DACC Faculty Council Regular Meeting Minutes September 22 nd, 2015

Transcription

1 DACC Faculty Council Regular Meeting Minutes September 22 nd, 2015 Present: Steve Ludington (President), Susan Williams (Past President), Ali Ahmad (President Elect), Laura De La Cruz (Treasurer), German Moreno (Secretary), Robin Hastings, Lamaia Vaughn, Don Dutton, Eugene Hernandez, Adrian Delgado, Debasmita Roychowdhury, Becky Corran (Faculty Senate), Tarlochan Dhillon, Olga Viramontes (FC CC), and Steve De Giulio, Hillary Avitia, and Rocio Alfaro Guests: Hiranya Roychowdhury (Employee Council), John Carter, Corey Purcell, Vicki Nisbett, Amy Garcia, Rocio Alfaro, Leilani Benoit, Monica Torres, and Gus Pina Agenda Item. Motions/Discussion Action 1. Call to order The meeting was called to order at 3:30 PM 2. Review and approval of minutes (Secretary). Corrections to the minutes were suggested. Motion to approve minutes as revised (Laura De La Cruz). The motion was seconded (Susan Williams). 3. Reports of Officers, Boards and Standing Committees. a. Past President update on Standing Committees leadership and membership In meeting with committees, the biggest issue found was that ITAC procedures do not conform to bylaws. They will address this. Another issue is that nothing in the bylaws states that committees should meet to set goals. To improve the way committees work it was suggested that they should meet within 60 days. b. Division Representative Reports Three divisions reported as follows: Lamaia Vaughn (representative from the Technical and Industrial Studies Division) stated that all their Faculty Council Committees have elected members and/or have representatives. Rocio Alfaro (representative from Health and Public Services Division) reported a concern brought up by Ratna Pankayatselvan regarding classroom assignments. The Health Occupation Program was supposed to get first priority to the DASR 234, 236,238 classrooms and this did not happen. Heat issues in B&I Hillary Avitia (representative from the Business and Information Technology Division) stated that there were still some heat issues in the classrooms. Susan Williams suggested that we get the

2 results to the environmental study done through NMSU. A motion was made that we get a copy of the results from the environment study (Lamaia Vaughn). The motion was seconded (Steven De Giulio). c. Employee Council Report (Tamara Chaffee) d. Re-org team report (John Carter) e. Treasurers Report Tamara Chaffee was unable to attend the meeting due to personal reasons. Steve asked members to read the with her report. John Carter stated that if we have any questions regarding the reorganization to please contact him. Documents generated by the committee will be uploaded to SharePoint including a timeline (for each implementation area), minutes, etc. The reorganization has been approved by the NMSU Regents and will be implemented in the Fall of 2016 when we will move from 4 Divisions to a 5 Division System. Several areas need to be addressed as follows: The budget entails line item reorganization. This will be a task for the Budget Committee. Faculty Council and the Committee on Committees will need to rewrite Bylaws to reflect the reorganization. Issues such as staggered membership on Faculty Council and on Faculty Council Committees, and P&T elections for the 5 Divisions will need to be addressed. P&T Deans and chairs are targeted to address the issue of AoE's since AoE's need to be signed before the reorganization. In terms of class schedules what will have to worked out is how classes are going to be scheduled for the Fall. The reorganization committee feels that divisions and possibly departments need a home. What needs to be considered is making sure that office spaces are a good fit for the reorganization. Nobody will be moved until new deans, chairs and possibly after fall. This Friday the third afternoon session the faculty may join their new divisions. We had some discussion with FC members about clarifying the funding application process in light of concerns over

3 money we are already spending. 4. Unfinished Business and General Orders a. Drafting a formula for FC fundign requests The question was raised about how we approve funding since there are only $20,000 in our budget only. We had $5000 unclaimed last year that was given to Glen Schwaiger for his trip to China. That is why we need a procedure. Laura wants a detailed breakdown for travel and the date for the travel. You must submit receipts within 30 days of travel so that others can be funded. Funding should be limited so that others can be funded except under extenuating circumstances. Since FC is voting on large funding requests tonight, these are urgent concerns. Steve suggested that we have a committee to create our funding formula and that includes at least the executive committee. We can come up with a proposal. 5. New Business A straw poll for each division was requested to determine how many faculty members are planning to travel, may travel, and will not travel. We have data from the last three years. Sue will send it out before our next meeting. A motion was made to suspend the agenda in interest of hearing the discussion on budget requests seconded by Hastings (see New Business a.) a. Funding requests Vicky nisbits requested $ She applied for department funding and the division turned her down. They tried to go through a variety of resources. Ms. Nesbitt is part-time instructor but thinks of this as her career. The conference is in Las Vegas. The conference is the National Communication Association Conference. Steve DeGiulio moved to fund in full this request. Sue Williams seconded. Leilani Benoit requested $2056 to go and present at a STEM Conference in Houston Texas. This is a big honor and works to support women in technology. Gus Pina has requested $1756. With Gus Pina attending we will have a much needed male perspective and advocate for woman. Gus wants ensure that we note that if we were to fund them today that they will still try to convince their department chair to fund the trip. It was stated that Administration should support this trip but

4 that we could fund partially. Gus wishes to be fully funded, but he will ask admin and Deans for money. Steve's summary: we want to fund contingent on them being refused by administration and the Deans. Those funds need to be reserved until they are resolved. Becky Corran stated that instead of making a point through sanctioning individuals we should make our point through a memorial for administration. A motion was made by Sue Williams to fully fund Gus Pina's request. The motion was seconded by Hiranya Roychowdhury. A motion was made by Sue Williams to fully fund Leilani's request. Lamia Vaughn seconded.. A request of $8000 was made, by Amy Garcia, to fund 20 instructors (10 full time and 10 part time) to attend NMHEAR. In the past, 10 additional spots at $400 a piece have been funded by VPAA's office. It was noted that the Assessment Committee which Sponsors the event is a FC Committee. Amy believes that it is their responsibility as a committee is to provide support for the training of faculty and 1 st and 2 nd year full time faculty. A motion was made by German Moreno to fund the full amount for part time faculty only. The motion was seconded by Lamia Vaughn. Laura moves that we move the remainder of the agenda to the next meeting. Gus seconded. 6. Q&A with VPAA, Dr. Torres Dr. Torres stated that we don't have a process for curriculum approval. There used to be a college wide committee. There are also un-operating division committees. Faculty should have oversight of the curriculum. Most changes that are made are changes to existing courses which involve minor changes. Faculty need to play a role in the approval process. Dr. Torres would like to for us to develop a process by which faculty is formally part of the approval process. She asked us to see her ideas in handout. CAF's happen twice a year, once in the Fall and once in the Spring. The Community College Vice Presidents have about one new program proposal per year. For changes to existing programs they see between a year and these are minor changes. They may also see between CAF's per year. We need to develop some process. A curriculum and approval manual is what she would like to see.

5 Steve doesn't see the need for a college committee but the division committees should collaborate. We used to have a college committee and it was dissolved because they were looking at courses they knew nothing about. Sue moves that the division curriculum affairs committees be formed to enact their charge. Laura seconded. Divisions need to conduct a vote for reps. 3 reps from each division. Represent more than one program. 7. Adjournment Lamaia moved that we adjourn. Laura seconds.