Indiana Junior Classical League Board: Guests:

Transcription

1 Indiana Junior Classical League Executive Board Meeting Carmel High School May 21, :00 a.m. - 4:30 p.m. (EDT) Attendance Board: Lisanne Pierson, IJCL Co-chair; Jeremy Walker, IJCL Co-Chair; Sara Wietbrock, IJCL Mentor and Constitution Chair; Megan Grundtisch, Homestead Sponsor; Joy Alldredge, FJ Reitz Sponsor; Alex Roberts, IJCL Certamen Chair; Greg Voshell, IJCL Hospitality Chair; Steve Perkins, North Central Sponsor, Tony Martin, ISCL Advisor; Mary Marshall, ISCL Secretary (proxy vote) and ISCL President-elect; Rebecca Bush, Handbook Chair; Caren Katuin, Carmel Sponsor; August Dailey, IJCL President, Katie Schmelz, IJCL First Vice President; Kendal Paul, IJCL Second Vice President; Claire Dosen, IJCL Secretary; Ben Depta, IJCL Parliamentarian; Gabrielle Barrido, IJCL Historian and IJCL Second Vice President-elect; Evan Castle, IJCL Webmaster; Mary Piper, IJCL Editor Guests: Dugan Dailey, Crown Point HS; Nick Stockton, Crown Point HS; Sarah Blade, Homestead HS; Amanda Bultemeier, Homestead HS; Kayla Apking, Crown Point HS; Sarah McDaniels, Park Tudor Sponsor; Cameron Rachford, IJCL Historian-elect; Taylen Hovanec, IJCL Webmaster-elect; Hannah Walley, IJCL Editor-elect; Casey Akers, IJCL President-elect; Emma Poor, IJCL Secretary-elect; Eric Feeney, IJCL First Vice President-elect; Justin Erdmier, IJCL Parliamentarian-elect I. Call to Order A. August Dailey, IJCL President, called the May Board Meeting to order at 10:06 a.m. II. Introductions III. Minutes from October Board Meeting A. Tony Martin made a motion to approve the minutes from the October Board Meeting. B. Greg Voshell seconded the motion. C. The motion passed. IV. Minutes from Fall Latin Day A. Greg Voshell made a motion to approve the minutes from Fall Latin Day. B. Mary Marshall seconded the motion. C. The motion passed. V. Minutes from State Convention A. Sara Wietbrock made a motion to approve the minutes from State Convention B. Greg Voshell seconded the motion. C. The motion passed. VI. Financial Report A. Current Balances: 1. General Fund: $6, General Fund Savings: $3, Convention Fund-checking: $48, Tour Fund-checking: $4, Italy Fund-checking: $ Italy Fund-savings: $768.60

2 7. Total Current Assets: $64, VII. Discussion of Committee Reports (Officers, State Co-Chairs, ISCL, Membership, Scholarship, Publicity, Constitution, Certamen, Technology, Handbook, Hospitality, Mentorship, Italy Trip) A. Link: B. The practice of submitting committee reports ahead of time will not be continued unless it is done in a more organized fashion in the future. The time saved at the board meeting by not reading all the committee reports was taken out of the co-chairs time when they had to organize the reports in the document and track down individuals who did not submit by the required timelines. VIII. Old Business A. Indiana Latin Week & Service Project Review 1. Critique a. Submissions from Homestead, Crown Point, etc b. Clubs participated in the Service Project, but Kendal received no submissions. i. Submissions were to be given to Kendal through a tinyurl link that was given to be put on the website, but the blurb was given after the latest sponsor update. The blurb will be posted in the next sponsor update after the board meeting, which triggers updates to the website if the information is not provided to the webmaster directly by the officer responsible. ii. Sara Wietbrock suggested that the link be sent in the co-chair report, aka the sponsor update, which is more visible to sponsors to make sure that schools celebrated Indiana Latin Week and would submit the activities they participated in. 2. Discussion of Ideas for Next Year a. The executive board had a discussion of what Indiana Latin Week is. There is a proclamation from the state governor, and schools promote Latin around the state. It also allows for schools to be recognized by and receive proclamations from school boards and keeps Latin programs in the foreground of the community. b. Kayla Apking, a guest from Crown Point, suggested a possible theme for next year. Mythology Monday. Clubs could tell stories to middle school- and elementary-aged children and dress up as their favorite mythology character. 3. Certamen Invitationals Review a. Critique i. There were not enough questions about the specific topics (new themed readings for this year), making the time spent teaching by the sponsors unable to be justified. Sara Wietbrock suggested that there be more questions over the special readings to justify the time spent teaching the topic in the future. ii. More leeway for answers for novice certamen, e.g., amat should be accepted for amo or other versions unless it s specified that a certain form must be given.

3 iii. Online score keeping was convenient and well liked by those who used it. b. Discussion of Ideas for Next Year i. Video for new sponsors and certamen participants where someone explains how certamen works and visuals will be created. This would be more useful than just reading a packet of info about certamen. B. State Convention Review 1. Review of Evaluations and Comments a. More chapter participation this year by allowing anyone to be able to give comments and feedback on state convention. This format made it easier on the sponsors during the Friday night fellowship, as they did not have to spend time gathering extensive feedback. 2. Discussion of Ideas for Next Year a. Remind will be used much more next year throughout the year to advertise the IJCL and its various events to all members. i. Events, such as Chill and Chats, that encourage new chapters to participate more and activities like Certamen are all purposes that Remind would be used for. b. The direct s to students should also be copied to sponsors so that they know what students are talking about if the students come to the sponsor asking about the direct s as then the sponsors will be able to answer their questions more efficiently. c. Keep the colloquia; they were greatly enjoyed by the convention attendees. d. Draw more attention to new events, such as the Roman Murder Mystery, so that more students will have the opportunity to participate. e. There was a suggestion to add an additional page to the program (in the form of a table/grid) so that students and sponsors can clearly see what events are happening concurrently. This would be difficult to implement as it can lead to confusion and be hard to interpret. Research should be put in to find a way to present this information clearly and make it easily accessible. i. While making the schedule, Katie had to bring the schedule down to being listed in increments of five minutes, as ten and fifteen were too large, making it difficult to format. There was a suggestion to list hours and what overlaps, not overly specific but enough that it will catch student attention and then they can go back and read the normal schedule more carefully. f. Kayla Apking, a Crown Point guest, suggested that there be a state promo video. This video would promote that the Latin State Convention is more than just academic testing by highlighting the fun activities and games that attendees can enjoy. i. As IU is consistently the location of the IJCL State Convention, the video would not need to be remade, as the video could be used year to year.

4 ii. The first vice president would need help creating it if he or she is put in charge as he or she will already be busy planning state convention. iii. This could be made into a contest where different chapters can submit their state promotion videos or state promotion video ideas. The content received from multiple schools could be merged together so that the video given to the state as a whole isn't unfairly biased towards one school. iv. Would ideally be done soon while there is downtime as the officers currently do not have much on their plate at this point. Some of the preliminary work can be done at nationals this year, which is being held at IU. v. Mary Piper, IJCL Editor, suggested a loose set of rules so that there is creative freedom and chapters may have some liberty with the creation. A mixture of humor and education is encouraged. vi. The state promotional video can be taken from the various videos that would be received from the promo video competition. vii. The contest should emphasize creative liberty and can be tied into the national social media contest. g. Toga dressing should be done after academic testing as students currently have to walk across campus in their togas. For future years a different location for academic testing would be preferable, a level area with tables and chairs. h. There were requests for healthier food at the pizza party and and the sponsor breakfasts. i. To implement these healthier eating options at the pizza party would increase convention cost. Convention cost has already increased by board vote for next year due to the addition of an online payment option. ii. The sponsor breakfast only offered sugary, unhealthy food with no fruit or healthy options available. iii. There was a suggestion that there be vegetable platters at the pizza dinner if salads aren t possible. i. There was a suggestion that IJCL provide a list of places to get food and when they close, but this was already listed in the state convention program. C. Induction of new Officers (First VP, Historian, Webmaster) 1. Casey Akers, IJCL President-elect, inducted the three officers who has been selected by the board to fill the positions left vacant after the elections at state convention: Taylen Hovanec, Webmaster-elect, Cameron Rachford, Historian-elect, and Eric Feeney, First Vice President-elect. D. National Classics Week & Service Project Review 1. Critique a. The document was overly long at forty pages, and it was difficult to work with such a long document when it was not delivered early and it was difficult to understand.

5 b. Sponsors would prefer to receive the document at least a month ahead. It could not be found on the NJCL website but was available on Facebook weeks earlier, which cannot be accessed on many school networks. c. Sponsors would prefer it on the website or in an , not social media like Twitter, Instagram, Facebook, etc. d. Most sponsors could not even find specific service project themes in the forty page document. 2. Discussion of Ideas for Next Year a. Sponsors should be receiving information earlier as the current timetable makes it difficult for them to prepare a service project matching the theme. b. In future years, create a service project on the state level that connects with the national service project. IX. Continuing Business A. Scrapbook--update on goals/changes, discussion of needs and concerns 1. Scrapbook is not currently here as the file is too large to be transferred at the moment. 2. A link will be provided tomorrow, which will lead to the scrapbook. 3. tinyurl.com/ijclscrapbook The theme is the Trojan War, with colors such as terra cotta orange, black, blue, red, and yellow. Gabrielle is currently working on a picnic template. Gabrielle is also composing original background music so that no music used in the scrapbook is borrowed. Gabrielle still needed pictures of the new officers which were then taken during the working lunch. 5. Built in PowerPoint and then it will be animated in a separate program. 6. Software that was suggested last year was not purchased as it did not fit the specifications that Katie wanted for the scrapbook. Katie s scrapbook was done completely in PowerPoint B. Veritas et Scientia--update on goals/changes, discussion of needs and concerns 1. The new proposal for submitting drafts and sending out issues can be found in the newly approved calendar. 2. The Spring edition of the Veritas et Scientia is finished and currently being printed. Tony Martin will be pushing the Veritas with the SCL. 3. Mary Piper is sending digital copies of all three editions to the national committee and editor by June 1st. C. Website--update on goals/changes, discussion of needs and concerns 1. Updates: a. New graphics were added to the home page and event page. b. Can go directly from webpage to Facebook. c. Updated chapter list and officer page was partially updated. d. Can subscribe to the IJCL calendar and it will send updates to your phone. e. Updated and current with the national contest.

6 2. Rebecca Bush is giving links to the IJCL Twitter and Instagram to be put on the website. D. Update on monthly IJCL Chill and Chats 1. There could be a demo certamen during the IJCL Chill and Chats to describe how the game is played. a. Use typing to do buzz or play a Kahoot. 2. Suggestion for using Oovoo and Skype, but these platforms only allow a certain amount of members before restriction. 3. This year was a good start to the IJCL Chill and Chats, but more remains to be done. More encouragement to get more to participate, and chapters can receive more warning ahead of time through the Remind program. 4. There was a suggestion to record Chill and Chats in the future. This would be difficult to do as they would need to find a proper program capable of doing this. Justin offered to use his recording software for use with the future officers. 5. Continue to try to avoid always having them on the same day as some days are consistently a conflict for the possible participants. 6. There was a suggestion for Sponsor Chill and Chats. It would be helpful and give sponsors a chance to get assistance from others. Wednesday would be a good day as it gives sponsors several days before Friday which is usually a deadline for IJCL events. 7. Posting the recorded videos would be difficult because if someone missed, they might listen to the entire Chill and Chat and not get their info. Allow people to submit questions before the meeting so that they can be discussed if they miss the Chill and Chat. 8. Establish a list of dates and topics by the August Board Meeting so that officers can clear the schedule and avoid all conflicts (ISSMA, plays, etc). Ask August for past topics. 9. The final Chill and Chat of the current board will by a farewell victory lap by the current officers, where they can speak about their highlights of the last year. E. National Not-For-Profit Status Update 1. Secured a lawyer who will work pro bono, Reginald Thomas Badeaux IV. He commonly goes by Beau and is a former IJCL member from North Central. a. For the IJCL to become a 501(c)3 organization, when the organization is dissolved, the funds must go to another 501(c)3. While this would currently be the NJCL, if the NJCL dissolves, there is nowhere for it go. This is problematic and makes the constitution a little sketchy. This cannot be changed soon as the constitution can only be changed at the state convention in March. b. The IJCL is currently an unincorporated organization. This means that if the IJCL is sued, the board members are also liable and can be sued as well. c. The advice was for the IJCL to incorporate itself and therefore avoid that possible liability. Business would be done under that governing document, the Articles of Incorporation.

7 d. The IJCL constitution would have to be amended next year to match the Articles of Incorporation. 2. Article Three, Section Two a. As the 501(c)3 and Articles of Incorporation are business decisions, the IJCL Board has the authority to do this themselves without reaching out to the sponsors. b. The lawyer prefers to go through Bylaw V, interpreting that chapters should be allowed to vote. c. Voting by the executive board can be held by phone, , or mail without violating the constitution. 3. The confusing nature would make it easier to be done within the board through Article Three, Section Two, as it is difficult to convey this concept without sitting everyone down in a room to discuss. a. This is a business and financial decision, which is some of the board s primary job. The board is voted upon by members, and the recent amendments have been largely supported by the Indiana delegation; therefore it is credible to assume they trust the board to make these decisions. 4. Sara Wietbrock made a motion that the IJCL move forward using Article Three, Section Two to achieve its goal of achieving not-for-profit status. Lisanne Pierson seconded the motion. The motion passed, and the IJCL, therefore, is pursuing incorporation in order to become a 501(c)3 organization. 5. There is not currently a decision on what type of corporation the IJCL will become if this is pursued. If sent before June 1, the decision will be up to current board. There needs to be ¾ support for the quorum. If this is sent after June 1, current officers elect and their sponsors will be voting. 6. Fees necessary to pursue not for profit status were already voted upon. However, the co-chairs are requesting up to $3,000 to fund the rest of the process, which will include fees such as accounting, etc. While the board is hoping to use less money, this amount was asked for so that cost and amount available will not continue to be a roadblock in this one and half year, ongoing process. This amount would be half of the balance in the general fund-checking account, and lots of work has been done to raise money for this to be able to happen. Moreover, this status will allow the IJCL to receive grants in the future as many groups only give grants to 501(c)3 organizations. a. Jeremy Walker made a motion to encumber up to $3, for the pursuit of the 501(c)3 status. b. Sara Wietbrock made the motion, Brian Gross seconded the motion. The motion passed. c. Jeremy Walker moved that the IJCL give Reginald Thomas Badeaux IV power of attorney and declare him as the IJCL s representative in this matter. Tony Martin seconded the motion

8 d. The SCL is a separate entity; however, the SCL also wants to be included/incorporated in the way that ACL has by including the JCL/SCL constitution in there by reference. e. SCL is piggybacking off the IJCL EIN at the bank; however, the umbrella of ACL/JCL does not equal the SCL too. There was a suggestion to grandfather the SCL in. The IJCL would go forward and then include SCL, who desire to be more expressly involved. SCL revised their constitution last year; it is a good time to be revising it again soon. F. Italy Trip 2017 update 1. Returning to the Paideia Institute, but other options were considered and priced. 2. The price will be $3,750 for travelers. Twelve students is the current minimum for the trip to run. 3. Students that are outside of the IJCL will not be able to attend trip. If a student signs up for the trip, their participation will be pending until it is confirmed they are a JCL member or willing to become one. ISCL members are also able to participate, but priority will be given to JCL members. 4. Packets for callout meetings will be coming out this summer for sponsors to be able to provide to parents and students. 5. Prices and group used are currently confirmed, but a few items can still be changed on the itinerary. 6. Signups can be put out before the end of the school year, giving students the summer to consider the trip. Payment plans will adjust to whenever signups begin and length of time between signup and the final deposit date.[co-chair note: This was later determined to not be the case as the Paideia official was mis-informed; a date in the fall will be determined and published later.] 7. A blurb will be delivered to Mr. Walker by Sunday so that it can be sent out to sponsors in the next sponsor update. G. Review of changes to online membership/convention registration 1. Programmer is currently on his way to Egypt so there is nothing to be approved at this time. 2. The goal is to have all event registrations run through the system, eliminating the necessity of the separate, stand alone Google forms. 3. Our vision is that sponsors will have to direct students to the system where they will need to make an account. There would be a single place to go (the current suggested site name is ijclevents.org ) so that there would not be separate websites for the adults and students. The site would then assign every member a unique identifier. Members would keep this identifier throughout all their years in IJCL. Students would have an additional four numbers that identified their level and grade, which would not be included in their username. a. If students who are not members try to sign up for an event that requires membership, such as certamen, their entry would be flagged and their sponsor alerted. i. LDA and Fall Latin Day do not require membership.

9 b. As soon as students are entered for the year, it would trigger the Code of Conduct, medical information, and other forms that are necessary for IJCL activities during the year. 4. August Dailey volunteered to assist with the process of creating this online registration system. What a nice guy! H. Hosting of NJCL Convention The convention co-chairs have taken on planning the student activities and meal. 2. Outdoor Meal a. The Thursday Dinner at Dunn Meadow, which will occur before That s Entertainment. b. Currently considering a carnival theme. c. Mr. Roberts suggest gladiatorial combat with foam swords that participants would make using PVC pipes and pool noodles, or a practice military drill. d. Suggestions for face painting, henna tattoos, and stick on tattoos. Face painting could go badly, but henna is a reasonable suggestion. e. Fortune teller, persona, cotton candy/snow cone machine, dunk tank with national officers, or a pie in the face. 3. Hosted around Venus statue for Roman Banquet on Friday. 4. Offering two rooms for Murder Mystery. 5. The list compiled by officers for goodie bag ideas during the IJCL Chill and Chats will be shared with Lisanne Pierson. 6. There are currently 16 submissions by teachers, professors, and SCLers to present at nationals. Jeremy Walker is currently continuing to pursue more submissions. 7. Any help at all will be greatly appreciated. Sponsors are encouraged to sign up to help with tasks to prepare for national convention. I. IJCL Monthly Duties Document 1. During the working lunch, officers and officer elects met to discuss the monthly duties and necessary information the incoming officers would need to know. J. Other 1. Alex Roberts assigned the certamen students to work on some of their worksheets during the lunch. K. Working lunch called at 12:45 p.m. The meeting resumed at 1:17 p.m. X. New Business A. Technology Chair 1. There was a review of proposal adopted in October Appointment of Technology Chair under the new description a. Jeremy Walker moved that Beck Bush be appointed as the new Technology Chair. b. August recognized Lisanne Pierson as a second. The motion passed. 3. Removal of Handbook Chair position a. Jeremy Walker moved that the Handbook Chair position be abolished b. Rebecca Bush seconded the motion. The motion passed. B. Convention Technology Manager 1. Review of proposal adopted in October Announcement of Convention Technology Manager

10 a. Chris Olry was appointed as the new Convention Technology Manager. C. Constitution Chair 1. Change from recent practice a. Whoever was the sponsor of the parliamentarian would serve as Constitution Chair. It is difficult for the position to be fully performed if the sponsor serving as Constitution Chair had no base to work with. Therefore, the Constitution Chair will be appointed by the board as the current constitution outlines chairs should be chosen. 2. Appointment of Constitution Chair a. Jeremy Walker moved that Megan Grundtisch of Homestead be appointed as Constitution Chair. b. Megan Grundtisch seconded the motion. The motion passed. D. Officer Meetings & Transfer of files (working lunch) 1. Jeremy Walked handed out the updated contact information for the Executive Board. E. NJCL Convention There are currently 84 people registered for Nationals from Indiana. 2. State of Certamen teams a. Indiana is entering a Novice, Intermediate, and Advanced Certamen team. 3. State T-Shirt a. The state t-shirt designed for nationals was submitted by Erin Sizemore of Crown Point. The front would contain a chariot drawn by horses with farmers riding in the chariot. The back would have the national convention theme and the location with a list of Indiana delegates. The laurels surrounding the list of delegates would be made of corn. i. The current color theme is black text on terra cotta. ii. There was a suggestion that one of the farmers be a woman, such as Athena, making it a war chariot. iii. It should be more obvious that the shirt is from Indiana delegation and not just any delegation attending nationals at Bloomington. This could be done by having a map of Indiana behind the chariot with the locations of schools that sent delegates to National Convention. b. There is a second t-shirt for Indiana delegates to wear as they welcome other state delegations to IU Bloomington. i. One idea is to use the columns that were given on the invitation card handed out at last year s National Convention. ii. The back will read Hoosier Helper across the shoulderblades instead of Indiana Delegate. 4. Bazaar a. The Indiana delegation will be adding new stickers in addition to selling window clings, bracelets, and squishy dice. b. Gabbie did not have a proposal for any new items to be sold at national convention bazaar at the board meeting. c. As there are currently only eleven window clings remaining, a new order will have to be placed by Ms. Pierson.

11 d. The photo booth that was used last year was not extremely popular. Students preferred to have something tangible they could have right away, such as a t-shirt, instead of waiting to have a picture ed to them. It was decided that the photo booth would not be brought back. e. There was a suggestion that the IJCL could sell baseball caps or crew socks at the national convention bazaar. f. The dolls and doll house pieces that were sold at state convention will also be sold at national convention with the money being used for the scholarship fund. g. Local Indiana chapters that want to sell items at national convention bazaar must sign up for a separate table, not with the Indiana delegation s bazaar table. Amanda Roberts to do this. 5. Roll Call a. Gabbie presented two possible roll calls, one parodying the lyrics of All I do is Win as All Hoosiers do is Win and another that was Natsdown Throwdown parodying a Hannah Montana song. b. As Indiana is hosting this year, there is not an exact amount of miles the delegation travelled. Rebecca Bush suggested that the delegation add together the distance that every chapter travelled to IU. c. Walker moved we approved the All Hoosiers do is Win roll call that Gabbie Barrido presented. d. Pierson seconded. The motion passed. 6. Spirit Ideas a. Indy 300: black and white checkered flags, black capes for the members to look like gladiators/spartans. Checkered flag capes b. Ceres Blooming-a-ton: everyone wear flower crowns, flower bracelets, sparkly fabric twirlers c. Purple and Gold Day: golden gloves, delegates wear purple shirts and then delegates can add golden handprints with paint, purple fabric like river. Blow up tubes from storage d. E-i-e-I-U delegates take red shirts and add white print, red and white bandanas. Pitchforks with interlocking IU/cactus e. The t-shirts that need to be decorated by delegates can be worked on during the IJCL Nationals picnic. f. Adults/sponsors/etc will also have the t-shirts to fit the theme of unity. 7. Facebook Group a. Rebecca Bush and Gabrielle Barrido will both be made administrators of the Indiana Delegation Spirit facebook group. b. Kendal will add the list of people currently going to nationals and remove those from past years who are not attending. F. Approval of IJCL Calendar 1. Several of the Veritas et Scientia deadlines were pushed back in order to gain more submissions. 2. The deadline to register for the Indiana Certamen Team was pushed back, as people waited later to sign up for national convention. This is the same deadline to submit an application for the first place grant for the NJCL National Convention, May 1st.

12 3. The bus trip for the 64th Annual NJCL Convention was not on the calendar at this time. Date to be finalized in the future. 4. Jeremy Walker moved that the proposed calendar be approved with the inclusion of the tentative date for the 64th annual NJCL Convention bus trip. Mary Marshall seconded. The motion passed. G. Leadership Development Academy 2016 Proposal 1. The icebreaker will be in three phases and will help to break up the GA and allow people to meet each other. 2. Mr. Perkins will speak about how important it is to create a buzz. There is a use for Latin in students lives once they graduate even if their field isn t related to it. 3. Megan Grundtisch and Brian Gross volunteered to run the Promoting your club in your school and community Large Group Breakout at LDA. 4. This is a non-member event so Latin teachers that aren t sponsors can participate. 5. Jeremy Walker moved to approve it as presented. a. Brian Gross seconded the motion. b. The motion passed. H. Fall Latin Day Review of Evaluations and Comments from Fall Latin Day 2015 a. There were no questions or discussions on evaluations and comments. 2. Fall Latin Day 2016 Proposal a. There will be raffle tickets passed out at the General Assembly in order to encourage people to stay for the entirety of Fall Latin Day. b. Icebreaker activity is a Guess Who I Am activity where the participant will have a card identifying them as a character or object and then can ask each person in the group only one question to figure out who or what they are. c. Each workshop room will have tickets. When a student enters, they will receive a ticket. Each room will only have a limited amount of tickets, and once they run out, no more students will be allowed to join that room for the session. d. For the JCL topics breakout sessions, attendees will be able to choose from a variety of JCL topics in a more casual breakdown so that it isn t being shoved down their throats. e. Any person facilitating a room must either be a board member or an adult/sponsor to supervise who will attend the August Board Meeting. f. Jeremy Walker moved for the proposal to be approved as presented. Greg Voshell seconded. The motion passed. g. Jeremy Walker moved that we allocate $200 from the general fund to be for the raffle items listed in the proposal. This will help generate student and sponsor pressure to stay to end. The second was not recorded. The motion passed. h. Brian Gross will be in the Creative arts room. Mary Marshall volunteered to be in the SCL room. Gabrielle Barrido will be doing the spirit breakout, supervised by Sara Wietbrock. Kendal Paul will be in the service breakout session, supervised

13 by Megan Grundtisch. Amanda and Alex Roberts will be asked to do the idea exchange breakout session. The co-chairs may do JCL 101. i. The creation of a committee to plan Fall Latin Day was a great help to the co-chairs and the IJCL President in planning this event. It offered new perspective to the activities and planning. I. Digital Scrapbook Contest Proposal 1. As this marks the second year of the IJCL submitting a digital scrapbook at National Convention, creating a Digital Scrapbook Contest at IJCL State Convention could encourage more chapters to participate. Only five total chapters submitted scrapbooks this year; this could allow more people to participate as it is easier and cheaper and would be more similar to what the IJCL Historian is doing. 2. Chapters would only be able to submit either one of a physical or digital scrapbook, not both. Multimedia is being discontinued at the national level so will be discontinued at state level also. 3. There will no longer be scrapbook categories of Large Chapter or Small Chapter. It would now be digital and physical scrapbook categories. 4. Jeremy Walker moved that the IJCL adopt a digital scrapbook competition, and the traditional is collapsed into one category (no large or small chapter). Sara Wietbrock seconded. The motion passed. J. Other 1. Recently there have been fewer entries for competitions like scrapbook, publications, the Helen Wampler Spirit, Dennis Bartlow Publicity, and Sharon Gibson Community Service. The competitions that receive the large rosettes do not always have five participants, and therefore rosettes go unused. As rosettes account for half the current ribbon budget, there should be only three rosettes awarded. Winners should not be awarded a trophy and a rosette, however, awards that receive a plaque and a rosette should receive a rosette as the plaque moves year to year. This would create a sense of uniformity, as other contests only have the first three place winners. 2. Walker moved that for next year's state convention, that fourth/fifth place rosettes be eliminated with the exception of the Sweepstakes award, and first place blue rosettes for competitions that receive a trophy will also be eliminated. Mary Marshall seconded. The motion passed. XI. Adjournment of Board A. Jeremy Walker, IJCL Co-chair, made a motion to adjourn. B. Kendal Paul seconded the motion. C. The motion passed and the meeting was adjourned at 4:20 p.m. ( officers met after the meeting to finalize spirit plans for national convention. The state Certamen teams practiced from 2:00 p.m until 4:30 p.m.)