Candidate Packet Term. DUE: Tuesday, May 27, 2014

Transcription

1 Appointed Packet WOODBRIDGE HIGH SCHOOL JUNIOR CLASSICAL LEAGUE Candidate Packet Term DUE: Tuesday, May 27, 2014

2 Table of Contents Page 3 Page 4 Page 5 Page 6 Page 7 Page Appointed Packet Packet Instructions and Appointment Procedure WHS JCL Offices and Qualifications SCRAM Introduction and Requirements Appointed Candidate Application Short Answer Questions Candidate Agreement Form Important Dates Interview Sign-Ups Candidate Applications Due Tuesday, May 27, Lunch Board Meeting, L101 Tuesday, May 27, End of 6 th Period Notification of Candidacy By Wednesday, May 28, 2013 Confirmation of Interview Interviews Thursday, May 29, Fri, May 30, 2014 Results Tuesday, June 3, 2014 (Tentative)

3 Packet Instructions and Appointment Procedures Election Packet I. Interview Sign-Ups A. When i. Tuesday, May 27, during Lunch in L101 a. Information about Appointed Offices and Interviews will be during the board meeting. 1. Questions may be answered at this time. b. If unable to attend, contact Sydney Higa. II. Packets A. Due i. Tuesday, May 27, 2014 ii. Sydney Higa s Box in L101,by the end of 6 th Period B. NO exceptions for late packets will be made C. Contents (Only the last two pages of this packet will need to be submitted)** i. Candidate Application- Completed in its entirety ii. Short Answer Questions iii. Agreement Form- Properly Signed III. Important Reminders A. Please check the qualifications for office to ensure that you are eligible to run. (See next page.) i. The following officers will confirm your attendance: a. President- SCRAM and/or Convention, Pre-Interview Workshop b. Vice President- Community Service Events c. Secretary- Board Meetings d. Activities Chairs- Events and Activities e. Committee Leaders- Committee Meetings (Interclub Ambassador- Spirit, Activities Chairs- War Machines, CaJCL Candidates- Campaign, Historians- Scrapbook,, Secretary- Banner) IV. Notification of Candidacy and Confirmation of Interview A. An will be sent out to the included on the application by Wednesday, May 28, 2014 V. Appointed Interviews A. When i. Thursday, May 29, Friday, May 30, 2014 ii. In L101, before and after school or during lunch iii. Officers for appointed positions shall be chosen by a panel consisting of the chapter sponsor, the outgoing President, the incoming President, the outgoing Vice President, and the incoming Vice President. Additional members experienced in local chapter leadership may be added to the panel at the discretion of the sponsor and the outgoing President. (Article VI, Section 2.6) VI. Results A. Results are planned to be posted by Tuesday, June 2, 2014 outside of L101 i. Due to circumstances, results may be posted later B. All appointed officers must attend the Rose Ceremony Rehearsal, date and time TBD. **Candidates that also submitted an application for an Elected Office will not need to re-submit an Application. Instead, they may the outgoing President to let them know they are interested in interviewing for an appointed position and what position. If they also wish to apply for a SCRAM position, they must fill out the additional short answers as well (either to Sydney Higa or put it in her box by the deadline).**

4 WHS JCL Offices and Qualifications WHS JCL Appointed Offices: 1. Treasurer (1)* 2. Communications Coordinator (1)* 3. Art Director (1)* 4. Interclub Ambassador (1) 5. Academics Chairs (1-2)* *Woodbridge JCL is looking to merge each of these positions with a corresponding SCRAM position i.e. they will serve on both the WHS JCL Board and the SCRAM board. Please see the following page for more details Appointed Packet Candidacy Requirements as stated in Article IV, Section 1: A. Attend at least five JCL events, including SCRAM or CJCL Convention, in the school year of candidacy B. Attend and check-in at no less than eight lunch time board meetings. Two of which must be in the first semesters, and four of which must be consecutive. This will be verified by Secretary C. Attend a pre-candidacy workshop, as verified by the President. D. Participate in a state convention committee during the school year of candidacy (participation verified by committee leader) E. To run for the office of President a candidate must have held prior JCL office F. To run for the office of Vice President a candidate must have attended at least half of all of the JCL Community service events in the school year of candidacy G. If the office a candidate is running for heads a committee, they must have attended a majority of the meetings for the committee. H. All candidates must attend at least three community service events I. All candidates must turn in Officer Application and Candidate Agreement Form J. A Candidate must be enrolled in a Latin course for the term for which they are elected for. K. Candidate must be in Good Standing. This will be determined by the Sponsors. (See Constitution for qualifications of Good Standing.)

5 SCRAM Introduction and Requirements Appointed Packet What is SCRAM? Woodbridge High School JCL will be holding the 2014 Southern California Regional Amici Madness (SCRAM). SCRAM is the second largest JCL event in the state of California every year. To organize an event of this size, WHS JCL leadership will appoint a SCRAM Board. WHS JCL leadership will hold interviews for potential candidates. For more information on candidates that will not be merged with WHS JCL Appointed positions, please see the online SCRAM Board Application at Requirements to Run A. Be enrolled in Latin for the school year B. Have attended SCRAM or Convention in the year C. Have a Facebook account for communication purposes D. Submit an application via Google Forms ( before 8:00AM Friday, May 30 th If you have any questions about SCRAM or any of the positions contact CaJCL Southern Representative, Scott Numamoto via Facebook or at scott.numamoto@gmail.com. Responsibilities of all Offices: 1. Must attend all JCL and SCRAM Board Meetings during term of office. A. Failure to attend is grounds for removal from office. 2. Must attend SCRAM on Saturday, November 15, Arts Director (1-2) Creates design for the SCRAM T-Shirt Organizes purchase of t-shirts Create signs for general layout of school, land marks and sign directions Beautifies school with classical theme Leads the Arts Committee 2. Certamen Chair (1-3) (Merged with Academics Chairs) Organizes Certamen Competition o Organizes teacher readers o Organizes and leads student aides for readers Writes Certamen round questions Determines Latin Oratory Prompts 3. Public Outreach Chair (1) (Merged with Communications Coordinator) Able to write articles on events o Cooperates with other officers in writing articles Tends the website Manages publicity and articles Manages social media outreach Writes the final SCRAM Pamphlet 4. Treasurer (1) Oversees finances of SCRAM Handles reimbursements *All responsibilities are tentative and subject to change. The numbers indicated in parentheses specify the recommended number to apply for each position. For groups larger than the recommended number, contact Scott Numamoto.

6 Woodbridge JCL Officer Application Term Name Current Latin Level: I II III IV Current Grade Level: G.P.A. Prospective Courses: Period/After School (e.g. Sport or ROP) 5 6 Extracurricular Activities: Past Leadership Experiences: Past JCL Contributions: Events Attended: (One must be either SCRAM or Convention.) Community Service Events: Committee (Circle all that apply): Banner Scrapbook War Machines Spirit Campaign Previous JCL Offices Held: *Desired WHS JCL Appointed Office: *List your first and second options. Other people in group (if applicable): To complete your application, attach the Short Answer Questions and the Candidate Agreement Form, properly filled out and signed. Failure to do so will deem you ineligible for a WHS JCL appointed office.

7 Woodbridge JCL Officer Application Short Answer Questions Please hand write below (attach an additional piece of lined paper if necessary) or attach typed. No more than 100 words each. WHS JCL Short Answer: 1. Why do you want to be an officer? SCRAM Short Answer: 2. Detail your experience at SCRAM and/or Convention. What events did you participate in? What did you like and dislike? What could be improved and how? 3. Why do you want to serve on the SCRAM Board?

8 Woodbridge JCL Candidate Agreement Form I,, do hereby agree to follow all conditions as set forth in this packet and in the JCL Constitution. I understand that if I do not meet the candidate requirements that are stated in the JCL Consitution, that I will not be allowed to interview for an office. I further understand that violating any rules, and therefore breaking this Agreement, will result in my disqualification from participation in this year s interview process. I understand that any sponsor, and only a sponsor, after having consulted with appropriate parties invovled, may make an exception for any candidate including myself, in regard to a violation of any requirements. Therefore, a sponsor may allow myself, or another candidate, to continue to run for office even though a rule violation may have occurred. I kow that no current officer or other JCL member may make an exception, regardless of the office held. I further agree to report an rule violations that I witness during the elections to a Sponsor and, if necessary, the current JCL President or JCL Vice-President. I understand that a failure to report a rule violation may result in my disqualification. If appointed, I understand that I must uphold the Constitution and all the amendments that pass. I further understand that I must report any officer neglecting their duties to the Sponsor and, if necessary, President and Vice-President. I also understand, having read all of the requirements and duties of an officer as expressed in the Constitution. I further understand that even if I am appointed to an office, that if I am proven to have violated any rules, JCL By-Laws, or direct instruction of a sponsor, that I will be removed from office. If I am to be appointed I am responsible for attending an officer training meeting before the end of the current school year, attending all mandatory officer planning meetings over the summer, all mandatory officer bonding events over the summer or during the school year, every lunch time board meeting, SCRAM, State Convention, and the end-of-the-year JCL Banquet. I know that if I fail to attend that it will result in impeachment and possible removal from office. I understand that if I become an officer, that if I miss more than the specified amount of lunch board meetings, that I will be removed from office, I further understand that an impeachment is different from removal. Impeachment is the process by which an officer is reported for violating a rule, failing to uphold the JCL Constitution, or neglect of duties to a sponsor, not an officer. The sponsor will then make the decision, after meeting with other sponsors and necessary officers, whether to hold a vote among the current JCL Board, by which a 2/3 rd majority will remove the officer in question from office. By signing this form, I (the candidate) hereby agree to the all conditions set forth in the Candidate pakcet, requirements and this Candidate Agreement; I agree to attend the Pre-Interview Workshop, and understand that failure to comply with any of the aforementioned will result in my disqualification. Candidate Signature Sponsor Signature President Signature