National Reined Cow Horse Association Board of Directors Paso Robles Event Center, Paso Robles, CA June 9, 2018

Transcription

1 National Reined Cow Horse Association Board of Directors Paso Robles Event Center, Paso Robles, CA June 9, 2018 I. Call to Order by Todd Crawford, President, at 9:46am CST a. Present: i. Todd Crawford, President ii. Paul Bailey, Vice President iii. Frank Prisco, Secretary iv. Trey Neal, Treasurer v. Todd Bergen, Past President vi. Corey Cushing vii. Diane Edwards viii. Dan Roeser ix. Sam Rose x. Jay Winborn, Executive Director xi. Kelley Hartranft b. Via Proxy: i. Amanda Gardiner Trey Neal Proxy c. On via Teleconference i. Boyd Rice ii. Jon Roeser iii. Jake Telford iv. Jerry Peters (Trey Neal proxy if not on call) v. Dan Perez d. Not Present: i. Dave Allen ii. Ted Robinson II. Approval of minutes from last meetings. a. Paul Bailey moved to accept the minutes from March 22 and April 3 as corrected. Trey Neal seconded. b. MOTION PASSED, none opposed III. Committee Reports a. Affiliates i. Pending Topic Show Management seminar. The Board continued discussion regarding how we might support local affiliates in shows. Frank Prisco reported

2 that a preliminary Seminar agenda had been drafted by staff and was in the works. ii. Pending Topic packet for new Affiliates to help them get started. Frank reported that he is still working on creating that document. He is going to stay at the show and hopefully put something together with staff during the Derby. b. Animal Welfare i. Nothing to report. c. Ethics i. Nothing to report. d. Hall of Fame i. Selection Criteria Document Dan Roeser revisited the solidification of the requirements for Hall of Fame consideration. He distributed a revised document for discussion. The document was discussed and revised. Dan Roeser moved the document, as amended, be adopted as a set of criteria for selection. Sam Rose seconded. 1. MOTION PASSED none opposed. ii. 5. Todd Bergen moved that the HOF committee recommendations be accepted as presented. Sam Rose seconded. a. MOTION PASSED none opposed. e. Horse Sale i. Sale Pass Out Fee the board reviewed the language that was in the Western Bloodstock sale catalog last year and the way it reads, all pass out fees from 2017 go into the 2019 purse. That was not the way they thought it was. It was agreed that the language in the sale catalog needs to be revised. Todd Crawford will get with Western Bloodstock to review and revise. ii. Sale Schedule depending final consignment numbers, the schedule will be adjusted to fit our finals schedule. f. Judges i. Sam Rose reported that the committee has been busy. They had a conference call on April 17 and talked about offering an online educational seminar for 50 at a time and make all the judges retest. ii. He discussed the plan to have local Professionals fill out evaluations specifically on the judge(s) performance. iii. He informed the board that the committee would like to implement a 2 point circle turn penalty for the fence work (more than 20 feet off the fence). Making this change makes the application or non application of the penalty a video reviewable item. This will need further discussion for 2019 implementation. iv. They also want to adjust the wording of the existing 5 point A penalty in the reining to include over / under

3 v. The committee would like to see the Herd Work score sheet modified to add a score per cow column which helps average all of the cows worked, not just give weight to the last cow worked. Staff has already designed the change. vi. The committee would also like to have the cow scoresheet include check / check plus / check system (+ / + / / / ). vii. The next 6 th chair / continuing education program will be at the Snaffle Bit. g. Non Pro i. Diane Edwards reported that the Non Pro committee has taken the rolling Intermediate off the list of discussion items. ii. She also presented an idea to recognize the Non Pro Champion / Finalists as well as the Non Pro Limited and Amateur Champions during the Open Finals day schedule. Jay Winborn expressed his agreement with the idea but also his concern that the evening may be already packed with time constraint. He suggested that perhaps video of the champions during a drag would be easier to accomplish that way, no wrangling, missing people, etc. h. Owners i. Nothing to report. i. Professionals i. Corey reported that the major topic of conversation is the SBF finals schedule. But other than that, everything has been quiet. j. Rules i. Select Non Pro Age change not discussed, but still on the list. ii. Fall Back Rule change to Bounce Back Staff presented the drafted language. Diane reported that after additional discussion within the non pro committee, the horse show bounce back should be withdrawn but that in Limited Age Events, anyone reaching the qualifying age (65) would be able to choose either the fence and boxing without penalty. Staff will revise the proposed draft language for the 2019 Rulebook for further discussion. iii. World s Greatest 1. The board discussed a second time revisions / changes to the rules for the World s Greatest. Staff recommended that the entire set of rules for the WGH be removed from the Rule Book and placed into the Terms and Conditions of the entry packet. This would allow changes without going through the Rule Book process. 2. Todd Bergen moved that the rules for the WGH be removed from the Rule Book and placed in the event Terms & Conditions in Frank Prisco seconded. a. MOTION PASSED none opposed 3. Executive Session a. Paul Bailey moved to convene the Executive Session, Trey Neal seconded. i. The board moved into Executive Session. b. Paul Bailey moved to convene the Executive Session, Trey Neal seconded.

4 i. The board closed the Executive Session. 4. The board continued discussion on WGH Rule modifications. Todd Bergen moved to make the following changes: a. No rider substitutions will be allowed. b. No horse substitutions will be allowed. c. Remove the no go round money unless physically unable to compete clause. d. Keep the finals number at 10 plus ties. e. Scratches in the finals get bottom hole money (multiple scratches will be placed based on preliminary score). f. Corey Cushing seconded. i. MOTION PASSED none opposed iv. Merit Award Program Revision the board discussed for a second time the proposed changed to the Merit Award Program. 1. Increase Superior Award qualifying money from $5,000 to $10, Create new Non Pro Limited Achievement Award with the following criteria: a. $15,000 Total earnings (can be any category 1 money) b. Minimum $1,000 in LAE earnings (Fence or Boxing) c. Minimum $10,000 in HS category 1 boxing classes 3. Sam Rose moved to adopt the changes to the Merit Award program for the 2019 Rule Book Year. Diane Edwards seconded a. MOTION PASSED none opposed v. Adjusting Show Fines $100 for egregious fines is not enough. Staff proposed new Rule Book Language which will require further discussion. Proposed language will be expanded with the Rule Book revision: 1. Any changes regarding added money*, entry fees, office charges or location of show must be made no later than thirty (30) days prior to the closing date of entry for the show. Changes are subject to a minimum $100 fine with a maximum fine of $5,000 depending on the severity of the change and as determined by the NRCHA Board. *Increases to added money may occur at any time without penalty. 2. In no circumstance may any class/division at or during any NRCHA Approved Event (Horse Show, LAE or Special Event) may be cancelled or have the added money reduced based on the number of entries. Any changes of this type are subject to a minimum $500 fine with a maximum fine of $5,000 depending on the severity of the change / cancellation and as determined by the NRCHA Board. vi. World Show Leased Horses remains topic for discussion. k. Shows i Snaffle Bit Schedule the Board revisited the topic of the SBF show schedule. After the Las Vegas meeting, there has been much discussion of changing the Intermediate / Limited Open and Open Finals format and having combining crossovers make only 1 run. Making that change would require the board to reconsider the action. The board members were polled on their choice of 1 or 2. Todd Bergen and Jake Telford voiced a 2 run vote; all others voiced a

5 1 run vote. Paul Bailey moved to reconsider the action on the 2018 Snaffle Bit Futurity schedule. Trey Neal seconded. 1. MOTION PASSED none opposed ii. Staff distributed several revised schedule options. The version dubbed the Clayton Version based on a proposal received from Clayton Edsall was the one most likely. The horse show schedule is: 1. Friday will be OH Finals, Non Pro Rein, IO/LO Rein, NP Fence and then Sale. 2. Saturday will be Sale in the AM, then Open Rein, IO/LO Cow, Open Cow. 3. Additionally, the board discussed combining the Draw Party / Banquet into one event and moving it to Wednesday. 2 banquet tickets per finalist will be given to finalists in all divisions. All goes will be predrawn, so really it is more of a Finalist Recognition / HOF Banquet. 4. The 2 Year Old preview from Wednesday to Thursday. iii. Trey Neal moved that we run the class order according to the adjusted Clayton version. Paul Bailey seconded. 1. MOTION PASSED 2 opposed l. Sponsorship i. Jay Winborn reported that Discount Tire has renewed and there have been several new owners fund participants. IV. Financial Report a. Paul Bailey reviewed the 2018 budget for the Stakes. He reported that to date the new income was approximately $46,000. The reason for the decrease in net profit was due to: i. An increase in the cost of feed ii. An increase in the cost of cattle iii. A decrease in the amount of Stallion subscription fees ($25,000 down). b. Mr. Bailey gave a report on the association s investments. He reported that we have moved approximately $800,000 in funds from a Wells Fargo money market account (with a 0.45% interest rate) into the care of an investment firm in Oklahoma City (projected 4% interest rate). V. Old Business a. Video History Jay Winborn reported that he had reached out to Marlene but had not received a response. He asked Todd Bergen if he would also reach out. Mr. Bergen said he would. b Fund Raiser Mr. Winborn reported that there is the possibility of SW Ford coming on board as a sponsor to be the truck raffle donator. Additional discussion will take place. c. Division eligibility / calculation proposals i. Open / Intermediate / Limited / Level 1 Limited Open eligibility and payouts Jerry Peters quickly reviewed several proposals he submitted. ii. Revisited the definition of Intermediate Open eligible rider list Changed to a rolling 5 year average of Lifetime earnings AND move it back to the top 30.

6 VI. VII. VIII. iii. Tabled Limiting the number of horses a rider can show was again discussed briefly. iv. Tabled Removing the Limited from the single entry and restructuring the divisions into two groups: Open / Intermediate as one entry and then eliminating the finals from the Limited / Level 1 v. Tabled Cost / fee to cross enter O/IO and LO/L1 vi. Tabled Single Entry fee percentage distribution across divisions d. Survey Staff reported that the two companies with which they had experience had closed. Staff will get back with revised plan. e. Tabled Fee / Added Money Inconsistencies until the 2019 Budget meeting. New Business a. New Employee Jay Winborn reported that there are two changes to staffing in the office. Allison Walker has been promoted to communications director. She is taking over most of Stephanie Duquette s duties. Additionally, Emily Konkel has been hired to handle show approvals and show results which should free up Allison Walker s time to take on her new role. b. AQHA partnership agreement suspensions Jay Winborn reported that NRCHA received two letters from AQHA that reported two of our members as being suspended with AQHA. Our partnership agreement with AQHA says NRCHA may suspend anyone suspended by AQHA and AQHA may suspend anyone suspended by NRCHA. i. Mozaun McKibben was suspended by AQHA for 18 months for violation of their prohibited substance rules. He will be placed on the NRCHA suspended list until 10/2/2019. ii. Sarah McKibben was suspended by AQHA for 6 months for violation of their prohibited substance rules. She will be placed on the NRCHA suspended list until 4/2/2019. Next Meeting a. Fort Worth September 4 th. After much discussion it was agreed that the meeting / facility walk through would be split over two days. September 4 th at 3:00pm would be the facility walk through. Confirm show set up. The meeting may or may not continue at that point through dinner. The meeting will resume the next day on September 5 th at 8:00 am and adjourn no later than Noon so people can take flights starting around 3:30 pm. Adjournment a. Trey Neal moved to adjourn. Corey Cushing seconded. Meeting was adjourned.