CARMEN A. TRUTANICH City Attorney REPORT RE:

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1 City Hall East 200 N. Main Street Room 800 Los Angeles, CA (213) Tel (213) Fax CARMEN A. TRUTANICH City Attorney REPORT RE: REPORT NO. _R_l_l_-_ 0 _ 1 _ 9 _ 2 _ MAY REQUEST TO DESTROY CERTAIN OBSOLETE RECORDS FROM THE LOS ANGELES POLICE COMMISSION FOR THE LOS ANGELES POLICE DEPARTMENT, NORTH HOLLYWOOD DIVISION (PDX/ BOXES) FOR THE PERIOD OF 01/01/ /31/1997 The Honorable City Council of the City of Los Angeles Room 395, City Hall 200 North Spring Street Los Angeles, CA Honorable Members: Transmitted herewith is a request by the Los Angeles Police Commission for the Los Angeles Police Department, North Hollywood Division (PDX/ boxes) for the period 01/01/ /31/1007, to destroy certain obsolete records. This Office finds that this request for destruction of obsolete records has been processed in accordance with the requirements of Los Angeles Administrative Code (LAAC) Section 12.4 and accordingly approves the destruction thereof. Also attached to this letter is a certification of the City Clerk and a form of resolution as required by LAAC Section Should you have any questions, please contact Assistant City Attorney Carlos De La Guerra at (213) Very truly yours, CARMEN A. TRUTANICH, City Attorney WWC:Iee Transmittal By~--- WILLIA~ ;~ER Chief Deputy City Attorney M:\Muni Counse!\RECORD DESTRUCTION\LAPD AND LAPD COMMISSION\CCL Ltr PDX-15, 604 BXS, N. HOLLYWOOD DIVISION.doc

2 Form Gen. 160 CITY OF LOS ANGELES INTER-DEPARTMENTAL CORRESPONDENCE DATE: TO: FROM: October 7, 2010 Honorable Cmmen A. Trutanich, City Attorney ~9o~ 1 800;, 3ty)!'ll East ~l[a~yfe{y Clerk SUBJECT: REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS Attached is a Request for Authority to Destroy Obsolete Records from the Los Angeles Police Commission for the Los Angeles Police Department. signed by an authorized designee on the date indicated and for the period listed below: DEPARTMENT/DESIGNEE/DATE Los Angeles Police Commission for the Los Angeles Police Department Richard M. Tefank August 31, 2010 DATES OF RECORDS 01/01/ /31/1997 CITY CLERK RECORDS REVIEW In accordance with Section 12.5 (d) of the Los Angeles Administrative Code and the Mayor's Executive Directive No. 50, I hereby certify that the attached Request for Authority to Destroy Obsolete Records has been reviewed by my office and to the best of my knowledge is complete, accurate, and adequate. City Clerk staff have reviewed the request for historical content and removed any items of unique historical value. This file is therefore forwarded to your office for review and confirmation of consent on the attached Consolidated Request for Authority to Destroy Obsolete Records (Form Gen. 48a). FISCAL IMPACT STATEMENT The retention of 604 records boxes beyond the required retention time period, based on industry commercial standard rates, will continue to cost the City the equivalent of a minimum of $94.22 per month, or $1, per year. Please return this letter and the enclosed documents to the City Clerk's Office for further processing to the City Council. If you have any questions please contacttodd Gaydowski of my Records Management Division at (213) JL:HLW:TG Attachments d0184 0:\Records Correspondence\PDX 15 d boxes dor.wpd RECEIVED OCT GirY AfYORNEV LOS ANGElES

3 RESOLUTION WHEREAS, the City Clerk has submitted a Hequest for Authority to Destroy Obsolete Records from 01/01/1983 through 12/31/1997 from the Los Angeles Police Commission for the Los Angeles Police Department's North Hollywood Division, and the request is signed by authorized designee Hichard M. Tefank, and is dated August 31, 2010;and WHEREAS, said records are fully described on the attached Request for Authority to Destroy Obsolete Records and are certified for destruction by the head of said department; and WHEREAS, none of said records: (a) affect title to real property or liens thereon; {b) are records of any court or any records required to be held by State statute; (c) are less than 2 years old, except those records with a shorter retention period specified by law; or {d) are minutes, ordinances, or resolutions of the City Council of the City of Los Angeles, or of any Board or Commission thereof; and WHEREAS, all other provisions of Section 12.5 of the Los Angeles Administrative Code have been complied with. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Los Angeles, that, pursuant to the provisions of Section 12.5 of the Los Angeles Administrative Code, the destruction of said records within. the limitations recommended by the Information Technology and General Services Committee is hereby approved. I HEREBY CERTIFY that the foregoing Resolution was adopted by the Los Angeles City Council at its meeting of -- JUNE LAGMAY- CITY CLERK BY Deputy Council File No. 0:\Records correspondence\pdx 15 d bores res.wpd

4 F0rm Gen. 4Sa (R 10-81) Consolidated Request For AUTHORITY TO DESTROY OBSOLETE RECORDS Honorable Council of the City of Los Angeles The following departments respectfully request author.ity to destroy the obsolete records listed herein. The records have been retained for the period of time prescribed on approved Records Retention Schedules and have been ce~tified for destruction in accordance with Section 12.5 of the Los Angeles Administrative Code: DEPARTMENT PAGE(S) LOS ANGELES POLICE COMMISSION for the LOS ANGELES POLICE DEPARTMENT Police Commission memo to City Clerk Records Mgmt Division COP memo to Police Commission Certificate for Destruction of Records Form48 Request for Authority to Destroy Obsolete Records :\Records Correspondence\PDX 15 d boxes div.wpd Consent of the City Attorney is hereby given in accordance with Section of the Government Code: [ J :--~o exceptions. _,~~'--"---,!~~-,1~"---4-"'-- Council File No.

5 LOS ANGELES POLICE COMMISSION BOARD OF POLICE COMMISSIONERS JOHNW.MACK PRESIDENT AlAN J. SKOBIN VICE PRESIDENT RICHARDDROOYAN ROBERT M. SALTZMAN DEBRA WONG YANG MARIA SILVA COMMISSIONEXEClJTIVEASSISTIWf I ANTONIO R. VILLARAIGOSA MAYOH RICHARD M. TEFANK EXECtmVE DIRECTOR NICOLE c BERSHON INSI>EC'fOR QENERAt EXECUTIVE OFFICE POLICE AOMINISTAATION BUilDING! 100WESTFIRSTSTREET, SUITE 134 Los ANGELes, CA (213) PHONE (213) FAX (213) TDD September 27, 2010 BPC # Mr. Todd Gaydowski Records Management Oftlcer Oftlce of the City Clerk 555 Ramirez Street, Space 320 Mail Stop 161 Dear Mr. Gaydowski: RE: DESTRUCTION OF OBSOLETE ORIGINAL RECORDS At the regular meeting of the Board ofpolice Commissioners held Tuesday, September 14, 2010, the Board APPROVED the Department's report relative to the above matter. This matter is being forwarded to you for approval. Respectfully,!!:} \~ MARIAS~ Commission Executive Assistant I BOARD OF POLICE COMMISSIONERS Attachment c: Chief of Police AN EQUAl.. EMPLOYMENT OPPORTUNJTY- AFFIRMATIVE ACTION EMPLOYER

6 INTRADEPARTMENTAL CORiillSJ>ONDENCE September 9, TO: The Honorable Board of Police Commissioners ttur:vu~~~![) AUG 31201U POLICE COfv1i\JliSSiON FROM:. Chief of Police SUBJECT: DESTRUCTION OF OBSOLETE ORIGINAL RECORDS RECOMMENDED ACTIONS 1. That the Board of Police Commissioners (Board) APPROVE the Request for Authority to Destroy Obsolete Records - Original/Official Records for North Hollywood Area. 2. That the Board TRANSMIT this report and requests to the City Clerk, Records Management Officer. DISCUSSION On September 3, 1981, the City Records Retention Ordinance, Los Angeles Administrative Code, Division 12, was approved by the City Council and signed into law by the Mayot. The ordinance established rules, regulations, and guidelines for retaining, retrieving, and destroying City records. Subsequently, on November 22, 1985, the City Council approved the Los Angeles Police Department (Department) Records Retention Schedule, which established retention and destruction periods for all of the Department's records. The "Request for Authority to Destroy Obsolete Records" herein lists 604 boxes of original records for North Hollywood Area. The records to be destroyed are listed as an attachment. All records have satisfied both the minimum retention of the Department's Records Retention Schedule and the requirements for the destruction of obsolete records as specified by the Los Angeles Administrative Code, Section If you have any questions, please have your staff contact Police Administrator D' Anna Markley, Connnanding Officer, Records and Identification Division, at (213) CHARLIE BECK Chief of Police Attachments Y50AIID Of! rouce CO~M ISS!ONERS!'f Ol (} Approved 'fna;.m t r "iecretory ~

7 F(>l'rri Gen 48b CERTIFICATION FOR DESTRUCTION OF RECORDS I hereby certify that the following determinations have been made for the records listed on the attached Request(s) for Authority to Destroy Obsolete Records: 1. The records are under the management or control of named department head; 2. The Records Retention Schedule minimum time limits have been satisfied; 3. The records listed are no longer required: a. For operations of named department or office, or b. For the operations of the City, or c. To satisfy a City Council policy adopted by resolution, or a City Council request, or d. By the City for administrative, historical, research, fiscal, legal, or cultural purposes, or e. By the City Clerk for the City Archives; and 4. The destruction of said records will not violate provisions of the State of California Government Code, Division 12 of the Los Angeles Administrative Code, or other applicable laws. In the event the destruction of a writing is under consideration and a copy thereof has been made by photographic reproduction, the following determinations have also been made: 1. At least two copies exist within the custody of the City, one of which is of Archival quality and is stored in accordance with Sec. 12.4(a)(1 )B of the Los Angeles Administrative Code; 2. All conditions set forth in sec of the Los Angeles Administrative Code and all standards and regulations otherwise adopted or required by law have been satisfied; and 3. The provisions of City Charter Sec. 434, where applicable, have been complied with. To the M~owledge, the above determinations are true:. By \., / ~ Date Y -'J \ - ' 0 Department/Bureau Los Angeles Police DepartmentlChief of Police Records Dated 1/1/1983 thru 12/31/1997

8 CITY CLERK City of Los Angeles Form Gen. 46 (R,3/87) Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Year Ending 1997 Records of Los Angeles Police Department/OperationsaVailey Bureau North Hollywood Area Records (DepartmenVBureau} (Division) (Unit) Location Dept. of Water and Power Retention Facility of Records Records Retention 15 0 Original Records 0 Duplicate Records Schedule No. Sch. Total Inclusive Dates Item Cont. Item Record Title (Same as on Schedule} Reten. Rec. Form No. Storage Location Nos. No. Quantity No. Period From To I I 13 Correspondence and Subject Files AR , 1254, 1321, 1077, 895, , 967, 995,878, 898, 901, 988 thru 991, 998, 999, 1000,!026 thru 1029, 1373, 1376, Crime Against Person Control Book T thru 838, 952 thru thru 1365, Daily Bail Accounts, Receipts and Disbursements Report TO+!O I 054 and Daily Field Activities Report T , 864thru 866,869,871, , 874 thru 876, 879, 959 thru 966, 973, 1024, 1031 thru 1044, 1060, thru 1316, 1319, \.)2,.,\\.\ vuo'\'l..e1web T , 883, 887, 888, 891, 892, , 903, 1297, 1299, 1300, 1310, Detention Tank Logs CL i 7 31 Field Release (Arrest Court in AM's) File T thru 741, 751, 881, 885, , 1301, Investigator's Case Envelope-Arrestee Packages T thru 1104, thru Jail Inspection Record T and 851 The above records are submitted for destruction in accordance with Sec of the L.A. Administrative Code: 8 :ete~~o~(}; By Date Pag 1 of 4 Pages AR - Annual Review C - Closed or Completion E = Expiration p Permanent S = Superseded T = Termination. d... -

9 CITY CLERK City of Los Angeles Form Gen. 48 (R3f87) Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Year Ending 1997 Records of Los Angeles Police Department/Operations-Valley Bureau North Hollywood Area Records (OepartmentfBureau) (Division) (Unit} Location Records Retention Dept. of Water and Power Retention Faci1ity 15 of Records Schedule No. 0 Item No. Original Records 0 Duplicate Records Sch. Con f. Total Inclusive Dates Item Recotd Title (Same as on Schedule) Reten. Rec. Form No. Storage Location Nos. Quantity No. Period From To Jail Transfer Record T thru 849 j Personnel Complaint Log T , 900, Prisoner Visitation and Temporary Sign Out Record T ~ Progress Interview T0+5! and 1212?;, Project Folders CL and Property Disposition Request T , 1207 thru 1210, , 1309, Recap of Daily Field Activities T I Sergeant'~ Daily Report T , 899, 985, 996, 1078 thru Ll , 1244, 1252, 1371,!9 78 Statistical Reports T , 1259, 1284, 13!8 i.j Vice Arrestee Log Book T , 833, 886, 894, 1071 $ Vice Arrests/Information Summary T , 981, 983.; Vice Complaint Log Book T ' Work Control Folders CL thru 609, 611 thru 618, -' - 622, 625 thru 633, 668 thru The above reco~ are submitted for destruction in accordance with Sec of the L.A. Administrative Code: , 678 thru 681, 683 thru 686,689,690,697, 699 thru 701, 712 thru 715, 721 thru 723, 725 thru 737, 743 thru 745, 758, 759, 761, 773 thru By C!.D/J ~. ~ By Date Pag 2 of 1.1 Pages Retention Code: A-;:/ Audit AR = Annual Review c ;::; Closed or Completion E - Expiration P = Permanent S = Superseded T =Termination

10 CITY CLERK City of Los Angeles Form Gen. 46 (R.3/87) Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Year Ending 1997 Records of Los Angeles Police Department/Operations-Valley Bureau North Hollywood Area Records (Department/Bureau) (Division) (Unit) Location Records Retention Dept. of Water and Power Retention Facility 15 0 Original Records of Records Schedule No. 0 Duplicate Records Sch. Total Con f. Inclusive Dates Item Item Record Title (Same as on Schedule) Form No. Reten. Storage Location Nos. Quantity No. Rec. No. Perlod From To 99 Continued from Page 2 799, 808 thru 815, 839, 840, 890, 904 thru 910, 920 thru 930,946 thru 949,951,1001, 1002 thru 1012, 1016 thru 1023, 1025, 1030, 1105 thru 1108, 1117 thru!129, 1202, , 1204, 1206, 1239 thru , 1246, 1247, 1260 thru 1271, 1283, 1285,1338 thru I 1357,!378 thru 1383, 1405 thru 1407 r!jc:u.o Absentee Parking Citation T \ 25 ll7 Booking and Dispo Report TO+S thru 846 "I Citation Cancellation Request T Deployment Guide AR , 1086, Domestic Violence Restraining Orders EX+IO , 1082, 1083, Equipment Inventory Report T , ~ Juvenile Arrest Packages T , 624, 675, 676, 677, 682, The above records are submitted for destruction in accordance with Sec of the L.A. Administrative Code: 687, 688, 691, 692 thru 696, 698, 703 thru 708, 711, ,719,720,724, s,oo-so7j 911;919, ; '<>o-j- "'""''' By C:..fLt {j / By Date Pag 3 of 4 Pages Retention Code: A ~Audit AR = Annual Review C = Closed or Completion E - Expiration p Permanent S - Superseded T - Termination --

11 CITY CLERK City of Los Angeles Form Gen. 48 (R.3/87) Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Year Ending 1997 Records of Los Angeles Police Department/Operations-Valley Bureau North Hollywood Records (OepartmentfBureau) (Division) (Unit) Location Records Retention Dept. of Water and Power Retention Facility 15 0 Original Records of Records Schedule No. Item No. 0 Duplicate Records Sch. Total Conf. lr]clusive Dates item Record Title (Same as on Schedule) Rec. Form No. Reten. Storage Location Nos. Quantity No. Period From To 168 Continued from Page , _~c,s Juvenile Detention Logs T thru 1217!..{ Overtime Reports T , 709, , 867, 868 -cq 966,973,! , 1056, 1245, 1255, 1&56,1257, , 1303 thru! Personal Service Citations TO+S , 884, 889, 893, , i~ , , , 14ll 34 I 206 Probation Officer's Book T0+5! , , , 1296,! i I Vice Files CL , ,.982, 984! n! , , 129~ Watch Assignment and Timekeeping Record T0+5! and 1384 d Watch Commander's Daily Report T , 986, 987, , , I I I...\_ Q _bqll! The above records are submitted for destruction in accordance with Sec of the L.A. Administrative Code: B~e~~~{]:::: AR- Annual Review By Date Pag 4 of 4 Pages C = Closed or Completion E = Expiration P- Permanent S "" Superseded T =Termination