VILLAGE OF PEWAUKEE VILLAGE BOARD MEETING June 5, 2018

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1 VILLAGE OF PEWAUKEE VILLAGE BOARD MEETING June 5, Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call President Knutson called the meeting to order at approximately 7:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence. Roll Call was taken with the following Village Board members present: Trustee Ed Hill, Trustee Bob Rohde, Trustee Heather Gergen, Trustee Cathy Baumann, Trustee Craig Roberts, Trustee Kevin Yonke, and President Jeff Knutson. Also Present: Village Attorney, Tom Schmitzer; PD Chief, Jay Iding; DPW Director & Engineer, Dan Naze; DPW Supervisor, Jack Straehler; Director of Parks, Recreation, & Community Services, Kelley Woldanski; Village Clerk, Chaz Schumacher. 2. Approval of Minutes of Previous Meeting a. Minutes of the Regular Village Board Meeting May 15, 2018 Trustee Craig Roberts asked for an addition under item 7c regarding his comments related to parking requirements for commercial uses. Trustee Hill moved, seconded by Trustee Roberts to approve the May 15, 2018 minutes of the Regular Village Board meeting as presented, with the stated amendment. 3. Citizen Comments. No Comments Given. 4. Ordinances None. 5. Resolutions a. Possible Action on Resolution No , Preliminary Resolution Declaring Intent to Exercise Special Assessment Powers Under Section , Wisconsin Statutes, for the Installation of Curb & Gutter Trustee Baumann recused herself from item 5a. DPW Director Naze stated this is regards to the project on Lookout Drive, it is needed in order to charge special assessments for the curb & gutter portions of the project. Naze stated bids for the project are due on June 14 th. Trustee Gergen asked if the special assessments would be capped at $500. Naze stated they would be. Trustee Rohde asked if there would be sidewalks. Naze stated there would not. Trustee Hill stated #2 in the resolution should include a not-to-exceed amount of $500. 1

2 Trustee Hill moved, seconded by Trustee Rohde to approve Resolution No , a Preliminary Resolution Declaring Intent to Exercise Special Assessment Powers Under Section , Wisconsin Statutes, for the Installation of Curb & Gutter. Motion carried 6-0-1; Trustee Bauman abstained. b. Possible Action on Resolution No , Resolution Regarding the Wisconsin Department of Natural Resources Reporting Year 2017 Compliance Maintenance Annual Report DPW Director Naze gave an overview of the 2017 Compliance Maintenance Annual Report, stating that given the retirements and staff shortages, he felt the Village did pretty good meeting their goals. Trustee Rohde asked if given the hirings taking place, is the Village in a position to meet its goals for 2018 and if they are not, is it staff or equipment related. Naze stated it is not equipment related, he is putting a bid together to have 28,000 feet of pipeline jetted and also manholes inspected. Naze stated if it was done in the past it wasn t documented and the Village should be doing 15-20% of its pipelines each year, if it s not documented it s considered not completed. Naze stated he has a utility leadman on board for getting it accomplished. Trustee Hill asked if with the number of staff, can the work get done. Naze stated yes, however there are still resource issues when it comes to the number of staff. Trustee Hill moved, seconded by Trustee Gergen to approve Resolution No , Resolution Regarding the Wisconsin Department of Natural Resources Reporting Year 2017 Compliance Maintenance Annual Report. 6. Old Business None. 7. New Business b. Discussion and Direction Regarding Municipal Judge s Salary President Knutson stated he asked to have this on because the judge asked to look at raising the salary, because it is an elected position, it wouldn t be effective until after the next election, the Judge serves 4-year terms, with the next term ending in Knutson stated he is looking for ideas from the Board. Trustee Baumann stated that because it s an elected position she doesn t feel 2% is right, 2% is for employees, when you run for office you know what you re getting into, she could see a raise, but not 2%. Trustee Hill stated he sees a bunch of communities use the Lake Country Municipal Court, he asked what the costs are. Discussion followed. Trustee Hill moved, seconded by Trustee Baumann to defer item 7b until the July 17 th Village Board meeting to allow time for more information to be obtained and presented to the Board about the Lake Country Municipal Court. c. Discussion and Possible Action on Sale of Surplus Village Equipment at Auction PD Chief Iding stated the list includes the auctioning of the 2012 PD Harley Davidson motorcycle, there isn t interest from the police officers to ride it. DPW Director Naze stated the DPW items on the list are mostly old worn out items that won t get much money. Trustee Hill asked if the items sold are sold as is. Naze stated they are. Trustee Rohde asked if the money received from the auctioned items goes into a contingency fund or if it stays in the department s fund. Iding stated it goes into the General Fund. 2

3 Trustee Rohde moved, seconded by Trustee Gergen to approve the sale of surplus Village equipment at auction. a. Update on Sealed Corridor Rail Project by Wisconsin Department of Transportation Lisa Stern, representing Wisconsin Department of Transportation, gave the Board an overview of the current status of the Sealed Corridor Rail Project. Stern stated the roadway work is being wrapped up and the next step is the final approval of the work to be done on East Wisconsin Avenue and Capitol Drive. Stern stated its possible signal work will be completed by the end of next year for the Oakton Avenue and Wisconsin Avenue. President Knutson stated the Village was told they would be receiving the plans prior to the work starting due to the Quiet Zone. Stern stated the consultant is getting to that point, once an SMA (State-Municipal Agreement) is reached, then it can maybe be bid out in the fall, then the work will be completed, there will still be some necessary work for the Quiet Zone but the costly improvements and most of the work would be done. Knutson stated he would like the plans that are bid out to include the Quiet Zone so we are not tearing up work that has already been done. Stern stated her agreement. Trustee Gergen asked to confirm that the estimates would be ready this fall and that the Village would be able to include those in next year s budget. Stern stated yes, she is hoping to have them ready by fall, signed and budgeted for next year. Trustee Rohde confirmed that the project could potentially be completed by the end of next year. Stern stated yes, potentially, the work was slated for completion by 2020 but they are pushing to get it done by Trustee Roberts stated he is new to the Board and doesn t know what the scope of work is. Stern stated that in 2015 an application was made for a sealed corridor grant, the State of Wisconsin was designating $10 million towards improvements, the grant was awarded for just under $3 million and was for improvements at 10 crossings within Waukesha County. Stern stated the improvements would include installing 4 quad gates and raised medians and the work would get the Village approximately 95% closer to being able to establish Quiet Zones. Rohde stated last year the Village was asked to hold off on the Quiet Zone application, it sounds like the work is getting done fairly quickly, he would like to know what the Village needs to do to apply for the Quiet Zone. Stern indicated the Village should speak with Tammy Wagner at FRA, Stern will check with her, but she believes the application can be made next year. Stern stated the Board will want to pass a resolution authorizing the Quiet Zone and then send it to WIS- DOT/FRA so it can be done before construction happens. Stern stated the numbers can then be put in to ensure the crossings are well below the safety numbers that are required. Rohde asked what work would be done to make Wisconsin Avenue safer. Stern stated on Oakton Avenue the sidewalks will be rerouted, fencing installed, and pedestrian gates added. Stern stated if pedestrian gates are added they would be at the Oakton Avenue and Wisconsin Avenue crossings, it s a new type of gate and they want to be sure pedestrians won t get trapped. Rohde asked if Wisconsin Avenue is going to have fencing. Stern stated she is not sure, there isn t a request for one at this point, it has been discussed though. Stern stated fencing is hard to maintain and it would be the Village s responsibility once it s installed, so they are trying to limit it. Stern stated they are also looking at taking out the sidewalk by the old train depot, people will still try to cross where they are not supposed to but it should help reduce it. d. Discussion and Possible Action on Rescheduling July 3, 2018 Village Board Meeting President Knutson asked for input on when the July 3 rd meeting should be rescheduled to. Discussion followed. Trustee Gergen moved, seconded by Trustee Hill to reschedule the July 3, 2018 Regular Village Board meeting to July 2, 2018, starting at 7 p.m. 3

4 e. Discussion Regarding Lake Weed Collection at Lakefront Park/Beach Trustee Gergen stated that over the Memorial Day weekend she had several people contact her about the weeds at the lake and it seems like it was a big issue. Gergen stated we are not putting our best foot forward when we have huge piles of weeds. Gergen stated she is looking for direction on getting rid of the of the weeds on the weekends. Trustee Yonke asked if the Park & Recreation Department should be taking care of this. Trustee Rohde stated no. Rohde stated there was a Friday pick up of weeds, the winds picked up and brought more in, and it was just a perfect storm of events that led to the situation. Rohde stated there just needs to be a procedure in place to take care of these types of situations. DPW Director Naze stated it comes down to costs, we can have DPW check and collect if necessary but there will be overtime and double time, there is a 2-hour mobilization cost, plus the equipment, there would be 2 guys at time and a half. Gergen stated concern that we run 24/7 but don t have weekend employees. Naze stated we have employees on standby, but we don t have street employees on standby, there isn t anything that says employees must be within 10 miles on the weekends, so it would depend on what the Board is looking at. Naze stated if the Board is looking to have them checked, there is the 2-hour mobilization. He decided to collect the weeds at 7 p.m. on Saturday and people were still upset, he didn t feel it was right to do it any sooner, the beach was packed. Naze stated the DPW crew is 4 people so he has a limited number of employees to work with. Naze stated he isn t sure how many times this has happened before. Trustee Baumann stated that 5 years ago everyone in DPW rotated through on the weekends, they were paid 2 hours of overtime or double time, they checked the wells, garbage at the lake front, and the lake weeds, they contacted the supervisor if they needed to be collected. Baumann stated it was budgeted for, for many years, and it wasn t just the utility people, she doesn t remember why it stopped, but this situation would have been caught Saturday or Sunday morning at 7 a.m., it was a very proactive, not reactive. Naze stated currently there are 5 employees in rotation, they are paid for 2 hours on Saturday and 2 hours on Sunday for being on standby, if they come in there is additional overtime pay. Discussion followed. Consensus was to have Department Heads coordinate a process to ensure lake weeds are taken care of on weekends, should they accumulate. f. License Approvals and Vendor Permits 1. Operator Licenses Temporary Trustee Gergen moved, seconded by Trustee Hill to approve the Temporary Operator Licenses for the Pewaukee Kiwanis Beach Party held June 22-23, 2018, as presented, to applicants Kent Seflow and Robyn Kelley. 2. Food Vendor Permits a. Taste of Lake Country Trustee Gergen moved, seconded by Trustee Baumann to approve the Food Vendor Permits for the Taste of Lake Country event held July 27-28, 2018, as presented, to applicants Golden Mast, Edgewater Pewaukee Lake, Casa Tequila, and Sobelman s Waukesha. b. Food Truck Rally Clerk Schumacher stated the applicant Happy Dough Lucky is withdrawing their application. 4

5 Trustee Hill moved, seconded by Trustee Rohde to approve the Food Vendor Permits for the Positively Pewaukee Food Truck Rally & Car Show to be held June 8, 2018 and August 31, 2018, as presented, to applicants Firewise BBQ, La Guacamaya, and Matty s. 3. Temporary Class B / Class B Liquor Licenses Positively Pewaukee Trustee Baumann moved, seconded by Trustee Gergen to approve the Temporary Class B / Class B Liquor Licenses to Positively Pewaukee, as presented, for the following events: 1. Taste of Lake Country July 27-28, 2018 Located at 161 W. Wisconsin Ave. 2. Waterfront Wednesday Concert Series Held every Wednesday June August (6/6, 6/13, 6/20, 6/27, 7/11, 7/18, 7/25, 8/1, 8/8, 8/15, 8/22, 8/29 located at 222 W. Wisconsin Ave. 4. Temporary Class B Liquor License Positively Pewaukee Trustee Gergen moved, seconded by Trustee Hill to approve the Temporary Class B Liquor License to Positively Pewaukee, as presented, for the following event: 1. Food Truck Rally June 8, 2018 & August 31, 2018 Located at Koepp Park (201 Oakton Ave.) 5. Transient Merchant Permits Trustee Gergen moved, seconded by Trustee Rohde to approve the Transient Merchant Permits, as presented, to the following applicants: 1. Elizabeth Chatterton James Hardie Building Products 2. Dorchristalon Willis James Hardie Building Products 3. Colleen Gresk James Hardie Building Products 4. Alexander Dranzik James Hardie Building Products 5. Aprielle Kugler James Hardie Building Products g. Discussion and Possible Action on Committee Appointments 1. Zoning Board of Appeals 1 Alternate No Action Taken. 2. Joint Park & Recreation Board 1 Citizen (term to expire 2020) No Action Taken. 8. Citizen Comments No Comments Given. 9. Closed Session The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive bargaining reasons require a closed session, specifically to discuss negotiation strategy regarding PPA Collective Bargaining Agreement. 5

6 Trustee Baumann moved, seconded by Trustee Hill to move into Closed Session at approximately 8:16 p.m. Motion carried on Roll Call Vote, Reconvene into Open Session Trustee Hill moved, seconded by Trustee Gergen to reconvene into Open Session at approximately 9:02 p.m. Motion carried on Roll Call Vote, Adjournment Trustee Baumann moved, seconded by Trustee Hill to adjourn the June 5, 2018 Regular Village Board Meeting. Meeting adjourned at approximately 9:03 p.m. Respectfully Submitted, Chaz M. Schumacher Village Clerk 6