BOARD OF SUPERVISORS REGULAR MEETING OF MARCH 25, :00 P.M. KING WILLIAM COUNTY ADMINISTRATION BUILDING KING WILLIAM COURT HOUSE, VIRGINIA

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1 BOARD OF SUPERVISORS REGULAR MEETING OF MARCH 25, :00 P.M. KING WILLIAM COUNTY ADMINISTRATION BUILDING KING WILLIAM COURT HOUSE, VIRGINIA 1. Call to Order 2. Roll Call 3. Moment of Silence 4. Pledge of Allegiance A G E N D A 5. Review and Adoption of Meeting Agenda 6. Public Comment Period Speakers: One Opportunity of 3 Minutes per Individual or 5 Minutes per Group on Non-Public Hearing Matters 7. Consent Agenda: a. Approval of Minutes: i. February 25, 2019 Meeting ii. March 11, 2019 Work Session b. Approval of Payment of Bills Month of February, 2019 c. Approval of Roll Back Real Estate Tax Refund due to Erroneous Assessment Guy George Estate $ (Resolution 19-14) d. Adoption of 2018 Water Standards and Specification Book 8. Presentations: a. County Administrator s Recommended FY2020 Budget Bobbie Tassinari, County Administrator 9. Old Business: a. Resolution 19-12(R) Consent to Assignment of Assets Including Franchise Rights Bobbie Tassinari, County Administrator

2 BOARD OF SUPERVISORS AGENDA County of King William, Virginia REGULAR MEETING OF MARCH 25, 2019 Page 2 b. Resolution 19-06(R) Resolution Authorizing Quit Claim Deed - Bobbie Tassinari, County Administrator c. A Resolution Supporting The Commissioner Of Revenue Of King William County In Applying To The Circuit Court For A Real Estate Tax Refund Due To An Erroneous Double Assessment On Certain Real Property Standing In The Name Of Virginia Vranian (Resolution 19-15) Bobbie Tassinari, County Administrator 10. New Business: a. Support of the Crime Victims Rights Week, Resolution Matthew R. Kite, Commonwealth s Attorney s Office b. Public Hearing for Z Owner/Applicant: Kellum Homes, LLC - Request to rezone Tax Map Parcel 28-38B5 and consisting of approximately 23.7 acres, from R- l (Suburban Residential) to B-2 (General Business) Ron Etter, Director of Community Development c. Public Hearing for Z Owner: Roberta C. Hardyman/Applicant: Primax Properties - Request to rezone Tax Map Parcel 28-59D, consisting of approximately 1.85 acres from A-C (Agricultural-Conservation) to B-1 (Local Business) Ron Etter, Director of Community Development 11. Administrative Matters from County Administrator: a. Fire and EMS Call Statistics for February, 2019 Andy Aigner, Chief of Fire & EMS b. Board Information c. Concealed Handgun Fee 12. Board of Supervisors Comments 13. Closed Meeting (if needed): a. Motion to Convene Closed Meeting b. Motion to Reconvene in Open Session c. Certification of Closed Meeting d. Action on Closed Meeting (if necessary) NOTES REGARDING AGENDA: This agenda is tentative only and subject to change by the Board of Supervisors. During the public comment period of a public hearing, speakers shall be provided one opportunity of 3 minutes per individual or 5 minutes per group. Speakers shall provide their name, address, and if applicable, the group they are representing. The Board of Supervisors may modify and/or set other rules governing the conduct of the public hearings. Agenda Items denoted by asterisk (*) are provided supporting material in the Board Agenda Packet

3 BOARD OF SUPERVISORS AGENDA County of King William, Virginia REGULAR MEETING OF MARCH 25, 2019 Page Appointments a. Consideration of Appointment to the Middle Peninsula Northern Neck Community Service Board for a Term Ending December 31, 2024 Resolution Adjourn or Recess NOTES REGARDING AGENDA: This agenda is tentative only and subject to change by the Board of Supervisors. During the public comment period of a public hearing, speakers shall be provided one opportunity of 3 minutes per individual or 5 minutes per group. Speakers shall provide their name, address, and if applicable, the group they are representing. The Board of Supervisors may modify and/or set other rules governing the conduct of the public hearings. Agenda Items denoted by asterisk (*) are provided supporting material in the Board Agenda Packet

4 AGENDA ITEM 7.a.

5 MINUTES KING WILLIAM COUNTY BOARD OF SUPERVISORS REGULAR MEETING OF FEBRUARY 25, 2019 A regular meeting of the Board of Supervisors of King William County, Virginia, was held on the 25 th day of February, 2019, beginning at 7:00 p.m. in the Board Meeting Room of the County Administration Building. Agenda Item 1. CALL TO ORDER Chairman Hodges called the meeting to order. Agenda Item 2. ROLL CALL The members were polled: Supervisor, 2nd District: Travis J. Moskalski Supervisor, 3rd District: Stephen K. Greenwood Vice Chair Supervisor, 4th District: David E. Hansen Supervisor, 5th District: Robert W. Ehrhart II Supervisor, 1st District: William L. Hodges Chairman Aye Aye Aye Aye Aye Also, in attendance: Bobbie H. Tassinari, County Administrator Olivia Schools, Deputy Clerk Daniel M. Stuck, County Attorney Agenda Item 3. MOMENT OF SILENCE The Chairman called for a moment of silence. Agenda Item 4. PLEDGE OF ALLEGIANCE The Chairman led the pledge of allegiance. Agenda Item 5. REVIEW AND ADOPTION OF MEETING AGENDA There was general discussion of the meeting agenda items. Chairman Hodges recommended striking Item 9A from the agenda concerning the Comcast and Atlantic Broadband transfer. Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of February 25, 2019 Page 1 of 6

6 Chairman Hodges moved for the adoption of the agenda for this meeting with the aforementioned changes; motion was seconded by Supervisor Hansen. The members were polled: Supervisor, 3rd District: Stephen K. Greenwood Vice Chair Supervisor, 4th District: David E. Hansen Supervisor, 5th District: Robert W. Ehrhart II Supervisor, 2nd District: Travis J. Moskalski Supervisor, 1st District: William L. Hodges Chairman Aye Aye Aye Aye Aye Agenda Item 6. PUBLIC COMMENT PERIOD Chairman Hodges opened the public comment period. 1. Jeanette Wagner of the 5 th District, stated her displeasure of the decorum of the previous meetings. 2. Edwin Moren, of the KWIC Committee, stated he and Brian Hodges had met with Delegates Peace and Hodges to discuss broadband initiatives and came away from the meetings with some good information. Mr. Moren also reported the King William Public Schools were about to switch over to Lumos. 3. Benjamin Shumaker, of the 4 th District, thanked the Economic Development Authority for their work and stated he thought the joint work session between the EDA and Board was very informative. He especially appreciated the presentation by Mr. Moren on the KWIC Subcommittees activities. There being no further speakers, Chairman Hodges closed the public comment period. Agenda Item 7. CONSENT AGENDA Supervisor Moskalski moved for the approval of the Consent Agenda; motion was seconded by Supervisor Ehrhart. The Chairman called for any discussion. There being no discussion the Consent Agenda was approved by the following roll call vote: Supervisor, 4th District: David E. Hansen Supervisor, 5th District: Robert W. Ehrhart II Supervisor, 2nd District: Travis J. Moskalski Supervisor, 3rd District: Stephen K. Greenwood Vice Chair Aye Aye Aye Aye Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of February 25, 2019 Page 2 of 6

7 Supervisor, 1st District: William L. Hodges Chairman Aye Agenda Item 8. PRESENTATIONS a. Update on Hamilton Holmes Middle School Project Dr. David White, Superintendent of King William County Public Schools, and Gordon Frantzich, Director of Construction Administration of Ballou Justice Upton Architects, presented an update on the renovation project at Hamilton Holmes Middle School. They stated the cafeteria area is completed and the students are now having meals in the new area. The roof work will begin as soon as school is released and will be finished by August Agenda Item 9. OLD BUSINESS There was no Old Business. Agenda Item 10. NEW BUSINESS There was no New Business. Agenda Item 11. ADMINISTRATIVE MATTERS FROM COUNTY ADMINISTRATOR a. Fire and EMS Call Statistics for January, 2019 Andy Aigner, Chief of Fire & EMS, presented the call statistics for the Fire and EMS stations operating within King William County. b. Board Information County Administrator, Bobbie Tassinari, noted the materials included in the information items provided. Agenda Item 12. BOARD MEMBER COMMENTS Supervisor Ehrhart thanked everyone for attending. Supervisor Hansen clarified that the Comcast Agreement is for cable only. Supervisor Greenwood commented on the short length of the meeting and thanked everyone for attending. Supervisor Moskalski thanked everyone for coming and reminded everyone to keep Mr. Bob Coates family in their thoughts. Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of February 25, 2019 Page 3 of 6

8 Chairman Hodges thanked everyone for coming and clarified that Mrs. Tassinari attended a prior Station 1 Executive Board meeting by invitation. Not as originally stated. Agenda Item 13. CLOSED MEETING a. Motion to Convene Closed Meeting Upon motion of Supervisor Moskalski, seconded by Supervisor Greenwood, the Board acted to convene a Closed Meeting pursuant to (A) (7) of the Code of Virginia to consult with legal counsel, consultants, and/or staff on a matter The roll call vote on the motion was as follows: Supervisor, 5th District: Robert W. Ehrhart II Supervisor, 2nd District: Travis J. Moskalski Supervisor, 3rd District: Stephen K. Greenwood Vice Chair Supervisor, 4th District: David E. Hansen Supervisor, 1st District: William L. Hodges Chairman Aye Aye Aye Aye Aye b. Motion to Reconvene in Open Session Having completed the Closed Meeting, Chairman Hodges reconvened the regular meeting back to order in Open Session. c. Certification of Closed Meeting Chairman Hodges called for a motion to approve Standing Resolution 1 (SR- 1) In accordance with Section (D) of the Code of Virginia, 1950, as amended. Chairman Hodges moved that the King William County Board of Supervisors adopt the following SR-1 Resolution certifying that the Closed Meeting was conducted in conformity with the requirements of the Virginia Freedom of Information Act; the motion was seconded by Supervisor Greenwood. Chairman Hodges announced the motion was properly moved and properly seconded; he called for any discussion. There being no discussion among Board members SR-1 was adopted. The roll call vote in favor of this motion was as follows: Supervisor, 2nd District: Travis J. Moskalski Supervisor, 3rd District: Stephen K. Greenwood Vice Chair Supervisor, 4th District: David E. Hansen Aye Aye Aye Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of February 25, 2019 Page 4 of 6

9 Supervisor, 5th District: Robert W. Ehrhart II Supervisor, 1st District: William L. Hodges Chairman Aye Aye STANDING RESOLUTION 1 (SR-1) A RESOLUTION TO CERTIFY COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT REGARDING MEETING IN CLOSED MEETING WHEREAS, the King William County Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote, and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section of the Code of Virginia requires a certification by the King William County Board of Supervisors that such closed meeting was conducted in conformity with Virginia law, NOW, THEREFORE, BE IT RESOLVED that the King William County Board of Supervisors on this 25 th day of February, 2019, hereby certifies that, to the best of each member s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were heard, discussed, or considered in the closed meeting to which this certification resolution applies, by the King William County Board of Supervisors. 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the King William County Board of Supervisors. DONE this the 25 th day of February, d. Action on Closed Meeting There was no action taken. Agenda Item 14. APPOINTMENTS There were no appointments. Agenda Item 15. ADJOURN Upon motion of Supervisor Moskalski, second by Supervisor Ehrhart, the meeting was adjourned by the following roll call vote: Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of February 25, 2019 Page 5 of 6

10 Supervisor, 3rd District: Stephen K. Greenwood Vice Chair Supervisor, 4th District: David E. Hansen Supervisor, 5th District: Robert W. Ehrhart II Supervisor, 2nd District: Travis J. Moskalski Supervisor, 1st District: William L. Hodges Chairman Aye Aye Aye Aye Aye COPY TESTE: William L. Hodges, Chairman Board of Supervisors Olivia L. Schools Deputy Clerk to the Board Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of February 25, 2019 Page 6 of 6

11 MINUTES KING WILLIAM COUNTY BOARD OF SUPERVISORS WORK SESSION OF MARCH 11, 2019 A meeting of the Board of Supervisors of King William County, Virginia, was held on the 11 th day of March, 2019, beginning at 7:00 p.m. in the Board Meeting Room of the County Administration Building. CALL TO ORDER Chairman Hodges called the meeting to order. ROLL CALL The members were polled: Supervisor, 2 nd District: Travis J. Moskalski Supervisor, 3 rd District: Stephen K. Greenwood Vice Chair Supervisor, 4 th District: David E. Hansen Supervisor, 5 th District: Robert W. Ehrhart II Supervisor, 1 st District: William L. Hodges Chairman Aye Aye Aye Aye Aye REVIEW AND ADOPTION OF MEETING AGENDA Supervisor Moskalski moved for the adoption of the agenda for this meeting as presented by the County Administrator; motion was seconded by Supervisor Greenwood. Supervisor Ehrhart stated he d like to table Resolution until a later date. The members were polled: Supervisor, 3 rd District: Stephen K. Greenwood Vice Chair Supervisor, 4 th District: David E. Hansen Supervisor, 5 th District: Robert W. Ehrhart II Supervisor, 2 nd District: Travis J. Moskalski Supervisor, 1 st District: William L. Hodges Chairman Aye Nay Nay Aye Aye WORK SESSION MATTERS a. Presentation of Arts Alive Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 1 of 12

12 Tim Dice, of Arts Alive, presented what Arts Alive provides to the community including scholarships, concerts and camps and requested continued funding. b. Presentation of Sheriff s Annual Report Sheriff, Jeff Walton, presented the King William County Sheriff s Office Annual Report for In this presentation he included awards received, scholarships given, community involvement and statistics on accidents, arrests, animal control activity and warrants. c. Public Hearing to Address King William County Volunteer Fire and Rescue (Auxiliary) to Use Designated Space at 7936 Richmond-Tappahannock Hwy., Aylett, VA (Station 1) County Administrator, Bobbie Tassinari, presented a Public Hearing for King William County purchasing the property located at 7936 Richmond-Tappahannock Highway, Aylett, VA from King William Volunteer Fire and Rescue (KWVFR). KWVFR will become an auxiliary organization, King William Volunteer Auxiliary, with the sale of the property to the County. King William Volunteer Auxiliary is requesting to operate from Station 1 located at this site as their primary base of operation and will maintain space within the Station; shed, closets, and President s Office. Chairman Hodges opened the public hearing. 1. Melissa Yopp, of the 5 th District, stated her concerns about the auxiliary providing funding to the County and noted there may be a conflict in fundraising. She also addressed the tax ramifications of the Auxiliary s 501(c)3 status. 2. Matt Yopp, of the 5 th District, stated his concern and noted possible tax implications. 3. Jacob Fitzgerald, Secretary of Station 1, stated his support. Mr. Fitzgerald stated that due diligence had been followed throughout the process and this would ultimately be a positive for both the auxiliary, the County and its residents. Chairman Hodges closed the public hearing. d. Resolution Approving the Agreement of King William Volunteer Fire and Rescue Transfer of Assets to King William County County Administrator, Bobbie Tassinari, presented Resolution requesting the Board of Supervisors approve the Purchase and Transfer of Assets Agreement and the Permit and Agreement documents in their presented form. I make a motion we table Resolution Supervisor Ehrhart Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 2 of 12

13 I will second it. Supervisor Hansen There s things in the agreement that still need to be resolved. It s not the Resolution itself. It s the terms of the agreement for use of the facility that I have concerns with. Supervisor Ehrhart Well you have a motion and a second Mr. Chairman, so this would be the time for discussion. If Mr. Ehrhart would like to go specifically through his list of concerns I d be more than happy to hear them. Supervisor Moskalski They re somewhat contained in the sent earlier in the day. In my opinion, we re creating a preference for one non-profit operating within the County. We have King William Emergency Ministry, we have King William Crossroads, which provide vital functions. Crossroads has a summer feeding program that provides food to kids who can t afford it. So, they re renting a building. So, we re giving the auxiliary space here to fundraise where other entities don t have that same opportunity. We re creating inconsistencies. We re creating a bias. They have an opportunity that others don t. So, that s one perspective. Again, I think the agreement should identify everybody the same. If you re a member of the Alliance to Save the Mattaponi River or any 501(c)3 organization why are we giving preference to one versus another? This whole use of County facilities has not been resolved. For example, the library says you can no longer have food at functions you rent there. Different organizations have used that in the past. Again, we re giving preferential treatment to one group here, and I don t think we should be doing it. That s a kind of general reason why I don t support the agreement. We can go through the items listed in my , but that s my general persona on the agreement at this time. Supervisor Ehrhart Just to follow up on that, I agree on several areas with Mr. Ehrhart. I think we would benefit from having more time to look at this and give our constituents more time to respond to this. One in particular to me is, I don t see, perhaps you can help me, I don t see how long the auxiliary will be allowed to use this building. I have a hard time phrasing this. Will they be allowed to use it for a year? Six months? Two years? Or is it at the discretion of the Board of Supervisors? Supervisor Hansen County Administrator, Bobbie Tassinari, notes Item 9 of the Permit and Agreement stating, County permission for the use of certain areas of Station 1 as described in this Permit shall remain in effect until: i) terminated in a writing signed by an authorized representative of KWVFR or ii) the dissolution of KWVFR or iii) KWVFR ceases to provide active auxiliary support to the County program for a period of nine consecutive months and does not resume that effort within 60 days of notice in writing by the County of the failure of KWVFR to provide such support or iv) County sells or otherwise disposes of station 1. And the Board of Supervisors can change that at any time? Supervisor Hansen Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 3 of 12

14 That would have to be a negotiation between KWVFR, their legal counsel and our legal counsel. - County Administrator, Bobbie Tassinari Thank you. Supervisor Hansen To answer Mr. Ehrhart, Mr. Chairman if I might, I m not sure I follow completely with the argument. There is precedence there as well. I ll remind you we have an agreement, a use agreement, with King William County Little League at the County park, which grants them controlled access to certain fields in exchange for their maintenance of the fields thereby deferring our costs on having to do that. In my view it s pretty similar to that. We have a use agreement with an organization in that instance that s providing material support to County operations on County property, and we re having the same type of use agreement being discussed here. I m not sure how it s that drastically different. I m not sure how all those other organizations really matter because none of those organizations would be providing that type of immediate material support in the way that King William Little League and KWVFR would be providing support. Again, there s nothing in here that excludes any other activity from any other organization from wanting to use that building in the same way it s been used here before. I m not sure I find that argument completely valid, at least from my end. Unless I am missing something. Supervisor Moskalski To follow up on that because the agreement specifically says areas b, f and g are available to KWVFR for use and rental when reserved in accordance with procedures and policies established, meaning not yet in place, established by the King William County Chief of Fire and EMS. So, we don t have these policies and procedures in place yet. Is that correct Mrs. Tassinari? Supervisor Ehrhart I ll have to defer to Chief Aigner. - County Administrator, Bobbie Tassinari So, we re going to have things like a shared calendar with them? To me you re almost giving them the same quasi authoritative level as the county government. If they want to use it they should make the request Supervisor Ehrhart We have a shared calendar with the King William Little League as well Mr. Chairman. Supervisor Moskalski We do have a shared calendar with them. It s sitting right there at the door when you walk in. It s written up there when the building is rented out, and it s even color coded by what it s rented out for. Chief of Fire and EMS, Andy Aigner Okay, So, it s a hard copy. It s not a Google calendar? Supervisor Ehrhart It s a hard copy calendar that sits right underneath our I Am Responding TV right when you walk in the door. Chief of Fire and EMS, Andy Aigner Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 4 of 12

15 Who manages this calendar? Chairman Hodges Robert Sparks manages it. He s the one that takes in the calls. He s the one who handles the rental of the building. Chief of Fire and EMS, Andy Aigner So, if another organization wants to use it, who do they contact? Supervisor Ehrhart Robert Sparks. Chief of Fire and EMS, Andy Aigner Are these procedures in place? Supervisor Ehrhart Yes, sir. These are procedures that were put in place by King William County Volunteer. Chief of Fire and EMS, Andy Aigner But this says it s going to be established by the Fire Chief. Supervisor Ehrhart I will adopt their procedures. Chief of Fire and EMS, Andy Aigner You know a lot of people don t like that statement with respect to policies and procedures. Supervisor Ehrhart Then I will rewrite the exact ones they have. Chief of Fire and EMS, Andy Aigner Alright. Supervisor Ehrhart We re going to be in charge and we can decide if we want to give the same privileges to another organization, like you said if someone comes up like Mangohick and decides they want to use the building. We can decide then if we want to give them the same rental fee as King William, can t we? Supervisor Greenwood Mr. Chairman, might I speak since I wrote this? County Attorney, Dan Stuck Please. Chairman Hodges The intent of the permit was that this is part of the consideration of conveyance of the building at the price it is coming to the county. In other words, the KWVFR is conveying the building at a very reduced cost from its market value, and one of the things they wanted was the ability to continue to use certain portions of the building to raise funds for fire and rescue services in the County. Not necessarily fire and rescue service of the County, but in the County. Some of that might come to the County. Some of that might go to other volunteer agencies. The Permit was setup so that in certain areas they would basically have, not that the County doesn t have access to those areas but like the office. They needed some office Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 5 of 12

16 space, so they wanted a guarantee they d have some office space. That s in this agreement. The intention was, it was my understanding, that KWVFR is going to continue as an organization, but it s going to be an auxiliary organization. They re going to rent out portions of the station to produce revenue to them, not to the County. That revenue that flows to them is then fulfilling their purpose, which is to support Volunteer Fire and Rescue in the County. Now if the County also wanted to lease out a space, because they re not used, by any means, all of the time and the County had another entity that wanted to use it, that would be up to the County to decide whether to allow that or not. Remembering that all of this is contingent on, and it says very clearly in the permit, they have an emergency services operation there. This is not a social hall. It s not a convention hall. It s a fire station. To the extent they can let organizations use it there will have to be some rules as to how it works and they may have to involve a short cancellation notice if some emergency event happens or whatever. It also tries to deal with where they re going to park their cars if they ve got an event that requires a lot of vehicles. You can t have people blocking the access. So, the fire department has the ability to and the people at the station have the ability to kind of manage that and say okay you can do this but you have to park over here or you have to do this or you can t do it at 9 o clock in the morning. It s got to be later. These general provisions in here are things the volunteer agency wanted as a minimum, so you will see that it says that these spaces can be used and the policies have to include but aren t limited to these things. So in other words, the things that they have to include are requirements that all events start no earlier than 9 and no later than 11 unless approved in advance by the station chief, alcohol consumption is limited for beer and wine. Some of these things were county things that they included. The other kinds of strenuous details like where are you going to post the calendars? Are they going to be online? Who s going to have access to it? All that stuff has to be regulated by the chief. Now, if the Board approves this remember closing doesn t happen for 90 days, so the volunteers still own this station. They re still in control of it until such time as closing occurs, and by closing the County will need to be in position and have things written up to know how they re going to manage it. It falls under their responsibility. That s what this permit does. It preserves the rental and if there s a misunderstanding that the County is going to be renting this to the KWVFR. That s not the case. The County s going to be allowing them to rent it to bring in revenues which their purpose is stated as supporting fire and rescue, as long as they re doing it to support fire and rescue in the County. I would think it would be a good thing to have fundraising capabilities to support what otherwise would be paid with our taxpayers dollars. The reason this is a part of the consideration, that s why there s no cut off on it unless they stop using it for this purpose. It s because it s a part of the ongoing consideration of a million and a half dollar facility that the County s paying under $300,000 for, so that was part of the deal. That s why this permit was drafted and they wanted it. This permit is mentioned in the purchase and transfer of assets because it s one of the conditions the County has to meet, and it seemed to me like this was the biggest condition, so we ought to have it up front rather than having the purchase agreement and three months from now we re arguing over the permit. So, we did the permit and sent that to them at the same time and said okay let s get this straight also so these conditions have been agreed upon over several months between the volunteers and the County in terms of County staff in terms of Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 6 of 12

17 how the station could work, they would not be prohibited to providing public safety services, and of course the volunteers don t want to prohibit those services either. That s what they re all about. So, that s what that is. The purchase of transfer and assets agreement is a standard agreement. It didn t seem so standard to me when I spent all that time drafting it, but anyway. There s a lot of provisions in here to ensure the County has an opportunity to carefully examine all of the things, the environmental issues, the access, whatever and satisfy itself that all of that is satisfactory and if it is then you would move to closing, and the volunteers would have clear up any objections we had. That s one of their deliverables for closing. The money doesn t exchange hands until closing. There will be a bill of sale for personal property. The equipment and all of the miscellaneous safety gear will make note. I d be happy to try and answer any questions, but I don t want you to misunderstand that the County will be using this building too. The volunteers are going to have a right to use it, but that doesn t mean the County can t use it when they re not. County Attorney, Dan Stuck Mr. Chairman, I have no problem with them having certain buildings that s associated, certain portions of the building associated with them. My concern is that procedures, these things we re talking about, for example such and such other entity in the County wants to use a meeting room. Well that s not on the calendar. How far in advance does that have to be out? This entity makes a request and the volunteer fire department says Oh you can t do that. We need it. We re going to have a called meeting or something. Who establishes this priority? That s my concern that we re treating this organization different than any other organization. We need to be treating everyone the same consistently. Supervisor Ehrhart Well it s a fire department. We re not opening it to every committee, to every organization throughout the whole County. Chairman Hodges Mr. Chairman, for me again, it comes back to, when I was reading this agreement, I helped draft the King William Little League use agreement. A lot of the stuff in here, there s obviously a lot of extra stuff pertaining to things very specific to a fire station or Fire Company, but a lot of other provisions of the use and ability to rent things out to make money to support the cause, etc. are very similar to the language we ultimately used in that agreement. Again, I don t see where it is fundamentally different than that. The other organizations we keep bringing up are not going to be providing a material support in the manner that Little League supplies to the park or that the volunteer fire and rescue squad auxiliary would be providing in this building to the volunteers. Supervisor Moskalski I do not believe personally that the County, if we own property, that we should restrict the access to that property to any particular organization. Now I understand there are many private organizations in the County that may rent their facility. I think my question would be how we can legally say to any other organization in the County who wants to hold a function there, No you can t do this because we re only going to give it to the fire departments and that s it. That s how I m looking at this because that s what you ve said. Supervisor Hansen Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 7 of 12

18 If the Board wants to restrict the use of this facility that s your choice, to organizations doing fundraising and 100% of the funds are going to support fire and rescue in the County, you can certainly do that. The reason you can do it in this case particularly is because it s a part of the consideration of the transfer to begin with. In other words kind of like the payment of the facility. It makes it unique and different. If the County were to start opening the facility up to other activities, then you run into the issue of treating everyone the same. If you rent it to the Anti-Defamation League, you have to rent it to the KKK, for example. Those are the kinds of issues you get into when you start opening it up. As long as it is a facility that is used to raise funds for the fire and rescue operation, you don t have a legal issue with that. My understanding was any rental of anything down there would be by the volunteers because they d be the ones earning the money. The County wasn t planning on renting it to make money, so the issue of who they rent it to, they re going to have to decide the types of events that facility can accommodate. They need to have a reasonable basis in terms of numbers of people and things like that but there could be a potential problem down the road if they were to deny rental to someone because they didn t like their politics or they didn t like their something. That s an issue the volunteers organization has. The County is not renting the facility. The whole purpose of the volunteers wanting this was so they could use that rental income produce income that would then flow back into all of the volunteer organizations. Some of which is County run and some of which is not County run. County Attorney, Dan Stuck So it s only available for their use. Is that what I m hearing? So if the King William Chamber of Commerce, Crime Stoppers, and any other organization wants to meet there they can use the meeting room and facilities there? Supervisor Ehrhart If it fits with the calendar. Supervisor Moskalski Okay. Let s go back to these established procedures that the Chief has to establish. I would like to see these procedures. These other organizations should have access to it is my concern. We shouldn t be treating them differently. In regards to rental facilities, if they re renting the banquet facilities there and someone, I mean this is County property. Are we not under some liability for renting out for a wedding or something there? Supervisor Ehrhart We are insured as they are. - County Attorney, Dan Stuck That doesn t cause any additional cost burden or something like that for say use of alcohol on County owned facilities? Supervisor Ehrhart You re going to have to insure the facility anyway, and you re liability would be secondary to theirs. - County Attorney, Dan Stuck Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 8 of 12

19 What would happen if the Mattaponi group asked to have meetings at that facility? They re a fire department. If they should ask to meet there if it s in the calendar they should be allowed to meet there. Is that correct? Supervisor Hansen If we re talking about a meeting of the organization I m sure in that circumstance they d be able to have a meeting there. I ve never been in there. Is there a meeting space for that? - County Attorney, Dan Stuck We limit the use of this room. I didn t want to bring this up, but there are financial issues of payments that need to be made. We need to move forward. Chairman Hodges Sir, one last question. In tabling this is there any obstruction at this point tonight that says we can t table this and wait for the Chief to give a presentation on what his rental agreement or usage agreements would be at that facility? You said before if I recall that he Chief could draw that up for us. I think we re really walking into the shadows here. Supervisor Hansen Mr. Chairman, might I ask a question of Chief Aigner? KWVFR as they exist currently rent that building for uses consistent with what we would be allowing in this permit agreement. Is that correct? Supervisor Moskalski Yes, sir. Chief of Fire and EMS, Andy Aigner Do they have policies in place that govern the use of those facilities currently in place at that organization that would become the auxiliary organization? Supervisor Moskalski Yes, sir. Chief of Fire and EMS, Andy Aigner Are those the policies and procedures we intend to continue to operate under if this agreement moves forward? Supervisor Moskalski Yes, sir. Chief of Fire and EMS, Andy Aigner Thank you. Supervisor Moskalski So all he has to do is bring that in for us to look at and we can say, Hey looks good to us. Supervisor Hansen We have a motion and a second. Olivia? Chairman Hodges Upon the motion of Supervisor Ehrhart to table Resolution 19-13; seconded by Supervisor Hansen, the motion failed by the following roll call vote: Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 9 of 12

20 Supervisor, 4 th District: David E. Hansen Supervisor, 5 th District: Robert W. Ehrhart II Supervisor, 2 nd District: Travis J. Moskalski Supervisor, 3 rd District: Stephen K. Greenwood Vice Chair Supervisor, 1 st District: William L. Hodges Chairman Aye Aye Nay Nay Nay Upon the motion of Supervisor Greenwood to approve Resolution 19-13; seconded by Supervisor Moskalski, Resolution was approved by the following roll call vote: Supervisor, 5 th District: Robert W. Ehrhart II Supervisor, 2 nd District: Travis J. Moskalski Supervisor, 3 rd District: Stephen K. Greenwood Vice Chair Supervisor, 4 th District: David E. Hansen Supervisor, 1 st District: William L. Hodges Chairman Aye Aye Aye Nay Aye RESOLUTION A RESOLUTION APPROVING THE ACQUISITION OF PERSONAL PROPERTY AND REAL ESTATE FROM KING WILLIAM COUNTY VOLUNTEER FIRE AND RESCUE SQUAD, INC., AND AUTHORIZING THE COUNTY ADMINISTRATOR TO ACT OF BEHALF OF KING WILLIAM COUNTY TO CLOSE THE TRANSACTION WHEREAS, the King William County Volunteer Fire and Rescue Squad, Inc., (KWVFR) in order to continue and enhance the provision of fire and emergency services within King William County, has offered to convey to the County certain of the property and equipment of KWVFR under certain terms and conditions; and WHEREAS, a Purchase Of Assets And Transfer Agreement (the Agreement ) attached to made a part of this resolution and the draft provisions of the permit referenced in the Agreement have been approved by KWVFR and presented to the Board of Supervisors proposing the sale and transfer of the real estate and certain personal property of King William County Volunteer Fire and Rescue Squad, Inc., to King William County; and WHEREAS, the King William County Volunteer Fire and Rescue Squad, Inc., Board of Directors has certified that all requirements of law and the governing documents of the corporation related to this disposition have been met; and WHEREAS, the Board of Supervisors finds that this transaction will enhance the provision of fire and emergency services and is the best interests of the citizens of the county and wishes to approve the proposed terms of the transfer and to authorize the County Administrator to act on behalf of the Board to conclude the matter. Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 10 of 12

21 NOW THEREFORE, BE IT RESOLVED by the King William County Board of Supervisors this 11th day of March, 2019, that the proposed terms of the Agreement attached to made a part of this resolution and the draft provisions of the permit referenced in the Agreement are approved and that the County Administrator be, and is hereby, authorized to act on behalf of the County of King William to conclude this transaction and to accept any and all property from KWVFR involved in this matter, and that the County Administrator is further authorized to sign any and all contracts, permits, deeds, financing instruments or other documents necessary to carry out the intent of this resolution and to accept minor changes to the wording of the Agreement and the permit that do not change the meaning or intent to the detriment of the county, provided that any such contracts, permits, deeds, financing instruments or other documents are approved as to form by the County Attorney. e. Status Update of County Fire and EMS Program Chief of Fire and EMS, Andy Aigner presented a department update listing positions, volunteers, stations, response plans, service levels, map coverage and statistics. ADMINISTRATIVE MATTERS FROM COUNTY ADMINISTRATOR a. Update on Health Coverage Plan County Administrator, Bobbie Tassinari, presented the Local Choice plan coverage and stated it will reflect no increase or decrease from the existing FY2019 costs into FY2020. She also stated she would not recommend changing health coverage plans or rates split between employer and employee in the FY2020 budget. b. Misassigned Registered Voters Voter s Registrar, Bobbi Langston, provided an update and clarification on the 9 citizens who have been notified they were misassigned. Ms. Langston stated her role as General Registrar is to notify the voters which she did. Questions were asked as to how the votes could contest the change and the County Administrator was instructed to communicate with these voters to assist if they felt this was in error. Supervisor Ehrhart requested follow-ups on the matter. The County Administrator stated she would communicate with the voters asking them to provide a recorded plat reflecting King William County or a survey reflecting King William County, if they planned to contest the decision. Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 11 of 12

22 ADJOURN Upon motion of Supervisor Moskalski, second by Supervisor Greenwood, the meeting was adjourned by the following roll call vote: Supervisor, 2 nd District: Travis J. Moskalski Supervisor, 3 rd District: Stephen K. Greenwood Vice Chair Supervisor, 4 th District: David E. Hansen Supervisor, 5 th District: Robert W. Ehrhart II Supervisor, 1 st District: William L. Hodges Chairman Aye Aye Aye Aye Aye COPY TESTE: William L. Hodges, Chairman Board of Supervisors Olivia L. Schools Deputy Clerk to the Board Minutes of the Meeting of the King William County Board of Supervisors Regular Meeting of March 11, 2019 Page 12 of 12

23 AGENDA ITEM 7.b.

24 180 Horse Landing Road # 4, King William, Virginia Phone: Fax: February 28, 2019 TO: FROM: SUBJECT: King William County Board of Supervisors Natasha Langston, Director of Financial Services King William County General Fund Expenditures County Expenditures are as follows: General Fund 02/2019 1,520, Department of Social Services 02/ , Comprehensive Services Act 02/ , Tax Refunds 02/2019 Resolution Resolution Resolution , Total General Fund, Social Services, CSA & Tax Refunds Amount: 1,733,273.86

25 AGENDA ITEM 7.c.

26 King William County Est Daniel M. Stuck County Attorney Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart II, Fifth District TO: CC: FROM: King William County Board of Supervisors Sally W. Pearson, Commissioner of Revenue Harry Whitt, Treasurer Bobbie Tassinari, County Administrator Daniel M. Stuck, County Attorney DATE: March 7, 2019 (BOS Agenda March 25, 2019) SUBJECT: Guy; Refund due to erroneous assessment I have received a certification of erroneous assessment from the Commissioner of Revenue, a copy of which is attached to this memo, regarding a request for refund of roll back real estate taxes erroneously paid by the estate of George Guy. The amount of roll back taxes (which have been deferred and are due when land is removed from the land use program) due was computed by the Commissioner in July of Apparently the amount of tax due was calculated based on the erroneous inclusion of 12 additional acres that were shown by survey not to exist. The calculations of the Commissioner to determine the amount to be refunded and a more detailed explanation are included in her memo certifying that the assessment was erroneous. The refund is in the amount of $ with interest. The Code of Virginia sets out the process for the correction of erroneous assessments. Specifically, the Board, the Commissioner and the Treasurer are governed by Sections and 3981 in this particular instance. The Code allows a taxpayer to apply to the Commissioner (or for the Commissioner to act without application from a taxpayer if the Commissioner believes an error has occurred) for correction of an erroneous assessment. The Commissioner is authorized to correct such errors. Assuming the error to be in favor of the taxpayer and if the taxes have not been paid, the Commissioner is to exonerate the taxpayer from the payment (with notice to the Treasurer). If, however, the taxes have been paid, then the Commissioner must certify that the assessment is erroneous and the consent of the County Attorney is required (a requirement intended to provide internal control). Upon receipt of these prerequisites the Board is required to authorize refund of the excess taxes to the taxpayer (with interest unless the county does not charge Post Office Box 858 Gloucester, Virginia danielmstucklaw@gmail.com

27 March 18, 2019 Page 2 of 2 interest on delinquent taxes or certain statutory exemptions apply) and to direct the Treasurer to make the payment. The Code allows the county to adopt an ordinance to authorize the Treasurer to consent to the Commissioner's certification and to refund the taxes if the total amount is less than $2,500, but King William has not adopted such an ordinance. The certification and request for refund appear to in order and therefore I consent to the refund in the amount of $ as provided for in Section of the Code of Virginia. The Board is required to direct the Treasurer to issue the refund together with the appropriate amount of interest on the overpayment.

28 King William County Est Sally W. Pearson Commissioner of the Revenue Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart II, Fifth District TO: CC: FROM: Daniel M. Stuck, County Attorney Harry Whitt, Treasurer Bobbie Tassinari, County Administrator Sally W. Pearson, Commissioner of the Revenue DATE: March 7, 2019 SUBJECT: Refund of roll-back tax paid by George Guy Estate I am writing to request a partial refund of roll-back taxes paid by the estate of George Guy on real estate tax parcel Parcel 6-46 had been combined with tax parcels 7-16 and 7-17 for land use purposes. Parcel 6-46 was assessed as acres with a fair market value of $77,500 for the years 2015 through Parcel 6-46 was assessed at a fair market value of $44,300 for the years 2013 and This parcel was in the land use program and paid taxes on a value of $21,800 for the years 2013 through In 2016 while renewing their land use, a deputy added back the 12 acres at fair market value and the land use taxes paid for the years 2016 through 2018 were at a value of $62,500. The roll-back tax was calculated for a closing on 7/24/2018. The roll-back tax is the difference between fair market value and land use value which is the deferred value. The Guy Estate paid a roll-back tax on 12 acres of land included in parcel 6-46 that did not exist as proven by the surveys of the property that were prepared for the sale of the property. I did an adjustment to the tax bill to correct for the 12 acres for the years 2016 through 2018 on June 7, However, when I prepared the roll-back tax assessment, I did not adjust the fair market value for the 12 acres of land that were proven to be non-existent. The roll-back tax refund that I am requesting is $ and I have prepared a spreadsheet below to show how the refund with the adjustment was calculated. I have also attached the June 7, 2018 abatement form with notes to further support my request.

29 Market Value Acres Land Use Taxable Value Deferred Property Cards $77, $ 15, $ 62, TM 6-46 $12, $ 5, TM , $ 4, TM 7-17 $45, $ 4, TOTAL Tax Bill #1815 $77, $ 15, $ 62, Less TM 7-17 (not owned by Guy) -45, $ (4,719.00) Corrected Guy Parcel $31, $ 10, $ 21, acres supports the recorded plat PAID AT CLOSING Year Deferred Value Tax Rate Adj Tax Int Rate Interest Total Paid TOTAL , , , , , , $ 1, ROLLBACK CORRECTED: Year Deferred Value Tax Rate Adj Tax Int Rate Interest Total Paid TOTAL , , , , , , $ 1, AMOUNT DUE TAXPAYERS: $ The roll-back abatements are also attached for your review. I hereby certify that this assessment was erroneous. Thank you for your consideration in this matter.

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36 Year Separate Assessment 63A1-3-UA that was Residual Value of 63A1-3-UA included in County Refund Town Refund Original Assessment 63A1-3-U Land Only Corrected Assessment 63A1-3-U Land Only Original Assessment 63A1-3-U Total Corrected Assessment 63A1-3-U Total removed 63A1-3-U Value of 63A1-3-V subtracted from U Value of 63A1-3-A subtracted from U 2000 $ $ $174, $73, $379, $ 278, $3, $3, $59, $42, $ $ $226, $125, $470, $ 368, $3, $3, $59, $42, $ $ $226, $125, $470, $ 368, $3, $3, $59, $42, $ $ $226, $125, $470, $ 368, $3, $3, $59, $42, $ $ $226, $125, $470, $ 368, $3, $3, $59, $42, $ $1, $293, $115, $594, $ 417, $31, $4, $88, $88, $ $1, $293, $115, $594, $ 417, $31, $4, $88, $88, $ $1, $293, $115, $594, $ 417, $31, $4, $88, $88, $ $2, $489, $191, $839, $ 542, $53, $5, $148, $148, $ $2, $489, $191, $839, $ 542, $53, $5, $148, $148, $ $2, $489, $191, $839, $ 542, $53, $5, $148, $148, $ $2, $489, $191, $839, $ 542, $53, $5, $148, $148, $ $2, $489, $191, $839, $ 542, $53, $5, $148, $148, $2, $ $489, $191, $839, $ 542, $53, $5, $148, $148, $1, $2, $489, $191, $839, $ 542, $53, $5, $148, $148, $11, $20,774.68

37 Proposed for Adoption by King William County Board of Supervisors March 25, 2019 Meeting RESOLUTION #19-14 A RESOLUTION DIRECTING THE TREASURER OF KING WILLIAM COUNTY TO ISSUE A REAL ESTATE TAX REFUND DUE TO ERRONEOUS ASSESSMENT WHEREAS, the Commissioner of the Revenue has determined an erroneous real estate tax assessment has been made on certain property standing in the name of the estate of George Guy due to the incorrect number of acres being included on the land book and the resulting calculation of roll back taxes due in July of 2018 being overstated; and WHEREAS, the Commissioner of the Revenue has determined that the taxpayer paid all taxes due on the erroneous assessment and is entitled to a refund of excess roll back taxes based on the corrected assessment as required by law, in the total amount of $ and such refund has been consented to by the County Attorney, all as provided for in Section of the Code of Virginia; and WHEREAS, the Board is required to direct the Treasurer to issue a real estate tax refund; NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of King William County this 25th day of March, 2019, directs the Treasurer to issue a refund of $ to the appropriate taxpayer(s). Page 1 of 1

38 AGENDA ITEM 7.d. Provided at meeting.

39 AGENDA ITEM 8.a.

40 King William County Est County Administrator Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart, Fifth District TO: FROM: King William County Board of Supervisors Bobbie Tassinari, County Administrator DATE: March 25, 2019 RE: Proposed King William County Operating Budget for Fiscal Year The proposed County Operating Budget for the coming fiscal year will be formally presented to the Board at the March 25 th regular meeting. County Administrator, Bobbie Tassinari, will provide a general overview of the proposed budget at the meeting and the document will be posted to the County website on March 26 th. The proposed budget has been advertised for public hearing along with the proposed tax rate for the April 1 st Public Hearing beginning at (7:00 PM) in the Boardroom of the County Administration Building. The work session meetings of April 8 th (7:00 PM) and April 12 th (9:00 AM) are dedicated to budget-related matters. 180 Horse Landing Road #4 King William, Virginia fax:

41 AGENDA ITEM 9.a.

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53 Proposed for Adoption by King William County Board of Supervisors March 25, 2019 Meeting RESOLUTION 19-06R RESOLUTION AUTHORIZING QUITCLAIM DEED WHEREAS, the Board of Supervisors, after due notice, held a public hearing on the conveyance of the interest, if any, of King William County in.33 acres, more or less, located at the end of Horse Landing Road, King William, Virginia (Tax Parcel 38-16); and WHEREAS, after a title examination, no record was found conveying title to the County but evidence was found that the property has for many years been referred to in various land records as the public landing at Horse Landing and as property of the Commonwealth; and WHEREAS, the adjacent property owner has requested that the County convey its interest in the property to him as he has been maintaining the property for over 50 years as part of his own real property; and WHEREAS, the Board of Supervisors, after a review of all the circumstances, finds that it is appropriate to quitclaim any interest the County might have in this property to Henry L. Previs and Marilyn M. Previs upon payment to the County of the cost of the title examination. NOW, THEREFORE BE IT RESOLVED by the King William County Board of Supervisors this 25th day of March, 2019, that the Board of Supervisors authorizes the County Administrator to quitclaim any County interest in this property to Henry L. Previs and Marilyn M. Previs upon payment by them of the cost of the title examination and to execute a deed approved as to form by the County Attorney. Page 1 of 1

54 AGENDA ITEM 9.c.

55 King William County Est County Administrator Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart, Fifth District DATE: March 25, 2019 TO: FROM: RE: King William County Board of Supervisors Bobbie H. Tassinari, County Administrator Vranian: Refund of 2000 through 2014 real estate taxes due to erroneous assessment Summary The Board of Supervisors, in September 2018, requested the County Attorney and Commissioner of Revenue work together to refund the taxes for the period 2000 through The attached documentation addresses the formal Resolution, informational correspondence from the County Attorney, and the signed affidavit. Background The Board approved a request in September 2018 for a refund of real estate taxes paid by Virginia B. Vranian for tax year 2015 and subsequent tax years. Ms. Vranian owned several adjoining parcels located in the Town of West Point and due to an error in the assessing process, several of those parcels were assessed twice and taxes were paid for many years on the doubled assessment. The Board also requested that a refund be granted to Virginia B. Vranian past the 3-year period. Considerations/Options N/A Recommendations Board of Supervisors approve Resolution # Horse Landing Road #4 King William, Virginia fax:

56 King William County Est Daniel M. Stuck County Attorney Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart II, Fifth District TO: CC: FROM: King William County Board of Supervisors Sally W. Pearson, Commissioner of Revenue Harry Whitt, Treasurer Bobbie Tassinari, County Administrator Daniel M. Stuck, County Attorney DATE: March 5, 2019 (BOS Agenda March 25, 2019) SUBJECT: Vranian; Refund of 2000 through 2014 real estate taxes due to erroneous assessment The Board may recall that in September of 2018 you approved a request for refund of real estate taxes paid by Virginia B. Vranian for tax year 2015 and subsequent tax years. Ms. Vranian owns several adjoining parcels located in the Town of West Point and due to an error in the assessing process, several of those parcels were assessed twice and taxes were paid for many years on the doubled assessment. The refund was in the amount of $7, together with interest. At that time, the Commissioner of the Revenue informed the Board that the erroneous double assessment began in 2000, but that the Code only allowed the Board to provide the refund going back to She indicated that she intended to apply to the Court to attempt to have the remaining erroneous assessments and payments corrected. The Board expressed support for that effort and requested that I assist her to the extent necessary. The Code of Virginia allows a taxpayer or the Commissioner to apply to the circuit court to correct a double assessment that occurred more than three years prior to the year of application. This authority is given to the Court only in the case of a double assessment and not in the case of any other assessment error. Any other type of error may only be corrected within three prior years of the current tax year in which application is made. Although the Town Council of West Point approved a refund of town taxes for the same years that the Board has approved, as of the date of this memo, there has been no agreement to participate or support the Commissioner s action in applying for a refund and the town attorney has expressed some opposition. If the Town Council is supportive (as the Board has been) then submitting the correction and refund to the Court will be a fairly simple matter and, in my Post Office Box 858 Gloucester, Virginia danielmstucklaw@gmail.com

57 March 18, 2019 Page 2 of 2 experience, it will be routinely approved. If the Town contests the issue, then a hearing will be required. This could put me in a somewhat awkward position as the Board has informally directed me to assist the Commissioner in a matter that could be seen as adverse to the County. This would probably raise an issue in the eyes of the Court. The Commissioner and I have spent quite a bit of time attempting to address the Town s concerns. In order to alleviate this situation, I have prepared a resolution for your consideration that formally indicates the Board s review and approval of the Commissioner s determination and directs that I not oppose it and that I assist the Commissioner as necessary with the proceedings. I have attached an affidavit that details the Commissioner s findings and methodology for your review. The schedule shows the amount of the proposed refund, to which will be added interest of 10% per annum on the overpaid amounts as required by law. My limited understanding of the Town s objection at this time is that they feel the taxpayer should have been more diligent (even though she was elderly and recently passed away). The Board has indicated that the majority feels that if taxes were paid that were not owed, they should be returned. Your consideration of the resolution or other direction is requested. Please give me a call if you have any questions.

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62 Proposed for Adoption by King William County Board of Supervisors March 25, 2019 Meeting RESOLUTION #19-15 A RESOLUTION SUPPORTING THE COMMISSIONER OF REVENUE OF KING WILLIAM COUNTY IN APPLYING TO THE CIRCUIT COURT FOR A REAL ESTATE TAX REFUND DUE TO AN ERRONEOUS DOUBLE ASSESSMENT ON CERTAIN REAL PROPERTY STANDING IN THE NAME OF VIRGINIA VRANIAN WHEREAS, the Commissioner of the Revenue has determined that an erroneous real estate tax assessment has been made on certain tax parcels located in the Town of West Point standing in the name of Virginia Vranian due to duplicate assessments beginning in tax year 2000 and continuing through tax year 2018; and WHEREAS, the Commissioner of the Revenue has determined that the taxpayer paid all taxes due on the erroneous assessments for such tax years and this Board has previously approved a refund for tax years 2015 through 2018, based on the corrected assessment as required by law; and WHEREAS, the Commissioner has informed the Board that she intends to apply to the Circuit Court of King William County for a correction of the double assessments and a refund of the excess taxes paid for the tax years 2000 through 2014 which may only be corrected by the Court; and WHEREAS, the Board has reviewed the determination on the Commissioner and supports her effort to obtain a correction and refund of all taxes paid due to the erroneous duplicate assessment; NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of King William County this 25 th day of March, 2019, finds that the correction of this erroneous assessment is in the best interests of King William County and serves the ends of justice, and further expresses the Board s support of the efforts of the Commissioner and requests the Court s favorable consideration, and further directs the County Attorney not to oppose this request and to assist the Commissioner as necessary with court proceedings. Page 1 of 1

63 AGENDA ITEM 10.a.

64 Proposed for Adoption by King William County Board of Supervisors March 25, 2019 Meeting Resolution in Support of National Crime Victims Rights Week April 7-13, 2019 Whereas, in 1982, the President s Task Force on Victims of Crime envisioned a national commitment to a more equitable and supportive response to victims; Whereas, this commemorative week celebrates the energy, perseverance, and commitment that launched the victims rights movement, inspired its progress, and continues to advance the cause of justice for crime victims; Whereas, crime can leave a lasting impact on any person, regardless of age, national origin, race, creed, religion, gender, or any other inherent status; Whereas, incorporating our communities existing experts and trusted sources of support into efforts to fully serve survivors will develop a criminal justice system response that is truly accessible and appropriate for all victims of crime; Whereas, with the unwavering support of their communities and victim service providers behind them, survivors will be empowered to face their grief, loss, fear, anger, and hope without fear of judgment, and will feel understood, heard, and respected; Whereas, serving victims and rebuilding their trust restores hope to victims and survivors, as well as supports thriving communities; Whereas, engaging a broader array of healthcare providers, community leaders, faith organizations, educators, and businesses can provide new links between victims and services that improve their safety, healing, and access to justice; Whereas, honoring the rights of victims, including the rights to be heard, to be treated with fairness, dignity, and respect, and working to meet their needs builds their trust in the criminal justice and social service systems; Whereas, National Crime Victims Rights Week provides an opportunity to recommit to ensuring that all victims of crime especially those who are challenging to reach or serve are offered accessible and appropriate services in the aftermath of crime; and Whereas, the King William County Office of the Commonwealth s Attorney, King William County Sheriff s Office, the Town of West Point Police Department, and the King William/King & Queen Victim Witness Program are hereby dedicated to strengthening victims and survivors in the aftermath of crime, building resilience in our communities and our victim responders, and working for a better future for all victims and survivors. Now, therefore, the King William County Board of Supervisors, do hereby proclaim the week of April 7-13, 2019, as Crime Victims Rights Week And reaffirm King William County s commitment to creating a victim service and criminal justice response that assists all victims of crime during Crime Victims Rights Week and Page 1 of 2

65 Proposed for Adoption by King William County Board of Supervisors March 25, 2019 Meeting throughout the year; and to express our sincere gratitude and appreciation for those community members, victim service providers, and criminal justice professionals who are committed to improving our response to all victims of crime so that they may find relevant assistance, support, justice, and peace. Page 2 of 2

66 AGENDA ITEM 10.b.

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69 Zoning Case Kellum Homes, LLC 0I-2019

70 'Z-ot -\or KING WILLIAM CO['NTY, \IRGIMA REZOMNG APPLICATION 1. Owner: I ) ^,, Narne: K 6,t tu,fv.. l'turnzl LLL Adctress: UVa Sharnu.n' / a. Name: 51.,1]\-{.- Address: Phon"t a J. Property identifi cation: (a) Size (acres): 43,1 Road frontage (feet): 513 (b) (c) TaxMap: - ibe exact location in detail: Itul.' l-a,vtt* u (d) -Ln5\rr,vtur,{n Deed recorded in D#d dfifi@ Plat recorded in Plat Book _ at page at page _ as (e) If property is in a recorded subdivision, give: Name of Subdivision: Section: Block: Lot(s): (D (e) (h) If property is not in a recorded subdivisioq attach a typed or printed copy of the legal description (i.e., metes and bounds) ofthe boundaries of the property. Present zoning distoict: AgVlU^l*vruf Present use of prop eny: ['U* OV<r lu4

71 4. Proposed change to existing zoning of property: (a) Proposed zoningdistrict: Ba (b) Proposeduse ifrezoned: \lt O.r<)W.llz (c) If only a portion of a parcel is to be rezoned, or if more than one new zoning district is requested on a parcel, please attach additional page(s) with the written lelal description (metes and bound or bearings and distances) of boundaries ofpioposed zoning distric(s). 5. ZoningHistory: (a) Has the property bee.n the subject of a rezoning request any time dudng the last y_eat? (There nd is a minimum one-year period during which the Board of Supervisors cannot act on an identical or substarrtially similar reznntng request on the same property.) 6. Adjrrcent Property Owners List: (a) Please list below the names and mailing addresses of all owners ofproperty adjoining or directly across the road from the property proposed to be rezoned. (Planning office staffcan assist with completing this tist if needed) MAILING ADDRESS VA }ka( 00t3oX 5)D rfattltrtlsy'rlt( VA lzn r arnv I nba.1f,arv,,n t2tr, (inb\a,il I iarrn y l.xorv Peqfun 6Atis i \4fi,{11"r{, da6r Slcrttn I Drwn Atnrk l\18 Mut r,u,h Ct, ffurnou h ya aa1sx, IAZS fionctr,in L+, vywrrqxra vw ]ztotp liiol llldnwth Lfr trmnown,'vd a?r0t1

72 7. Owner or Applicant's signature and certification: (Note: a power of attomey must be granted by the owner to the applicant if signed by someone other than the owner) I hereby certify that the information provided in this application is complete and accurate to the best of my knowledge. I hereby authorize members of the Planning Commission and County staff or their representatives to enter upon the propefty identified in this application in order to perfomr inspection and research in regard to this application. CERTIUCATE Otr' NOTARY PIJBLIC srare orp, Vifbrnt0t counry sp, \Cil".l W ill,larn. to-wit: The foregoing instnrment was acknowledged before me this? I a"v of Jhn tan_, Z0_!9_. FOR OF'FICE USE O]\LY \l3t lvo?> Julie KotpMaqlrr ComnonrurrlholUrlkrb NobryPiiio 0onmE*m!lo.tll5$ ZontngMap Amendment Case # Date Application Filed: Date(s) reviewed by Plarurring Public Hearing Date: Action by Planning Comnrission: Action by Board of Supenrisors:

73 Prepared B5r: A. Scott Thrcmpson, p.l.l;. Professional Land Surveyor P-O. Box4g5, Shacklefords, VA s186 Legal Descriptiqn [fffry smtr ilflpsrxl Uc. ]lo. 00Zl5l #*a* lliam County, of Revenue : line of Richmond Tappahannock Highway; e line common with T.fi parcel Zg_24 the 4 courses: Thence along the line comtmon with Ta:r Parcel 2gB4-33 N22"o6,04,8,177'+,-to a point In the creek; Thence along the centerlinr: of the creek 236'+,-and being the common houndary witl2sb-4-32 to a point; Thence along;the line conrnon with Tax Parcel 28-38E the properfy now or formerly of Childress 586o03'30,'E, 36 l'+,- to a point; Thence along the line corunon with Tax Parcel zt-3gbzthe property now or fonnerly of Longest Realfy s03o56'30"w, 311.7g, to apoint; Thence along the line comlnon with Tax Parcel 28-38D the property now or formerly of smith s83o58'35"8', 1294'40' to zt point in the westerly right of way line of Richmond Tappa6annock Highway; d highway the followinrg 4 courses: the point of beginning.

74 Adjacent Property Owners Notified for Zoning Case 0l-2019: Robert E. Srnith P.O. Box 520 Mechanicsville, VA 23LIL Tax Map #28-3SD Robert p. Bain 3002 Hungary Spring Road Richmond, VA Tax Map #28-34 Mancuin Land & Timber 1757 Enfield Road Aylett VA Tax Map #28-388L liberty Homes 8249 Crown Colony park Mechanicsville VA 2gtL6 Tax Map # Peyton Estes 1233 Mancuin Court Manquin, VA Tax Map # David J. Mahanes, Jr Mancuin Court Manquln, VA Tax Map #ZBB-4-32 Elizabeth C. Sokol 2372Coventry Road Cofumbus, Ohio Tax Map f28-gs

75 ifb tv r-he $ t; f qf, EE s :.er$ i$$ ff$! 3 i$i$$t F I=e EE9 e*h 29 IP tft.. lo. IJ tp Y. LJ Is QF -!a F 9) $-fr sol J ;fr:hfii -l:lr sltoyflil ao.?r AbHEs of r-arto Rollrl FO{ITE tcltway) iii'i s $$fi$$i$ ii ii I F+ F P E.

76 Case Z-OI-2019 Applicant/Owner: KELLUM HOME+ INC Tax parcel: 2g-3985 ssforcemain wmain - sscravitymain wlateralline Created By Betg Brooks, February 12,ZO1g This Map ls For Planning purpoies Only 0 E0.16{1 320 O 6{0 _

77 Zoning Case Kellum Homes, LLC The applicant, Kellum Homes, LLC, is requesting that the property, identified as Tax Map Parcel 28-38B5 and consisting of approximately 23.7 acres, be rezoned from R-l(Suburban Residential) to B-2 (General Business). This property is located on Richmond-Tappahannock Highway between Oxford Lane and Manfield Road The parcel is further identified as: Parcel Map: Address: Parcel Size: Current Zoning Clai,sification: 23-38B5 Richmond-Tappahannock Hwy acres R-1 Suburban Residential Proposed Zoning Classification: B-2 General Business Project Description The site is currently a vacanit parcel that had been previously used for logging. Topography and Physical Fe,atures The site had previously been used for logging and is mostly cleared. There is an area on the property that is located in the Resources Protection Area. The property is also located in the Transportation Corridor Overlay District and will need to meet all requirements for this District. Surrounding Development and Zoning The properties adjacent to each side are both un-developed wooded lots. The property to the rear is the Marie Hill Subdivision and the properties located across the highway are also undeveloped parcels. Tax Map Parcel Property is zoned B-1 and approx. 4 acres The property is located across the highway from the proposed rezoning. Tax Map Parcel 28-38D Property is zoned B-1 & approx. 15 acres The property is located to the right of the proposed rezoning. Tax map parcel Property is zoned R-1 & approx. 54 acres The property is located to le:ft of the proposed rezoning.

78 Tax map parcel Property is zoned A-C and approx The property is located to the rear of the proposed rezoning Tax map parcel2sb-4-30 Property is zoned R-1 and approx. 1 acre The property is located to the rear of the proposed rezoning Tax map parcel L Property is zoned R-1 and approx. 2.3 acres The propenty is located to the rea r of the proposed rezoning Tax map parcef Property is zoned R-1 and iapprox acres The property is located to the rear of the proposed rezoning Public Facilities and Servicrp The lot is accessible to county water. Adequate capaclty is available for current and any proposed water uses consistent with the prcposed B-2 zoning classification. Fire protection and emergency medical services woruld be providecl by the King William Fire Department. No additional school children are expected to be generated by the proposed B-2 zoning and any subsequent use or redevekrpment of the property consistent with current B-z zoning ordinance provisions. TransDortation The existing entrance to thr: site from Richmond-Tappahannock Highway (State Route 360) is an unpaved entrance- Any chilnge in use relative to the existing use of the siie would require review and approval by the Virginia Department of Transportation. Typically, VDoT woulld, at a minimum, require a commercial entrance and, depending on projected traffic generation, may requine turn lane improvememts to the road. No traffic study has been re'quested nor submitted with the application. A traffic study and all recommended roadway improvements will be the responsibility of the applicantfuture owner(s) and such improvements will be based on the uses and development proposed at a future time. Future Land Use Map The Future Liand Use Map sltows this property being commercial, surrounded by High Density and Moderate Rersidential.

79 Comorehensive plan The proposed use is in order with the 2015 comprehensive Plan. The site is located in a commerciat designation of the County,s Land Use plan Map. The currenll road access and need for any right-of-way dedication will be addressed at the time of preparation, review and approval of a Traffic lmpact Analysis. Recommendation Staff recommends the approval of the rezoning Case No. 2_01-19.

80 AGENDA ITEM 10.c.

81 Product(s): Tidewater Review, tidewaterreview_vapublicnotices.com AdSize(s): 2 Column Run Date(s): Wednesday, March 13, 2019, Wednesday, March 20, 2019 Color Spec. 4C Preview

82

83 Toning Case Pnimax Properties, LLC

84 KING WILLIAM COUNTY, VIRCINIA REZONING APPLICATTON t. -Q-qlec Name; Acfdress: rr"1;f, ll,il9-?riorg-b4 lriacrton },"ia?i"h w,ona V{ 2322'7 aaaress: tta<s E*s1- tlot.lr-.! 6I. el^clok, & ZgZo{ l)hone;?oy_,_?{? 7 Zz / Property i d enti{i cation : (a) Size (acrcs)r (b) t.65 Road fmntage (feet): tlo.oot (c) Tax Map: (d) Deed recordcd in Deed Book jfsl Plat recorded in Plat Book at Page at Page r,3 (e) Ifproperty is in arecorded subdivision, give: Name of Subdivision: Seclion: Block: f.o(s): (f) If poperty is not in a recorded subdivision, attach a typed or printed copy ofthe legal desuiption (i.e., metcs and bounds) ofthe boundaries ofthe property. (g) Presentzoningdistrict: A-C (Ae.i,r^Hwo[- eorsrnujun) (h) Present use ofproperty' Vaoo,^t.\\

85 Proposed change to existing zoning of property: (a) (b) Proposed zoning district: Proposed use ifrezoned : t-r 1ncJ B.^s/nr<s tr.{* sj.s (c) If only a portion of a parcel is to bc rezoned, or if more than one new zoning district is requt:sted on a parcel, pleasc atlach additional page(s) with the wrinen legal description (meles and bound or bearings'and distances) of boundaries of proposed zoning district(s). 5. T,oning History: (a) L las tlre propcrg' been the subjecl of a rezoning requesl any time during the last year? _- - $g- (Therc is a minilnum one-yoar period during whioh the Board of Supewisors cannot act on an identical or substantially similar rczoning reguest on the same proper{y.),adjacent Prope:rty Owners List: (a) Please liist below the names and mailing addresses of all owners of property adjoining or directly auoss the road ftom the properfy proposed to be rezoned. (Plannir,g Offrce staffcan assist with completing this tist if needed) NAIVTE C *-J.lL_!---.L.'ys!_ hs[a _ MAILING ADDRESS --6-ia-lri^ l03j pal f" t.,*( -k%":'l[s.ic- 3fftzL- _SySS Sr,+tkf [4 _ -- U+t"+ YA -"- zv.f * fu rn*x"a- i')_;*- O,? 1rurll;ca, va L3oB/.

86 ?. Owncr or Applicant's signature and certification; (Note: a powcr of attorney must bc granterl by the owner lo thc applicant if signed by sonreone other than the olner) I hcreby certiflr lhat the inforntation provided in this application is cornplete and accurate to the best of'my knowlc,cge, I hereby authorize members of the Planning Comntission and County siaffor their representatives to entei upon the propeny identified in this applicalion in order to perfornn inspeclion and rcsearch in regard to this application.?ffi.,h',apr,i.ill CERTIF'ICATI' O}- NOTARY PTJ TTLIC Date(s) reviewed b,v Planning Commission: Public llearing Date: Action by Planning Cjonrmission; Action b:r Board of Sui;*rv Dffqi{$0t{20r3

87 Adjacent Property Owners Notified for zoning case 02_2019: Cfaudette t.. Longes! Trustee c/o lim Longest 1633 Polte Lane Knoxvilfe,I'N King Wilfiam Road, Tax Map Number 28_60 Roberta C. Hardyman 1612 Princeton Road Richmond, VA Tax Map Number 2g-S9C G. W. Simons Jr Smokey Road Aylett va Tax Map Nunnber King William High School 80 Cavalier Drive King William, VA Tax Map Nurnber 2g-62

88 A. Scott Thompson, p.l.s. Professional Land Surveyor P.O. Box 495, Shecklefords, VA r86 scortrritas cotttlr oru usoqpl.s. net METES AND BOI'NDS DESCRIPTION TAx PA,RCEL 2&59D, KING wrllram county, VIRGINIA A Parcell of t'and containing Acres located in Acquinton Magistenial Dishict, King Williarrr County, Virgi'ia, and being described as follows: BEGINNING at an irorl rod found in the north and approximately 604, +/- the southeastem corner of p Acquinton Magisterial District, King Thompson, p.l.s., dated lanuary t0, Thence lenving the northern right-of-way of State TWo, N 43"0028" 8,77,2.26, to an iron rod found with the line of parcel mons; Thence with the line of simons, s 52o15'53, E, 9g.65'to an iron rod found; Thence leaving the line of Simons and with the line of Claudette L. Longest Trusteq S 41o56'39" W 798.9[i' to a point in the northern te Route 30; said point b ing firtiher described ias N ll"47'30- E, 0.3g'from lh*"" ahng the northern_righl-ofvny of state Route 30, N 4641'00, w, , to an fuon rod fognd, the point of BEGINNING square feet) and shown as,parcel Thr@, on a Fidelity Acquinton Thompson,

89 Case Z-O Applicant: Primax property, Llc/owner: Roberta Hardyman Tax Parcel: 28-59D Created By Betty Brooks, January 29, ZO19 This Map ls For Planning Purposes Only 0 20 {t!() 120,t60

90 Case Z-O Applicant: Primax property, Llc/owner: Robefta Hardyman Tax Parcel: 28-59D ssforcemain ssgravitymain wlateralline - wmain This Map ls For Planning Purposes Onf 0-!q o PO t8o 24{)

91 l-ltnvlu MCISSO gtrts E; HH2 =C c ; El'-' 3 EF:E E 3:He - 2 di: ; : =EBE = J9 6-3 E65F: 2EpzJ), g EEEii { 3 33: ie=+ Vl',ttuhot uo{l^.\ 6uU (0e Us) Poog udrlu 6ur) ---,t;ddn5 ro+rdrj ie:;e!= ;E :.38:J =E"';!=j EEiai r' Ee:11 :;Etl P9 E; El 13 Z EE. :J EL 3-- r i t- :u E E;5: EEE I E, E ieee;:geg;; JEESigUNHi:EE oo o o@oo I E E 6AA AA66AA6A f;-r ler^ I l-g:ifel lll,/l ;lll l\ui, Slll l v" 4 e" - a " =FF*58 > ;E; t i at EEi s ad =d d I : H:F 3EE E EE :TE ' E: I E E = i;e; # ;i :E ie E Ee;ri :E EgE

92 !: * iiiiiuilllu E oor:er"sr.i di lgippfss it'".ny: /; z l -.!l r ;i; '': ii i trt Ii L 8t It Ei!: i;i!e f$f;5 2 9-s H:U F{ 6 EFsR ci!3* ':g:$ Egd-,i'- t: jr: N. E=eq5 ;llii:fi: E F t";i; -3 fr^ z L'tA a isi$38 FE.. - re.,!ii E. H;;$ ;E fe ;B =z s:, :iafeh Ftq Eiiiis5? '!5 ilir ril ll $iiii ;r- : ;:t ;lli r:! i 5E,ffir,i*i,nHl al SE EF I EEe I ;t5 i E re iu za :!{!e xi; ^E ti EEI ir r!3 :; F -!!t Fr5 5i EF Ii 3tl E3t! ir!6 3f II re l:l ril lli ;! re ;r il :E!:ff sl l. :, ti ll ro 8s te Et 5; ri ri d: ti '!i!. E:F :c! l:i ii gfe llfi,iii iileliie tl ti ba Ef J! i! ii ST iti!;i rui dtt : t riiii:!r i: :t :Eiil; F; ie ie :i Ei ei iil::! ;g :1 :t!r!i!: rr sl ll iiii ifl li re;!; lli i i; i ii$ ii 5r![!: tii!l rl It i5 rg ili l:r Elg 5* lre lt ;gg ;i ili rhr iil {l!l It \.i ;e it,..._' ;t x;l Ei al E3 ii il F al tr; 5E Hf; ;I rb qt Hl!: c 8l :!l :c st FI 3. I F ;,

93 ZoningCase Primax Properties, LL(l Primax Propgt'[1s5, LLC applicant and Roberta C. Hardyman, property owner have applied to rezone approximately 1'85 acres of land to B-1 Local Business. This property is located on tcing William Road across from King William High School. The parcel isifurther identilied as: Parcel Map: Addness: ParcelSize: 2E-59D Kflng William Road 1.g5 acres current Zoning clas;sification: A-c Agricultural - conservation Proprosed Zoning Classification; B-1 Local Business Proiect Description The site is currently a vacant wooded parcel. The applicant wishes to rezone the property in order to combine three parcels and r:onstruct a retail business (Tractor Supply company). Jopographv and Phvsical Features The parcel is wooded with rro prior construction or clearing. There is an area ron the property that is located in the Resources Pr(rtection Area. There will be no construction or disturbance in this area. The property is allso located in tlre Transportation Corridor Overlay District and will need to meet all requirements for this District. Surroundins Development a nd Zoninq The property located to the right has a house located on it. The property located to the left is an undeveloped wooded parcel. The property located to the rear of the property is a 474.g4acre parcel with two houses King V\/illiam Road, Tax Map Numbe r 28-6O Property is zoned A-C and a[]prox. 25 acres Property is located to the rr ;ht of the proposed rezoning Tax Map Number 28-59C Propefi is zorned B-1 and aprprox. l_.92 acres Property is lorcated to the left of the proposed rezoning Tax Map Nunrber Property is zoned R-l and approx acres Property is lor:ated to the reirr of the proposed rezoning

94 Tax Map Number Property is zoned R-l and itpprox acres Property is located across l:he highway from the proposed rezoning (school! Public Facilities and Servicrls The lot is accessible to county water. Adequate capacity is available for current and any proposed water uses consistent with the ploposed B-1 zoning classification. Fire protection and emergency medical seryices would be providecl by the King William Fire Department. No additional school children are expected to be generated by the proposed B-l zoning and any subsequent use or redevelopment of the property consistent with current B-1 zoning ordinance provisions. Transportation There is currently no entrance to the site from King William Road (State Route 30). Any development of the site would require review and approval by the Virginia Department of Transportation. Typically, VDOT would, at a minimunt, require a commercial entrance and, depending on projected traffic generation, may require turn lane improvements to the road. No traffic study has been requested nor submitted with the application. A traffic study and all recommended roadway improvements will be the responsibility of the applicantfuture owner(s) and such improv'ements will be based on the uses and development proposed at a future time. Future Land Use Map The Future l.and Use Map shows this property being commercial, surrounded by Commercial and Public/Semi.-Public across the highway. Comprehenr;ive Plan The proposed use is in ordetr with the Comprehensive Plan. The site is located in a commercial designation of the County's; Land Use Plan Map. The current road access anrl need for any right-of-way dedication will be addnessed at the time of preparation,, review and appnoval of a Traffic lmpact Analysis. Becommendlation Staff recomrnends the approval of the rezoning Case No. Z-O}-L9.

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102 AGENDA ITEM 11.a.

103 King William County Est Stephen A. Aigner Chief of Fire and Emergency Services Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart, Fifth District DATE: March 25, 2019 TO: FROM: SUBJECT: King William Board of Supervisors Andy Aigner, Chief of Fire and EMS Call Statistics Please see below the February 2019 call statistics for the Fire and EMS stations operating within King William County. Fire and EMS Stations Station 1 King William Volunteer Fire and Rescue Station 2 Mangohick Volunteer Fire Department Station 3 West Point Volunteer Fire and Rescue Station 6 Mattaponi Volunteer Rescue Squad Station 7 Walkerton Community Fire Association Explanation of calls The County providers (KWFEMS) took 18 calls in Mangohick s district and 23 calls in Mattaponi s district. o Average first due response time 7.76 minutes o Average response time into Mangohick s district minutes o Average response time into Mattaponi s district minutes West Point VFR took 6 calls in Mattaponi s first due. EMS Billing revenues: February $3, / FY 2019 $78, Horse Landing Road #4 King William, Virginia fax:

104 Call breakdown by station and type: Monthly Statistics: Total Fire No Resp. Fire Total EMS Answered No Resp. EMS % within 25 minutes Avg. Response Time KWFEMS % 9.36 minutes Station % 13.2 minutes Station 3 - Paid % 8.12 minutes 11 0 Station 3 - Volunteer % minutes Station % 13 minutes Station NUA-N 14.5 EMS STAFFED UNITS Total Available Hours Total Hours Staffed % of Time Staffed KWFEMS 24/7/ % Station % Station 3 - paid % Station 3 - volunteer % Station % Total EMS % Total EMS Total Missed % Missed KWFEMS % % Station % % Station 3 - Paid % % Sation 3 - Volunteer % % Station % % Totals % MangohicK Staffing February Hours NC February Hours NC 20 Total Avail. Total Staffed % Staffed %

105 King William County Est Stephen A. Aigner Chief of Fire and Emergency Services Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart, Fifth District Mattaponi Staffing February Hours NC NC NC NC NC NC February Hours NC NC NC NC NC NC Total Avail. Total Staffed % Staffed hours 0 Hours ** KWFEMS King William County Fire and EMS. This includes the Career staff and the County Volunteers. ** NUA No EMS units in the county available to respond to dispatched incidents. ** NUA N - No EMS units north of the courthouse available to respond to dispatched incidents. ** No Resp. No response to the dispatched incident within their first due. ** KWFEMS went to a 24/7/365 operation on January 28, ** All volunteer stations north of the courthouse have agreed they will focus on staffing weekends now. ** All monthly statistics are obtained from ImageTrend and Dispatch. ** NOTE ** All stations use ImageTrend except Mangohick and Mattaponi. 180 Horse Landing Road #4 King William, Virginia fax:

106 AGENDA ITEM 11.b.

107 King William County Est County Administrator Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart, Fifth District Date: March 25, 2019 To: From: RE: King William County Board of Supervisors Bobbie Tassinari, County Administrator FY2019 Mid-Year Actuals vs. Appropriated The mid-year appropriated versus actuals for fiscal year 2019 are attached for your review. As of March 18, 2019, revenue collections are 67.2% of the projected annual level. Overall expenditures are 81.2% of the projected annual level. The primary reason this percentage is higher than usual at this time of year is due to the escrow defeasance of the 2002A KWCPS debt. The Board authorized supplemental funding from the General Fund Balance in the following amounts: County Reassessment of Real Property General Fund Balance appropriated from FY2018 operational budget to assist with costs of contracting for services $195,000 (Resolution 18-54) Bay Aging and Bay Transit General Fund Balance appropriated to supplement FY2019 annual contribution. $10,975 (Resolutions and 18-48R) LegalAid General Fund Balance appropriated to supplement FY2019 annual contribution. $1,440 (Resolution 18-49) Pamunkey Regional Library General Fund Balance appropriated to supplement FY2019 annual contribution. $20,710 (Resolution 18-50) Purchase of King William Volunteer Fire and Rescue Station General Fund Balance appropriated to supplement FY2019 annual contribution. Not to Exceed $290,000 (Resolution 19-05) Attachments (2) 180 Horse Landing Road #4 King William, Virginia fax:

108 FY2019 REVENUE APPROPRIATED AMOUNT APPROPRIATED VS ACTUAL REVENUE DIFFERENCE Y-T-D REVENUE REVENUE CATEOGRY COLLECTED Real Property Taxes $12,241, $6,057, $6,183, Public Service Corp. Tax $450, $418, $31, Personal Property Tax $3,205, $3,334, $128, Machinery & Tools Tax $1,648, $1,721, $73, P & I on Taxes $306, $234, $71, Other Local Taxes $1,286, $800, $486, Consumer s Utility Tax $215, $165, $50, Utility Gross Receipts $62, $33, $28, BPOL Tax $350, $384, $34, Motor Vehicle License Tax $412, $398, $13, Bank Stock Tax $165, $4, $169, Recordation & Wills Tax $165, $163, $1, Food & Beverage Tax $439, $262, $176, Animal Licenses $5, $4, $1, Land Use Fees $22, $25, $3, Transfer Fees $ $ $23.00 Permit & Other Licenses $268, $177, $90, Fines & Forfeitures $80, $60, $20, Rev. From the Use of Money $55, $95, $40, Rev. From the Use of Property $50, $40, $9, Court Costs $18, $13, $4, Commonwealth Atty Fees $1, $1, $43.00 Charges for Law Enforcement $ $ $34.00 Charges Comm. Dev. $ $ $ Prior Yr Exp. Refunds $5, $0.00 $5, Local Rev. Agreements $3, $7, $3, Local Rev. Agreements - Other $ $5, $4, Recovered Costs $44, $122, $77, Non-Categorical Aid $1,570, $1,345, $224, Constitutional Officers $1,303, $717, $585, Other Categorical Aid $130, $88, $41, Public Safety $15, $20, $5, Fund Transfers $2,802, $2,007, $795, SUB-TOTAL $27,325, $18,704, $8,621, FY2019 SUPPLEMENTAL FUNDING $518, $0.00 $518, TOTAL $27,843, $18,704, $9,139, *Categories details were provided in the January 22, 2018 Board Packet.

109 EXPENDITURE CATEOGRY FY2019 EXPENSE APPROPRIATED AMOUNT Y-T-D EXPENDITURES APPROPRIATED VS ACTUAL EXPENDITURES DIFFERENCE General/Financial Administration $ 1,548, $ 1,046, $ 501, Board of Elections $ 186, $ 100, $ 86, Courts $ 347, $ 198, $ 148, Commonwealth's Attorney $ 325, $ 216, $ 109, Law Enforcement $ 2,656, $ 1,744, $ 912, Fire and Rescue Services $ 766, $ 638, $ 128, Correction and Detention $ 1,159, $ 712, $ 446, Inspections $ 164, $ 119, $ 45, Other Protection $ 640, $ 430, $ 209, Sanitation and Waste Removal $ 860, $ 443, $ 416, Maintenance/Building/Grounds $ 757, $ 556, $ 201, Health and Special Needs $ 165, $ 183, $ (18,159.00) Community Aid $ 696, $ 475, $ 220, Planning and Community Development $ 401, $ 359, $ 41, Environmental Management $ 46, $ 15, $ 31, Miscellaneous $ 720, $ 482, $ 238, Clearing Accounts $ - $ 8, $ (8,546.00) Transfers $ 16,021, $ 14,998, $ 1,022, SUB-TOTAL $ 27,465, $ 22,730, $ 4,735, FY2019 SUPPLEMENTAL FUNDING $ 518, $ - $ - TOTAL $ 27,983, $ 22,730, $ 5,253, *Categories details were provided in the January 22, 2018 Board Packet.

110 King William County Office of Virginia Cooperative Extension January 2019 Monthly Report 4-H YOUTH DEVELOPMENT -Christina Murray, Extension Agent, Unit Coordinator Agent Leadership team for Natural Resources Weekend at Holiday Lake 4-H Camp 60 youth attended State Program Team for Natural Resources and Agricultural Literacy Annual Meeting at Virginia Tech (2/4-2/5) Virginia Cooperative Extension Annual Winter Conference (2/6-2/8) Deer Processing Workshop 11 attended 2 nd grade Science Series at Cool Springs this month s topic was Seasons/Adaptions Well Water Testing In-service in Charlottesville Shooting Club had two meetings and presented to the King William Ruritan Club and received a $3000 donation and the Ruritans will be hosting a spaghetti dinner for them Mentoring two new agents and spent time each week talking with them on the phone AGRICULTURE AND NATURAL RESOURCES (ANR) --Vacant Herbicide Program held in Tappahannock 15 people attended Upcoming Events/Programs: Well Water Testing Southeast District Conference Kids Market Place- in King and Queen Schools Reality Store- in King and Queen Schools 2 nd Grade Science Series continues with Cool Springs FFA Embryology at King William High School Shooting Sports Weekend Adult Training

111 Oct. Nov. Dec. Jan. Feb. M Apr. May June July Aug. Sept...Serving THE COUNTY OF King_William Bay Transit began providing public transportation services to the citizens of King William County, five days a week, in October New Freedom services for the disabled started in FY Following is a snapshot of the services delivered year-to-date FY Bay Transit Ridership October 506 Ytd. 506 FY 2019 Non-Accommodations Non Accomodations October 6 Ytd. 6 FY 2019 New Freedom Ridership FY 2019 Ridership by Trip Purpose SAC 30% Legal 0% Retail 2% Trolley/ DFR DSS 0% 0% Health 28% Work 39% Education 1% Ridership Comments New Freedom October 30 Ytd. 30

112 Oct. Nov. Dec. Jan. Feb. M Apr. May June July Aug. Sept...Serving THE COUNTY OF King_William Bay Transit began providing public transportation services to the citizens of King William County, five days a week, in October New Freedom services for the disabled started in FY Following is a snapshot of the services delivered year-to-date FY Bay Transit Ridership November 462 Ytd. 968 FY 2019 Non-Accommodations FY 2019 Ridership by Trip Purpose Legal Retail 1% 3% SAC 27% Trolley/ DFR 0% DSS 0% Work 42% Non Accomodations Health 26% Education 1% November 10 Ytd. 16 FY 2019 New Freedom Ridership Ridership Comments New Freedom November 34 Ytd. 64

113 Oct. Nov. Dec. Jan. Feb. M Apr. May June July Aug. Sept...Serving THE COUNTY OF King_William Bay Transit began providing public transportation services to the citizens of King William County, five days a week, in October New Freedom services for the disabled started in FY Following is a snapshot of the services delivered year-to-date FY Bay Transit Ridership December 361 Ytd FY 2019 Non-Accommodations FY 2019 Ridership by Trip Purpose Legal 1% Retail 3% SAC 26% Trolley/ DFR 0% DSS 0% Work 44% Non Accomodations Health 25% Education 1% December 5 Ytd. 21 FY 2019 New Freedom Ridership Ridership Comments New Freedom December 40 Ytd. 104

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129 COMMISSIONERS Essex County Mr. John Clickener Hon. Edwin E. Smith, Jr. Hon. John C. Magruder Michael A. Lombardo Town of Tappahannock Hon. Roy M. Gladding Gloucester County Hon. Ashley C. Chriscoe (Vice-Chairman) Dr. William G. Reay Hon. Michael R. Winebarger King and Queen County Hon. Sherrin C. Alsop Hon. R. F. Bailey Mr. Thomas J. Swartzwelder (Chairman) King William County Hon. David E. Hansen Hon. Travis J. Moskalski (Treasurer) Mr. Eugene J. Rivara Town of West Point Hon. James Pruett Mathews County Hon. George C. Morrow Mr. Thornton Hill Hon. Marion C. Love Ms. Melinda Conner Middlesex County Mr. Gordon E. White Hon. Wayne H. Jessie, Sr. Mr. Matthew L. Walker Hon. Kathy H. Swinehart TO: FROM: Middle Peninsula County Administrators and Town Managers Assistant Co. Administrators and Assistant Town Managers County Board of Supervisors Town Council Members MPPDC Board of Commissioners Planning Directors Economic Development Authority Members Lewie Lawrence, MPPDC Executive Director DATE: March 12, 2019 RE: Synopsis of MPPDC Meeting of February 27, 2019 In an effort to bring broader awareness to the work of the Middle Peninsula Planning District Commission to all elected officials and locality administrators and to alert you as to items that may require local participation or input, after each monthly meeting MPPDC staff will transmit a quick update on items discussed at the PDC meeting. We hope this is of benefit to you. Please do not hesitate to contact me or my staff if you have any questions or want more information on any of the topics discussed. Thank you. Attachment Town of Urbanna Hon. Diane Gravatt Ms. Holly Gailey Secretary/Director Mr. Lewis L. Lawrence Saluda Professional Center 125 Bowden Street PO Box 286 Saluda, Virginia (Phone) (Fax) ( ) pdcinfo@mppdc.com

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131 Middle Peninsula Planning District Commission Meeting 7:00 P.M. Wednesday, February 27, Bowden Street Saluda VA I. Welcome and Introductions II. III. IV. Approval of January Minutes Approval of January Financial Report Executive Director s Report on Staff Activities for the Month of February V. MPCBPAA Update VI. VII. MPA Update Public Comment AGENDA ITEMS FOR DISCUSSION I. Chairman s Discussion Chairman Swartzwelder inquired with the Commission on any interest to renegotiate the standard MPPDC service agreement between MPPDC and member localities, which was reviewed by locality legal staff in February of The Commission saw no reason to change the agreement as the purpose is to streamline the expectations when member localities have need of MPPDC professional services. A motion was made by Eugene Rivera and seconded by Mike Winebarger that the Commission not change the Service Agreement and that the current agreement template stands. II. General Assembly Update MPPDC Executive Director, Lewie Lawrence directed the Commission s attention to several letters included in the Commission packet pertaining to Del. Hodges House Bills - a letter from VDOT Commissioner, Stephen C. Brich, P.E. to Del. Hodges addressing the stricken HB 2314 which would have required VDOT to work with VEDP and localities to develop traffic plans to support and encourage business development in which Mr. Brich states he is committed to having the VDOT Chief Deputy Commissioner or Chief Engineer meet with interested local officials in our district to ensure the localities issues and concerns relating to VDOT s role in business/economic development in the local enterprise zones are fully heard; a draft letter from Del. Barry Knight, Chair of House Rules

132 Subcommittee #1 to VDOT s Commissioner in regards to HB 2315 which Del. Hodges voluntarily withdrew from consideration in an effort to accomplish without the need of enabling legislation in which Del. Knight asked that VDOT Commissioner work with Del. Hodges and the Commonwealth Center for Recurrent Flooding Resiliency to develop a report identifying public transportation infrastructure that is at risk of flooding or deterioration due to recurrent wind or tide flooding and their recommendations to address at-risk infrastructure identified in the report; a draft letter in reference to HB 2506 from the Chair of the House Agriculture, Chesapeake and Natural Resources Committee to David K. Paylor, Director of DEQ requesting that DEQ meet with the Joint Subcommittee on Coastal Flooding to address the concerns of low-lying rural coastal waterfront homeowners suffering from recurrent flooding, tidal flooding, wind driven flooding, storm surge, and subsidence. Mr. Lawrence also provided a handout of an from GA lobbyist, Robert Crockett recommending the recruitment of John Paul Woodley, Advantus Strategies to assist the MPPDC with additional support in communication and coordination with the Army Corps of Engineers on dredging permits associated with applications to the VA Waterway Maintenance Fund. Advantus Strategies is proposing a flat fee of $5,000 for Mr. Woodley to provide counsel and strategic advice to localities to assist with Corps discussions on dredging. The Commission voted to retain Mr. Woodley with the stipulation of the MP and Eastern Shore sharing the cost equally. III. IV. Presentation of FY20 Rural Transportation Program Scope and Adoption of Resolution MPPDC Executive Director, Lewie Lawrence provided the Commission with the draft FY20 Rural Transportation Planning Work Program. The program design is similar to years past with the addition of dredging and watertrails. The Commission approved the required resolution. Approval of Resolution in Support of Local Dredging Projects MPPDC Executive Director, Lewie Lawrence presented the Commission with a Resolution in support of submission of proposals to Virginia Port Authority for the shallow draft dredging of the Middle Peninsula s four priority waterways Davis Creek and Hole-in-the-Wall in Mathews County and Aberdeen Creek and Timberneck Creek in Gloucester County. The Commission approved the Resolution as presented. V. Discussion of Reactivating Small Business Development Program GoVirginia Project Proposal MPPDC Executive Director, Lewie Lawrence stated that when the MPPDC Small Business Development Program was active, it created more jobs than any other economic development program in the Middle Peninsula. MPPDC or MPA will submit a proposal to GoVirginia (match-free) to reactivate the program for a suggested 24 months to enable stabilization. The Commission voted to support PDC staff, in collaboration with the MPA, in reactivating the Small Business Development Program with GoVirginia funding.

133 VI. VII. VIII. Adoption of Middle Peninsula CDBG Priorities Every year Virginia s PDCs are tasked by the Virginia Dept. of Housing and Community Development (DHCD) to rank CDBG project types for the region and to provide a list of CDBG project proposals. These regional rankings are then used by DHCD in evaluating localities CDBG proposals. This year, DHCD supplied five items to be ranked. Commissioners provided the following rankings which will be communicated to DHCD: High Priority Comprehensive Community Development, Economic Development Business District Revitalization, Community Facility (Including Housing Production) Low Priority Housing Housing Rehabilitation and Community Service Facility There were no local CDBG project proposals identified or anticipated from any Middle Peninsula localities for consideration under the 2020 program. Other Business MPPDC Executive Director, Lewie Lawrence provided a letter from the Virginia Community Colleges Chancellor, Glenn Dubois in response to the letter the Commission sent last month expressing interest in taking a role in the recruitment process of replacing the retiring President of Rappahannock Community College. Mr. Dubois gave assurance that there would be a role for the Commission in the process. Adjournment

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135 FEBRUARY 2019 BUILDING REPORT PERMIT TYPE NUMBER OF PERMITS VALUE FEE STATE LEVY PLAN REVIEW FEE E & S INSPECTION FEE RE INSPECTION FEES TOTAL FEES YTD FEES Building Commercial 2 65, , , , Building Residential 17 1,331, , , , , Demolition 0.00 Electrical Commercial 3 32, , Electrical Residential 17 45, , , , Gas Commercial 0.00 Gas Residential 15 10, , , , Land Disturbance Permits 9 2, , , Mechanical Commercial 2 75, Mechanical Residential 12 32, , , , Plumbing Commercial 0.00 Plumbing Residential 8 29, , Sign 2 4, Zoning Upfit Permit TOTALS 89 1,625, , , , , MISC. INFORMATION MONTHLY VALUE YTD PERMITS YTD VALUE Stick Built Home 8 1,111, ,308, Manufactured Housing TOTAL 8 1,111, ,308, Commerical/Industrial Buildings TOTAL NEW BUILDINGS 8 1,111, ,308, Average Size New Dwelling Average Size Comm./Ind. Building 2,431 CERTIFICATE OF OCCUPANCY MONTHLY VALUE YTD PERMIT YTD VALUE Single Family Dwelling 13 4,703, ,403, Commerical 1 200, , TOTAL CO'S 14 4,904, ,604, INSPECTIONS BUILDING INSPECTIONS 298 ZONING INSPECTIONS TOTAL INSPECTIONS 298 Created By Betty Brooks 3/18/2019

136 Fredericksburg King William County Board of Supervisors March 2019 VDOT Transportation Briefing Construction Projects Underway Upcoming Unpaved Road Projects on Secondary Six Year Plan: As a reminder the board prioritized six roads on the six-year plan, they are listed in priority order below. Route 608 Hazelwood Road UPC December 2022 Route 633 Sandy Point Road T21891 March 2023 Route 634 Kentucky Road T21890 March 2023 Route 624 Trimmers Shop Road T21893 March 2024 Route 637 White Oak Landing Road T21889 March 2024 Asphalt Paving Routes 2019 Route 600 From Route 628 (Dorrell Road) to Route 604 (Herring Creek Road) 3.54 miles Route 618 From route 613 (Dunluce Road) to Route 600 (East River Road) 0.99 miles Resurfacing Routes 2019 Surface Treatment Routes Route 608 Locust Hill Road Route 608 Globe Road Route 625 Custis Millpond Road Route 628 Dorrell Road Route 635 Chelsea Road Route 673 Lay Landing Road, Pocahontas Trail, Pamunkey River Road Route 1400 Pocket Road Route 1401 Lay Landing Road Route 1402 Spring Creek Road Route 1403 Cornfield Road

137 Construction Projects Next 24 Months UPC Route 600 Turn lane addition at Route 360, planned start 7/1/2019 STP funds UPC Route 30 and 360 Intersection Improvements, planned start 3/20/ Smartscale Bridge Projects next 24 Months Route 609 over Herring Creek Bridge Replacement planned start March 2019 Route 30 over Pamunkey River Eltham Bridge Conduit Repair March 12, 2019 Ad Route 608 over Dorrell Creek Culvert Replacement planned start July 2019 UPC Route 632 over Harrison s Creek Bridge Replacement December 10, 2019 Ad Route 360 over Moncuin Creek Beam Repairs February 7, 2020 Maintenance Operation Highlights Completed Projects Snow Cleanup Route 600, 605, 607, 617, 624, 627, 634 and 651 Unpaved Road maintenance Route 601, 625 and 1201 Ditching Route 636 Pipe Cleanout Unpaved road maintenance countywide Patch potholes countywide Upcoming Projects Route 605 and 639 Ditching Unpaved Road maintenance throughout the county Continue to patch potholes Countywide Traffic Engineering Requests School Bus Stop Ahead Request-Rt. 652, 450 Mahixon Road- SBSA signage installed. Under review: Speed Review / Signage Enhancement for NB Route 30 prior to school reduce to 45 mph requested Study underway Speed posting request Route 654 Pampatike Road, pending review.

138 Speed reduction request Route 1001 reduction from 35 mph to 25 mph, pending review. School Bus Stop Ahead request Route 611 (106 Ventor Avenue) Land Use Highlights Site Plan reviews completed: 3 Subdivision reviews completed: 0 Average number of days per review: 16 Number of permits issued: 7 Number of permits completed: 15 Contact for questions or concerns: Joyce M. McGowan Ron Peaks Residency Administrator Assistant Residency Administrator (804) (804) joyce.mcgowan@vdot.virginia.gov ronald.peaks@vdot.virginia.gov

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