Robert s Rules in the Clerk s World. Presented by Connie M. Deford, Professional Registered Parliamentarian

Size: px
Start display at page:

Download "Robert s Rules in the Clerk s World. Presented by Connie M. Deford, Professional Registered Parliamentarian"

Transcription

1 Robert s Rules in the Clerk s World Presented by Connie M. Deford, Professional Registered Parliamentarian

2

3 Parliamentary Law Based upon rights of 1. The majority, 2. The minority, 3. Individual members, 4. Absentees, and 5. All of these together

4 Basic Principles The organization is paramount as compared to the individual.

5 All members are equal. A quorum must be present to take valid action.

6 In the absence of a quorum, you can: Fix the time to which to adjourn Adjourn Recess Take Measures to obtain a quorum

7 Only one main proposal can be under consideration. Only one member can have the floor at a time.

8 Full debate is allowed on all questions (unless the rules don t allow debate).

9 The issue not the person is always what is under consideration.

10 A majority vote decides (unless a larger percentage is required). Silence gives consent.

11 Steps in Handling a Motion A member makes a motion: I move that or I move to

12 Another members seconds the motion. Second. or I second the motion.

13 The chair states the question. It is moved and seconded

14 The members debate the motion. (Must obtain the floor.)

15 Rules of Debate The maker of a motion is entitled to speak first. A member must obtain the floor by being recognized by the chair. No member is entitled to speak a second time while any other member wishes to make a first speech. A speaker may not speak against the motion s/he has made, but may vote against it.

16 Remarks must be confined to the merits of the pending question A member s motives must not be attacked. All remarks should be addressed to or through the chair. Members may not speak directly to one another.

17 The Chair puts the question (takes the vote). The question is on the adoption of the motion that Those in favor, say Aye. Those opposed, say No.

18 The Chair announces the result of the vote: Which side has it Whether adopted or lost Effect of the vote Where applicable, announcement of the next item of business

19 Steps in Handling a Motion 1. A member makes a motion 2. Another member seconds the motion 3. The Chair states the question 4. Members debate (if the motion is debatable) 5. The Chair takes the vote 6. The Chair announces the result of the vote

20 Amendments To change a motion, move to: Amend by Inserting or adding words or a paragraph Striking out words or a paragraph Striking out and inserting words OR substituting a paragraph

21 Commonly Misused Motions Friendly Amendment Can only be made BEFORE the motion is stated Must receive concurrence from the maker of the motion After the motion has been stated by the chair, the amendment is treated as any other amendment Requires a second and a majority vote for approval

22 Previous Question (Question or I call the Question) Motion used to close debate Maker must have the floor Requires a second Not debatable Two thirds vote required for adoption

23 Lay on the Table (Table) Maker must have the floor Requires a second Not debatable Any condition makes it a different motion Majority vote required Sets aside pending motion temporarily Must be taken from the table at the same or next meeting

24 Reconsider (consider again a motion already decided at the same meeting) Maker must have voted on the prevailing side (yes if it was adopted, no if it failed) Requires a second Debatable After debate, a vote is taken first on whether to reconsider the motion If the motion to reconsider is adopted, the question is debated and then voted on again

25 Declare the meeting adjourned When a motion to adjourn has been made and adopted. When the predetermined hour for adjournment has arrived. When it appears there is no further business. When sensing a general desire to adjourn. In the event of fire, riot, or other extreme emergency.

26 Business in Small Boards Not more than about a dozen members Business is handled as if in a committee Rules are relaxed Board may choose which rules to use

27 Members may raise a hand to obtain the floor before making motions or speaking in debate, which they can do while seated.

28 Motions need not be seconded. Pro: Con: Best: No confusion about when a motion does not receive a second All motions would have to be considered Any item could be brought up at the meeting If there is a rule that limits introduction of new business, such as having to provide information by a certain time prior to the meeting

29 There is no limit to the number of times a member may speak to a debatable question. Pro: Con: Best: Members are not limited by normal rule of only being able to speak twice for no more than ten minutes each time Vocal minority can prevent a vote Possible to have debate between only two members arguing back and forth Generally, this is exactly how debate is handled in most governmental meetings

30 Motions to close or limit debate, including motions to limit the number of times a member can speak to a question, are in order, although occasions where they are necessary or appropriate may be rarer than in large assemblies.

31 Informal discussion of a subject is permitted while no motion is pending. Pro: Con: Best: Full discussion is allowed on all questions Having a motion before debate begins focuses the board discussion No way to keep members on track If used infrequently

32 Sometimes, when a proposal is perfectly clear to all present, a vote can be taken without a motion having been introduced. Pro: Saves time in having a motion made and seconded Con: Difficulty for the clerk who is taking the minutes Presiding officer must make sure that everyone understands what is being voted on Best: If used for only certain motions, such as approve the minutes or adjourn

33 The presiding officer need not rise when putting questions to a vote. Pro: Con: Best: In public bodies, members are seated and usually use individual microphones The group is not focused on the chairman, who is the leader and facilitator for the meeting If the presiding officer maintains control of the meeting

34 The chairman can speak in debate and usually can make motions and vote on all questions. Pro: Chairman is elected by the people and should have the same rights as other members Con: Impartiality of the chair may be compromised Best: To maintain the appearance of impartiality, the chairman should make motions only if absolutely necessary, speak only when the remarks are needed for clarification, and vote last on all roll call votes

35 Consent Agenda Must be authorized by a special rule of order What kinds of business may be included Who decides which items will be included Who may remove an item from the consent agenda How will items appear on the agenda Where will consent items be included in the minutes

36 What are minutes? Official record of the proceedings of a deliberative assembly Legal public record of a meeting Should reflect what was done in the meeting, not what was said by the members Should never reflect the recorder s opinion, favorable or otherwise, on anything said or done

37 Purpose of minutes: Demeter s Manual of Parliamentary Law: To refresh the memory of the members who were present at the meeting, To inform those who were absent from the meeting, and To compile a history of the organization s acts and accomplishments

38 Before the meeting: Agenda Previous meeting s minutes Back up material for agenda items Roster/roll call list Motion forms or blank paper

39 During the meeting: Determine that a quorum is present Each agenda item should be clearly announced Speakers should identify themselves and speak so they can be readily heard All lengthy motions should be submitted in writing

40 Order of Business: Opening ceremonies Consideration of minutes Public input Agenda items according to established agenda format Adjournment Standard Order of Business Minutes Reports of officers, boards, and standing committees Special Committee reports Special Orders Unfinished business and general orders New business

41 Contents of the Minutes First paragraph Body Last paragraph

42 First paragraph: Kind of meeting: regular, special, adjourned regular, or adjourned special The name of the assembly The date, time, and place of the meeting If the regular chairman and/or secretary were not present, who substituted for them Whether the minutes of the previous meeting were approved

43 Body of the minutes: All main motions or motions to bring a main question again before the assembly, except those that were withdrawn The wording in which each motion was adopted or disposed of, including (parenthetically): If the motion was debated, and/or If the motion was amended If the motion was temporarily disposed of, any primary and secondary amendments not yet voted on

44 All secondary motions that were not lost or withdrawn All notices of motions All points of order and appeals Whether sustained or lost Reasons given by the Chair for his or her ruling Nominations and elections Do not include what did not occur!

45 Recording votes: If by voice, the fact that the motion was adopted, approved, carried, lost, or defeated If by roll call, the names of those voting on each side as well as those who abstained Aye or Yes Nay or No Present or Abstain Pass

46 Published minutes: List of speakers on each side of every question Abstract or text of each address They are not a verbatim transcript! Reports of committees printed exactly as submitted or with an indication of additions and [parts struck out]

47 Last paragraph of the minutes: The hour of adjournment Signed by the person writing the minutes Respectfully submitted no longer used After final approval, the word Approved with the secretary s initials and date should be written below

48 Minutes are approved: For a regular meeting at the next regular meeting For an adjourned meeting at the next regular or adjourned meeting whichever is first For a special meeting at the next regular meeting

49 Approving minutes: Proposed minutes are only a draft and do not become the minutes until approved Corrections can be in accordance with your state s sunshine laws (open meetings act) Approval may be by unanimous consent, or Approval by a motion, second, and vote To dispense with reading of the minutes only postpones the time for their consideration

50 Availability of Minutes Public record Proposed minutes within a certain number of business days after the meeting Approved minutes within a certain number of business days after the meeting at which they were approved

51 Sample verbiage of motions: Main motion Member Anderson moved Amended motion (voice vote) After amendment, Member Anderson s motion to. Debated and amended motion (voice vote) After debate and amendment, Member Anderson s motion to..

52 Referred motion Member Smith moved. Member Anderson moved to refer to the City Manager to report back at next month s meeting. Postponed motion and amendment Member Smith moved Member Jones moved to amend by Member Anderson moved to postpone to the next meeting.

53 Previous Question/Close debate After the previous question was ordered, the motion was (adopted, approved, carried, or lost, defeated) Previous Question/Close debate (roll call vote) On a motion by Member Anderson, the previous question was ordered by the following vote: Yes, Members No, Members Abstain, Members

54 Lay on the table On a motion by Member Jones, the motion to was laid on the table. Take from the table Member Smith moved to take the pending matter from the table.

55 Point of Order Member Smith raised a point of order that The chair ruled the point of order well taken because OR The chair ruled the point of order not well taken because Appeal Member Smith appealed from the decision of the chair. The ruling of the chair was sustained OR The ruling of the chair was overturned.

56 Handling public input: Create and follow your own procedural rules Treat every person fairly and impartially Reciprocate courtesies Always maintain control and decorum Don t delay or compromise decisionmaking Remember, citizens don t have all the information you do Provide for an accurate record Listen to your legal counsel

57 In enforcing the rules there is a need for the exercise of tact and good sense. In small assemblies and especially when the members are unfamiliar with parliamentary procedure, a strict enforcement of the rules is unwise.

58 It is usually a mistake to insist upon technical points, as long as no one is being defrauded of their rights and the will of the majority is being carried out. The rules and customs are designed to help and not to hinder business. Henry M. Robert

Using Basic Parliamentary Procedure

Using Basic Parliamentary Procedure Using Basic Parliamentary Procedure Reference &Disclaimer This presentation is based on Robert s Rules of Order, newly revised, 11 th edition (October 2011). Why do we use Parliamentary Procedure? To facilitate

More information

Chapter 6: Successful Meetings

Chapter 6: Successful Meetings Section 2: Roles and Responsibilities Chapter 6: Successful Meetings Rules of Procedure Adopting rules of procedure to govern its meetings may very well be one of the most important actions a council takes.

More information

SURVIVAL TIPS on ROBERT S RULES

SURVIVAL TIPS on ROBERT S RULES SURVIVAL TIPS on ROBERT S RULES l Today s Agenda Parliamentary Basics Common Mistakes Who Needs It? Parliamentary Procedure is designed to facilitate business, not complicate it. Remember è It s logical

More information

Parliamentary Procedure Notes

Parliamentary Procedure Notes Meeting Basics Must have presiding officers and secretary Must have quorum Standard Order of Business: MRS SUN Minutes Reports of officers, boards and standing committees Special committee reports Special

More information

OPERATING IN A SMALL BOARD (BORED?) Al Gage CPP, PRP, PAP 2018 Association of Florida Conservation Districts

OPERATING IN A SMALL BOARD (BORED?) Al Gage CPP, PRP, PAP 2018 Association of Florida Conservation Districts OPERATING IN A SMALL BOARD (BORED?) Al Gage CPP, PRP, PAP 2018 Association of Florida Conservation Districts Smaller Segments to Help Get the Work Done More Effectively PURPOSES OF PARLIAMENTARY LAW Express

More information

POINT OF ORDER Revised June 2015

POINT OF ORDER Revised June 2015 POINT OF ORDER Revised June 2015 --------------- Point of Order --------------- Through the years, Altrusans have requested a simplified guide to parliamentary procedures. Thorough research of available

More information

Jacksonville City Council 2011 Orientation Program

Jacksonville City Council 2011 Orientation Program Jacksonville City Council 2011 Orientation Program PARLIAMENTARY PROCEDURE APPLICABLE TO THE JACKSONVILLE CITY COUNCIL Materials Prepared and Edited by: Margaret M. Sidman, Chief, Council Legislative Affairs

More information

Parliamentary Procedure

Parliamentary Procedure Parliamentary Procedure Table of Contents Rules of Debate Summary: How to Hold Effective Meetings Parliamentary Procedure Basics Parliamentary Procedure Subsidiary Motions Order of Business Note that these

More information

Introduction to Robert's Rules of Order from:

Introduction to Robert's Rules of Order from: Introduction to Robert's Rules of Order from: http://www.robertsrules.org/rulesintro.htm 1. What is Parliamentary Procedure? 2. Why is Parliamentary Procedure Important? 3. Example of the Order of Business

More information

PARLIAMENTARY PROCEDURE CONCEPTS (73) OPEN EVENT

PARLIAMENTARY PROCEDURE CONCEPTS (73) OPEN EVENT Page 1 of 8 PARLIAMENTARY PROCEDURE CONCEPTS (73) OPEN EVENT Regional 2011 TOTAL POINTS (500 10 points per question) Failure to adhere to any of the following rules will result in disqualification: 1.

More information

Introduction to Robert's Rules of Order

Introduction to Robert's Rules of Order Introduction to Robert's Rules of Order Table of Contents What Is Parliamentary Procedure?...1 Why is Parliamentary Procedure Important?... 1 Example of the Order of Business...1 Motions... 1 Types of

More information

July 17, 2018 David Klauber, MSW Amalia Freedman

July 17, 2018 David Klauber, MSW Amalia Freedman July 17, 2018 David Klauber, MSW Amalia Freedman Training Objectives 2 Learn strategies for running effective and orderly meetings Manage time Manage public comment Overview key principles, terminology,

More information

Leading The Way With Parliamentary Procedure

Leading The Way With Parliamentary Procedure Leading The Way With Parliamentary Procedure University of North Carolina Staff Assembly Executive Committee Retreat August 1, 2011 Parliamentary Procedure was established by Henry Martyn Robert Present

More information

Introduction to Robert's Rules of Order

Introduction to Robert's Rules of Order Introduction to Robert's Rules of Order 1. What is Parliamentary Procedure? 2. Why is Parliamentary Procedure Important? 3. Example of the Order of Business 4. Motions 5. Types of Motions 6. How are Motions

More information

I. PARLIAMENTARY PROCEDURE-ITS PURPOSE AND USE II. GENERAL PRINCIPLES OF PARLIAMENTARY PROCEDURE

I. PARLIAMENTARY PROCEDURE-ITS PURPOSE AND USE II. GENERAL PRINCIPLES OF PARLIAMENTARY PROCEDURE I. PARLIAMENTARY PROCEDURE-ITS PURPOSE AND USE Parliamentary law is a system of maintaining order in organizations. It provides an approved and uniform method of conducting meetings in a fair, orderly,

More information

Principles of Parliamentary Procedure. JO MARK M. LIBRE, MAPOS Head, SAWO/Student Activities Mindanao University of Science and Technology

Principles of Parliamentary Procedure. JO MARK M. LIBRE, MAPOS Head, SAWO/Student Activities Mindanao University of Science and Technology Principles of Parliamentary Procedure JO MARK M. LIBRE, MAPOS Head, SAWO/Student Activities Mindanao University of Science and Technology Why are you here? Where are you now being an officer of the organization?

More information

Al Gage Professional Registered Parliamentarian Professional Accredited Parliamentarian

Al Gage Professional Registered Parliamentarian Professional Accredited Parliamentarian Millennium FFA is better than any Yuma FFA chapter (; 2012 COPYRIGHT!!! Al Gage Professional Registered Parliamentarian Professional Accredited Parliamentarian Purposes of Parliamentary Procedure Express

More information

BYLAWS OF THE MENDOCINO COUNTY PLANNING COMMISSION

BYLAWS OF THE MENDOCINO COUNTY PLANNING COMMISSION BYLAWS OF THE MENDOCINO COUNTY PLANNING COMMISSION Section 1. Section 2. Name. The name of this Commission shall be the MENDOCINO COUNTY PLANNING COMMISSION. Duties. The duties of the Planning Commission

More information

Professional Development Session. Jason Abellada, FL A 04

Professional Development Session. Jason Abellada, FL A 04 Professional Development Session Jason Abellada, FL A 04 Named after General Henry M. Robert (1837-1923), U.S. Army Engineer 1876 First Edition (Robert s Rules of Order) Significant revisions: 1915 Fourth

More information

The Presiding Officer has checked to establish that a quorum is present. Quorum required Number present.

The Presiding Officer has checked to establish that a quorum is present. Quorum required Number present. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 SAMPLE MEETING GAYLA M. STONE, PRP 2018 Based on Robert s Rules

More information

Outline of Parliamentary Law

Outline of Parliamentary Law Outline of Parliamentary Law First Lesson 1) Parliamentary Law a) Accepted system of rules for conducting business in legislative and deliberative bodies. b) Planned to fit all types of organizations.

More information

ROBERT S RULES OF ORDER

ROBERT S RULES OF ORDER ROBERT S RULES OF ORDER What are Robert s Rules of Order? The first edition of the book was published in February, 1876 by U.S. Army Major Henry Martyn Robert. Its procedures were loosely modeled after

More information

PARLIAMENTARY PROCEDURE CONCEPTS (73) OPEN EVENT

PARLIAMENTARY PROCEDURE CONCEPTS (73) OPEN EVENT Page 1 of 8 PARLIAMENTARY PROCEDURE CONCEPTS (73) OPEN EVENT Regional 2012 TOTAL POINTS Failure to adhere to any of the following rules will result in disqualification: 1. Contestant must hand in this

More information

Facilitation Series: Parliamentary Procedure

Facilitation Series: Parliamentary Procedure Facilitation Series: Parliamentary Procedure Martha A. Walker, Ph.D., Community Viability Specialist, Virginia Cooperative Extension Dawn Barnes, Family & Consumer Sciences Senior Agent, Virginia Cooperative

More information

Rules to Govern Organizations. Based on Robert s Rules of Order.11 th Edition

Rules to Govern Organizations. Based on Robert s Rules of Order.11 th Edition Rules to Govern Organizations Based on Robert s Rules of Order.11 th Edition 1. Parliamentary procedure refers to the rules of democracy that is, the commonly accepted way in which a group of people come

More information

Presented by Johnnie Brown-Swift, PRP

Presented by Johnnie Brown-Swift, PRP Presented by Johnnie Brown-Swift, PRP Western Area Parliamentarian Assisted by Lucy Hicks Anderson, PRP Gulf Coast Apollo Chapter A set of rules for conduct at meetings to facilitate the transaction of

More information

Parliamentary Procedure for Meetings

Parliamentary Procedure for Meetings Parliamentary Procedure for Meetings Robert's Rules of Order is the standard for facilitating discussions and group decision-making. Copies of the rules are available at most bookstores. Although they

More information

PROCEDURE FOR HANDLING A MAIN MOTION

PROCEDURE FOR HANDLING A MAIN MOTION PROCEDURE FOR HANDLING A MAIN MOTION NOTE: Nothing goes to discussion without a motion being on the floor. Obtaining and assigning the floor A member raises hand when no one else has the floor The chair

More information

A Guide to Parliamentary Procedure. for School District, Charter School, Education Service District and Community College Boards

A Guide to Parliamentary Procedure. for School District, Charter School, Education Service District and Community College Boards A Guide to Parliamentary Procedure for School District, Charter School, Education Service District and Community College Boards Oregon School Boards Association PO Box 1068, Salem, OR 97308 503-588-2800

More information

Sons of The American Legion

Sons of The American Legion I. Order of Business II. Motions III. Amendments IV. Nominations and Elections V. Courtesies in the Assembly VI. Parliamentarian VII. Authorized Business PARLIAMENTARY PROCEDURE Procedure PARLIAMENTARY

More information

Parliamentary Tools for the Convention Delegate

Parliamentary Tools for the Convention Delegate Parliamentary Tools for the Convention Delegate Carol Schilansky, RP Parliamentary procedure is a tool designed to allow organizations to complete business in a limited amount of time while allowing everyone

More information

PROPER PARLIAMENTARY POINTS

PROPER PARLIAMENTARY POINTS PROPER PARLIAMENTARY POINTS Two American Legion Auxiliary documents, Let s Be Proper and Parliamentary Points have been combined here to provide basic information and confidence in the use of parliamentary

More information

PARLIAMENTARY PROCEDURE CONCEPTS (73) OPEN EVENT

PARLIAMENTARY PROCEDURE CONCEPTS (73) OPEN EVENT Page 1 of 8 PARLIAMENTARY PROCEDURE CONCEPTS (73) OPEN EVENT Regional 2013 TOTAL POINTS Failure to adhere to any of the following rules will result in disqualification: 1. Contestant must hand in this

More information

4/16/2012. No it is not a disease

4/16/2012. No it is not a disease No it is not a disease A parliamentarian is an expert in parliamentary procedure and provides advise and consultation to individuals and organizations on parliamentary law, meeting procedures, governing

More information

The APTA House of Delegates: Democracy in Action

The APTA House of Delegates: Democracy in Action The APTA House of Delegates: Democracy in Action The Basics of Parliamentary Procedure Based on Robert s Rules of Order, Newly Revised, 10 th Edition Stephen M. Levine, PT, MSHA Speaker of the House APTA

More information

Parliamentary Procedure Cheat Sheet

Parliamentary Procedure Cheat Sheet Parliamentary Procedure Cheat Sheet Each officer should be familiar with the fundamental rules of parliamentary procedure. The business of any meeting is conducted more efficiently and quickly with parliamentary

More information

1. What is Robert s Rules of Order 2. How to make a motion 3. How to vote on motions. I. Welcome. Evaluation

1. What is Robert s Rules of Order 2. How to make a motion 3. How to vote on motions. I. Welcome. Evaluation Meeting Agenda Date: Time: Location: Meeting Topics Agenda Item: Presented by: I. Welcome II. Overview 1. What is Robert s Rules of Order 2. How to make a motion 3. How to vote on motions III. IV. Conclusion

More information

A NATIONAL ASSOCIATION OF PARLIAMENTARIANS PUBLICATION NAP MEMBERSHIP STUDY GUIDE. The first step to learning how to master meetings

A NATIONAL ASSOCIATION OF PARLIAMENTARIANS PUBLICATION NAP MEMBERSHIP STUDY GUIDE. The first step to learning how to master meetings A NATIONAL ASSOCIATION OF PARLIAMENTARIANS PUBLICATION NAP MEMBERSHIP STUDY GUIDE The first step to learning how to master meetings NAP MEMBERSHIP STUDY GUIDE NAP MEMBERSHIP: THE FIRST STEP TO LEARNING

More information

Rosenberg s Rules of Order, Revised

Rosenberg s Rules of Order, Revised Rosenberg s Rules of Order, Revised (Simple Rules of Parliamentary Procedure for the 21st Century) By Judge Dave Rosenberg (First Revision dated July 2011) Introduction The rules of procedure at meetings

More information

Robert s Rules of Order. 1.Bylaws: The Organization s Constitution and Bylaws

Robert s Rules of Order. 1.Bylaws: The Organization s Constitution and Bylaws Robert s Rules of Order 1.Bylaws: The Organization s Constitution and Bylaws Bylaws are the only Parliamentary Authority that governs the Organization. Officers may cite different parliamentary sources

More information

The A,B,Cs of Robert s Rules of Order Henderson County League of Women Voters Lunch and Learn

The A,B,Cs of Robert s Rules of Order Henderson County League of Women Voters Lunch and Learn The A,B,Cs of Robert s Rules of Order Henderson County League of Women Voters Lunch and Learn Every meeting is a partnership between the leader and the participants. Stran L. Trout, PRP Why bother with

More information

American Society of Plumbing Engineers

American Society of Plumbing Engineers American Society of Plumbing Engineers A Condensed Version of Parliamentary Procedure Prepared for ASPE Chapters This condensed version of parliamentary procedures is designed to provide a basic introduction

More information

2017 MN FFA PARLIAMENTARY PROCEDURE EXAM

2017 MN FFA PARLIAMENTARY PROCEDURE EXAM 2017 MN FFA PARLIAMENTARY PROCEDURE EXAM DIRECTIONS: Select the letter which indicates the most correct answer to each of the following questions. Fill in the answer on the exam portion of the scantron.

More information

Module B contains eleven modules. This is Module is B6. The Basics of Parliamentary Procedure

Module B contains eleven modules. This is Module is B6. The Basics of Parliamentary Procedure 0 Module B contains eleven modules. This is Module is B6. The Basics of Parliamentary Procedure 1 2 At the end of this module you will understand the steps for handling a motion, be able to describe types

More information

To receive and dispose of a main motion To receive and dispose of a main motion

To receive and dispose of a main motion To receive and dispose of a main motion Iowa FFA Parliamentary Procedure Event Question Bank *Based on the 11 th Edition of Robert s Rules of Order Newly Revised (RONR) Abiliy Question Answers to Oral Questions RONR Pages Sub-District and District

More information

P A R L I A M E N T A R Y P R O C E D U R E

P A R L I A M E N T A R Y P R O C E D U R E P A R L I A M E N T A R Y P R O C E D U R E How to conduct a meeting A pictorial presentation based on the parliamentary writings of Gen. Henry M. Robert for YMCA boards and committees Prepared by Julia

More information

OFFICIAL BOROUGH OF CONWAY: RESOLUTION No

OFFICIAL BOROUGH OF CONWAY: RESOLUTION No OFFICIAL BOROUGH OF CONWAY RESOLUTION No. 012010-2 A RESOLUTION OF THE COUNCIL OF THE BOROUGH OF CONWAY, COUNTY OF BEAVER AND COMMONWEALTH OF PENNSYLVANIA, ESTABLISHING RULES RELATED TO AND FOR THE CONDUCT

More information

Rules of Order and Procedure Workshop. New York State LAOH Board Meeting November 7, 2015

Rules of Order and Procedure Workshop. New York State LAOH Board Meeting November 7, 2015 Rules of Order and Procedure Workshop New York State LAOH Board Meeting November 7, 2015 1 Parliamentary Procedure Definition Correct rules for conducting a successful meeting. Four goals of Parliamentary

More information

1 P age GUIDE TO ROBERT S RULES

1 P age GUIDE TO ROBERT S RULES Motions in this section are listed in order of precedence. When any one of them is pending, you may not introduce a motion listed below it but you may introduce a motion that is listed above it. To: You

More information

Robert s Rules of Order

Robert s Rules of Order Robert s Rules of Order Adapted from English Parliamentary Rules Sometimes called parliamentary procedure First published in 1876 by General H.M. Robert Created to conduct business fairly at formal meetings

More information

How To Conduct A Meeting:

How To Conduct A Meeting: Special Circular 23 How To Conduct A Meeting: PARLIAMENTARY PROCEDURE by A. F. Wileden Distributed by Knights of Columbus Why This Handbook? PARLIAMENTARY procedure comes naturally and easily after a

More information

Effective Meetings. Linda Murphy, MMC

Effective Meetings. Linda Murphy, MMC Effective Meetings Linda Murphy, MMC Which Rules Apply? Adopted parliamentary authority Any special rules the governing body has adopted State statutes Some state statutes do not apply to Home Rule Communities.

More information

Robert's Rules of Order Revised

Robert's Rules of Order Revised Robert's Rules of Order Revised by General Henry M. Robert 1915 Version, Public Domain [Editor's Note: The copyright on the original 1915 version has expired. However, the modifications and enhancements

More information

PRINCE EDWARD COUNTY RULES OF THE BOARD OF SUPERVISORS. (As amended January 2014)

PRINCE EDWARD COUNTY RULES OF THE BOARD OF SUPERVISORS. (As amended January 2014) PRINCE EDWARD COUNTY RULES OF THE BOARD OF SUPERVISORS (As amended January 2014) I. ATTENDANCE AND ADJOURNMENT All members shall make a reasonable effort to attend meetings of the Board. If unable to attend,

More information

Introduction to Robert s Rules of Order

Introduction to Robert s Rules of Order Introduction to Robert s Rules of Order 1 1. Introduction of Business 1.1 All business should be brought before the assembly in the form of a motion. 1.2 Before a member can make a motion or address the

More information

Using Parliamentary Procedure to Your Advantage RANDALL VAN VLECK 2018-ALL RIGHTS RESERVED

Using Parliamentary Procedure to Your Advantage RANDALL VAN VLECK 2018-ALL RIGHTS RESERVED Using Parliamentary Procedure to Your Advantage Purpose of this workshop To Learn the Basics of Parliamentary Procedure. Learn How to Make and Process Motions. Use Parliamentary Procedure to Protect Your

More information

Simple Parliamentary Procedures

Simple Parliamentary Procedures Simple Parliamentary Procedures What is Parliamentary Procedure? Parliamentary Procedures are a set of rules designed to keep the flow of a business meeting while maintaining order and controlling the

More information

Parliamentary Procedure

Parliamentary Procedure CCI Parliamentary Procedure HOW CAN I SURVIVE A FORMAL MEETING? Use the KISS Method Keep It Simple Stupid! What is Parliamentary Procedure? Set of rules and guidelines that allow the following: Majority

More information

OPERATING IN A SMALL BOARD (BORED?) Al Gage CPP, PRP, PAP 2018 Arizona Association of Conservation Districts

OPERATING IN A SMALL BOARD (BORED?) Al Gage CPP, PRP, PAP 2018 Arizona Association of Conservation Districts OPERATING IN A SMALL BOARD (BORED?) Al Gage CPP, PRP, PAP 2018 Arizona Association of Conservation Districts OPERATING IN A SMALL BOARD (BORED?) Smaller Segments to Help Get the Work Done More Effectively

More information

Parliamentary Procedure in Action

Parliamentary Procedure in Action Parliamentary Procedure in Action Sara Clark Director of Legal Services OSBA leads the way to educational excellence by serving Ohio s public school board members and the diverse districts they represent

More information

Joe Margraf. bylaws, history, pending issues. Be professional. Act diplomatically and be objective. Do your homework prior to a meeting, BUT

Joe Margraf. bylaws, history, pending issues. Be professional. Act diplomatically and be objective. Do your homework prior to a meeting, BUT Leadership Training Running an effective business meeting Joe Margraf Your role as meeting Chair (President): Before the meeting: Be prepared. Know your organization s purpose, objectives, bylaws, history,

More information

SARATOGA CITY COUNCIL

SARATOGA CITY COUNCIL SARATOGA CITY COUNCIL MEETING DATE: May 6, 2009 DEPARTMENT: City Manager AGENDA ITEM: CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: Ordinance amending

More information

BLACKS IN GOVERNMENT NATIONAL DELEGATES ASSEMBLY TEAM DELEGATES TRAINING 2018

BLACKS IN GOVERNMENT NATIONAL DELEGATES ASSEMBLY TEAM DELEGATES TRAINING 2018 BLACKS IN GOVERNMENT NATIONAL DELEGATES ASSEMBLY TEAM DELEGATES TRAINING 2018 1 DELEGATES ASSEMBLY FORUM The National Delegates Assembly is one of the most critical forums of Blacks In Government. Local

More information

Board Chairman's Guide

Board Chairman's Guide Board Chairman's Guide Chapter Leadership Training NMA...THE Leadership Development Organization March 2017 Chapter Leader Training Board Chairman's Guide NMA THE Leadership Development Organization 2210

More information

6/6/2012. Parliamentarian. What Is My Job? Qualities of a Parliamentarian. Texas PTA President's Resource Guide definition:

6/6/2012. Parliamentarian. What Is My Job? Qualities of a Parliamentarian. Texas PTA President's Resource Guide definition: Parliamentarian Texas PTA BASICS Series Qualities of a Parliamentarian Texas PTA President's Resource Guide definition: A parliamentarian should have a fair and impartial mind and attitude, as well as

More information

Conducting Effective Meetings

Conducting Effective Meetings Conducting Effective Meetings Lon Garrison, AASB Vern Carlson, President Denali Borough School Board Conducting an effective meeting Why is it important? Because... You are a locally elected board member

More information

Running Effective Meetings. Wisconsin Land & Water Conservation Association

Running Effective Meetings. Wisconsin Land & Water Conservation Association Running Effective Meetings Wisconsin Land & Water Conservation Association Sources of Procedural Rules State Statutes Local Rules Robert s Rules of Order Object of Rules of Order To facilitate the smooth

More information

PARLIAMENTARY PROCEDURE

PARLIAMENTARY PROCEDURE PARLIAMENTARY PROCEDURE Gerry Kaufman ASBSD Director of Policy and Legal Services 605-773-2513 gkaufman@asbsd.org PARLIAMENTARY PROCEDURE FIVE S.D. STATUTES ADDRESS PARLIAMENTARY PROCEDURE WHICH SCHOOL

More information

Citizen's Guide to Town Meetings

Citizen's Guide to Town Meetings Citizen's Guide to Town Meetings An Important Message for all Massachusetts Town Residents The purest form of democratic governing is practiced in a Town Meeting. In use for over 300 years and still today,

More information

Introduction to Parliamentary Procedures 1

Introduction to Parliamentary Procedures 1 Introduction to Parliamentary Procedures 1 True or False Mark an A for True and B for False. 1. The Parliamentarian has the POWER TO RULE on questions of order. 2. The Treasurer is always apart of the

More information

Citizen's Guide to Town Meetings

Citizen's Guide to Town Meetings Citizen's Guide to Town Meetings Maxwell G. Gould Town Clerk The following information is extracted from the Citizens Information Service section of the Web Page provided by the Massachusetts Secretary

More information

MODULE B - PROCESS SUBMODULES B1.

MODULE B - PROCESS SUBMODULES B1. Slide 1 MODULE B - PROCESS SUBMODULES B1. Organizational Structure B2. Standards Development: Roles and Responsibilities B3. Conformity Assessment: Roles and Responsibilities B4. Initiating Standards Projects

More information

Citizen s Guide to Town Meetings

Citizen s Guide to Town Meetings Citizen s Guide to Town Meetings An Important Message for all Massachusetts Town Residents The purest form of democratic governing is practiced in a Town Meeting. In use for over 300 years and still today,

More information

To review and update the General Plan to insure that it is relevant to the goals and needs of the County.

To review and update the General Plan to insure that it is relevant to the goals and needs of the County. FINAL DRAFT UPDATE w/comments from 4/21/2016 PC Review w/county Counsel Review BY-LAWS OF THE MENDOCINO COUNTY PLANNING COMMISSION Section 1. Section 2. Name. The name of this Commission shall be the MENDOCINO

More information

Robert s Rules of Order Summary

Robert s Rules of Order Summary What Is Parliamentary Procedure? Robert s Rules of Order Summary It is a set of rules for conduct at meetings that allows everyone to be heard and to make decisions without confusion. Why is Parliamentary

More information

Robert s Rules Guidelines

Robert s Rules Guidelines Robert s Rules Simplified: A Primer on Parliamentary Procedure ** The following was taken from the Internet http://www.soemadison.wisc.edu/occupational_science/downloads/robert S_RULES_- _A_PRIMER.pdf

More information

Cocaine Anonymous World Service Manual 2018 Edition Reflecting actions from the 2017 World Service Conference

Cocaine Anonymous World Service Manual 2018 Edition Reflecting actions from the 2017 World Service Conference Cocaine Anonymous World Service Manual 2018 Edition Reflecting actions from the 2017 World Service Conference WSC PARLIAMENTARY PROCEDURE GUIDELINES (Adapted From Robert's Rules of Order) The purpose of

More information

Chapter 10 Parliamentary Procedure

Chapter 10 Parliamentary Procedure Chapter 10 Parliamentary Procedure ASK A QUESTION? www.abchamber.ca Mr. Ron Chapman, an experienced speaker, trainer and facilitator, will answer questions on parliamentary procedure. For the past 28 years

More information

4. How many copies of the minutes should the secretary supply to the necessary people?

4. How many copies of the minutes should the secretary supply to the necessary people? Intro to Parliamentary Procedure 1. How many motions can be discussed at one time? a. 1 b. 2 c. 3 d. 4 2. What is a quorum? a. A committee of top members who make decisions b. The minimum number of people

More information

The Chair Recognizes. A Booklet of Parliamentary Procedure. Foreword TABLE OF CONTENTS CRD-00018

The Chair Recognizes. A Booklet of Parliamentary Procedure. Foreword TABLE OF CONTENTS CRD-00018 CRD-00018 UNIVERSITY OF ALASKA FAIRBANKS UNIVERSITY OF ALASKA FAIRBANKS The Chair Recognizes A Booklet of Parliamentary Procedure Foreword This booklet is designed to ease the burden of interpreting and

More information

INTERNAL RULES OF PROCEDURE

INTERNAL RULES OF PROCEDURE TWENTY-SIXTH CONGRESS OF GRADUATE STUDENTS INTERNAL RULES OF PROCEDURE 1. These Rules shall be adopted, amended, or waived by a two-thirds vote of the Assembly present at a meeting when there is quorum,

More information

Basic Robert s Rules of Order as used by the Savary Island Committee.

Basic Robert s Rules of Order as used by the Savary Island Committee. Basic Robert s Rules of Order as used by the Savary Island Committee. Revised and explained, in green text below. 1. Introduction of Business. 1.1 All business should be brought before the assembly in

More information

RULES OF ORDER THE CONVENTION THE PROTESTANT EPISCOPAL CHURCH THE DIOCESE OF HAWAI`I

RULES OF ORDER THE CONVENTION THE PROTESTANT EPISCOPAL CHURCH THE DIOCESE OF HAWAI`I RULES OF ORDER OF THE CONVENTION OF THE PROTESTANT EPISCOPAL CHURCH IN THE DIOCESE OF HAWAI`I As amended through October 3, 1999 RULES OF ORDER OF THE CONVENTION Title Page ORDER OF BUSINESS... 01 PROCEDURAL

More information

2014 Idaho FFA Parliamentary Procedure CDE Examination

2014 Idaho FFA Parliamentary Procedure CDE Examination 2014 Idaho FFA Parliamentary Procedure CDE Examination Written by Dr. James J. Connors Member, National Association of Parliamentarians Professional Accredited Parliamentarian, Society for Agricultural

More information

PARLIAMENTARY PROCEDURE Script for workshop

PARLIAMENTARY PROCEDURE Script for workshop PARLIAMENTARY PROCEDURE Script for workshop What is Parliamentary Procedure? It is the name given to the tradition of rules and customs that has grown up in the civilized world for dealing with problems

More information

2008 ANA LEADERSHIP DEVELOPMENT DAY ROBERT S RULES FOR ANA. Bylaws Committee and Reference Committee. Basic Characteristics of a Motion

2008 ANA LEADERSHIP DEVELOPMENT DAY ROBERT S RULES FOR ANA. Bylaws Committee and Reference Committee. Basic Characteristics of a Motion Nancy Sylvester, MA, PRP, CPP-T Team/Leadership Specialist, Professor Emeritus of Speech, Rock Valley College Professional Registered & Certified Professional Parliamentarian 2008 ANA LEADERSHIP DEVELOPMENT

More information

PARLIAMENTARY PROCEDURE CONCEPTS (592) OPEN EVENT

PARLIAMENTARY PROCEDURE CONCEPTS (592) OPEN EVENT Page 1 of 9 PARLIAMENTARY PROCEDURE CONCEPTS (592) OPEN EVENT REGIONAL 2015 DO NOT WRITE ON TEST BOOKLET TOTAL POINTS (500) Business Professionals of America is proud to be in partnership with the Failure

More information

RULES AND PROCEDURES OF THE PLANNING COMMISSION

RULES AND PROCEDURES OF THE PLANNING COMMISSION Revised 12-8-2015 Amended by Ord 2015-68 on 12-10-2015 Amended by Resolution 2016-2 06-07-2016 Amended 10-25-2017 RULES AND PROCEDURES OF THE PLANNING COMMISSION Internal rules governing the are set forth

More information

Parliamentary Procedures

Parliamentary Procedures Parliamentary Procedures The Basics of Effective Meeting Management 10/27/2017 1 PARLIAMENTARY PROCEDURES Objectives: Define parliamentary procedure Understand the key ingredients to running an effective

More information

Running Effective Meetings Rules of Decorum. WCA Educational Seminar January 22, 2018

Running Effective Meetings Rules of Decorum. WCA Educational Seminar January 22, 2018 Running Effective Meetings Rules of Decorum WCA Educational Seminar January 22, 2018 Sources of Procedural Rules n State Statutes n Local Rules n Robert s Rules of Order Object of Rules of Order n To facilitate

More information

ORGANIZING YOUR FFA MEETINGS. Objective: Understanding parliamentary procedure and public speaking skills.

ORGANIZING YOUR FFA MEETINGS. Objective: Understanding parliamentary procedure and public speaking skills. ORGANIZING YOUR FFA MEETINGS Objective: Understanding parliamentary procedure and public speaking skills. WHAT IS PARLIAMENTARY PROCEDURE? Parliamentary procedure is a systematic way of organizing meetings.

More information

Meeting Tips ORDER OF BUSINESS AGENDA FOR A BUSINESS MEETING

Meeting Tips ORDER OF BUSINESS AGENDA FOR A BUSINESS MEETING Common Consent Principles of Common Consent: 1. Concern introduced by at least two persons (A second is required.) 2. Full and free discussion of merits (Debate) 3. Right of the group to act, not act,

More information

Telling is not Teaching; Listening is not Learning 40 th Biennial NAP Convention -- September 7, 2015

Telling is not Teaching; Listening is not Learning 40 th Biennial NAP Convention -- September 7, 2015 GIVEN: 1. Teaching means changing the behavior of the learner 2. Teaching requires a 3 way communication. 3. The most effective way to learn a topic is to teach it to someone. 4. Teaching is the moving

More information

PARLIAMENTARY PROCEDURE MADE SIMPLE. By Bertram Vandenberg [John Rogers]

PARLIAMENTARY PROCEDURE MADE SIMPLE. By Bertram Vandenberg [John Rogers] PARLIAMENTARY PROCEDURE MADE SIMPLE By Bertram Vandenberg [John Rogers] Purpose of parliamentary procedure 1. Allow the majority to decide and allow minority opinions to be heard. 2. Make meetings efficient.

More information

Parliamentary Procedure & Effective Meetings

Parliamentary Procedure & Effective Meetings Parliamentary Procedure & Effective Meetings Lonnie McKechnie, CMC, Clerk Matanuska-Susitna Borough Jamie Newman, MMC, Clerk City of Wasilla 1 Personally, I m always ready to learn, although I do not always

More information

Robert s Rules of Order Made Simple

Robert s Rules of Order Made Simple Robert s Rules of Order Made Simple Points The following three points are always in order: Point of Order: a question about process, or objection and suggestion of alternative process. May include a request

More information

At The Last Minute(s)

At The Last Minute(s) TH-12-2 Concurrent Session 3:10-4:10pm At The Last Minute(s) Andrea Siskind, CPCS, CPMSM and Theresa Buck CPCS At the Last Minute(s) Theresa Buck, CPCS Andrea Siskind, CPCS, CPMSM TSMSS April 20, 2017

More information

Parliamentary Procedures Made Simple 03.14

Parliamentary Procedures Made Simple 03.14 Parliamentary Procedures Made Simple 03.14 CITY OF ORLANDO OFFICE OF COMMUNICATIONS AND NEIGHBORHOOD RELATIONS INFORMING, CONNECTING AND INVOLVING ORLANDO CITIZENS The Neighborhood Relations team assists

More information

Parliamentary Procedure for Meetings

Parliamentary Procedure for Meetings Parliamentary Procedure for Meetings Robert's Rules of Order is the standard for facilitating discussions and group decision-making. Copies of the rules are available at most bookstores. Although they

More information

2/7/2014. How To Run An Effective Meeting (Using Robert s Rules of Order) 2014 Leadership Training Day Presbytery of Detroit February 8, 2014

2/7/2014. How To Run An Effective Meeting (Using Robert s Rules of Order) 2014 Leadership Training Day Presbytery of Detroit February 8, 2014 How To Run An Effective Meeting (Using Robert s Rules of Order) 2014 Leadership Training Day Presbytery of Detroit February 8, 2014 Ed Koster F-3.0203 Gathered in Councils These presbyters shall come together

More information