by Commissioner Cook. G. Ms. Mathes reported Commissioner Ash has spoken with Betty Webb concerning contract terms. Commissioner Ash reported Ms. Webb and herself have continued discussion regarding contract terms. Commissioner Ash outlined services that would be included in contract. Commissioner Ash recommends approval of contract for $1,200/month starting June 1 st and ending March 2017 with option to extend contract if needed. Public comments received. Motion to authorize Attorney Floyd to proceed to draft BTW Services, Inc. contract, incorporate public concerns and comments, and bring back before Commission for final approval made by Commissioner Ash, second by Commissioner Bartley. H. Ms. Mathes stated starting in July 2016, agenda packets will be available online on the City s website.

7 I. Motion to approve payment for Attorney Floyd invoice made by Commissioner Ash, second by Commissioner Bartley. Motion carried 5 to 0. Voting Aye: Elliott, Ash, Bartley, Cook, Mayor Johnson Regular Meeting 6/7/16 Page 7 ATTORNEY FLOYD A. Attorney Floyd stated he has reviewed Mike Thrasher s contract to operate the travel lift and repair yard at Mill Pond and has made some revisions and changes to contract. Mike Thrasher stated he has given the revised contract to his attorney for review and will be in contact with Attorney Floyd. B. Attorney Floyd stated there has been confusion relating to height issues in relation to where the measurement starts for the 35 feet height that is allowed in the LDC. Attorney Floyd further explained that both he and Cindy Clark have both reviewed the LDC, and apparently there are two definitions relating to the height issue that conflict with each other that determines where the measurement starts for the height. Discussion held. Attorney Floyd suggest making a motion to impose moratorium on any elevation of a building other than from the grade up 35 feet which is one of the definitions presently in the current LDC until such time definitions can be addressed in the LDC. Motion to impose moratorium on any elevation of a building other than from the natural grade up 35 feet which is one of the definitions presently in the LDC until such time definitions can be addressed in the LDC made by Commissioner Ash, second by Commissioner Bartley. Motion carried 5 to 0. Voting Aye: Elliott, Ash, Bartley, Cook, Mayor Johnson OTHER VISITORS & COMMENTS: A. Charlie Kienzle asked if an update on the ongoing BP projects could be given at next regular meeting. Ms. Mathes stated that information is available anytime at City Hall, but will give an update at next meeting also.

8 B. Carol Braxton suggested if a street has been renamed if the old street number could be put under the new name also. C. Ginny Griner asked in order for someone to serve on a City board, is it a requirement they live in the city limits. Ms. Mathes stated she researched the Charter and it states members on City boards must live in city limits. Regular Meeting 6/7/16 Page 8 Attorney Floyd stated he will also research and report back. MAYOR & COMMISSIONER S COMMENTS A. Commissioner Bartley stated Sylvester Williams Park needs cut and cleaned. Ms. Mathes stated she will issue work order to Public Works. B. Commissioner Bartley inquired on the status of setting QJ fees. Ms. Mathes stated she and Attorney Floyd are working on fee schedule. C. Commissioner Bartley stated someone would like to donate a shrimp boat to the City. Commissioner Bartley suggested boat be used as a museum. D. Commissioner Ash stated she would like to have a workshop to discuss the personnel policies and procedures to start updates. Mayor Johnson stated employee salaries and compensation needs to also be discussed. Ms. Mathes stated a special meeting will have to be held in mid July to tentatively set milage rate, so workshop can be held on same date. E. Commissioner Elliott wanted to thank Mr. Thrasher for his patience regarding his contract. F. Mayor Johnson stated he would like to rotate the monthly City Commission meetings from the Community Center to the Holy Family Center. G. Mayor Johnson asked if the board would consider joining the International Sister Cities Program to be talked about at the July meeting. This is an international program where you connect globally with other communities. Mayor Johnson distributed information to the board for review. There is a membership fee of $ and next year will increase to $ There being no further business meeting adjourned.

9 Van W. Johnson, Sr., Mayor Deborah Guillotte, City Clerk