Marin/Sonoma Mosquito & Vector Control District. 595 Helman Lane. Cotati, California (toll free) (fax)

Transcription

1 DATE: January 10, 2018 TIME: 7:00 PM LOCATION: District Headquarters 595 Helman Lane Cotati, Ca Marin/Sonoma Mosquito & Vector Control District 595 Helman Lane Cotati, California (toll free) (fax) BOARD OF TRUSTEES BOARD MEETING AGENDA Items marked * are enclosed attachments. Items marked # will be handed out at the meeting. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL (13 members must be present for a quorum) Gail Bloom, Larkspur Tamara Davis, Sonoma Co. at Large Dustin DeMatteo, Cotati Carol Giovanatto, Cloverdale Una Glass, Sebastopol Pamela Harlem, San Rafael Susan Hootkins, Petaluma Ranjiv Khush, San Anselmo Alannah Kinser, Tiburon Paul Libeu, Rohnert Park Shaun McCaffery, Healdsburg Matthew Naythons, Sausalito Terry Pebbles, Marin Co. at Large Herb Rowland, Jr., Novato Paul Sagues, Ross Ed Schulze, Marin Co. at Large Laurie Gallian, Sonoma Open Seats: Belvedere, Corte Madera, Fairfax, Mill Valley, Santa Rosa, one Sonoma Co. at Large and Windsor In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the Marin/Sonoma Mosquito & Vector Control District (MSMVCD) at Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation service. MSMVCD hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code.

2 4. PUBLIC TIME Public Time is time provided by the board so the public may make comment on any item not on the agenda. The public will be given an opportunity to speak on each agenda item at the time the item is presented. Once the public comment portion of any item on this agenda has been closed by the Board, no further comment from the public will be permitted unless authorized by the Board President and if so authorized, said additional public comment shall be limited to the provision of information not previously provided to the Board or as otherwise limited by order of the Board. We respectfully request that you state your name and address and provide the Board President with a Speaker Card so that you can be properly included in the consideration of the item. Please limit your comments to three (3) minutes per person or twenty (20) minutes per subject in total so that all who wish to speak can be heard. 5. CONSENT CALENDAR A. APPROVAL OF AGENDA B.* MINUTES Minutes for Board Meeting held on December 13, C.* FINANCIAL Warrants December 2017 December Payroll: $168, December Expenditures: $429, Total: $598, ACTION NEEDED INFORMATION ENCLOSED D. ENDING ACCOUNT BALANCES: Operating Fund: $8,052, E.* 2 nd QUARTER FINANCIAL STATEMENT FOR FY 2017/18 INFORMATION ENCLOSED 6. NEW BUSINESS A Trustee election nominations and Election of Officers The following recommendations for Board Officer positions was submitted by the Nominating Committee at the December 13, 2017 Board meeting. President Herb Rowland 1 st Vice-President Shaun McCaffery 2 nd Vice-President Paul Sagues Secretary Carol Giovanatto

3 ACTION NEEDED COMMITTEE RECOMMENDATION: Review and discuss the Nominating Committee s recommendations. Consider a motion to appoint the Board Officers for B. Passing of the Gavel C. Executive Committee Assignments Report by Trustee Herb Rowland. Trustee Rowland will announce his selection of members to serve on the Executive Committee during Assignments to other committees will be brought forward for review at a future Board meeting. ACTION NEEDED STAFF RECOMMENDATION: Review the nominations and consider a motion to appoint Trustees to serve on the 2018 Executive Committee. D. Approve Signature Card for District Bank Account Proposed Signers: President, 1 st Vice-President, Secretary, Trustee Davis, Trustee Libeu, District Manager Smith, and Assistant Manager Hawk. STAFF REPORT The change in authorized signers is routine and is due to the change in Board Officers. ACTION NEEDED STAFF RECOMMENDATION: Consider a motion to approve the list of persons authorized to sign checks drawn on the District s Bank Accounts. E. Public Relations Update Presentation by Nizza Sequeira, Public Relations Director F.* Resolution No. 2017/18-01 A resolution honoring former Trustee Martin Castro for his 6 years of service on the Board of Trustees. ACTION NEEDED RECOMMENDED ACTION: Review the proposed Resolution 2017/18-01 and consider a motion to adopt it. INFORMATION ENCLOSED

4 G.* Resolution No. 2017/18-02 A resolution honoring former Trustee Lee Braun for his 5 years of service on the Board of Trustees. ACTION NEEDED RECOMMENDED ACTION: Review the proposed Resolution 2017/18-02 and consider a motion to adopt it. INFORMATION ENCLOSED H.* Resolution No. 2017/18-03 Staff Report: In the wake of the devastating Sonoma Complex Fires that struck the area during October 2017, District staff performed a great deal of emergency mosquito surveillance and control work in the burned areas. Financial Manager Crayne and District Manager Smith are working with staff from the Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (Cal OES) to seek reimbursement for labor and materials supplied by the District. Cal OES is part of the Governor s Office of Emergency Services and works closely with FEMA to administer disaster relief grants. In order for the District to apply for federal financial assistance, Cal OES requires the District s governing body to adopt the attached Cal OES 130 resolution, authorizing staff to act as agents for the District. ACTION NEEDED RECOMMENDED ACTION: Review the proposed Cal OES Resolution 2017/18-03 and consider a motion for adoption. INFORMATION ENCLOSED I. Closed Session pursuant to California Government Code Section PUBLIC EMPLOYEE PERFORMANCE EVALUATION Position: District Manager J. Reconvene to Open Session. Report from closed session (if any) 7. COMMITTEE & STAFF REPORTS A. Executive Committee Report by President Rowland

5 8.* MANAGER S REPORT # Assistant Manager Hawk will provide his report at the board meeting. INFORMATION ENCLOSED 9. WRITTEN COMMUNICATIONS CORRESPONDENCE RECEIVED BY THE DISTRICT FROM RESIDENTS OR ANY OTHER PARTY SHALL BE READ ALOUD OR HANDED OUT TO THE BOARD 10. OPEN TIME FOR BOARD OR STAFF COMMENTS 11. ADJOURNMENT FOR THE HEALTH AND COMFORT OF ALL, PLEASE REFRAIN FROM WEARING FRAGRANCES AND SCENTED PRODUCTS TO THIS AND ALL MOSQUITO AND VECTOR CONTROL BOARD MEETINGS.

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18 RESOLUTION 2017/18-01 A RESOLUTION OF THE MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT BOARD OF TRUSTEES COMMENDING MARTIN CASTRO FOR HIS DEDICATED SERVICE AS A MEMBER OF THE BOARD OF TRUSTEES WHEREAS, in June 2011 Martin Castro was appointed by the Town of Windsor to serve on the District s Board of Trustees; and WHEREAS, during his tenure as a Trustee, Martin Castro made significant contributions to the District by virtue of his scientific knowledge about the field of vector control and public health; and WHEREAS, Martin Castro served on several committees during his tenure including Public Outreach and Executive, also serving as Board Treasurer during 2014; and WHEREAS, Martin Castro brought his considerable scientific acumen and experience to the Tickborne Disease Advisory Group; and WHEREAS, as a member of the West Marin Committee during 2015 and 2016, Martin Castro played a pivotal role in the District reaching a new type of agreement with the West Marin Mosquito Council; and WHEREAS, in late 2017 Martin Castro elected not to seek reappointment to the Board of Trustees; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES, that the Board of Trustees of the District expresses its appreciation to Martin Castro for his service of six years of service to Public Health and the Marin/Sonoma Mosquito & Vector Control District. PASSED AND ADOPTED, at a regular meeting of the Marin/Sonoma Mosquito & Vector Control District Board by the following vote: Resolution 2017/

19 Yes No Abstain Absent Gail Bloom Tamara Davis Dustin DeMatteo Laurie Gallian Carol Giovanatto Una Glass Pamela Harlem Susan Hootkins Ranjiv Khush Alannah Kinser Paul Libeu Shaun McCaffery Matthew Naythons Terry Pebbles Paul Sagues Ed Schulze Herb Rowland Vote Totals: Herb Rowland, President ATTEST: Carol Giovanatto, Secretary Resolution 2017/

20 RESOLUTION 2017/18-02 A RESOLUTION OF THE MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT BOARD OF TRUSTEES COMMENDING LEE BRAUN FOR HIS SERVICE AS A MEMBER OF THE BOARD OF TRUSTEES WHEREAS, in October 2012 Lee Braun was appointed by the City of Belvedere to serve on the District s Board of Trustees; and WHEREAS, during his tenure as a Trustee, Lee Braun became knowledgeable about the field of vector control and public health, attending various conferences and workshops; and WHEREAS, Lee Braun quickly became involved in committee work, serving in various capacities on the following committees during his tenure: Executive, Budget, Audit, Fiscal Strategies, Policy, MOU Negotiations, and Benefit Assessment Changes/Long Term Strategy; and WHEREAS, Lee Braun served as President of the Board during 2016; and WHEREAS, Lee Braun undertook several important projects such as the creation of a Board Policy Manual and was instrumental in the District reaching a new type of agreement with the West Marin Mosquito Council; and WHEREAS, Lee Braun s positive and exemplary leadership qualities benefited the District Board, staff and the area s residents and visitors; and WHEREAS, in late 2017 Lee Braun decided not to seek reappointment to the Board of Trustees; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES, that the Board of Trustees of the District expresses its appreciation to Lee Braun for his five years of service to Public Health and the Marin/Sonoma Mosquito & Vector Control District. PASSED AND ADOPTED, at a regular meeting of the Marin/Sonoma Mosquito & Vector Control District Board by the following vote: Resolution 2017/

21 Yes No Abstain Absent Gail Bloom Tamara Davis Dustin DeMatteo Laurie Gallian Carol Giovanatto Una Glass Pamela Harlem Susan Hootkins Ranjiv Khush Alannah Kinser Paul Libeu Shaun McCaffery Matthew Naythons Terry Pebbles Paul Sagues Ed Schulze Herb Rowland Vote Totals: Herb Rowland, President ATTEST: Carol Giovanatto, Secretary Resolution 2017/

22 STATE OF CALIFORNIA GOVERNOR S OFFICE OF EMERGENCY SERVICES Cal OES 130 Cal OES ID No: RESOLUTION 2017/18-03 DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES BE IT RESOLVED BY THE Board of Trustees OF THE Marin/Sonoma Mosquito & Vector Control District (Governing Body) THAT The District Manager, OR (Title of Authorized Agent) Assistant Manager, OR (Title of Authorized Agent) Financial Manager (Title of Authorized Agent) is hereby authorized to execute for and on behalf of Marin/Sonoma Mosquito & Vector Control District, a public entity established under the laws of the State of California, this application and to file it with the California Governor s Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. THAT the Marin/Sonoma Mosquito & Vector Control District, a public entity established under the laws of the State of California, hereby authorizes its agent(s) to provide to the Governor s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Please check the appropriate box below: This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below. This is a disaster specific resolution and is effective for only disaster number(s) Passed and approved this Tenth day of January, 2018 Herb Rowland, Board President (Name and Title of Governing Body Representative) Shaun McCaffrey, First Vice-President (Name and Title of Governing Body Representative) Paul Sagues, Second Vice-President (Name and Title of Governing Body Representative) CERTIFICATION Cal OES 130 (Rev.9/13) Page 1

23 Gail Bloom Tamara Davis Dustin DeMatteo Laurie Gallian Carol Giovanatto Una Glass Pamela Harlem Susan Hootkins Ranjiv Khush Alannah Kinser Paul Libeu Shaun McCaffery Matthew Naythons Terry Pebbles Paul Sagues Ed Schulze Herb Rowland Vote Totals: I, Dawn Williams, duly appointed and Board Secretary of the Marin/Sonoma Mosquito & Vector Control District, do hereby certify that the above is a true and correct copy of a Resolution passed and approved by the Board of Trustees of the Marin/Sonoma Mosquito & Vector Control District on the Tenth day of January, 2018 with a roll call vote (Signature) (Title) Cal OES 130 (Rev.9/13) Page 2

24 January 10, 2018 Manager s Report - Financial Manager Jennifer Crayne and I attended a one-day applicant s workshop put on by FEMA and the Cal Office of Emergency Services. Our intent is to attempt to recover as much as possible of the costs incurred by the District in treating the zone affected by last October s fires. At present we have uploading documents to the FEMA Grant Applicants portal and are awaiting a meeting with FEMA officials. - In the last few days of 2017, Field Supervisor John Walker announced that he intended to retire and therefore would not return from his extended leave. We thank him for his 28 years of service to the District and wish him well in retirement. To cover the duties of this position, Vector Control Technician Marc Nadale, who was temporarily promoted to Field Supervisor in November will continue in the post until a recruitment is conducted. - President Gallian, President-elect Herb Rowland and the Executive Committee advise that the next meeting of the Board is planned for the following date: o March 14 (MCERA will present to the Board). - Interviews for the currently vacant position of Scientific Programs Manager are scheduled for late January. - As of 1/3/2018, CERBT reports that the District s present balance in the OPEB trust fund for retiree health benefits is $1,164, Attendees at the Mosquito & Vector Control Association Annual Conference later this month will be: Trustee Davis, Trustee Schulze, Trustee Libeu, Trustee Gallian, Trustee Bloom and Manager Smith. - Work is continuing in the areas affected by the October fires. Staff are now focusing on equipment maintenance and repair and conducting calibration of equipment in anticipation of the coming season. - The Lead Biologist produced a detailed analysis of mosquito statistics from The charts and graphs are displayed in the hallway by the Biologists offices. Despite a record number of calls for service, on average, mosquito abundance numbers were down last year. West Nile virus detections were similarly lower than in many recent years. - Assistant Manager Hawk and I are drawing up contract specifications for work to support the District's needs for regulatory and environmental work. We anticipate presenting a draft agreement for the Board s review in the spring. - The Assistant Manager s Report will be provided at the Board meeting.