STATE OF LOUISIANA PARISH OF LAFOURCHE PUBLIC NOTICE

Transcription

1 STATE OF LOUISIANA PARISH OF LAFOURCHE PUBLIC NOTICE February 8, 2012 Lafourche Parish Civil Service Board Members Lafourche Parish Government Employees Lafourche Parish Council Members Lafourche Parish Department Heads News Media Ladies and Gentlemen: Please be advised that the Lafourche Parish Civil Service Board will hold a meeting on Wednesday, February 15, 2012 at 6:00 PM, at the Lafourche Parish Government Complex Building, 402 Green Street, Thibodaux, Louisiana. The agenda for the meeting is as follows: CALL TO ORDER ROLL CALL Mr. Marcel Lovelace, Chair Present Absent Mrs. Joyce Leonard, Vice-Chair Mr. Lloyd Robinson Mr. Glenn Chance Mrs. Avie Fontenot A. APPROVAL OF MINUTES Present Absent Present Absent Present Absent Present Absent 1) Acceptance of minutes from the January 18, 2012 meeting. [Exhibit A ] B. PUBLIC HEARING 2) To hear public comments regarding the following matter: [Exhibit B ] Amending the Nepotism definition Amending Rule 5.5 of Section 5, Overtime Pay, of Chapter IV, Salary Plan Amending Rule 2.4 of Section 2, Annual Leave, and Rule 3.8 of Section 3, Sick Leave, of Chapter IX, Leave(s) of Absence, Hours Work, and Attendance

2 C. RESOLUTIONS 3) RESOLUTION CS amending the Nepotism definition. [Exhibit C ] 4) RESOLUTION CS amending Rule 5.5 of Section 5, Overtime Pay, of Chapter IV, Salary Plan. [Exhibit D ] 5) RESOLUTION CS amending Rule 2.4 of Section 2, Annual Leave, and Rule 3.8 of Section 3, Sick Leave, of Chapter IX, Leave(s) of Absence Hours Work, and Attendance. [Exhibit E ] D. OTHER BUSINESS 6) Confirmation of next meeting date,. E. ADJOURNMENT Motion to adjourn at p.m. A three-day notice is required for reasonable accommodations. Please call the Civil Service Department at (985)

3 EXHIBIT A OFFICIAL PROCEEDINGS OF THE LAFOURCHE PARISH CIVIL SERVICE BOARD MEETING OF JANUARY 18, 2012 The Civil Service Board of the Lafourche Parish Government met in regular session at its regular meeting place the Lafourche Parish Government Complex, 402 Green Street, Thibodaux, Louisiana, on Wednesday, January 18, 2012 at six (6:00) o clock p.m., pursuant to the provisions of a notice of regular session duly promulgated and posted in accordance with the law. Mr. Marcel Lovelace, Chairman, called the meeting to order at 6:00 p.m. PRESENT: ABSENT: Mr. Marcel Lovelace, Chair Mrs. Joyce Leonard, Vice-Chair Mr. Glenn Chance Mr. Lloyd Robinson Mrs. Avie Fontenot With their being three (3) Board members, it was concluded that a quorum was present. Also in attendance were Mrs. Sheila B. Boudreaux, Civil Service Director, Miss Donna Adams, Human Resources Director, Ms. Pearl Besson and Ms. Kathy Joubert with the Lafourche Parish Health Unit. ELECTION OF OFFICERS The first item on the agenda was the nomination and appointment of a Chairman for A motion was offered by Mr. Glenn Chance, seconded by Mrs. Joyce Leonard and unanimously carried to nominate Mr. Marcel Lovelace as Chairman. A motion was then offered by Mr. Glenn Chance, seconded by Mrs. Joyce Leonard and unanimously carried, to close nominations and appoint Mr. Marcel Lovelace as Chairman for The next item on the agenda was the nomination and appointment of a Vice-Chair for A motion was offered by Mr. Glenn Chance, seconded by Mr. Marcel Lovelace and unanimously carried to nominate Mrs. Joyce Leonard as Vice-Chair. A motion was then offered by Mr. Marcel Lovelace, seconded by Mr. Glenn Chance and unanimously carried, to close nominations and appoint Mrs. Joyce Leonard as Vice-Chair for APPROVAL OF MINUTES A motion was offered by Mr. Glenn Chance, seconded by Mrs. Joyce Leonard and unanimously carried, to dispense with the reading of the minutes. A motion was offered by Mr. Marcel Lovelace, seconded by Mr. Glenn Chance and unanimously carried to accept the October 19, 2011 Civil Service Board minutes as written.

4 EMPLOYEE APPEAL HEARING The next item (Item No. 4) on the agenda is to hold an Employee Appeal Hearing regarding Docket No. PE , Pearl Besson vs Lafourche Parish Government-Health Unit, appealing automatic satisfactory performance evaluation score. The Civil Service Director explained that this performance evaluation was not turned in timely and correctly according to the rules and regulations. After continuous attempts to notify the supervisor, I spoke with Ms. Besson and she informed me that the supervisor (Mary Perque) no longer worked at the Health Unit. Ms. Kathy Joubert with the Health Unit is assisting with this matter and would like for the Board to consider granting Ms. Besson s appeal. In lieu of an Executive Session (Item No. 5), Ms. Besson stated that going into Executive Session to discuss the matter further was unnecessary and could be discussed in open session. A motion was offered by Mr. Marcel Lovelace, seconded by Mr. Glenn Chance and unanimously carried to grant the employee appeal and accept the original performance evaluation score of Excellent (Item No. 6). PUBLIC HEARING Item No. 7 was a public hearing to hear public comments regarding the ratification of amendments to the Summary of Pay Ranges by Grade as adopted by the Lafourche Parish Council. On behalf of Board Member Avie Fontenot, the Civil Service Director stated that the rates differ than what was originally submitted by the Board (2% entire scale); therefore, what is the percentage the scale currently is that was adopted by the Council. The Director stated that according to her calculations the maximum percentage changed from 2% to 5%. Miss Donna Adams, Human Resources Director, responded that she thought the columns were changed to 2%, 5% and 7% respectively. The Civil Service Director responded that the middle column would just be a recalculation of the minimum and maximum columns. Mr. Chance stated that according to his calculations the maximum column changed to 5%. The Civil Service Director then asked if the scale can be amended by different percentages due to Section 2.5 of Chapter IV stating that the procedure will be to add the same percentage increase to the minimum and maximum of each pay range, followed by a recalculation of the mid-point. Miss Adams stated that it was changed same as previous year. Mr. Lovelace asked if any employee will be given an increase in pay as a result of the maximum being increased. Miss Adams responded she had not researched that matter. Mr. Lovelace stated that just because the maximum rate will be increased does not mean an employee will get an increase. Miss Adams responded that those employees who are affected by the minimum column will have to be increased. Mr. Chance stated that he feels if the increase applies to the entire plan, it applies to section 2.4; but if the scale is being adjusted due to an external survey, then section 2.5 would apply. Miss Adams then stated that no employee was at their max last year that would not have received a merit increase. The Civil Service Director stated that yes an employee was at their max and did not receive their merit increase that being the Civil Service Clerk. Miss Adams responded that was because the Clerk received several raises at one time. The Civil Service Director responded the raises received had nothing to do with a merit increase. She then stated that since the maximum rate is being increased by 5%, anyone that reached their max can now receive their merit increase. Mr. Lovelace responded depends on the percentage of the merit increase. He stated that if an employee receives a 2% merit increase then they would not be at the new maximum amount. He further stated that if an employee is below the new minimum amount, the employee s rate will need to be increased regardless if they received a merit raise or not. RESOLUTIONS

5 Item No. 8 was Resolution CS ratifying the Summary of Pay Ranges by Grade as adopted by the Lafourche Parish Council. A motion was offered by Mr. Marcel Lovelace, seconded by Mr. Glenn Chance and unanimously carried to adopt said resolution as presented. RESOLUTION CS AMENDED SUMMARY OF PAY RANGES BY GRADE NEW BUSINESS The next item (Item No. 9) was a discussion concerning amending the Nepotism definition; and granting/denying to proceed with public hearing. Miss Adams stated that the amendment is to remove the verbiage because how do you actually define conflict of interest. She said as long as it is not in a supervisory role, it would not be a conflict. A motion was offered by Mr. Glenn Chance, seconded by Mr. Marcel Lovelace and unanimously carried to proceed with public hearing regarding above matter. The next item (Item No. 10) was a discussion concerning amending Rule 5.5 of Section 5, Overtime Pay, of Chapter IV, Salary Plan; and granting/denying to proceed with public hearing. Mr. Lovelace stated that the change is going to actual minutes rather than rounding off. Miss Adams responded in the affirmative. She further stated that it use to be in the manual by the half hour for over time and she stated with the change it would go to the actual minute worked. A motion was offered by Mr. Glenn Chance, seconded by Mr. Marcel Lovelace and unanimously carried to proceed with public hearing regarding above matter. The next item (Item No. 11) was a discussion concerning amending Rule 2.4 of Section 2, Annual Leave, and Rule 3.8 of Section 3, Sick Leave, of Chapter IX, Leave(s) of Absence Hours Work, and Attendance; and granting/denying to proceed with public hearing. Mr. Lovelace asked if this change is the same as Item No. 10. Miss Adams responded yes, it will take out the rounding off. She then stated that Section 3.8 has a correction, it should read sick leave rather than annual leave in both sentences. (Section 2.4 refers to annual leave) A motion was offered by Mrs. Joyce Leonard, seconded by Mr. Marcel Lovelace and unanimously carried to proceed with the public hearing regarding the above matter as amended. OTHER BUSINESS Item No. 12 on the agenda was a discussion concerning the confirmation of the next meeting date. It was stated that the next scheduled Civil Service Board meeting will be held on Wednesday,February 15, 2012 at 6:00 p.m. With no further business to discuss, a motion was offered by Mr. Marcel Lovelace, seconded by Mrs. Joyce Leonard and carried, that the meeting of the Civil Service Board adjourned at 6:30 p.m. /s/ Sheila B. Boudreaux Sheila B. Boudreaux Director of Civil Service /s/ Marcel Lovelace Marcel Lovelace, Chairman Civil Service Board

6 LAFOURCHE PARISH GOVERNMENT CIVIL SERVICE BOARD PUBLIC HEARING NOTICE EXHIBIT B A public meeting of the Lafourche Parish Government Civil Service Board will be held on WEDNESDAY, FEBRUARY 15, 2012 AT 6:00 P.M. on the first floor of the Lafourche Parish Government Complex Building, 402 Green Street, Thibodaux, LA. A public hearing will be held at this meeting to hear public comments regarding the following: Amendment to the Nepotism definition Amendment to Rule 5.5 of Section 5, Overtime Pay, of Chapter IV, Salary Plan Amending Rule 2.4 of Section 2, Annual Leave, and Rule 3.8 of Section 3, Sick Leave, of Chapter IX, Leave(s) of Absence, Hours Work, and Attendance If you should have any questions regarding the above, please call the Civil Service Department at (985) Sheila B. Boudreaux Civil Service Director Marcel Lovelace, Chairman Civil Service Board PUBLISH: January 30, 2012

7 EXHIBIT C LAFOURCHE PARISH CIVIL SERVICE RESOLUTION NO. CS RESOLUTION AMENDING THE NEPOTISM DEFINITION. WHEREAS, the administration has requested amendments to the nepotism definition; and WHEREAS, said amendment shall be No. 23 in the Definitions of the Civil Service Manual, as outlined in attachment; and WHEREAS, the Civil Service Board discussed said amendments at its January 18, 2012 meeting and required public hearing was held on February 15, 2012; THEREFORE, BE IT RESOLVED, by the Lafourche Parish Civil Service Board convened in regular session on February 15, 2012, that it does hereby amend No. 23 in the Definitions, Nepotism, as outlined in attachment; and authorizes the Civil Service Department to make said changes. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Lafourche Parish Administration; Human Resources Department; and all classified employees. YEAS: NAYS: ABSENT: On motion by and seconded by, the above resolution was declared adopted on this 15 th day of February, MARCEL LOVELACE, CHAIRMAN CIVIL SERVICE BOARD SHEILA B. BOUDREAUX CIVIL SERVICE DIRECTOR

8 DEFINITIONS AMENDMENT 1 22 No Change 23. Nepotism An employee s immediate family will be considered for employment on the basis of their qualifications. However, immediate family may not be hired if it would: a. Create a supervisor/subordinate relationship (direct or indirect) with a family member; b. Create a conflict of interest This policy must also be considered when assigning, promoting, or transferring an employee. For the purposes of this policy, immediate family includes anyone related by blood, affinity, or marriage. Employees who marry or establish a close personal relationship may continue employment as long as it does not result in the above. If one of the conditions outlined should occur, attempts will be made to find a suitable position within the Lafourche Parish Classified Service to which one of the employees may transfer. If accommodations of this nature are not feasible, the employees will be permitted to determine which of them will resign. All relatives presently working in the above-listed situations will be grandfathered into the system. Any person serving in public employment on the effective date of this section, whose employment is in violation of this section shall not be construed to hinder, alter, or in any way affect normal promotional advancement opportunities in public employment for such employee No Change

9 EXHIBIT D LAFOURCHE PARISH CIVIL SERVICE RESOLUTION NO. CS RESOLUTION AMENDING RULE 5.5 OF SECTION 5, OVERTIME PAY, OF CHAPTER IV, SALARY PLAN. WHEREAS, the administration has requested amendments to Chapter IV; and WHEREAS, said amendment shall to Rule 5.5 of Section, Overtime Pay, of Chapter IV, Salary Plan, as outlined in attachment; and WHEREAS, the Civil Service Board discussed said amendments at its January 18, 2012 meeting and required public hearing was held on February 15, 2012; THEREFORE, BE IT RESOLVED, by the Lafourche Parish Civil Service Board convened in regular session on February 15, 2012, that it does hereby amend Rule 5.5 of Section 5, Overtime Pay, of Chapter IV, Salary Plan, as outlined in attachment; and authorizes the Civil Service Department to make said changes. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Lafourche Parish Administration; Human Resources Department; and all classified employees. YEAS: NAYS: ABSENT: On motion by and seconded by, the above resolution was declared adopted on this 15 th day of February, MARCEL LOVELACE, CHAIRMAN CIVIL SERVICE BOARD SHEILA B. BOUDREAUX CIVIL SERVICE DIRECTOR

10 AMENDMENT CHAPTER IV SALARY PLAN Section 1. Section 2. Section 3. Section 4. Section 5 No Changes No Changes No Changes No Changes Overtime Pay No Changes 5.5 Weekly overtime pay shall be computed to the nearest one-half (1/2) hour (i.e., 15 minutes work = 30 minutes of pay, 14 minutes of work = 0 minutes of pay) to the actual minute worked. 5.6 No Changes Section 6. No Changes

11 EXHIBIT E LAFOURCHE PARISH CIVIL SERVICE RESOLUTION NO. CS RESOLUTION AMENDING RULE 2.4 OF SECTION 2, ANNUAL LEAVE, AND RULE 3.8 OF SECTION 3, SICK LEAVE, OF CHAPTER IX, LEAVE(S) OF ABSENCE HOURS WORK, AND ATTENDANCE. WHEREAS, the administration has requested amendments to Chapter IX; and WHEREAS, said amendment shall to Rule 2.4 of Section 2, Annual Leave, and Rule 3.8 of Section 3, Sick Leave of Chapter IX, Leave(s) of Absence Hours Work and Attendance, as outlined in attachment; and WHEREAS, the Civil Service Board discussed said amendments at its January 18, 2012 meeting and required public hearing was held on February 15, 2012; THEREFORE, BE IT RESOLVED, by the Lafourche Parish Civil Service Board convened in regular session on February 15, 2012, that it does hereby amend Rule 2.4 of Section 2, Annual Leave, and Rule 3.8 of Section 3, Sick Leave, of Chapter IX, Leave(s) of Absence Hours Work, and Attendance, as outlined in attachment; and authorizes the Civil Service Department to make said changes. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Lafourche Parish Administration; Human Resources Department; and all classified employees. YEAS: NAYS: ABSENT: On motion by and seconded by, the above resolution was declared adopted on this 15 th day of February, MARCEL LOVELACE, CHAIRMAN CIVIL SERVICE BOARD SHEILA B. BOUDREAUX CIVIL SERVICE DIRECTOR

12 AMENDMENT CHAPTER IX LEAVE(S) OF ABSENCE, HOURS WORK, AND ATTENDANCE Section 1. Section 2. No Changes Annual Leave: No Changes 2.4 In computing and recording charges against an employee s accumulated annual leave, deduction shall be made only for such time that the employee is absent when scheduled to work. The minimum charge against annual leave shall be one-quarter (1/4) of an hour to the actual minute(s) taken No Changes Section 3. Sick Leave No Changes 3.8 In computing and recording charges against an employee s accumulated sick leave, deduction shall be made only for such time that the employee is absent when scheduled to work. The minimum charge against sick leave shall be to the actual minute(s) taken.