SELDOVIA CITY COUNCIL

Transcription

1 SELDOVIA CITY COUNCIL MONDAY January 14, :00 PM REGULAR MEETING MULTI-PURPOSE ROOM

2

3 AGENDA FOR A REGULAR MEETING OF SELDOVIA CITY COUNCIL COUNCIL CHAMBERS Monday January 14, :00pm MORRISON ROJAS LETHIN SWEATT COLBERG CAMPBELL A. Call to Order & Roll Call: B. Pledge of Allegiance: C. Excused Absences: D. Agenda Approval: E. Consent Agenda: (All items under the Consent Agenda are approved with a single motion, no discussion, and one vote. A Council Member may request to remove an item(s) for discussion and a separate vote.) 1. Approval of Minutes: Minutes of the Regular Meeting, December 10, Payment Approval Report: Payment Approval Report 12/01/ /31/ Ordinance Introduction: F. Mayoral Proclamations: G. Public Presentation Prior Notice: (each presenter has up to 10 min) 1. Harmony Payton, Lollipop Park Equipment H. Public Presentation for Items not on Agenda: (public has 3 min each) I. Committee and Advisory Board Reports: (each member has 5 min) J. Public Hearings: 1. RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA SUPPORTING FULL FUNDING ($7,409,439) FOR THE STATE OF ALASKA MUNICIPAL HARBOR FACILITY GRANT PROGRAM IN THE FY 2020 STATE CAPITOL BUDGET a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition 2. RESOLUTION A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SELDOVIA, ALASKA, PRIORITIZING CAPITAL PROJECTS IN THE COMMUNITY FOR SUBMISSION TO THE KENAI PENINSULA BOROUGH S STATE AND FEDERAL PRIORITIES BOOK FOR THE UPCOMING LEGISLATIVE SESSION BEGINNING IN JANUARY 2019 a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition 3. RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA AUTHORIZING THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSALS FOR CITY EMPLOYEE HEALTH INSURANCE AND TO PROVIDE NOTICE OF WITHDRAW TO THE CURRENT EMPLOYEE HEALTH INSURANCE PROVIDER a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition K. Unfinished Business: L. New Business: 1 Posted 01/09/2019 at cityofseldovia.com., Post Office and City Office

4 1. ACTION MEMORANDUM RECOMMENDING THE APPOINTMENT OF ALISON REIN AS THE REPRESENTATIVE FOR SELDOVIA TO THE PRINCE WILLIAM SOUND REGIONAL CITIZENS ADVISORY COUNCIL (PWSRCAC) a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition 2. Discussion- Harbor Gangway Ramp Cover Options/RFP a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition 3. Discussion- ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA, AMENDING CHAPTER GENERAL UTILITY RIGHT-OF-WAY USE PERMIT a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition 4. Discussion- ORDINANCE A NON-CODE ORDINANCE OF THE CITY OF SELDOVIA, ALASKA, AMENDING FY 2019 FEE SCHEDULE TO INCLUDE A DRIVEWAY PERMIT APPLICATION FEE, AN ENCROACHMENT PERMIT APPLICATION FEE, AN INDIVIDUAL RIGHT-OF-WAY PROJECT APPLICATION FEE, A GENERAL UTILITY ROW USE PERMIT FEE, AND A UTILITY CONSTRUCTION PROJECT PERMIT FEE a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition 5. Discussion- DOT Firework Letter of Non-Objection a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition 6. Discussion- Utility Customer s Letters to Council a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition 7. Discussion- KPB Elections Stakeholders Group a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition 8. Discussion- Marijuana Control Board new proposed regulation to protest marijuana licenses on a conditional basis comment period 2 Posted 01/09/2019 at cityofseldovia.com., Post Office and City Office

5 a. Presentation by Staff or Council b. Council Discussion c. Public Presentation or Hearing (public has 3 min each) d. Action/Disposition M. Administration Reports: 1. Treasurer s Report: None 2. City Manager s Report: See Laydown M. Informational Items Not Requiring Action: 1. The clerks office has received and approved 19 business licenses out of 77 business license mail outs. 2. Budget Cyle Calendar O. Executive Session: P. Council and Mayor Comments Concerning Items Not on the Agenda: Q. Next Meeting: Regular Meeting will be held on Monday, January 28, 2019 at 6:00 pm R. Adjournment: * IF YOU REQUIRE SPECIAL ASSISTANCE TO ATTEND THE MEETING, PLEASE NOTIFY THE CITY OFFICE 24 HOURS IN ADVANCE AND ARRANGEMENTS WILL BE MADE * 3 Posted 01/09/2019 at cityofseldovia.com., Post Office and City Office

6 Seldovia City Council Regular Meeting January 14, 2019 Contents Page Pages 1-5 Minutes of the Regular Meeting of December 10, 2018 Pages 6-10 Payment Approval Report 12/01/ /31/2018 Pages Page 13 Page 14 Pages Pages Pages Pages Pages Page 30 Page 31 Page 32 Pages Pages Pages Pages Pages Page 55 Pages Pages Resolution Harbor Facility Grant Fund Program- DRAFT Resolution Capital Improvement Projects- DRAFT Resolution Health Insurance RFP- DRAFT Employee Health Insurance Memoradum Action Memorandum PWSRCAC Representative- DRAFT Mantle Industries Replacement Gangway Cover- letter Ordinance Amending Title 11- General Utility Right-of-Way Use permit- DRAFT General Utility and Individual Construction Application- DRAFT Ordinance Amending the FY19 Fee Schedule-DRAFT FY19 Adopted Fee Schedule Amendment- DRAFT ROW Permit Application Fee Comparison DOT Seldovia Fireworks Letter of Non-Objection DOT Seldovia Fireworks Application Requirements Utility Customer Letters to Council KPB Resolution Election Stakeholders Group KPB Resolution Memorandum MCB LGB Protest Memorandum MCB LGB Protest Regulations- DRAFT Budget Cycle Timeline

7

8 MINUTES FROM A REGULAR MEETING OF SELDOVIA CITY COUNCIL COUNCIL CHAMBERS Monday December 10, :00pm ROJAS LETHIN SWEATT COLBERG CAMPBELL MORRISON A. Call to Order & Roll Call: MEETING CALLED TO ORDER BY MAYOR LENT AT 6:00 PM PRESENT: COUNCILMEMBERS: ROJAS- telephonic, LETHIN-telephonic, SWEATT, COLBERG, and MORRISON STAFF: CITY MANAGER CAMERON FINANCE OFFICER TAYLOR POLICE CHIEF CUSHMAN CITY CLERK GEAGEL B. Pledge of Allegiance: Held C. Excused Absences: CAMPBELL D. Agenda Approval: COLBERG/ MORRISON MOVED TO APPROVE THE AGENDA VOICE VOTE/UNANIMOUS/MOTION PASSED E. Consent Agenda: (All items under the Consent Agenda are approved with a single motion, no discussion, and one vote. A Council Member may request to remove an item(s) for discussion and a separate vote.) 1. Approval of Minutes: Minutes of the Regular Meeting, November 26, Payment Approval Report: Payment Approval Report 11/01/ /30/ Ordinance Introduction: SWEATT/ MORRISON MOVED TO APPROVE THE CONSENT AGENDA VOICE VOTE/UNANIMOUS/MOTION PASSED F. Mayoral Proclamations: None G. Public Presentation Prior Notice: (each presenter has up to 10 min) None H. Public Presentation for Items not on Agenda: (public has 3 min each) LAUREL HILTS, resident- Discussed events happening through New Year s Eve. The next day was the Ch anik na Christmas program for children birth to six with songs and cookies. Thursday was the school Christmas program, Friday was Santa s Shop at the SOCC in the afternoon and it was done by donation. Saturday at the library was a book give away, and Andy Anderson s book signing was delayed as the book delivery was about a week late. Saturday at the SOCC there would be a Christmas bazaar, the Christmas tree lighting would be at 5 followed by cookies and cocoa. Sunday the chapel would have their Christmas program followed by a desert potluck, and she stated that she wouldn t be surprised if weather permitting there was a Lutheran service as well. I. Committee and Advisory Board Reports: (each member has 5 min) WALT SONEN, CIRCAC Seldovia Representative- Discussed a recent meeting he attended in Anchorage that was interrupted by the earthquake. The meeting was on the 15 th floor of Sheraton and he stated was quite the experience and very violent. The meeting was supposed to be centered around a Coast Guard presentation. Tim Robertson was supposed to speak, as he has been involved with the Cook Inlet Pipeline risk assessment and received $200,000 from DEC in order to study where the pipelines were and who they belonged too. Now they will study the health of the pipelines and they were going to present to Hilcorp about their pipe under the inlet at that meeting. There are lots of pipelines in the inlet, the ones in use are regularly inspected with a Pig that shoots through the pipe. It was highly sophisticated and some older pipes were reconstructed to allow the Pig to go around their corners. Operators in the inlet seem more concerned than previous operators, they are more open and transparent and CIRCAC received regular reports from them. CIRCAC s job was to look over the operator s shoulders about crude oil in the inlet. 1

9 MORRISON- Asked how previous studies done compared. J. Public Hearings: 1. ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA, AMENDING CHAPTER 6.18 REAL PROPERTY SALE OR DISPOSAL a. Presentation by Staff or Council CLERK GEAGEL- Presented Ordinance amending chapter 6.18 real property sale or disposal. b. Council Discussion MAYOR LENT called for council comment and none was offered. c. Public Presentation or Hearing (public has 3 min each) MAYOR LENT called for public comment and none was offered. d. Action/Disposition SWEATT/ COLBERG MOVED TO ADOPT ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA, AMENDING CHAPTER 6.18 REAL PROPERTY SALE OR DISPOSAL VOICE VOTE/UNANIMOUS/MOTION PASSED 2. ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA, REPEALING CHAPTER STREET EXCAVATION AND ADOPTING CHAPTER RIGHT OF WAY RESTRICTIONS AND REGULATIONS AND TITLE 1 GENERAL PROVISIONS SECTION CODE SECTION a. Presentation by Staff or Council CLERK GEAGEL- Presented Ordinance with an amendment excluding maintenance permits for the council to consider in the laydown and an application fee matrix as requested by council to discuss at a later date. b. Council Discussion CM CAMERON- Discussed that the piece being removed was in the regular packet and it was not being replaced. The fees were not in the code, and the ordinance could be discussed and voted at this time and then the fee schedule amendment could come back at a later date. The ordinance states but should state SWEATT-Asked what the exclusion would be replaced by. ROJAS- Asked about the fee comparisons. c. Public Presentation or Hearing (public has 3 min each) MAYOR LENT called for public comment and none was offered. d. Action/Disposition SWEATT/MORRISON MOVED TO ADOPT ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA, REPEALING CHAPTER STREET EXCAVATION AND ADOPTING CHAPTER RIGHT OF WAY RESTRICTIONS AND REGULATIONS AND TITLE 1 GENERAL PROVISIONS SECTION CODE SECTION as amended VOICE VOTE/UNANIMOUS/MOTION PASSED 3. RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FY19 SHARED FISHERIES BUSINESS TAX PROGRAM AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN FMA 14: COOK INLET a. Presentation by Staff or Council CLERK GEAGEL- Presented Resolution for the FY19 Shared fisheries business tax program. b. Council Discussion MAYOR LENT called for council comment and none was offered. c. Public Presentation or Hearing (public has 3 min each) WALT SONEN- Spoke in support of Resolution

10 d. Action/Disposition COLBERG/MORRISON MOVED TO ADOPT RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FISCAL YEAR19 SHARED FISHERIES BUSINESS TAX PROGRAM AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN FMA 14: COOK INLET VOICE VOTE/UNANIMOUS/MOTION PASSED 4. RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA SUPPORTING THE SITING OF THE ALASKA GASLINE DEVELOPMENT CORPORATION S ALASKA LNG LIQUEFACTION PLANT AND MARINE TERMINAL IN NIKISKI, ALASKA a. Presentation by Staff or Council CM CAMERON- Presented Resolution for council consideration to support the LNG Plant location being in Nikiski, along with an amendment for resolution in the laydown that updated who the resolution would be sent too now that the new governor and legislators had been sworn in to office. The original resolution was in the regular packet. b. Council Discussion ROJAS- Spoke in support of the Resolution COLBERG- Spoke in support of the Resolution c. Public Presentation or Hearing (public has 3 min each) MAYOR LENT called for public comment and none was offered. d. Action/Disposition COLBERG/SWEATT MOVED TO ADOPT RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA SUPPORTING THE SITING OF THE ALASKA GASLINE DEVELOPMENT CORPORATION S ALASKA LNG LIQUEFACTION PLANT AND MARINE TERMINAL IN NIKISKI, ALASKA- as amended VOICE VOTE/UNANIMOUS/MOTION PASSED 5. RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA SUPPORTING THE CITY MANAGER OF THE CITY OF KENAI, OR THEIR DESIGNEE, BE APPOINTED TO THE MUNICIPAL ADVISORY GAS PROJECT REVIEW BOARD AS THE MEMBER OF AN ORGANIZATION REPRESENTING THE INTEREST OF KENAI PENINSULA BOROUGH MUNICIPALITIES a. Presentation by Staff or Council CM CAMERON- Presented Resolution supporting the city manager of Kenai as a representative for the Kenai Peninsula Borough municipalities on the MAG Board. The resolution is in relationship to the resolution that just passed, as it had come up during AML and several city managers meetings that the borough s municipalities needed representation on the MAG board and the City of Kenai would have the most impact being closest to Nikiski. b. Council Discussion ROJAS- Spoke in support of Resolution c. Public Presentation or Hearing (public has 3 min each) MAYOR LENT called for public comment and none was offered. d. Action/Disposition COLBERG/MORRISON MOVED TO ADOPT/ACCEPT RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA SUPPORTING THE CITY MANAGER OF THE CITY OF KENAI, OR THEIR DESIGNEE, BE APPOINTED TO THE MUNICIPAL ADVISORY GAS PROJECT REVIEW BOARD AS THE MEMBER OF AN ORGANIZATION REPRESENTING THE INTEREST OF KENAI PENINSULA BOROUGH MUNICIPALITIES VOICE VOTE/UNANIMOUS/MOTION PASSED 3

11 K. Unfinished Business: None L. New Business: None M. Administration Reports: 1. Treasurer s Report: See Laydown F/O TAYLOR- Presented November s Financial Report as written in laydown. CM CAMERON- Discussed that the return on the AMLIP account was averaging 1.5 %, and herself and Jackie had discussed making the money work for them. There were no penalties for putting money in the account and then taking it back out. They can put money in at the beginning of the week and then take it back out at the end of week for payroll and that money would earn interest and make some gains on interest. 2. City Manager s Report: See Laydown CM CAMERON- Presented her city manager s report as written in the laydown, including discussion on the November 30 th earthquake and tsunami evacuation. Thankfully the event occurred during business hours on a Friday, it went very smooth, was a pretty seamless evacuation, and the City of Seldovia responded very well. The evacuation went better than the event in January, everyone was pretty well educated, and she stated she was thankful there was no actual event. There were some things to work on, the Kenai Peninsula Borough had a debriefing the previous week and there were some holes that they are working through. One hole was the all clear over speaker didn t happen, another was the school district and the municipalities did not receive the warnings at the same time, the school districts received notice a lot faster. Not all the community s shelters were at their schools like Seldovia, so she was able to be in real time with the school. In the future they may not have cell phones or internet and she stated that she felt confident that the city would still be able to have a very healthy reaction in that scenario. By the time of the roll call the all clear had been given, but at least 65 people had taken shelter at the school. People who decided not to evacuate last time did this time in part due to community outreach. Seldovia has an agreement with KBBI to be a part of the announcements though they were not included in their broadcast. Janel Harris part of EMS, went to Lakeside and offered rides to residents, there were no takers. She discussed HEA s planned power outages on the 12th and 14th of January, Seldovia will be on generator for four to eight hours. She stated she had completed the CDBG application and it was received by the Friday deadline in Fairbanks, announcements for the grant will be made in February. Weather depending there will be a Main Street key box repair tomorrow. The Honeywell went down last month at the water treatment plant and they were able to get the new SD card, Bill McDonald with CRW would be there tomorrow to install it. Bill McDonald assured her that the power outages were not the problem and that the water treatment plant connections were all very clean. She presented a sales tax update, showing that sales tax revenue was up 7%. It was a nice upward momentum that showed that Seldovia was not dying but thriving if they continue to do the work. In October of FY19 for the sales tax quarterly they received $27,989.00, which had never been that high before in October. Real property tax was steady since the FY17 mil rate increase, fy18 went up six percent. Right now, real property tax was trending lower but property tax was not due until next month. Harbor electric showed 13% lower on expense then in the previous year which meant that the LED light project was working, and it the expense was continuing to go down. She anticipated that the project would be paid off within a year and a half. 65% of the harbor floats were billed out and 34% was paid as a tax payer and a municipality which does not include the pedestals. The rural water class Jackie was going to attend was cancelled due to the earthquake, they will be announcing rescheduled dates soon. She finished the O&M manual for the dam and received a certificate of compliance from the state. The emergency operations plan draft was really close to the end and they should be able to have a roundtable soon. The consultant for health insurance plans sent back a comprehensive plan with options, she was comparing what they had now to see if it would be reasonable to make a shift. It was not on the report but the budget session would start next month, in the second week in January they will need to get in the mode of thinking about fee schedules and water and sewer rates. A schedule will be put out with a calendar of the workshops. She discussed that people assumed that the tsunami would generated at the earthquake, when it would have been due to an underground landslide that was secondary reaction to the earthquake. She discussed that Caselle agreed to pay part of audit fees, but she was asking for more. LAUREL HILTS- Discussed that one thing she noted was how many people evacuated to the school versus out the road. The tsunami warning only said evacuate and turn the radio on and KBBI only released information for Homer. With a 90- foot inundation area, people evacuated because they were thinking a 90-foot wave, which is inaccurate and meant 90 feet in, on flat ground. She inquired what was announced by the chief of police driving around. MORRISON-Inquired about Seldovia House s tsunami evacuation and asked how Caselle was working out. 4

12 COLBERG- Discussed seeing Janel come through Seldovia House offering rides to residents and asked if the power outages melted the board at the water treatment plant. He discussed that the NOAA announcement for the tsunami was Kodiak, then Homer, then Seward, which was backwards, as the tidal wave would generate at the source. CUSHMAN- Stated that he had announced over his load speaker that there was a tsunami warning please evacuate to higher ground during the evacuation. WALT SONEN- Discussed that there was not enough water in the inlet to generate a wave. The fear for the tsunami was that there would be a landslide further out in the water. F/O TAYLOR- Discussed that working with Caselle was going well. She had worked with Scott all week and everything balanced out. She would be starting to send stuff to Altman and Rodgers the following day hopefully. 3. Chief of Police Report: See Laydown SWEATT- Discussed that lots of people were asking for the police chief s cell phone number. CHIEF CUSHMAN- Stated that people could call the department number and it would forward to his cell. MORRISON- Commented that he liked the new foot patrols, quite a few a constituents had commented on it being nice to see. He stated that Chief Cushman was doing a bang-up job. ROJAS- Spoke in support of the foot patrols. MAYOR LENT- Thanked Paul Chief Cushman for doing a great job. F/O TAYLOR- Commented that it looked like the number of service calls had gone down a little bit. N. Informational Items Not Requiring Action: None O. Executive Session: None P. Council and Mayor Comments Concerning Items Not on the Agenda: ROJAS- Thanked everybody and great job treasurer, city manager, police chief, and council. Thank you very much. LETHIN- Thanked everyone for coming, staff you are doing a great job. See you later, have a good evening. SWEATT- Inquired about the workshop they had discussed having and if there was a date or time on that yet. CM CAMERON- Requested the workshop be scheduled after the holiday. COLBERG- Thanked everybody for coming, they were doing a fine job. He thanked the ladies for their great work. MORRISON-Thanked everyone for showing up, and again you are doing a bang-up job as the policeman here. Great staff, thank you. MAYOR LENT- Thanked everyone for being there, it was good to be back. He will be leaving again Friday. Q. Next Meeting: Regular Meeting will be held on Monday, January 14, 2019 at 6:00 pm R. Adjournment: COLBRG/MORRISON MOVED TO ADJOURN AT 7:12 PM NO OBJECTION/MOTION PASSED I certify the above represents accurate minutes of City of Seldovia Council meeting of December 10, Heidi Geagel, City Clerk Approved by Council 5

13 6

14 7

15 8

16 9

17 10

18 CITY OF SELDOVIA RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA SUPPORTING FULL FUNDING ($7,409,439) FOR THE STATE OF ALASKA MUNICIPAL HARBOR FACILITY GRANT PROGRAM IN THE FY 2020 STATE CAPITOL BUDGET WHEREAS, the City of Seldovia recognizes the majority of the public boat harbors in Alaska were constructed by the State during the 1960s and 1970s; and WHEREAS, these harbor facilities represent critical transportation links and are the transportation hubs for waterfront commerce and economic development in Alaska coastal communities; and WHEREAS, these harbor facilities are ports of refuge and areas for protection for ocean-going vessels and fishermen throughout the State of Alaska, especially in coastal Alaskan communities; and WHEREAS, the State of Alaska over the past nearly 30 years has transferred ownership of most of these State-owned harbors, many of which were at the end of their service life at the time of transfer, to local municipalities; and WHEREAS, consequently, when local municipal harbormasters formulated their annual harbor facility budgets, they inherited a major financial burden that their local municipal governments could not afford; and WHEREAS, in response to this financial burden, the Governor and the Alaska Legislature passed legislation in 2006, supported by the Alaska Association of Harbormasters and Port Administrators, to create the Municipal Harbor Facility Grant program, AS ; and WHEREAS, for each harbor facility grant application, these municipalities have committed to invest 100% of the design and permitting costs and 50% of the construction cost; and WHEREAS, the municipalities of the City of Anchorage, and the City and Borough of Juneau, City of Ketchikan, City and Borough of Sitka, and the City of Angoon have offered to contribute $7,409,439 in local match funding for the FY2020 towards seven harbor projects of significant importance locally as required in the Harbor Facility Grant Program; and WHEREAS, completion of these harbor facility projects is all dependent on the 50% match from the State of Alaska s Harbor Facility Grant Program; and WHEREAS, during the last ten years the Municipal Harbor Facility Grant Program has only been fully funded twice; and 11

19 WHEREAS, during the last ten years the backlog of projects necessary to repair and replace these former state-owned harbors has increased to over $100,000,000. NOW THEREFORE: BE IT RESOLVED THAT: the City Council of the City of Seldovia urges full funding in the amount of $7,409,439 by the Governor and the Alaska Legislature for the State of Alaska s Municipal Harbor Facility Grant Program in the FY 2020 State Capitol Budget in order to ensure enhanced safety and economic prosperity among Alaskan coastal communities. PASSED AND APPROVED by a duly constituted quorum of the City Council of the City of Seldovia, on this 14 th day of, January ATTEST: Heidi Geagel, City Clerk APPROVED: Dean Lent, Mayor 12

20 CITY OF SELDOVIA RESOLUTION A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SELDOVIA, ALASKA, PRIORITIZING CAPITAL PROJECTS IN THE COMMUNITY FOR SUBMISSION TO THE KENAI PENINSULA BOROUGH S STATE AND FEDERAL PRIORITIES BOOK FOR THE UPCOMING LEGISLATIVE SESSION BEGINNING IN JANUARY 2019 WHEREAS, the City of Seldovia has specific needs that can only be met with outside sourced revenues; and WHEREAS, the City Council of the City of Seldovia has decided on and prioritized four (4) specific needs. NOW THEREFORE: BE IT RESOLVED THAT: the City Council of the City of Seldovia, Alaska, hereby endorses the prioritized capital projects identified below. Project Name Funds Requested Priority Industrial Building Completion $1,325,000 1 New Road Grader $250,000 2 Multipurpose Building Renovation $820,000 3 Cemetery/Campground Renovation $250,000 4 PASSED AND APPROVED by a duly constituted quorum of the City Council of the City of Seldovia, on this day of, ATTEST: APPROVED: Heidi Geagel, City Clerk Dean Lent, Mayor 13

21 CITY OF SELDOVIA RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA AUTHORIZING THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSALS FOR CITY EMPLOYEE HEALTH INSURANCE AND TO PROVIDE NOTICE OF WITHDRAW TO THE CURRENT EMPLOYEE HEALTH INSURANCE PROVIDER WHEREAS, the State of Alaska offers a State-sponsored Political Subdivision Group Health and Life Plan for municipalities, school districts, and other political subdivisions; and WHEREAS, Aetna is the insurance carrier for medical, pharmacy, dental, and vision for the State of Alaska s Political Subdivision Group Health and Life Plan; and WHEREAS, the City of Seldovia has participated in the State of Alaska s Political Subdivision Group Health and Life Plan and Aetna has provided employee health insurance for the City of Seldovia for over ten years; and WHEREAS, the City s contract with Aetna expires on June 30, 2019; and WHEREAS, there have been significant increases to health insurance premiums with Aetna for the City of Seldovia over the last several years; and WHEREAS, the City of Seldovia aspires to offer exceptional employee health coverage while remaining cost-effective and budget-minded; and WHEREAS, by issuing a request for proposals an opportunity is created to explore more health care coverage plan options at a better cost. NOW THEREFORE: BE IT RESOLVED THAT: the City Council of the City of Seldovia authorizes the city manager to issue a request for proposals for city employee health insurance and to provide notice of withdraw to the current employee health insurance provider. PASSED AND APPROVED by a duly constituted quorum of the City Council of the City of Seldovia, on this 14 th day of, January ATTEST: Heidi Geagel, City Clerk APPROVED: Dean Lent, Mayor 14

22 City of Seldovia P.O. Drawer B, Seldovia, Alaska Phone: (907) , Fax: (907) website: To: Mayor and Seldovia City Council From: Cassidi Cameron Subject: Employee Health Insurance Date: January 8, 2019 Memorandum Employee Health Insurance has long been a topic and area of interest at the council level, particularly during budget season. Each year we discuss the annual expense of employee health insurance and whether there are other opportunities out there that would be comparable in coverage for our employees, while cost effective for our municipality. Our current health insurance plan is contracted on an annual basis with it expiring the end of June If the city council decides to move forward with issuing an RFP, we will begin the process of seeking a more cost-effective health insurance plan for our employees without drastically diminishing their coverage. The process is somewhat lengthy, and to give notice to AETNA as soon as we can, would be prudent. In early fall, I reached out and found a consultant who would look at our current plan and premium amounts and examine other plans out there to determine if there would be cost savings for the City of Seldovia. The consultant offered services at no charge to the city. If the Seldovia City Council intends to solicit bids from other providers, we would need to get the ball rolling as soon as possible. Attached is a comparison of our current plan with AETNA and a potential option that our consultant was able to find. 15

23 City of Seldovia Summary of Current Health Insurance Expenses and Coverage AETNA Health Insurance Total Premium Per month City s Portion 80% Employee s Portion 20% Total Monthly Expense City with 7 Employees Vision Dental Audio $1, $1, $ $8, Add a Spouse Add Family Add Child(ren) Employee Pays 100% of spouse (less City Contribution for employee) $ Employee Pays 100% of Family (less City Contribution for employee) $ Employee Pays 100% of Children (less City Contribution for employee) $

24 Health Insurance Possible Option after Consult Assessment Lifestyle Medova Health Insurance Total Premium Per month City s Portion 80% Employee s Portion 20% Total Monthly Expense City 7 Employees Vision Dental Audio (covered in Health plan) $ $ $ $4, Add a Spouse Add Family Add Child(ren) Employee Pays 100% of spouse (less City Contribution for employee) $ Employee Pays 100% of spouse (less City Contribution for employee) $ Employee Pays 100% of spouse (less City Contribution for employee) $

25 Health Insurance Synopsis The coverage of each plan is very comparable. In fact, the Lifestyle Medova has better offerings in certain areas (audio, dental and vision are more comprehensive). The deductible for Lifestyle Medova is higher ($1,000 vs $500 for AETNA) however, with the savings that the employees will experience ($ annually, $129.83/month, $64.92/Pay period), it would offset the increase in deductible. Overall savings would be 44% AETNA Annual Premium = $99,131 per year Lifestyle Medova Proposed Annual Premium = $55,508 per year Total Savings = $43,623 annually 18

26 CITY OF SELDOVIA ACTION MEMORANDUM Approved Public Hearing: Date Action Taken: Attest: Denied Recommending the Appointment of Alison Rein as the representative for Seldovia to the Prince William Sound Regional Citizens Advisory Council (PWSRCAC) Originator: Heidi Geagel, City Clerk Agenda of: January 14, 2019 Date: 01/03/2019 Route to: Department Head Signature Date X City Clerk X City Manager Attachment(s): Alison Rein Letter of Interest Summary Statement: The term for the PWSRCAC representative for Seldovia is set to expire May The current PWSRCAC representative for Seldovia, Alisha Chartier, has expressed an interest in resigning from the PWSRCAC as soon as a suitable alternate representative is available and has expressed to the City Manager her support for Alison Rein being appointed to the seat. The Cook Inlet Regional Citizens Advisory Council (CICRAC) representative for Seldovia, Walt Sonen, spoke with the Mayor and city staff in support of Alison Rein as the new PWSRCAC representative for Seldovia. The term will begin immediately and will be set to expire May Administration recommendation: Approve Action Memorandum

27 20

28 From: To: Subject: Date: Harbor Master Cassidi Cameron FW: Replacement Gangway Cover Tuesday, January 8, :57:14 AM From: Ken Johnson Sent: Monday, January 7, :32 AM To: Harbor Master Subject: Replacement Gangway Cover Hello Layla, The price to replace your fabric gangway awning is $4, plus shipping to any Seattle barge dock of your choice. The cost to ship it to Seattle will be approximately $ I have attached a drawing of the gangway. Please confirm that this is the correct gangway when ordering. The awning will have grommets 6" on center on all four sides and the 1/4" polyester lacing is included. The awning will be crated for shipping. The price is valid for 30 days. Terms are 50% deposit when ordering and final payment due upon completion of awning. Payment by credit card will be charged a 3% processing fee. The lead time for this awning is approximately 3 weeks. Thank you for the inquiry. Ken Johnson Mantle Industries, LLC

29 22

30 23

31 24

32 25

33 Introduced: Posted: Public Hearing: Adoption: CITY OF SELDOVIA ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SELDOVIA, ALASKA, AMENDING CHAPTER GENERAL UTILITY RIGHT-OF-WAY USE PERMIT SECTION 1. CLASSIFICATION: This ordinance is permanent in nature and shall become a part of the Municipal Code of the City of Seldovia. SECTION 2: SEVERABILITY: If any provision of this ordinance or any application thereof to any person or circumstances is held invalid, the remainder of this ordinance and the application to another person or circumstances shall not be affected thereby. SECTION 3. AMENDING CHAPTER GENERAL UTILITY RIGHT-OF-WAY USE PERMIT, BY REMOVING LANGUAGE IN STRIKEOUT TO READ AS FOLLOWS: General utility right-of-way use permit. A. A general utility right-of-way use permit shall give written evidence of a utility's written agreement to comply with terms, conditions and requirements of this chapter, including, but not limited to: 1. A provision for indemnification by the utility saving the city harmless against any loss or damages due to the negligence of the utility or its agents and employees while constructing, operating and maintaining its plant and equipment in, under or over city right-of-way. B. There is established an annual base fee for a general utility right-of-way permit in the amount listed in the most current City of Seldovia Fee Schedule. Permit renewal fees are due at the beginning of each calendar year. C. A general utility right-of-way permit issued to a utility authorizes the utility to: 1. Conduct normal maintenance and/or repairs of existing utility facilities within a right-of-way. 2. Provide service connections from existing utility facilities within a right-of-way to individual customer facilities outside of the right-of-way. D. Each service connection installed under a general utility right-of-way permit shall be reported to the City Manager in accordance with the provisions of section (C). 1. A one-time fee in the amount listed in the most current City of Seldovia Fee Schedule for each service connection installed shall accompany the utility's report. 2. The utility bears the responsibility for submitting an accurate report and accounting of all service connections installed on an annual basis. 26

34 SECTION 4. EFFECTIVE DATE. This ordinance becomes effective upon its adoption by the City Council. ADOPTED by a duly constituted quorum of the City Council of the City of Seldovia, Alaska this of, day ATTEST: Heidi Geagel, City Clerk APPROVED: Dean Lent, Mayor Vote: Colberg- Campbell- Morrison- Rojas- Lethin- Sweatt- 27

35 City of Seldovia P.O. Drawer B, Seldovia, Alaska Phone: (907) , Fax: (907) website: GENERAL UTILITY RIGHT-OF-WAY USE PERMIT (NEW FACILITY INSTALLATION) AND UTILITY CONSTRUCTION PROJECT PERMIT (PROJECT SPECIFIC MAINTENANCE) (SMC 11.10) General Utility ROW Use Permit (new facility installation) General Utility ROW for Existing facility Installation (prior to January 1, 2019 Utility Construction Project Permit (Project Specific Maintenance) General Utility ROW Use Permits are a one-time permit for the life of the utility installation. All utility relocations require a new and separate General ROW Use Permit per relocation. Utility Construction Project Permits are for project specific maintenance and are per project for every project. Permit # Date: Work Order/Job#: Name of utility: Address: Phone numbers(s): Fax: Name of contact official: Name of contractor: Address: Phone Number(s): Fax: Name of contact official: Project name: Project location: Window for construction dates: Start: End: Name of right-of-way(s): Subdivision name(s): Project Information: Type of improvement or utility planned: Overhead Underground: Boring Trenching Total feet of construction within rights-of-way: Offset from right-of-way: Vertical depth or clearance: 28 Revised: January 2019 Page 1 of 2 General and Individual Utility Permit

36 Describe method of locating and marking of the boundaries of the right-of-way for construction purposes: Will detour of traffic be necessary: No Yes If yes, provide a traffic routing narrative statement and plans as required by SMC (C). Check List: Payment/Check No. Proposed Plans: Submit plans, drawings, sketches, and other documentation showing the length, location and configuration of facilities within street right-of-way. Traffic routing narrative statement and plans as required by SMC (C). SMC (B) Exception to assigned utility locations: If utility cannot be placed within the assigned ten-foot corridors please explain. Provide evidence (letter of non-objection) that the request for an exception has been reviewed and approved by all other affected utilities. Applicant has the sole responsibility to properly locate its facility within the named right-of-way and to coordinate its construction activity with other utilities in the same right-of-way. The City of Seldovia disclaims any warranty or liability regarding location or coordination of utility facilities. Applicant understands that the facility will be constructed in accordance with this permit, and any deviation from this permit may result in relocation or any other necessary changes at the expense of the applicant. Applicant hereby declares that plans submitted will be considered a surveyed As-Built, unless revised plans are submitted and approved by the City of Seldovia prior to construction. Applicant hereby agrees to comply with the terms, conditions and requirements of the City of Seldovia Code of Ordinances, Title Applicant is responsible for obtaining all other required permits applicable to its activities. Applicant s signature Date (Print Name) (Title) Approved by: Cassidi Cameron City Manager Date 29 Revised: January 2019 Page 2 of 2 General and Individual Utility Permit

37 CITY OF SELDOVIA ORDINANCE Introduced: Posted: Public Hearing: Adoption: A NON-CODE ORDINANCE OF THE CITY OF SELDOVIA, ALASKA, AMENDING FY 2019 FEE SCHEDULE TO INCLUDE A DRIVEWAY PERMIT APPLICATION FEE, AN ENCROACHMENT PERMIT APPLICATION FEE, AN INDIVIDUAL RIGHT-OF-WAY PROJECT APPLICATION FEE, A GENERAL UTILITY ROW USE PERMIT FEE, AND A UTILITY CONSTRUCTION PROJECT PERMIT FEE WHEREAS, the City Council of the City of Seldovia passed Ordinance adopting chapter permits for utility use of right-of-way on November 26, 2018; and WHEREAS, the City Council of the City of Seldovia passed Ordinance adopting chapter Right of Way Restrictions and Regulations on December 10, 2018; and WHEREAS, Ordinance states that the general utility row use permit application and the utility construction project permit application shall include a fee in the amount listed in the most current City of Seldovia Fee Schedule; and WHEREAS, Ordinance states that the driveway permit application fee, the encroachment permit application fee, and the individual right-of-way project application fee shall be provided in the current approved City of Seldovia Fee Schedule. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF SELDOVIA: SECTION 1. A Non-Code Ordinance amending FY 2019 fee schedule to include a driveway permit application fee, an encroachment permit application fee, an individual right-of-way project application fee, a general utility right-of- way use permit fee, and a utility construction project permit fee. SECTION 2. EFFECTIVE DATE. This ordinance becomes effective upon its adoption by the City Council. ADOPTED by a duly constituted quorum of the City Council of the City of Seldovia, Alaska this. day of, ATTEST: APPROVED: Heidi Geagel, City Clerk Dean Lent, Mayor Vote: Rojas Colberg Lethin Campbell Sweatt Morrison 30

38 Appendix A: Fee Schedule FY2019 Budget FY2019 Other Fees and Services All fees are subject to applicable tax Send Fax Each additional page Receive Fax Each additional page Copies Returned Checks Public Records request Electronic Submission (PDF Documents) Audio/Data CD $ st page $1.00 $ st page $1.00 $0.50/page $30.00 per check Actual costs $1.00/page $2.50/ copy Annual Budget, Paper Copy $25.00 Annual Audit, Paper Copy $25.00 Electronic Transmissions (Scanned PDF documents) Water Bulk (20 Gallon minimum) $1.00/page $1.50/ Token Building Permit Variance Application Fee $ Conditional Use Permit $ Property Line Disputes Application $ <400 SQ Feet: $50.00 >400 SQ Feet: $ Driveway Permit Application $ Encroachment Permit Application $ Individual ROW Project Application Fee $ General Utility ROW Use Permit (new facility installation) Utility Construction Project Permit (Project specific maintenance) Dog License $ $ $5.00/Year (Spayed/Neutered) $10/Year (Non Spayed/Neutered) Cemetery Plot $ P a g e 31

39 ROW Permit Application Fee Comparison Municipality Encroachment Driveway Individual Utility Individual KPB $ Upon Issuance $ $0.10 per foot after first 200 feet Utility General $ per connection Website and form say $250 Kenai $ $10.00 $10.00 $10.00 $25.00 Homer Residential $45 Commercial $60 Long $105 Major $225 Minor $90.00 Soldotna $10.00 $10.00 $30.00 $ Houston $ Residential $50 Commercial $250 Anchorage $115 application $300 annually $ $

40 33

41 34

42 35

43 36

44 37

45 38

46 39

47 40

48 41

49 42

50 43

51 44

52 45

53 46

54 47

55 48

56 49

57 KENAI PENINSULA BOROUGH RESOLUTION Introduced by: Ogle Date: 01/08/19 Action: Vote: A RESOLUTION DIRECTING THE KENAI PENINSULA BOROUGH CLERK TO ESTABLISH AN ELECTION STAKEHOLDERS GROUP TO EXPLORE IMPLEMENTING OPTIONAL ELECTION MODELS TO BETTER SERVE KENAI PENINSULA VOTERS AND RATIFYING A STATE OF ALASKA COMMISSION FOR HUMAN RIGHTS CONCILIATION AGREEMENT WHEREAS, the Kenai Peninsula Borough Assembly ( assembly ) recognizes that while local elections directly impact the everyday lives of borough residents, voter turnout in borough and municipal elections is typically low and the current election process consumes considerable community resources; and WHEREAS, the Kenai Peninsula Borough ( borough ) currently conducts regular elections both by traditional polling locations open only on election day and by mail for more remote precincts and through absentee in person voting sites; and WHEREAS, the assembly supports increased voter participation by developing a sustainable election process that maximizes accessibility and inclusivity while conserving public resources; and WHEREAS, the assembly supports establishing an Election Stakeholders Group ( Stakeholders Group ) for the purpose of evaluating and soliciting constituent comments about various election models to better serve borough and municipal voters; and WHEREAS, the borough prioritizes accessibility for all voters to be able to exercise private and independent voting; and WHEREAS, the borough further prioritizes security and accuracy in the administration of all elections; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. The Stakeholders Group is established to research ways to increase voter participation by developing sustainable election processes that maximize accessibility and inclusivity while conserving public resources. Kenai Peninsula Borough, Alaska Resolution Page 1 of 50 3

58 SECTION 2. The Stakeholders Group is directed to explore all aspects of administering borough and municipal elections including the traditional polling site model and the by mail hybrid model currently being explored by the State of Alaska Election Policy Work Group which includes by-mail voting with vote centers available two weeks prior to the election. SECTION 3. The Stakeholders Group members shall include a representative of the borough administration, one community representative qualified to represent the interests of persons with visual impairments, two members of the borough s canvas board, one member representing the League of Women Voters, the municipal managers and one council member from each municipality within the borough, and two assembly members. SECTION 4. Staff support for the Stakeholders Group shall include representatives from the Kenai Peninsula Borough s Clerk s Office, the borough legal department, the borough IT and GIS departments and municipal clerks from the other municipalities within the borough. SECTION 5. Appointments to the Stakeholders Group shall be appointed as follows: The borough assembly shall appoint two assembly members The borough mayor shall appoint the administration representative The borough clerk shall appoint two members from the canvas board, one member of the League of Women Voters and one visually impaired representative The city council of each participating city shall appoint one council member SECTION 6. The Stakeholders Group is subject to the Alaska Open Meetings Act and will use Robert s Rules of Order to conduct business. SECTION 7. The Stakeholders Group shall have no authority to act on behalf of the assembly or administration or communicate on the borough s behalf other than to make recommendations to the assembly, city councils, and borough and city administration. SECTION 8. The Stakeholders Group will report to the assembly no later than the first meeting in August of SECTION 9. The Stakeholders Group shall terminate on August 31, 2019, unless extended by the assembly. Resolution Page 2 of 3 Kenai Peninsula Borough, Alaska 51

59 ADOPTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS 8TH DAY OF JANUARY, ATTEST: Wayne H. Ogle, Assembly President Johni Blankenship, MMC, Borough Clerk Yes: No: Absent: Kenai Peninsula Borough, Alaska Resolution Page 3 of 52 3

60 Kenai Peninsula Borough Office of the Borough Clerk MEMORANDUM TO: THRU: FROM: DATE: RE: Wayne Ogle, Assembly President Members, Kenai Peninsula Borough Assembly Wayne Ogle, Assembly President Holly Montague, Deputy Borough Attor~ Johni Blankenship, Borough Clerk {~) ~""" December 21, 2018 Resolution Q_Q C2_, Directing the Kenai Peninsula Borough Clerk to Establish an Election Stakeholders Group to Explore Implementing Optional Election Models to Better Serve Kenai Peninsula Voters and Ratifying a State of Alaska Commission for Human Rights Conciliation Agreement (Ogle) In 2015 a complaint was filed with the Alaska State Commission for Human Rights ("ASCHR") regarding the accommodations offered to visually impaired voters. The KPB 's accommodations are similar to those of municipalities throughout the state. However, in October of 2018 the ASCHR investigation resulted in a finding of probable cause of discrimination. The borough clerk would like to move forward with accommodating visually impaired voters ' ability to vote independently and privately. Therefore, assembly ratification of the conciliation agreement is sought authorizing the borough clerk to explore different options to provide accessible voting methods for all. Specifically included in this exploration will be an evaluation of a by-mail voting system and the establishment of vote centers open for two weeks prior to the election, as well as a review of other options. The conciliation agreement also requires a stakeholders group be formed to evaluate election methodologies which includes a member representing the visually impaired community. The stakeholders group would also include municipal managers from within the borough, two members of the borough's canvas board, one member representing the League of Women Voters, two assembly members and a member from each city council. Staff support would 53

61 Page -2- December 21, 2018 Re: Resolution 2019-~ be provided by the borough and city clerks, the borough attorney's office, borough IT and GIS. The borough clerk looks forward to exploring ways to increase voter participation and making exercising the right to vote more accessible for all eligible voters. Your support of this resolution is appreciated. 54

62 Department of Commerce, Community, and Economic Development Alcohol and Marijuana Control Office 550 West 7 th Avenue, Suite 1600 Anchorage, AK Main: January 7, 2019 Local Government Officials, The Marijuana Control Board recently released for public comment a new proposed regulation that would allow local governments to protest marijuana licenses on a conditional basis. This change would require local governments to indicate whether or not their protest was a conditional protest. Under this regulation, a conditional protest would be defined as a protest based on the applicant not having some local government approval that they are expected to acquire within a reasonable period of time. Examples include conditional use permits, special land use permits, and local marijuana licenses. For applications with conditional protests, the board would be able to approve with delegation rather than denying with an abeyance period. Nonconditional protests would be for all other issues, and the existing language that states that the board must deny an application with a protest unless the board finds the protest arbitrary, capricious and unreasonable would remain. This distinction will allow applications with conditional protests to move more efficiently through the licensing process, and when a conditional protest is received after a delegated approval by the board, the application would not need to come back before the board. You may review the regulation and post comments through the online public notice system by following this link: Please don t hesitate to contact the Alcohol and Marijuana Control Office if you have any questions. Sincerely, Erika McConnell Director, Alcohol and Marijuana Control Office 55