National Reining Horse Association Minutes of the Executive Committee Meeting NRHA Office Oklahoma City, OK May 28-29, 2009

Transcription

1 Approved August 27, 2009 National Reining Horse Association Minutes of the Executive Committee Meeting NRHA Office Oklahoma City, OK May 28-29, 2009 Present: President, Rick Weaver; Elected Board Members, Kit Cosper, Mike Hancock, Greg Hill, Beth Himes, Dale Lopp. Not Present: Vice President, Allen Mitchels; Elected Board Member, Mark Schols. Staff: Executive Director, Dan Wall; Chief Financial and Operations Officer, John Foy; Chief Operations Officer Dennis York; Sr. Director of Publications, Carol Trimmer; Executive Assistant, Katie Wagner. CALL TO ORDER President Weaver called the meeting to order at 1:30 p.m. on May 28, 2009 and roll was called and a quorum was announced. APPROVAL OF MINUTES April 2-3, 2009 Meeting: Dale Lopp moved to approve the minutes. Seconded by Greg Hill. Motion passed. April 10, 2009 E-Vote; Beth Himes moved to approve the minutes. Seconded by Dale Lopp. Motion Passed. April 10, 2009 E-Vote; May 11, 2009 E-Vote; May 13, 2009 E-Vote; May 18, 2009 E-Vote: Kit Cosper moved to approve all of the E-Votes together. Seconded by Mike Hancock. Motion passed. May 19, 2009 Conference Call: Kit Cosper moved to approve the minutes. Seconded by Beth Himes. Motion passed. FINANCIAL OVERVIEW John Foy presented the year to date financial statements. Foy also presented monthly recession alerts as requested by the Executive Committee. OPERATING BUDGET 1

2 John Foy presented the operating budget for review. The Executive Committee referred the budget to the Finance Committee for their review and approval with no changes to the proposed budget. EXECUTIVE COMMITTEE TASK LIST Dan Wall reviewed the current task list. Break 3:34 p.m. Reconvene 3:45 p.m. TASK FORCE UPDATES Million Dollar Awards Task Force: Beth Himes presented a written report from the task force and discussed some ideas for different levels of awards for Million Dollar Riders, Owners & Sires. Discussion was held. The Executive Committee made suggestions to send back to the task force for further review. Convention Task Force: Greg Hill said that the task force was looking into moving the Awards Banquet from the Convention to the Derby and changing the Convention into a board workshop with extended committee and board meetings. Dan was directed to reserve 2010 dates for the Cowboy Hall of Fame during the Derby and to renegotiate 2010 contract with Renaissance. Foal Nomination Task Force: Dan Wall reported the task force had been studying the purse distribution. President Weaver directed the task force to submit an official recommendation at the pending Board meeting and minutes of their meetings. USEF/ FEI DEVELOPMENT UPDATE Dan Wall reported that there were a total of 15 qualifier shows for the 2010 World Equestrian Games Reining Championship. Wall noted the extreme success of the program. Executive Session 5:20 p.m. Reconvene Open Session WORLD EQUESTRIAN GAMES UPDATE Dan Wall reported that he and Todd Barden had recently attended the World Equestrian Games sponsor summit. He noted that NRHA is very well positioned as a supporting partner of the games and that this had led to formalizing a relationship with a major sponsor. FEI WORLD CUP Dan Wall presented a report on the successful International Reining competition held during the FEI World Cup in Las Vegas. NRHA EUROPEAN FUTURITY 2

3 Given the tremendous success of the 2009 event, Dan Wall reported that he made a trip to Europe to negotiate event management and venue contracts for 2010 and beyond and to review the financials of the 2009 show. A three-year agreement was reached in principal pending Board approval that would award the venue contract to Kreuth exclusively for a three-year period assuming the European Futurity exists. Mike Hancock moved to recommend approval of the agreement to the Board. Kit Cosper seconded. Motion passed. Adjourn for the day at 6:00 p.m. Reconvene May 29, 2009 at 8:07 a.m. Present: President, Rick Weaver; Elected Board Members, Kit Cosper, Mike Hancock, Greg Hill, Beth Himes, Dale Lopp. Not Present: Vice President, Allen Mitchels; Elected Board Member, Mark Schols. Staff: Executive Director, Dan Wall; Chief Financial and Operations Officer, John Foy; Chief Operations Officer Dennis York; Sr. Director of Publications, Carol Trimmer; Executive Assistant, Katie Wagner. CALL TO ORDER President Weaver called the meeting to order at 8:07 a.m. on May 29, 2009 and roll was called and a quorum was announced. BUSINESS PLAN Dan Wall presented an updated version of the Business Plan including the short and long-term initiatives as well as the completed initiatives. Break 9:01 a.m. Reconvene 9:14 a.m. Further discussion was held. The Executive Committee reviewed the new initiatives and assigned them to appropriate committees for action. It was noted that Dan should present the current member demographic information to the Board at the Jan 2010 meeting. Break 10:30 a.m. Reconvene 10:50 a.m. SIRE & DAM PROGRAM Dan Wall presented an overview of the Sire & Dam Program for the last five years including a year to date comparison. After discussion, the Executive Committee agreed to submit this to the committee for more review and recommendations. BREED ALLIANCES 3

4 Christa Morris gave an update on the status of the Alliance Agreement with AQHA. Kit Cosper moved to present a summary of the AQHA Alliance Agreement to the Board for approval. Seconded by Greg Hill. Motion passed. Break 12:05 p.m. Reconvene Executive Session 12:43 p.m. Break 2:00 p.m. Reconvene 2:27 p.m. SPONSORSHIP UPDATE Dan Wall and Todd Barden presented an update on sponsorships. NRHA AFFILIATE AGREEMENT President Weaver noted that the Affiliate Agreement had been sent by the Affiliate Committee to the International Committee for review and that several issues had arisen. After discussion, Dale Lopp moved to recommend to the Board to form a task force to finalize a single agreement acceptable to both the Affiliate and International Committees and present to the Board at the August Board meeting. Seconded by Beth Himes. Motion passed. Dan Wall presented an administration audit of the entire affiliate program including regional and national association affiliates. In addition, Wall presented a summary of the NAA and IAP program activity to date. BYLAW PROPOSALS Discussion was held. SHOW APPROVALS IN THE REINER Carol Trimmer reported that several complaints had been made since removing show approvals from the Reiner. Trimmer noted however, the website has the most up-to-date information. Discussion was held. Beth Himes moved to publish show approvals in the Reiner 45 days out until the IT project is completed and to look into alternative methods of publishing show approvals. Break 4:57 p.m. Reconvene 5:08 p.m. ANIMAL WELFARE CHARTER 4

5 Christa Morris presented a request from the Animal Welfare committee to update their committee charter. After discussion, the Executive Committee sent the request back to the committee for more discussion. EXECUTIVE SESSION 5:15 6:35 p.m. Reconvene Open Session LOOT FOR GRASSROOTS The Executive Committee reviewed the 2009 show approval. After discussion, the Executive Committee asked for clarification if the class amounts listed were added monies or total purse. E-BALLOT Dennis York recommended to utilize the 2008 company again and to purchase a contract for unlimited use elections. Mike Hancock recommended that the EC support passage of this option. Dale Lopp seconded. Motion passed. IT PROJECT Dennis York advised that testing is being done on two portals with final testing scheduled for July 24/25. Great Plains will go live July 1, E-commerce in testing, and document imaging is beginning. There being no further items to discuss, the meeting was adjourned at 6:50 p.m. Respectfully submitted by Katie Wagner, Executive Assistant. 5