The Members of the Honorable Board of Commissioners of Granville County, North

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1 OXFORD, NORTH CAROLINA November 6, 2017 The Members of the Honorable Board of Commissioners of Granville County, North Carolina met in a regular meeting on Monday, November 6, 2017 at 7:00 p.m. in the Auditorium, Granville Expo and Convention Center, 4185 US Highway 15 South, Oxford. Present were: Chairman: Timothy Karan Commissioners: Tony W. Cozart Sue Hinman Zelodis Jay Owen T. Roberts, Jr. David T. Smith Edgar Smoak County Manager: Michael S. Felts County Attorney: James C. Wrenn, Jr. Assistant County Attorney: Gerald T. Koinis News Reporters: David Murray Oxford Public Ledger MEETING CALLED TO ORDER Chairman Timothy Karan called the meeting to order, had the invocation and led the Pledge of Allegiance. CONSENT AGENDA APPROVED Upon a motion by Commissioner Zelodis Jay, seconded by Commissioner David T. Smith, and unanimously carried, the Board approved the consent agenda as follows: (A) Approved the Summary of Contingency and Use of Fund Balance report which showed the following balances: General Contingency Balance $ 170,000 School Contingency $ 100,000 Environmental Disaster Contingency $ 10,000 General Fund Appropriated Fund Balance $ 3,824,521 (B) (C) Approved Minutes of the October 2, 2017 and October 16, 2017 regular meetings and the October 5, 2017 special joint meeting as recorded. Approved the Employee Appreciation Breakfast to be held on Thursday, December 14 th from 6:30 a.m. to 9:00 a.m. at the Oxford United Methodist Church located at 105 West McClanahan Street, Oxford. RECOGNITION OF LEADERSHIP GRANVILLE CLASS OF The Commissioners met informally with the Leadership Granville Class of prior to the regular meeting. The Class will participate in a tour of the landfill and animal shelter and meet with department heads on November 14 th. The members of the Class are as follows:

2 Leroy Anderson Jonathan Bradsher Charla Duncan Mary Anna Coley Eddie Ferguson Pamela Hester Ellen Highland Rebecca Johnson Melissa Kahan Timothy Karan Allison Parrott Tamara Rodebaugh Andrew Swanner DeLauren White LSA Outreach LLC Granville County Library System Granville County Granville Health System VGCC Director Families Living Violence Free Fidelity Bank Granville Health System Granville County Commissioner Granville Medical Center Granville County Schools Oxford Preparatory School Boys & Girls Clubs of North Central NC BOARD APPROVED ADOPTION OF SCHEDULES, STANDARDS, AND RULES FOR REAL PROPERTY AT MARKET VALUE FOR 2018 REVALUATION Chairman Karan stated that a public hearing was held October 16, 2017 to receive comments on the proposed schedules, standards and rules for real property at market value for the 2018 revaluation. Upon a motion by Commissioner Edgar Smoak, seconded by Commissioner Tony W. Cozart, and unanimously carried, the Board approved the adoption of the schedules, standards, and rules for real property at market value for the 2018 revaluation and instructed the County Tax Assessor to publish the Notice of Adoption in the Oxford Public Ledger and the Butner- Creedmoor News. BOARD APPROVED ADOPTION OF SCHEDULES, STANDARDS, AND RULES FOR PRESENT-USE VALUE FOR 2018 REVALUATION Chairman Karan stated that a public hearing was held October 16, 2017 to receive comments on the proposed schedules, standards and rules for present-use value for the 2018 revaluation. Upon a motion by Commissioner David T. Smith, seconded by Commissioner Sue Hinman, and unanimously carried, the Board approved the adoption of the schedules, standards, and rules for present-use value for the 2018 revaluation and instructed the County Tax Assessor to publish the Notice of Adoption in the Oxford Public Ledger and the Butner- Creedmoor News. BOARD APPROVED EMERGENCY MANAGEMENT 2017 HOMELAND SECURITY GRANT PURCHASE County Manager Felts stated that in 2015, Granville County as host of a Homeland Security Grant Program (HSGP) project for the Domestic Preparedness Region 4 (DPR-4), was awarded and purchased eight (8) Deployed Logix (DLX) ASAP Shelter systems to be distributed throughout the region. The initial funding was not enough to purchase a shelter for

3 each county in the region, so a continuation of that same project to complete the original intent was awarded for the 2017 HSGP cycle. The Memorandum of Agreement (MOA) awards a no-match grant to Granville County for $42, to purchase three (3) Deployed Logix Shelters and three (3) HVAC systems. He noted that Granville County s Emergency Management Director was requesting to purchase three (3) DLX ASAP Shelter Systems, three (3) light kits and three (3) HVAC units as quoted for a price of $40, before taxes. As this is a unique product, Deployed Logix is the only vendor that supplies it so competitive pricing is not available. Upon a motion by Commissioner Zelodis Jay, seconded by Commissioner Edgar Smoak, and unanimously carried, the Board approved purchasing three (3) DLX ASAP Shelter Systems, three (3) light kits and three (3) HVAC units from the 2017 Homeland Security Grant for a price of $40, before taxes, to be distributed to three other counties as Granville County has one that was purchased in previous grant cycle. CONSENSUS OF THE BOARD TO CONSIDER ADOPTION OF BLOODBORNE PATHOGEN POLICY AT NEXT MEETING County Manager Felts recognized members of the Safety Committee that were present and asked them to stand. He thanked them for serving on the committee to discuss the safety issues of the County and to recommend changes to policy and procedure. He then stated that during previous safety meetings and trainings by County staff the Granville County Safety Committee discovered that Granville County did not have a bloodborne pathogens policy in place. The Committee recognized that most Granville County personnel do not have occupational exposure to bloodborne pathogens however, an inadvertent exposure may occur. If exposure to blood or other body fluids is reasonably anticipated, Occupational Safety and Health Administration (OSHA) Bloodborne Pathogens Standards requires the development of an Exposure Control Plan. The draft Bloodborne Pathogens Policy and Exposure Control Plan would apply to all personnel who, during the course of their employment, may come into contact with human blood or potentially infectious body fluids. He noted that the draft policy was being presented for information only. The consensus of the Board was to include the Bloodborne Pathogens Policy on the November 20 th meeting agenda for consideration on possible adoption. BOARD APPROVED DISPOSISTION OF ASSET - CANINE County Manager Felts stated that North Carolina General Statute 160A-266 provides

4 for the negotiated sale of County assets valued less than $30,000 if approved by the Board of County Commissioners. He stated that a memo from Sheriff Wilkins requesting the transfer of ownership of the canine Choco (a 10 year old, Czech Shepherd) to his handler, Benbury Ellington, was included in the agenda and included justification and support for the request. Upon a motion by Commissioner Sue Hinman, seconded by Commissioner Owen T. Roberts, Jr., and unanimously carried, the Board approved the disposition of asset, canine named Choco, to Benbury Ellington for $1.00. BOARD APPROVED DISPOSISTION OF ASSET MOTOROLA CONSOLES County Manager Felts stated that North Carolina General Statute 160A-280 provides for the donation of personal property to other governmental units if approved by the Board of County Commissioners. A letter from Butner Public Safety requesting the transfer of six (6) Motorola XTL 5000 radio consoles to the Town of Butner, Butner Public Safety from Granville County E-911 was included in the agenda. The justification and support for this action were included in a memo from Sheriff Wilkins. Upon a motion by Commissioner Edgar Smoak, seconded by Commissioner David T. Smith, and unanimously carried, the Board declared six (6) Motorola XTL 5000 radio consoles from Granville County E-911 as surplus and approved transferring them to Butner Public Safety. BOARD APPROVED PARTICIPATION OF SHARED SERVICES WITH KERR- TAR COUNCIL OF GOVERNMENTS FOR BROADBAND SERVICES County Manager Felts stated that the Kerr-Tar Regional Council of Governments and several counties expressed interest in improving broadband coverage and increasing broadband service offerings to business, citizens and government entities in the region. During the Granville County Commissioner s regular meeting held on August 7, 2017, the Board approved authorizing the County Manager to acknowledge Granville County s participation in the shared services with the Kerr-Tar Regional COG for improving and increasing broadband services for an amount not to exceed $30,000. The Kerr-Tar COG issued a request for proposal (RFQ) for services and received the following responses: Mighty River Completed and met the guidelines Broadband Catalysts Completed and met the guidelines Trificient Technologies Disqualified (10 page limit exceeded) Clark Nexsen Disqualified (Did not include pricing) FD Solutions Group Disqualified (Submitted after the deadline) Mighty River and Broadband Catalysts were invited to make presentations to the

5 review panel which consisted of the Managers from Franklin, Granville, Vance, and Warren Counties and Diane Cox, Executive Director of the Kerr-Tar COG. The panel s recommendation to the Kerr-Tar COG Board was to approve working with Mighty River (pending at least 3 counties agreed to participate in the regional effort). This was approved by the Kerr-Tar COG Board on October 26 th at their regular meeting. He noted that Warren County decided not to participate, however the Managers for Franklin, Granville, and Vance Counties are expected to recommend to their respective boards that they move forward with the regional effort and work with Mighty River. The revised proposal from Mighty River is a 7 to 9-month engagement providing the following listed services for the Kerr-Tar Region; specifically, Granville, Franklin, and Vance Counties. Discussion ensued and Board members asked questions. County Manager Felts explained that this will be a regional approach that will allow Granville County to assess what we have in place and what we need. Grants and other funding sources will be identified and options to address underserved and unserved areas will be investigated. He noted that Franklin and Vance Counties are taking this to their Boards this month. The regional approach will save money, will identify Granville County s broadband needs specifically, and will provide a roadmap for us to move forward. Upon a motion by Commissioner Edgar Smoak, seconded by Commissioner Tony W. Cozart, and unanimously carried, the Board approved authorizing the County Manager to acknowledge Granville County s participation in shared services with the Kerr-Tar Regional COG for improving and increasing broadband services with Mighty River, pending participation by Franklin and Vance Counties, and approved authorizing a funding level of up to $30,000 to fund Granville County s 1/3 portion of the total costs. COUNTY MANAGER ASKED FOR CLOSED SESSION County Manager Felts requested a closed session for property acquisition. DURING COUNTY ATTORNEY S REPORT, BOARD APPROVED RELEASE AND TERMINATION OF STORMWATER FACILITY AGREEMENT AND COVENANTS County Attorney Wrenn said that he had a release and termination of a stormwater facility agreement and covenants for consideration. He explained that this was one of the first stormwater agreements done and after further review, they were able to use a low intensity development engineering standard to eliminate the need for stormwater control on the property.

6 Granville County s engineers agreed with their engineer and County Attorney Wrenn requested that the stormwater easement be released. He noted that unless they further expanded their impervious surface, they would not need a stormwater treatment device or any stormwater easement on the property. Upon a motion by Commissioner David T. Smith, seconded by Commissioner Zelodis Jay, and unanimously carried, the Board approved the County Attorney s recommendation to approve the Release and Termination of Stormwater Facility Agreement and Covenants by and between Danny R. Houston and Amy Springs Houston and Granville County as follows: STATE OF NORTH CAROLINA RELEASE AND TERMINATION OF STORMWATER FACILITY AGREEMENT AND COVENANTS COUNTY OF GRANVILLE THIS RELEASE AND TERMINATION OF STORMWATER FACILITY AGREEMENT AND COVENANTS ("Release") is made and entered into this day of, 2017, by and between DANNY R. HOUSTON and wife, AMY SPRINGS HOUSTON ("Permittee"), and GRANVILLE COUNTY, a body politic and corporate of the State of North Carolina ("County"), and provides as follows: W I T N E S S E T H: WHEREAS, Permittee and County entered into that certain Stormwater Facility Agreement and Covenants dated May 17, 2013 and recorded at Book 1470, Page 546, Granville County (the Stormwater Agreement ), to which reference is hereby made; WHEREAS, the real property subject to the Stormwater Agreement is identified as Granville County Tax Map No and the same is more particularly described on Exhibit A attached hereto and incorporated by reference herein; and WHEREAS, the parties hereto desire to and have agreed to terminate said Stormwater Agreement in accordance with the terms and conditions set forth herein. NOW, THEREFORE, each of said parties in consideration of Ten Dollars and other good and valuable consideration, receipt of which is hereby acknowledged, do hereby agree as follows: 1. Pursuant to Paragraph 12 of the Stormwater Agreement, Granville County hereby voids, cancels, and releases all of its rights under the Stormwater Agreement and the same shall be of no further force or effect. For the purpose of clarity, all right, title, and interest of the County in and to those certain easement and maintenance rights described in the Stormwater Agreement and shown on that certain survey and plat prepared by Hamlett Jennings and Associates, P.A. and titled Storm Water Easement/Danny R. Houston/Amy Springs Houston/Talley Ho TWP., Granville County, N.C., which plat is recorded at Plat Book 42, Page 3, Granville County Registry, are hereby released, discharged, terminated, abandoned, and relinquished by the County. 2. The Permittee is hereby released from any and all obligations imposed under the terms of the Stormwater Agreement. 3. As of the recordation date of this Release, the parties hereby release and forever discharge one another from any and all claims, liabilities, causes of actions, demands to any rights, damages, costs, attorney s fees, or expenses that either party may now have, have ever had, or hereafter may have relating directly or indirectly to that certain Stormwater Agreement referenced herein. BOARD PRESENTATIONS Commissioner Roberts congratulated the South Granville High School football team on their winning streak this season as they have not lost a game. He noted that South Granville High School has won State championships in baseball and softball teams in recent years.

7 Commissioner Smoak reminded everyone of the upcoming Christmas parades. He said that after many years, Bob s BBQ has closed and those participating in the Butner and Creedmoor Christmas parades would have to find a new place to eat between the parades He also mentioned that Butner will have their Christmas in the Park on Friday, December 1 st at 6:00 p.m. Commissioner Jay asked the Leadership Granville Class who rode the bucket truck when they visited Altec Industries and jokingly noted that he never rode it when he worked there. DURING PRESENTATIONS, BOARD APPROVED A PROCLAMATION FOR REVEREND ADOLPHUS SMITH Commissioner Jay asked the Board to consider a proclamation for Reverend Adolphus Smith of Morning Star Baptist Church as he is retiring December 3, 2017 and will celebrate 30 years of service, a 67 year wedding anniversary and a 90 th birthday. Upon a motion by Commissioner Zelodis Jay, seconded by Commissioner Sue Hinman, and unanimously carried, the Board approved a proclamation for Reverend Adolphus Smith. BOARD PRESENTATIONS CONTINUE Commissioner Smith said he attended the COOP tabletop exercise and strategic planning meeting on October 25 th at the Granville Expo Center and commended County Manager Felts, and Robin Edwards, Planning/Exercise Officer, for planning the event and staff for their participation in the exercise. He reported that he participated in a National Association of Counties (NACo) Transportation Committee conference call on eliminating the number of vehicles on our highways and on the use of drones. Commissioner Smith congratulated Commissioner Cozart on the 20 year celebration of Smart Start. He reported that the 8 th annual Holiday Bazaar at the Granville County Senior Center on Saturday, November 9 th was well attended. He said there was more participation at the Veterans parade this year and asked everyone to remember our veterans on Veterans Day and thanked them for their service. He asked everyone to pray for those involved in the Texas church shooting tragedy. Commissioner Hinman said she attended the Smart Start celebration dinner and the Oxford Veterans parade. She said she would be attending the Veterans Breakfast at the Expo Center on Wednesday and the Veterans Ceremony in Butner on Saturday. She stated that we

8 should support our veterans and then thanked those in the Leadership Granville Class that were present to learn more about Granville County. Commissioner Cozart said he, along with Mayor Vicky Cates and Detective Jessica Laws, attended an event at Butner-Stem Middle School on Friday that focused on and promoted volunteer service for students. He thanked those that attended the 20 year celebration of Smart Start. He reported that there are approximately 950 students in the three county area on the subsidy waiting list waiting to be served by Smart Start. He said that there is a focus to get those children in to some type of kindergarten preparation before they start school or they will be in caught in a cycle of remediation. He thanked the Board for their support of Smart Start. Chairman Karan reminded everyone of the Veterans Breakfast at the Expo Center on Wednesday, November 8 th at 8:30 a.m.; the Town of Butner Veterans Day Ceremony at Soldiers Memorial on Saturday, November 11 th at 11:00 a.m.; and the Fall Recycling Event at the Expo Center on Saturday, November 18 th from 8:00 a.m. to 1:00 p.m. BOARD WENT INTO CLOSED SESSION Upon a motion by Commissioner Edgar Smoak, seconded by Commissioner Zelodis Jay, and unanimously carried, the Board went into closed session as allowed by G.S (a)(5) to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease. Upon a motion by Commissioner Zelodis Jay, seconded by Commissioner Tony W. Cozart, and unanimously carried, the Board returned to regular session. COMMISSIONERS ADJOURN Upon a motion by Commissioner Edgar Smoak, seconded by Commissioner Zelodis Jay, and unanimously carried, the Board adjourned. Respectfully submitted, Debra A. Weary, NCCCC, CMC Clerk to the Board