MERIT RULES ADVISORY COMMITTEE SPECIAL MEETING MINUTES

Transcription

1 MERIT RULES ADVISORY COMMITTEE SPECIAL MEETING MINUTES Thursday, August 15, 2013 at 8:00 a.m. Board Room, Business Building Room 117, 1900 Pico Blvd., Santa Monica, CA Distribution List for Personnel Commission Announcements, Agendas and Minutes DEPARTMENTS PLEASE POST 3400 Airport/SBDC: M. King AET: R. Watts Admissions & Records: K. Elliott African American Center: Airport: J. Portal-Purdy Athletics: K. Stallings Auxiliary Services: O. Meza Bookstore: D. Dever Bundy: B. Redd-Walker Business Department: Campus Police Office: J. Jones Career Services: Lisa Moss Counseling Office: L. Gugliemo Custodian Time Clock: R. Bruce Disabled Students Center: M. Weil Early Childhood Ed.: L. Manson Emeritus College: V. Rankin-Scales EOP&S: R. Thomas-Green ESL Office: P. Nemeth Events Office: J. Bice Faculty Association: M. Moassessi Financial Aid Office: T. Thomas Health Sciences: I. Danzey Health Office: HSS: Carolyn Baugh International Students Ctr.: A. Jara KCRW: Cheryl Gee Letters & Science: L. Sallovitz Library: M. Martin Maint./Facilities Time Clock: C. Rogers Math Village: F. Manion Media Center: L. Nakamura MIS: Lee Johnston Modern Language: J. Laurie Music: Lori Geller Madison: Gail Johnson Payroll: Ian Fraser Science: I. Cardwell School Relations Outreach: B. Simmons Student Life: A. Trejo Superintendent/Pres. Office: L. Caldwell STEM: Vanan Yahnian Theater Arts: J. Louff W& ED/Bundy: T. Ramos ADMINISTRATORS and MANAGERS Acad. Comp.: J. John Emeritus: R. Furuyama Facilities: JC Keurjian HR: S. Lee-Lewis Info Mgmt: J. Chong Int. Ed. Ctr: D. Kinsella Maint.: J. Gehring Operations: J. Peterson Pico Partner: R. Gonzalez Receiving: R. Jauregui PRESIDENT/SUPERINTENDENT and SENIOR STAFF Superintendent/President: C. Tsang Exec. VP: R. Lawson VP Academic Affairs: J. Shimizu VP Business/Admin: R. Isomoto VP Enroll. Services: T. Rodriguez VP Human Resources: M. Wade VP Student Affairs: M. Tuitasi Sr. Director Gov t Relations & Inst. Communications: D. Girard PUBLIC POSTING LOCATIONS 2714 Pico: exterior display box Library for Public Posting (1) Library for Archives (2) Mailroom SMC Personnel Commission Office SMC Human Resources Staff Lounge EMPLOYEE ORGANIZATIONS CSEA Labor Rep.: T. Burdick( ) CSEA Chapter Pres.: B. Rosenloecher CSEA Chapter 1 st V.P.: R. Villanueva CSEA Chief Job Steward: M. Roberts CSEA Corresponding. Sec y: N. Ghasami CSEA Recording: Sec y: C. Lemke SMC POA Pres: Officer Cadena Mgmnt Assoc. VP: R. Gonzalez PERSONNEL COMMISSION / BOARD OF TRUSTEES Personnel Commission Staff (1) Rev. 8/13 IF YOU NEED AN ACCOMMODATION Written requests for disability-related modifications or accommodations that are needed in order to participate in the Commission meeting are to be directed to the Personnel Commission Office as soon in advance of the meeting as possible

2 PUBLIC PARTICIPATION ADDRESSING THE PERSONNEL COMMISSION Members of the public may address the Personnel Commission by oral presentation concerning any subject that lies within the jurisdiction of the Personnel Commission provided the requirements and procedures herein set forth are observed: 1. Individuals wishing to speak to the Commission at the Personnel Commission meeting during Public Comments or regarding an item(s) on the agenda must complete an information card with their name, name of organization (if applicable) and the topic or item on which the comment is to be made. Five minutes is allotted to each speaker per topic. If there are more than four speakers on any topic or item, the Commission reserves the option of limiting the time for each speaker. A speaker s time may not be transferred to another speaker. Each speaker is limited to one presentation per specific agenda item before the Commission, and to one presentation per Commission meeting on non-agenda items. General Public Comments The card to speak during Public Comments must be submitted to the recording secretary at the meeting before the Commission reaches the Public Comments section in the Agenda. Five minutes is allotted to each speaker per topic for general public comments. The speaker must adhere to the topic. Individuals wishing to speak during the Public Comments will be called upon during Public Comments. Agenda Items The card to speak during Agenda Items must be submitted to the recording secretary at the meeting before the Commission reaches that specific item in the agenda. Five minutes is allotted to each speaker per Agenda Item. The speaker must adhere to the topic. Individuals wishing to speak on a specific Agenda Item will be called upon at the time that the Commission reaches that item in the Agenda. Exceptions: This time allotment does not apply to individuals who address the Personnel Commission at the invitation or request of the Commission or the Director of Classified Personnel. 2. Any person who disrupts, disturbs, or otherwise impedes the orderly conduct of any meeting of the Personnel Commission by uttering loud, threatening, or abusive language or engaging in disorderly conduct, shall, at the discretion of the presiding officer or majority of the Personnel Commission, be requested to be orderly and silent and/or removed from the meeting. No action may be taken on items of business not appearing on the agenda. Reference: Merit Rule Government Code sections , ,

3 MERIT RULES ADVISORY COMMITTEE SPECIAL MEETING MINUTES Thursday, August 15, 2013, 8:00 a.m. Board Room, Business Building, Rm. 117, 1900 Pico Blvd., Santa Monica, CA Any public records, which can be disclosed, related to an open session item on the agenda and distributed to the Merit Rules Advisory Committee less than 72 hours prior to the meeting are available for public inspection in the Personnel Commission Office, 2714 Pico Blvd, Santa Monica, during normal business hours. Any individual or group may address the Merit Rules Advisory Committee during the Public Comments segment of the meeting regarding any item that is within the Committee s subject matter jurisdiction. However, the Committee will not take action on any item that is not on this agenda. Any individual may appear at the Committee meeting to respectfully testify in support of or opposition to any item being presented to the Committee members for consideration. Individuals wishing to address items to the Committee members should complete a Request to Address the Merit Rules Advisory Committee card (green form) prior to the start of the meeting. PUBLIC SESSION: 8:00 A.M. ORGANIZATIONAL FUNCTIONS A. Call to Order 8:12 a.m. B. Roll Call Committee Members Present Absent Commissioner Greenstein, Chair Commissioner Abbott, Vice-Chair Carol Long, Acting Director of Classified Personnel Vacancy, CSEA Ribhalin Kharpuri, Management Association Connie Lemke, CSEA Lee Peterson, Commission Appointee Robert Hnilo, CSEA Bryan Wilson, Police Officer Association C. Approval of Minutes: July 19, 2013 Special Meeting MOTION MADE BY: Lee Peterson SECONDED BY: Robert Hnilo AYES: 5 NAYS: 0 ABSTENTIONS: 0 Commissioner Abbott suggested that PC staff send the minutes of each meeting to the committee prior to the meeting, so there is sufficient time to review them prior to the meeting. The Committee Members agreed.

4 II. PUBLIC COMMENTS (non-actionable comments from those in attendance) NONE III. MAJOR ITEMS OF BUSINESS # ITEM 1 Final review of Merit Rule changes on Advanced Step Placement: Chapter 12, Merit Rule SALARY ON EMPLOYMENT. 2 Review of proposed Merit Rule changes: Chapter 3, Merit Rule , WORKING OUT OF CLASS AGENDA ITEM NO. 1 Final review of Merit Rule Changes on Advanced Step Placement: Chapter 12, Merit Rule SALARY ON EMPLOYMENT Carol Long said that the goal is to take this to the Personnel Commission meeting on August 21 st for a first reading. Joy Abbott asked if someone could read the lined out copy of Chapter 12, Merit Rule out loud. Carol Long agreed to do so, and read it aloud with the suggested revisions. Ms. Abbott had a question about B. She suggested that the committee change it to the Personnel Director s determination, rather than recommendation. Ms. Long said she would like to check with Bob Myers. Ms. Abbott asked for quarterly reporting to the Personnel Commission on who has gotten Advanced Step Placement for the sake of transparency. Lee Peterson suggested an amendment to D. There was a motion to take this to the Personnel Commission with the amended language. DISPOSITION BY THE COMMISSION MOTION MADE BY: Lee Peterson SECONDED BY: Robert Hnilo AYES: 5 NAYS: 0 ABSTENTIONS: 0 Amendments/Comments

5 AGENDA ITEM NO. 2 Review of proposed Merit Rule changes: Chapter 3, Merit Rule , WORKING OUT OF CLASS Carol Long gave some definitions. She said that sometimes it is a temporary situation when an employee is out on leave, for instance and the work needs to be covered. She went over the document that was handed out: Merit Rule She said she had met with Human Resources and Bob Myers about this issue. Joy Abbott asked how long an employee has to be working out of class in order to qualify as working out of class. Ms. Long replied that it had to be five (5) working days. Ms. Abbott asked if the employee can ask to be considered for working out of class after he/she has done so. Ms. Long replied, Yes, but it can t be too long after because it s difficult to determine what work was actually done. Ms. Abbott asked what percentage of the time the employee has to be working out of class. Robert Hnilo said that there is some clarification about this in the CSEA contract. Ms. Long added that it has to be at least 50% of the time. Lee Peterson further added that if it is more than 50% of the time, the employee is paid for working out of class for 100% of the time. Mr. Peterson asked about the word assignment in A. 3. Ms. Abbott suggested that we take out the word assignment. Mr. Peterson also suggested that 90 days be changed to 180 days. Ms. Abbott asked about the impact of this. Mr. Peterson and Ms. Long replied that there is another category, which is Substitute Limited Term. Mr. Peterson recommended that the committee look at the big picture of what it s trying to achieve. Ms. Long said that Section 7 should also be considered. Ms. Abbott suggested that Personnel Commission staff look at Sections 3 and 7 together. IV. ADJOURN MEETING AT 8:52 A.M. The next regular meeting is scheduled for 8:00 a.m., Friday, September 6, 2013 in the Board Room of the Business Building Room 117, 1900 Pico Blvd., Santa Monica, CA

6 DISPOSITION BY THE COMMISSION MOTION MADE BY: Lee Peterson SECONDED BY: Robert Hnilo AYES: 5 NAYS: 0 ABSTENTIONS: 0 Amendments/Comments Motion to adjourn was passed. As required by law, this agenda for the August 15 th, 2013 special meeting of the Merit Rules Advisory Committee was posted at or before 8:00 a.m. on August 12, 2013 on the official District bulletin boards MEETING SCHEDULE FOR THE MERIT RULES ADVISORY COMMITTEE January 4, 2013 July 19, 2013 February 1, 2013 September 6, 2013 March 1, 2013 October 4, 2013 April 5, 2013 November 1, 2013 May 3, 2013 December 6, 2013 June 7, 2013