County of King William, Virginia Est. 1702

Transcription

1 County of King William, Virginia Est BOARD OF SUPERVISORS REGULAR MEETING OF MAY 22, :00 P.M. KING WILLIAM COUNTY ADMINISTRATION BUILDING KING WILLIAM COURT HOUSE, VIRGINIA 1. Call to Order 2. Roll Call 3. Moment of Silence 4. Pledge of Allegiance A G E N D A 5. Review and Adoption of Meeting Agenda 6. Public Comment Period Speakers: One Opportunity of 3 Minutes per Individual or 5 Minutes per Group on Non Public Hearing Matters *7. Consent Agenda: a. Approval of Minutes: i. April 24, 2017 Regular Meeting ii. May 8, 2017 Work Session Meeting b. Approval of Payment of Bills Month of April, Presentations None 9. Old Business None *10. New Business: a. Public Hearing and Consideration of Resolution Adopting King William County Secondary Highways Six Year Improvements Plan ( ) Joyce McGowan, VDOT Residency Administrator b. Public Hearing and Consideration of an Ordinance Renewing Dispatch Agreement with Town of West Point Daniel Stuck, County Attorney

2 BOARD OF SUPERVISORS AGENDA County of King William, Virginia REGULAR MEETING OF MAY 22, 2017 Page 2 c. Consideration of Resolution Approving the Fiscal Year Position Allocation List pursuant to Section 2 5 of the King William County Personnel Policies and Procedures Manual Bobbie Tassinari, Director of Finance d. Consideration of Resolution Adopting King William County Capital Improvement Program for Fiscal Years through Bobbie Tassinari, Director of Finance e. Consideration of Resolution Appropriating County Operating Budget for Fiscal Year Bobbie Tassinari, Director of Finance *11. Administrative Matters from County Administrator: a. Fire and EMS Call Statistics for April, Board of Supervisors Comments 13. Closed Meeting (if needed): a. Motion to Convene Closed Meeting b. Motion to Reconvene in Open Session c. Certification of Closed Meeting d. Action on Closed Meeting (if necessary) *14. Appointments: a. Consideration of Appointment/Reappointment to Pamunkey Regional Library Board of Trustees for a Four Year Term Expiring June 30, 2021 b. Consideration of Appointment/Reappointment to King William County Planning Commission for a Four Year Term Expiring June 30, Recess to June 1, 6:30 PM Joint Meeting with King William County School Board Hamilton Holmes Middle School NOTES REGARDING AGENDA: This agenda is tentative only and subject to change by the Board of Supervisors. During the public comment period of a public hearing, speakers shall be provided one opportunity of 3 minutes per individual or 5 minutes per group. Speakers shall provide their name, address, and if applicable, the group they are representing. The Board of Supervisors may modify and/or set other rules governing the conduct of the public hearings. Agenda Items denoted by asterisk (*) are provided supporting material in the Board Agenda Packet

3 AGENDA ITEM 7.a.

4 MINUTES KING WILLIAM COUNTY BOARD OF SUPERVISORS MEETING OF APRIL 24, 2017 A regular meeting of the Board of Supervisors of King William County, Virginia, was held on the 24 th day of April, 2017, beginning at 7:00 p.m. in the Board Meeting Room of the County Administration Building. RE: CALL TO ORDER Chairman Moskalski called the meeting to order. Upon motion of Supervisor Hodges, seconded by Supervisor Ehrhart and unanimous vote of those Board members present, Supervisor Greenwood s participation in this meeting via telephone was approved. RE: ROLL CALL The members were polled: William L. Hodges Vice Chairman Stephen K. Greenwood David E. Hansen Robert W. Ehrhart II Travis J. Moskalski Chairman Aye Aye Aye Aye Aye Also in attendance: Mark K. Reeter, County Administrator Daniel M. Stuck, County Attorney Bobbie Tassinari, Director of Finance Victoria Rowsey, Acting Recording Clerk RE: MOMENT OF SILENCE The Chairman called for a moment of silence. RE: PLEDGE OF ALLEGIANCE The Chairman led the pledge of allegiance. RE: REVIEW AND ADOPTION OF MEETING AGENDA 1

5 There was general discussion of the meeting agenda items. Supervisor Ehrhart moved for the adoption of the agenda for this meeting as presented by the County Administrator; motion was seconded by Supervisor Hodges. The members were polled: S. K. Greenwood Aye D. E. Hansen Aye R. W. Ehrhart II Aye W. L. Hodges Aye T. J. Moskalski Aye RE: PUBLIC COMMENT PERIOD SPEAKERS: ONE OPPORTUNITY OF 3 MINUTES PER INDIVIDUAL OR 5 MINUTES PER GROUP ON NON-PUBLIC HEARING MATTERS Chairman Moskalski opened the public comment period. 1. Jim Mickens of the 2nd District: thanked the Board for their time and effort. Spoke in reference to the School s budget. He asked the board to give consideration to the schools and their needs. 2. Sarah Johnson of the 3rd District encouraged the Board to give the schools the funding requested. She also asked the Board members to respect the School Board and their decisions. 3. Chris Simmons of the 4th District spoke on matters concerning King William Commerce Park issues and his frustrations as a business owner in the park. 4. Ben Shumaker of the 4th District complimented the Board and their work thus far. He encouraged the Board members to not rely on special interest groups and focus on citizens interests. RE: CONSENT AGENDA 2

6 Supervisor Ehrhart moved for approval of the items on the Consent Agenda; motion was seconded by Supervisor Hodges. The Chairman called for any discussion. There being no discussion the Consent Agenda was approved by the following roll call vote: D. E. Hansen Aye R. W. Ehrhart II Aye W. L. Hodges Aye S. K. Greenwood Aye T. J. Moskalski Aye a. Approval of Minutes: i. March 9, 2017 Joint Meeting ii. March 13, 2017 Work Session Meeting iii. March 27, 2017 Regular Meeting iv. April 3, 2017 Public Hearings v. April 10, 2017 Work Session Meeting vi. April 14, 2017 Work Session Meeting b. Resolution Approving Revised Local Elected Officials Agreement of the Bay Consortium Local Workforce Development Area: RESOLUTION ##-17 AUTHORIZING EXECUTION OF REVISED LOCAL ELECTED OFFICIALS AGREEMENT WITH BAY CONSORTIUM WORKFORCE INVESTMENT AREA WHEREAS, King William County desires continued participation in the Bay Consortium Workforce Investment Area under the Workforce Innovation and Opportunity Act of 2014, and WHEREAS, the County has received a revised Local Elected Officials Agreement to continue such participation; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of King William County, Virginia that the Board approves execution of the revised Local Elected Officials Agreement of the Bay Consortium Workforce Investment Area and authorizes the Chairman of the Board of Supervisors to sign same on behalf of King William County. DONE this the 24th day of April,

7 c. Approval of Payment of Bills Claims against the County for the month of March, 2017 as set forth in Exhibit 01 of these Minutes. RE: PRESENTATIONS: a. Consideration of Resolution Honoring the Reverend Dr. Wilbert D. Talley of the Third Union Baptist Church in King William County in Recognition of His 45 Years of Pastoral Service Upon motion of Supervisor Hodges, seconded by Supervisor Ehrhart, the Board acted to adopt the following resolution: RESOLUTION ##-17 HONORING REVEREND DR. WILBERT D. TALLEY ON THE OCCASION OF HIS FORTY-FIVE YEARS OF PASTORAL SERVICE TO THE THIRD UNION BABTIST CHURCH WHEREAS, the Reverend Dr. Wilbert D. Talley of the Third Union Baptist Church in King William County was called to the ministry in 1965 first as Pastor of the Woodlawn Baptist Church in Woodlawn, Virginia, serving there from 1967 to 1969, and WHEREAS, Reverend Talley subsequently accepted appointment as the Dean of Student Affairs with his alma mater Virginia Union University before being called to be the Pastor of Third Union Baptist Church in 1972, and WHEREAS, in April of 2017, Reverend Talley will mark the occasion of his forty-five years of service with Third Union Baptist Church, during which time he has served as moderator of the Pamunkey Baptist Association, a member of the King William Emergency Ministry, Inc., the NAACP, and the Baptist General Convention of Virginia, and WHEREAS, Reverend Talley has been an active and responsive leader within this Commonwealth, being a founding member and current President of the Virginia One Church One Child Adoption Program, and WHEREAS, Reverend Talley has fulfilled responsibilities as a pastor with unswerving dedication and care, providing visitation of the sick, elderly and prayer and counseling in the highest traditions of the ministry, as well as being a loving husband and father to his wife Jane, four children and their eleven grandchildren; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of King William County, Virginia that, in recognition of the foregoing, the Board does hereby commit to record this Resolution in honor of Reverend Dr. WILBERT D. TALLEY on the occasion of forty-five years of service to the Third Union Baptist Church and so Order the Clerk of the Board to present a copy of same to Dr. Talley as an expression of the Board s 4

8 appreciation of a life well-lived in service to King William County and the Commonwealth of Virginia. DONE this the 24th day of April, The vote on this motion was as follows: S. K. Greenwood Aye D. E. Hansen Aye R. W. Ehrhart II Aye W. L. Hodges Aye T. J. Moskalski Aye Supervisor Ehrhart read the resolution, while Chairman Moskalski presented it to the Reverend. Reverend Talley thanked the Board for their time, mentioned members of his church and family that were in attendance and said it had been a privilege to serve the community of King William. b. Consideration of Resolution Proclaiming the Week of May 20 26, 2017 as National Safe Boating Week in King William County Upon motion of Supervisor Ehrhart, seconded by Supervisor Hodges, the Board acted to adopt the following resolution: RESOLUTION ##-17 PROCLAIMING MAY 20 MAY 26, 2017 AS NATIONAL SAFE BOATING WEEK IN KING WILLIAM COUNTY WHEREAS, Americans are increasingly heading to the water for recreation and relaxation as the opportunities for on-the-water activities increase each year, and WHEREAS, with this growth comes additional responsibility, making it essential that both novice and experienced boaters alike learn and practice safe boating habits, wear a life jacket, and have aboard essential safety equipment, and WHEREAS, this year s Boating Safety Campaign theme, Wear It Always Wear A Life Jacket, recognizes that boating safety begins long before the boat leaves the dock, and WHEREAS, studies show that boaters who take a boating course are 4 to 5 times less likely to have a boating accident and 80 percent of the people who died in boating accidents were not wearing life jackets, and 5

9 WHEREAS, the number of boats registered in King William County is 1,434, and even more boats visit our area waters each summer, and WHEREAS, hundreds of lives could be saved each year by the wearing of life jackets and the life jackets of today are more comfortable, more attractive, and wearable than styles of past years, and WHEREAS, the law requires that wearable life jackets be carried for each person on board the boat - - and little effort is needed to wear those life jackets, and WHEREAS, boating courses are readily available from the Coast Guard Auxiliary throughout the primary boating season; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of King William County, Virginia that the Board hereby supports the goals of the National Safe Boating Campaign and proclaims May 20th through May 26 th, 2017 as National Safe Boating Week in King William County and the start of the year-round effort to promote safe boating in area waters. BE IT FURTHER RESOLVED that the Board urges all those who boat to Wear It Always Wear A Life Jacket and to practice boating safety by taking a boating course, wearing their life jackets, having their boats checked for other safety equipment by the Coast Guard Auxiliary. DONE this the 24 th day of April, The vote on this motion was as follows: D. E. Hansen Aye R. W. Ehrhart II Aye W. L. Hodges Aye S. K. Greenwood Aye T. J. Moskalski Aye Supervisor Hodges read the resolution, while Chairman Moskalski presented it to U.S. Coast Guard Auxiliary Flotilla Commander Ed Gray. Comdr. Gray thanked the Board for their time and mentioned that this resolution was much needed in King William County. c. Consideration of Resolution Honoring the Memory of Elizabeth Gwathmey McAllister (January 27, March 15, 2017) 6

10 Upon motion of Supervisor Hansen, seconded by Supervisor Ehrhart, the Board acted to adopt the following resolution: RESOLUTION ##-17 IN MEMORY OF ELIZABETH GWATHMEY McALLISTER JANUARY 27, 1925 MARCH 15, 2017 WHEREAS, Elizabeth Gwathmey McAllister was born January 27, 1925 in the Upshaw Community of King William County and departed this life on March 15, 2017, and WHEREAS, Elizabeth began her education in King William County at Globe Elementary School and graduated from King William Training School in June 1941, thereafter enrolling in Virginia State College in fall of 1941 and graduating of June 4, 1945 with a Bachelor of Science in Home Economics, and; WHEREAS, while attending Virginia State Elizabeth met Leroy T. McAllister, Sr., the couple became married on May 11, 1946; and to this union were born two sons, Leroy Jr. and Ernest, and; WHEREAS, while at Virginia State Elizabeth played on the legendary Dream Team Women's Basketball team and pursued her passion for learning by attending Cornell University, Virginia Commonwealth University and the University of Virginia where she received additional training, and; WHEREAS, Elizabeth joined the faculty of Carver Elementary in Richmond, Virginia, in 1955 where she taught Home Economics, Head Start and Elementary Education. During this period Elizabeth earned a Master of Science degree in Elementary Education and Certification for Guidance Counseling. Elizabeth completed her tenure of service in Richmond Public Schools as a Guidance Counselor at Woodville Elementary School in a career that spanned 35 years until her retirement in June, 1985, and; WHEREAS, Elizabeth was a lifetime member of St. Paul Baptist Church, King William, Virginia where she was ordained as the first woman Deacon, as well as serving as director of the Vacation Bible School and the superintendent of Sunday school among other roles, and; WHEREAS, Elizabeth s lifetime of public and civic work and duties in King William County were countless; her community involvement includes but was not limited to the following: Lifetime Member of the NAACP and Chairperson of the King William chapter Lifetime Member of Virginia State University Alumni Association, 1982 Alumnus of the Year Lifetime Member of the Virginia Retired Teachers Association 7

11 Board Member of the Quinn River Area Agency on Aging Member of the King William Historical Society and Museum Council Active in the Upper King William Senior Citizen Center Member of the Pamunkey Bapt. Assoc. / Ebony Cultural and Historical Society Member of the King William Training School / Hamilton Holmes High School Alumni Association; Sunday school superintendent of St. Paul Baptist Church King William Extension Service Advisory Board member, and WHEREAS, Elizabeth leaves to cherish her memory two children, Leroy Jr. and Ernest; two daughters-in-law; Marie and Kim; two grandsons, Leroy III of Richmond, Virginia and Vincent of Aylett, Virginia; one granddaughter, Kenya McKnight (Shafton) of Bear, Delaware; one great granddaughter, Hallie Marie; three sisters in law, Essie, LaVerne, Francis and Burnett Gwathmey; and a host of nieces, nephews, cousins, and devoted friends; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of King William County, Virginia, in recognition of the foregoing does hereby commit to record this Resolution in memory and honor of ELIZABETH GWATHMEY McALLISTER and so Order the Clerk of the Board to present a copy of same to the family of Mrs. McAllister as an expression of the Board s appreciation of a life well-lived in service to King William County and the Commonwealth of Virginia. DONE this the 24th day of April, Supervisor Ehrhart read the resolution, while Chairman Moskalski presented it to the family of Ms. McAllister following the reading of the resolution. RE: OLD BUSINESS No old business was brought before the Board. RE: PUBLIC HEARINGS a. Z (Applicant: Michael Lemcke), A rezoning application to change the designation of Tax Map Parcel 34-7I from General Business (B-2) with Proffers to Agricultural-Conservation (A-C) with proffers Community Development Director Wally Horton provided some pictures from an adjacent property owner to the Board for their review and he explained the pictures and what they were showing. He provided a summary to the Board on the rezoning. 8

12 Chairman Moskalski opened the Public Hearing. No speakers came forward. The Chairman closed the Public Hearing. Supervisor Hodges asked how long the applicant had owned the property. Mr. Horton said it would be two years this July. Supervisor Ehrhart mentioned memos that had been provided by the Building and Planning department and asked for clarification. Mr. Horton clarified in reference to the need for a land disturbance permit. Mr. Michael Lemcke, applicant for the rezoning request, provided an update on the process of the land in question and how it was acquired. County Attorney Dan Stuck provided a clarification of proffers that are volunteer and the options the Board has. There being no further discussion, upon motion of Supervisor Hansen, seconded by Supervisor Greenwood, the following ordinance was adopted: ORDINANCE 17-## AN ORDINANCE APPROVING CONDITIONAL REZONING APPLICATION Z RM NURSERY, INC., MICHAEL LEMCKE (PRESIDENT) AND JEANETTE LEMCKE (SECRETARY), SOLE STOCKHOLDERS WHEREAS, King William County is permitted to amend the County zoning map pursuant to Sec of the King William County Zoning Ordinance by the authority granted in the State Code of Virginia Sections and ; and 9

13 WHEREAS, Michael Lemcke (President of RM Nursery, Inc.) submitted an application to change the designation of Tax Map Parcel 34-7I from General Business (B-2) with Proffers to Agricultural-Conservation (A-C) with proffers; and WHEREAS, Mr. and Mrs. Lemcke wish to reside on the property and cease non-residential uses; and WHEREAS, proffers have been submitted as part of Rezoning Application Z to mitigate potential impacts of the use on the public; and, WHEREAS, King William County Planning Commission, after study and review, conducted a public hearing on the application on March 7, 2017 and following such public hearing voted 4-0 to recommend that the Board of Supervisors approve such application; and WHEREAS, the Board of Supervisors conducted a public hearing on April 24 th, 2017 to consider Rezoning Application Z-01-17; NOW, THEREFORE, BE IT ORDAINED AND ENACTED, that the Board of Supervisors of King William County, Virginia, does this 24th day of April 2017, hereby rezone Tax Map Parcel 34-7I from General Business (B-2) with Proffers to Agricultural-Conservation (A-C) with proffers attached to and made a part of this ordinance, such proffers to be recorded in the Clerk s office of the Circuit Court of King William County. ADOPTED this 24 th day of April, 2017 The vote on this motion was as follows: S. K. Greenwood Aye D. E. Hansen Aye R. W. Ehrhart II Nay W. L. Hodges Aye T. J. Moskalski Aye RE: NEW BUSINESS a. Consideration of Resolution Approving Middle Peninsula Planning District Commission Agreement Regarding Development of Regional Water Supply Plan County Administrator Mark Reeter provided a summary of the proposed agreement for the Board. County Attorney Dan Stuck added additional comments in regard to the legality of the water supply plan and agreement. 10

14 Chairman Moskalski called for any discussion. Supervisor Ehrhart noted certain grammatical errors in the agreement document. Mr. Stuck clarified that it would have no bearing on the agreement. There being no further discussion, upon motion of Supervisor Hansen, seconded by Supervisor Greenwood, the following resolution was approved: RESOLUTION ##-17 ENGAGING THE SERVICES OF THE MIDDLE PENINSULA PLANNING DISTRICT COMMISSION TO UPDATE THE MIDDLE PENINSULA REGIONAL WATER SUPPLY PLAN ON BEHALF OF KING WILLIAM COUNTY WHEREAS, the Code of Virginia Section :1 requires the development of a comprehensive statewide water supply planning process to (1) ensure that adequate and safe drinking water is available to all citizens of the Commonwealth of Virginia, (2) encourage, promote, and protect all other beneficial uses of the Commonwealth s water resources, and (3) encourage, promote, and develop incentives for alternative water sources, including, but not limited to desalinization, and WHEREAS, the Local and Regional Water Supply Planning Regulation, 9 VAC , requires that all counties, cities and towns in the Commonwealth submit a local water supply plan or participate in a regional plan, and WHEREAS, the Regional Water Supply Plan is to be updated every 5 years, and the Middle Peninsula Regional Water Supply Plan Update is due December 2018, and WHEREAS, the Middle Peninsula is required to address outstanding compliance items as listed in Attachment A; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of King William County, Virginia that Board will engage the Middle Peninsula Planning District Commission to meet outstanding compliance requirements in Appendix A and at the cost described in the Service Agreement, and authorizes execution of same by the County Administrator on behalf of the Board. DONE this the 24th day of April, The vote on this motion was as follows: 11

15 D. E. Hansen Aye R. W. Ehrhart II Aye W. L. Hodges Aye S. K. Greenwood Aye T. J. Moskalski Aye b. Consideration of Resolution Adopting King William County Operating Budget for Fiscal Year , an Ordinance to Adopt the County Tax Rates for Calendar Year 2017, and Resolution Adopting Fiscal Year Employee Health Plan County Director of Finance Bobbie Tassinari provided a summary of the proposed resolution adopting the County Operating Budget for Fiscal Year Supervisor Hansen recommended that West Point tax dollars do not go toward the Broadband efforts, since it would not run into the town. Supervisor Hodges said he has spoken to the Town Manager and they have expressed interest in the broadband initiative. County Attorney Dan Stuck provided clarification in terms of Supervisor Hansen s request and if it was possible to achieve. Supervisor Hodges expressed that the Town of West Point is in the County of King William. Supervisor Greenwood asked about the Hamilton Holmes Middle School Project financing. Mrs. Tassinari provided clarification. 12

16 There being no further discussion, upon motion of Supervisor Greenwood, seconded by Supervisor Hodges, the following resolution was adopted: RESOLUTION ##-17 APPROVING THE FISCAL YEAR BUDGET BEGINNING JULY 1, 2017 AND ENDING JUNE 30, 2018 FOR KING WILLIAM COUNTY, VIRGINIA WHEREAS, Section of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, the County Administrator has submitted to the King William County Board of Supervisors a proposed annual budget for the County for the fiscal year beginning July 1, 2017 and ending June 30, 2018, as required by ; and WHEREAS, a brief synopsis of the budget was published and a public hearing was held on April 3, 2017, all as required by the provisions of Section of the State Code; and WHEREAS, the recommendation of the County Administrator regarding the educational budget submitted by the King William County School Board for FY 2018 contains estimated availability of funding from the Federal government in the amount of $894,760; from the state government in the amount of $13,143,340; from current local appropriations in the amount of $10,742,126; and from other local revenue in the amount of $118,100; and WHEREAS, the Board has reviewed citizen comments, analyzed, deliberated, and made necessary revisions to create a budget; NOW, THEREFORE, BE IT RESOLVED by the King William County Board of Supervisors this 24 th day of April, 2017, that there is hereby approved for informative and fiscal planning purposes only, the annual budget for FY 2018 as submitted and as amended by the Board and briefly summarized below: General Fund: General Government $ 1,844,224 Judicial Administration 680,188 Public Safety 5,081,500 Public Works 1,583,959 Health & Welfare 897,218 Parks, Recreation & Cultural 626,456 13

17 Community Development 576,456 Education 10,742,126 Miscellaneous 633,015 Capital/Debt Service 1,322,033 Total General Fund: $ 23,987,175 School Reserve Fund: $ 550,000 Special Revenue Funds: $ 2,529,351 Capital Project Funds: $ 753,000 Debt Service Funds: $ 2,865,570 Proprietary Funds: $ 494,186 BE IT FURTHER RESOLVED that the FY 2018 annual budget of the King William County School Board for school operations in the amount of $24,898,326, for school capital projects in the amount of $753,000, and for school debt in the amount of $1,958,382 be, and it is hereby approved, subject to and contingent upon the availability of funds in the amounts and from the sources indicated in the preamble hereto. DONE this 24th day of April, 2017 The vote on this motion was as follows: S. K. Greenwood Aye D. E. Hansen Nay R. W. Ehrhart II Nay W. L. Hodges Aye T. J. Moskalski Aye Supervisor Ehrhart presented a number of slides highlighting the School Division and their discrepancies of numbers in reports as well as the Sheriff and Chief of Fire & Emergency Services reading to the students. Supervisor Ehrhart feels that tax dollars should not be spent on public officials reading to the Students. 14

18 Supervisor Hansen reiterated that if the schools numbers were misreported than that would affect things. Supervisor Greenwood asked Mrs. Tassinari to provide clarification on the amount of money the School Division would be receiving. They are not getting the entire amount they asked for. Mrs. Tassinari acknowledged that fact. Chairman Moskalski commented on how well staff has done on preparing the budget. Mrs. Tassinari continued by presented the proposed ordinance to adopt the tax rates for King William County for Calendar Year There being no discussion, upon motion of Supervisor Hansen, seconded by Supervisor Hodges, the following ordinance was adopted: ORDINANCE 17-## AN ORDINANCE TO IMPOSE PROPERTY TAX LEVIES UPON REAL ESTATE, MOBILE HOMES, TANGIBLE PERSONAL PROPERTY, PUBLIC SERVICE CORPORATION PROPERTY, MACHINERY AND TOOLS, AND AIRCRAFT FOR THE CALENDAR YEAR 2017 WHEREAS, it is necessary for the Board of Supervisors to establish real estate and personal property tax levies for King William County for Calendar Year 2017, beginning January 1, 2017, and ending December 31, 2017; and WHEREAS, the Board has duly advertised and held a public hearing on April 3, 2017 on the subject tax levies, NOW, THEREFORE, BE IT ORDAINED, by the King William County Board of Supervisors this the 24 th day of April, 2017, that the following general County property tax levies be, and they hereby are, imposed on all property not exempted by law located within King William County for the Calendar Year 2017: General Fund Levy: 15

19 TAX RATES PER $100 OF ASSESSED VALUES FOR ALL DISTRICTS General Fund Real Estate $ 0.40 Mobile Home $ 0.40 Mines and Minerals $ 0.40 Public Service Real Estate $ 0.40 Public Service Personal Property $ 1.65 Personal Property $ 1.65 Machinery & Tools $ 1.00 Aircraft $ N/A School Fund Levy (Applies only to geographic areas of the County within the King William County School Division does not include the Town of West Point): DONE this 24 th day of April, 2017 TAX RATES PER $100 OF ASSESSED VALUES The vote on this motion was as follows: D. E. Hansen Aye R. W. Ehrhart II Aye W. L. Hodges Aye S. K. Greenwood Aye T. J. Moskalski Aye School Fund Real Estate $ 0.50 Mobile Home $ 0.50 Mines and Minerals $ 0.50 Public Service Real Estate $ 0.50 Public Service Personal Property $ 2.00 Personal Property $ 2.00 Machinery & Tools $ 1.25 Aircraft $ 1.30 Mrs. Tassinari completed her presentation by reviewing the proposed County employee health insurance rates for Fiscal Year

20 Upon motion of Supervisor Hodges, seconded by Supervisor Greenwood, the following resolution was adopted: RESOLUTION ##-17 ESTABLISHING THE HEALTH INSURANCE PLANS TO BE OFFERED TO KING WILLIAM COUNTY EMPLOYEES BEGINNING JULY 1, 2017 AND TO PROVIDE FOR THE COUNTY S CONTRIBUTION THERETO AND IMPLEMENTATION BY THE COUNTY ADMINISTRATOR WHEREAS, the County currently offers a health insurance plan to its employees as a benefit through the Local Choice Health Benefits Program offered through the State of Virginia; and WHEREAS, the Board finds it necessary to make adjustments to the plans available beginning in FY 2018; and WHEREAS, by adoption of the budget for FY 2018 the Board has approved funds for such purposes. NOW, THEREFORE, BE IT RESOLVED by the King William County Board of Supervisors this 24 th day of April, 2017 that the health insurance plans and contributions offered by the County to its employees beginning July 1, 2017 will be as follows: 1. The County will offer two health insurance plans to its employees: Key Advantage Expanded with comprehensive dental coverage, and Key Advantage 500 with comprehensive dental coverage. 2. Employees may choose between the two plans. 3. The County s employer contribution shall be calculated as follows: King William County FY 2018 Health Insurance Premiums Monthly Cost Employee Employer Total Key Advantage Expanded Subscriber $ $ $ Subscriber +1 $ $ $ 1, Family $ 1, $1, $ 2, Key Advantage 500 Subscriber $ $ $ Subscriber +1 $ $ $ 1, Family $ $1, $ 2,

21 4. An employee who chooses the Key Advantage Expanded with comprehensive dental coverage plan will receive the same dollar amount toward premiums for the coverages under that plan. The employee shall be responsible for any additional cost of the total premium for Key Advantage Expanded coverage. 5. These two plans and the contribution calculations will remain in effect until further action of this Board. BE IT FURTHER RESOLVED that the Board of Supervisors authorizes the County Administrator to take all necessary steps to properly administer this program. DONE this 24 th day of April, The vote on this motion was as follows: S. K. Greenwood Aye D. E. Hansen Nay R. W. Ehrhart II Nay W. L. Hodges Aye T. J. Moskalski Aye RE: ADMINISTRATIVE MATTERS a. Fire and EMS Call Statistics for March, 2017 Mr. Reeter drew Board members attention to the document as part of their agenda packet. Mr. Andy Aigner, Chief of Fire & Emergency Services addressed questions. b. May 8 Board Work Session Topics County Administrator Mark Reeter provided some insight to the upcoming work session and things that he would like to discuss. Supervisor Hansen would like a briefing of what an EDA is and what the Board s role is to them. He also asked about the tax issue with West Point and the current broadband Initiative. RE: CLOSED MEETING 18

22 No closed meeting was conducted by the Board. RE: BOARD MEMBER COMMENTS Supervisor Hodges wished everyone a good night and expressed that the children that see the public officials in the schools reading to them will remember that later in life. Supervisor Greenwood thanked everyone and apologized for not being in attendance in person. He hopes to see everyone next month. Supervisor Ehrhart commented that citizens are being punching bags for tax exemptions for certain groups and reiterated that he feels that the Sheriff s reading to the students should not be something that tax dollars pay for. Supervisor Hansen stated he was disappointed in the School Division s presentation during the budget process and feels this is an important issue. Supervisor Moskalski thanked everyone for coming and explained that the budget is a compromise and he is disappointed that they could not fund the schools entire need. He thanked Mrs. Tassinari on her work on the budget and mentioned that staff has done a great job over the past couple years. RE: ADJOURNMENT The meeting was adjourned at 9:30 pm by the following roll call vote: R. W. Ehrhart Aye W. L. Hodges Aye S. K. Greenwood Aye 19

23 D. E. Hansen Aye T. J. Moskalski Aye COPY TESTE: Travis J. Moskalski, Chairman Board of Supervisors Mark K. Reeter County Administrator Clerk to the Board 20

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26 MINUTES KING WILLIAM COUNTY BOARD OF SUPERVISORS WORK SESSION OF MAY 8, 2017 A work session meeting of the Board of Supervisors of King William County, Virginia, was held on the 8 TH day of May, 2017 beginning at 7:00 p.m. in the Board Meeting Room of the County Administration Building. RE: CALL TO ORDER Chairman Moskalski called the work session to order. RE: ROLL CALL The members were polled: William L. Hodges Vice-Chairman Travis J. Moskalski - Chairman David E. Hansen Robert W. Ehrhart II Stephen K. Greenwood Aye Aye Aye Absent Aye Others in attendance: Mark K. Reeter, County Administrator Bobbie Tassinari, Director of Financial Services Daniel Stuck, County Attorney Sally Pearson, Commissioner of the Revenue RE: REVIEW AND ADOPTION OF MEETING AGENDA On motion of Supervisor Greenwood, seconded by Supervisor Hodges, the Agenda for the work session meeting was approved. The roll call vote was as follows: Stephen K. Greenwood David E. Hansen Robert W. Ehrhart II William L. Hodges Vice-Chairman Travis J. Moskalski - Chairman Aye Aye Absent Aye Aye Supervisor Ehrhart arrived at 7:05 p.m. 1

27 RE: WORK SESSION MATTERS a. Presentation and Discussion of Possible County Code Amendment involving Land Use Revalidation Process Commissioner of the Revenue Sally Pearson provided the Board with a summary of how the current land-use application and revalidation process is carried out. She asked the Board to make some revisions to the process as well as the late fees. Supervisor Greenwood asked about the late fee/penalty a higher charge. County Attorney Daniel Stuck clarified code stating they could make the fee any amount. Supervisor Hansen mentioned tabling the idea until the County Attorney had a chance to review. Discussion followed from fellow Board members about a Public Hearing being needed if they chose to change anything. Mrs. Pearson expressed to the Board that the land use process was working well and keeping the integrity that was intended. Consensus of the Board was for the County Attorney to compile a memo with questions that would need to be answered at another work session in order for him to draft the language for any changes. b. Computer Aided Dispatch (CAD) and Records Management System Upgrade and Replacement of Existing System Director of Finance Bobbie Tassinari provided an update on the upgrades and replacements that would be happening with respect to the subject Sheriff s Office/Dispatch equipment and software which were approved for the FY18 budget year. She asked the Board to consider 2

28 allowing the Sheriff s office to access funds in the FY17 budget to allow for the project to begin prior to June 30. Supervisor Ehrhart asked where the proposed money to be used came from. Mrs. Tassinari explained that due to unused funds from prior years of CIP Projects, funding for this project in the current fiscal year was already available those same funds would be carried-over into FY18. There was therefore no effect on either the FY17 or FY18 budgets. Supervisor Ehrhart made a motion to approve the use of funds in FY17 for this project, seconded by Supervisor Hodges. The roll call vote on this motion was as follows: David E. Hansen Robert W. Ehrhart II William L. Hodges Vice-Chairman Stephen K. Greenwood Travis J. Moskalski - Chairman Aye Aye Aye Aye Aye c. Need for Public Hearing for Amending FY2017 Budget per Code of Virginia, Section Mrs. Tassinari provided a summary to the Board of the need for a Public Hearing. to amend the FY17 budget to reflect recent budgetary actions taken by the Board. The hearing would be advertised for the June 24 regular meeting. Consensus from the Board was to proceed with the Public Hearing. d. Proposed Joint Meeting of Board of Supervisors and School Board Hamilton Holmes Middle School Financing Mr. Reeter provided an update on the subject project, stating that the final 3

29 official project construction cost estimate numbers had come in. He asked the Board to look at some dates and set a Joint Meeting with the King William County School Board for both bodies to take certain actions to further proceed with additional project design services and project bond financing. Consensus of the Board was for Thursday June 1, 2017 for the joint meeting, with the location and start time to be determined. RE: BOARD OF SUPERVISORS COMMENTS No comments were offered by Board members. RE: ADJOURN There being no other business to come before the Board of Supervisors, upon motion of Supervisor Hodges, seconded by Supervisor Greenwood, the Board adjourned to its May 22, 2017 regular meeting at 8:10 p.m. The roll call vote was as follows: David E. Hansen Robert W. Ehrhart II William L. Hodges Vice-Chairman Stephen K. Greenwood Travis J. Moskalski - Chairman Aye Aye Aye Aye Aye COPY TESTE: Travis J. Moskalski, Chairman Board of Supervisors Mark K. Reeter Clerk to the Board 4

30 AGENDA ITEM 7.b.

31 King William County Est Board of Supervisors Director of Financial Services Bobbie Tassinari William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart II, Fifth District April 26, 2017 TO: FROM: King William County Board of Supervisors Rhoda Rose, Finance Officer King William County SUBJECT: General Fund Expenditures County Expenditures are as follows: General Fund 4/2017 $1,481, Department of Social Services 4/2017 $81, Comprehensive Services Act 4/2017 $64, Tax Refunds 4/2017 $2, Total General Fund, Social Services, $1,630, CSA & Tax Refunds Amount: 180 Horse Landing Road #4 King William, Virginia Phone: Fax:

32 General Fund 4/14/207 Checks Written: # $56, ACH Direct Payments # $471, /14/2017 Checks Written: $0.00 ACH Direct Payments #8548-#8551 $18, /28/2017 Checks Written: #83614-#83683 $424, ACH Direct Payments #8552-#8582 $194, Direct Deposit: #23430-#24547 $199, Electronic Tax Payment: $116, $1,481, Department of Social Services 4/3/2017 Checks Written: # # $3, /28/2017 Checks Written: # # $19, ACH Direct Payments #1924-#1943 $12, Direct Deposit: #3970-#3986 $28, Electronic Tax Payment: $17, $81, Comprehensive Services Act Fund 4/28/2017 Checks Written: #83684-#83693 $31, ACH Direct Payments #8583-#8585 $33, $64, Tax Refunds 4/2017 $2, Total (General Fund, Social Services $1,630, CSA & Tax Refunds)

33 AGENDA ITEM 10.a.

34 Proposed for Adoption by King William County Board of Supervisors May 22, 2017 Meeting RESOLUTION ##-17 APPROVING KING WILLIAM COUNTY SECONDARY ROAD SYSTEM SIX-YEAR PLAN ( ) AND CONSTRUCTION PRIORITY LIST (2017) WHEREAS, Sections of the 1950 Code of Virginia, as amended, provides the opportunity for each county to work with the Virginia Department of Transportation in developing a Secondary Six-Year Road Plan, and WHEREAS, this Board had previously agreed to assist in the preparation of this Plan, in accordance with the Virginia Department of Transportation policies and procedures, and participated in a public hearing on the proposed Plan (2017 through 2022) as well as the Construction Priority List (2017) on May 22, 2017 after duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan and Priority List, and WHEREAS, the Residency Administrator of the Virginia Department of Transportation, appeared before this Board and recommended approval of the Six-Year Plan and budget for Secondary Roads (2017 through 2022) and the Construction Priority List (2017) for King William County; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of King William County, Virginia that since said Plan and budget appears to be in the best interests of the Secondary Road System in King William County and of the citizens residing on the Secondary System, said Secondary Six-Year Plan (2017 through 2022) and Construction Priority List (2017) are hereby approved as presented at the public hearing. DONE this the 22 nd day of May, Page 1 of 1

35 From: To: Subject: Date: Attachments: McGowan, Joyce M. (VDOT) Griffin, Charles; "Wally Horton" FW: King William County Secondary Six Year Plan FY18 Friday, April 21, :56:44 AM Annual Meeting Code Reference.pdf SSYP King William FY17 Resolution.doc KING WILLIAM COUNTY - APR (PROGRAMMED).xls Public Hearing Notice King William pdf 2017 King William Unpaved Road listing.xlsx Mr. Reeter: Please find attached the information for the county s secondary six year plan for FY18. The meeting date is May 22, 2017 at 7 pm. We will handle the public advertisements for you in the local paper. This public hearing notice should be posted by the county at the courthouse ten days before the meeting as required by code. This should be done on or before May 11, This is the copy of your six year plan which should be available for public viewing there at your office. Unpaved Road listing. The roads that have over 50 vehicles per day are highlighted along with the number of calls for service from April 1, 2016 to April 1, There are a higher number on Route 607 due to a washout that occurred that triggered several calls for service. Here is a summary of the plan: The county s priority from the plan is currently funding the Route 600 West River Road turn lane and Route 608 Hazelwood Road rural rustic which will encumber your telefees and unpaved road funds over the six year plan. Therefore, you don t have to request a new road or project from the board/public this year. I anticipate we will need to add another unpaved road next year. No funds will be directed to the countywide traffic items shown on the plan as the balances are appropriate. The total funds illustrated above will be placed along the plan s six years as revenue projections once the board approves the plan. Code Reference for Your Use doesn t need to be posted Attached is the resolution for your use. If you have any questions please feel free to contact me. It was nice meeting with you yesterday. If I can be of any assistance please don t hesitate to call. Thanks, Joyce McGowan Residency Administrator

36 PUBLIC HEARING NOTICE The Virginia Department of Transportation and the Board of Supervisors of King William County, in accordance with Section of the Code of Virginia, will conduct a joint public hearing at the King William County Administration Building, 180 Horse Landing Road, King William, Virginia at 7:00 p.m. or as soon thereafter as possible on Monday, May 22, The purpose of this public hearing is to receive public comment on the proposed Secondary Six-Year Plan for Fiscal Years 2018 through 2023 in King William County and on the Secondary System Construction Budget for Fiscal Year 2017/18. Copies of the proposed Plan and Budget may be reviewed at the Saluda Residency Office of the Virginia Department of Transportation, located at 300 Virginia Street, Urbanna, VA or at the King William County Administrator s Office located at 180 Horse Landing Road, King William, Virginia All projects in the Secondary Six-Year Plan that are eligible for federal funds will be included in the Statewide Transportation Improvement Program (STIP), which documents how Virginia will obligate federal transportation funds. Persons requiring special assistance to attend and participate in this hearing should contact the Virginia Department of Transportation at Persons wishing to speak at this public hearing should contact the King William County Board of Supervisors at

37 Code of Virginia Title Highways and Other Surface Transportation Systems Chapter 3. Highway Systems Annual meeting with county officers; six-year plan for secondary state highways; certain reimbursements required For purposes of this section, "cancellation" means complete elimination of a highway construction or improvement project from the six-year plan. The governing body of each county in the secondary state highway system may, jointly with the representatives of the Department as designated by the Commissioner of Highways, prepare a six-year plan for the improvements to the secondary state highway system in that county. Each such six-year plan shall be based upon the best estimate of funds to be available to the county for expenditure in the six-year period on the secondary state highway system. Each such plan shall list the proposed improvements, together with an estimated cost of each project so listed. Following the preparation of the plan, the board of supervisors or other local governing body shall conduct a public hearing after publishing notice in a newspaper published in or having general circulation in the county once a week for two successive weeks and posting notice of the proposed hearing at the front door of the courthouse of such county 10 days before the meeting. At the public hearings, which shall be conducted jointly by the board of supervisors and the representative of the Department, the entire six-year plan shall be discussed with the citizens of the county and their views considered. Following the discussion, the local governing body, together with the representative of the Department, shall finalize and officially adopt the sixyear plan, which shall then be considered the official plan of the county. At least once in each calendar year, representatives of the Department in charge of the secondary state highway system in each county, or some representative of the Department designated by the Commissioner of Highways, shall meet with the governing body of each county in a regular or special meeting of the local governing body for the purpose of preparing a budget for the expenditure of improvement funds for the next fiscal year. The representative of the Department shall furnish the local governing body with an updated estimate of funds, and the board and the representative of the Department shall jointly prepare the list of projects to be carried out in that fiscal year taken from the six-year plan by order of priority and following generally the policies of the Board in regard to the statewide improvements to the secondary state highway system. Such list of priorities shall then be presented at a public hearing duly advertised in accordance with the procedure outlined in this section, and comments of citizens shall be obtained and considered. Following this public hearing, the board, with the concurrence of the representative of the Department, shall adopt, as official, a priority program for the ensuing year, and the Department shall include such listed projects in its secondary highways budget for the county for that year. At least once every two years following the adoption of the original six-year plan, the governing body of each county, together with the representative of the Department, shall update the sixyear plan of the county by adding to it and extending it as necessary so as to maintain it as a plan encompassing six years. Whenever additional funds for secondary highway purposes become available, the local governing body may request a revision in its six-year plan in order that such plan be amended to provide for the expenditure of the additional funds. Such additions and extensions to each six-year plan shall be prepared in the same manner and following the same 1 4/21/2016

38 procedures as outlined herein for its initial preparation. Where the local governing body and the representative of the Department fail to agree upon a priority program, the local governing body may appeal to the Commissioner of Highways. The Commissioner of Highways shall consider all proposed priorities and render a decision establishing a priority program based upon a consideration by the Commissioner of Highways of the welfare and safety of county citizens. Such decision shall be binding. Nothing in this section shall preclude a local governing body, with the concurrence of the representative of the Department, from combining the public hearing required for revision of a six-year plan with the public hearing required for review of the list of priorities, provided that notice of such combined hearing is published in accordance with procedures provided in this section. All such six-year plans shall consider all existing highways in the secondary state highway system, including those in the towns located in the county that are maintained as a part of the secondary state highway system, and shall be made a public document. If any county cancels any highway construction or improvement project included in its six-year plan after the location and design for the project has been approved, such county shall reimburse the Department the net amount of all funds expended by the Department for planning, engineering, right-of-way acquisition, demolition, relocation, and construction between the date on which project development was initiated and the date of cancellation. To the extent that funds from secondary highway allocations have been expended to pay for a highway construction or improvement project, all revenues generated from a reimbursement by the county shall be deposited into that same county's secondary highway allocation. The Commissioner of Highways may waive all or any portion of such reimbursement at his discretion. The provisions of this section shall not apply in instances where less than 100 percent of the right-of-way is available for donation for unpaved highway improvements. Code 1950; 1970, c. 322, ; 1977, c. 578; 1979, c. 64; 1981, c. 240; 1993, c. 802; 2001, cc. 105, 130;2005, c. 645;2011, cc. 434, 493;2014, c. 805;2015, c /21/2016

39 Secondary System King William County Construction Program Estimated Allocations Fund FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 Total CTB Formula - Unpaved State $44,930 $51,685 $49,673 $0 $0 $0 $146,288 Secondary Unpaved Roads $0 $0 $0 $0 $0 $0 $0 TeleFee $55,554 $55,554 $55,554 $55,554 $55,554 $55,554 $333,324 District Grant - Unpaved $0 $0 $0 $69,745 $45,167 $58,502 $173,414 Total $100,484 $107,239 $105,227 $125,299 $100,721 $114,056 $653,026 Board Approval Date: Residency Administrator Date County Administrator Date Page 1 of 2

40 District: Fredericksburg County: King William County SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars) PIM RUN DATE: 4/11/2017 Board Approval Date: through Route Road Name Estimated Cost Previous Additional PROJECTED FISCAL YEAR ALLOCATIONS Balance to Traffic Count PPMS ID Project # Funding Funding complete Scope of Work Accomplishment Description Required FHWA # Type of Funds FROM SSYP Funding Comments Type of Project Other Funding Priority # Length Ad Date Total ` Rt.1003 Chelsea Ave. PE $10, P13 RW $0 $25,982 $0 $0 $0 $0 $0 STATE FORCES/HIRED EQUIPMENT No Plan ROUTE SURFACE TREAT NON-HARD SURFACED ROAD CON $90,000 $74,018 $0 $0 $0 $0 $ Mi. N. Rte Total $100,000 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 ESM /1/2018 Rt.0608 Hazelwood Road PE $ P93 RW $0 $0 $4,324 $443 $54,474 $88,449 $45,167 STATE FORCES/HIRED EQUIPMENT RTE 600W (W River Road) Total $220,000 $0 $220,000 $4,324 $443 $54,474 $88,449 $45,167 $27,143 $0 State forces/hired RTE 628 (Dorrell Road) equip CN Only /15/2022 Rt.0600 West River Road PE $170, RW $101,038 $274,622 $56,409 $106,796 $49,673 $0 $0 RAAP CONTRACT Minimum Plan TO RURAL RUSTIC - ROUTE 608 (HAZELWOOD RD.) ROUTE TURN LANE CON $228,962 $12,500 $0 $0 $0 $0 $0 $0 ADDITION Int. Rte 360 WBL Total $500,000 $287,122 $212,878 $56,409 $106,796 $49,673 $0 $0 $0 $ Mi. North Int. Rte 360 WBL CON $220,000 $0 $0 $0 $0 $0 $0 $27,143 $0 $0 $0 $ /1/2019 Rt.4005 PE $ RW $0 $6,630 $0 $0 $0 $35,770 $4,488 NOT APPLICABLE S COUNTYWIDE ENGINEERING & SURVEY VARIOUS LOCATIONS IN COUNTY VARIOUS LOCATION IN COUNTY CON $250,000 $0 $0 $0 $0 $0 $0 $0 Total $250,000 $6,630 $243,370 $0 $0 $0 $35,770 $4,488 $55,554 $147,558 $55, /1/2011 Rt.4007 PE $ RW $0 $21,843 $36,801 $0 $1,080 $1,080 $51,066 NOT APPLICABLE COUNTYWIDE TRAFFIC CON $250,000 $0 $0 $0 $0 $0 $0 $0 SERVICES S VARIOUS LOCATIONS IN Total $250,000 $21,843 $228,157 $36,801 $0 $1,080 $1,080 $51,066 $31,359 $106,771 COUNTY VARIOUS LOCATIONS IN COUNTY /1/2011 $31,359 Page 2 of 2

41 KING WILLIAM COUNTY UNPAVED ROADS NAME FROM TO LENGTH (mi) VPD SYIP R/W ESTIMATE Need Gravel Added Road Needs Grading Totals 608 Hazelwood Rd ON PLAN 30 $ 129, White Oak Landing Rd $ 76, Sandy Point Rd. 30 Dead End $ 76, Millwood Rd. 608E $ 131, W. Spring Forest Rd. 30W 30E $ 80, Trimers Shop Rd. 640 Dead End $ 120, Green Level Rd $ 228, E.St. Johns Church Rd $ 79, Winchester Rd. 623 Dead End $ 100, East River Rd $ 139, Kentucky Rd. 625 Dead End $ 76, Mt.Rose Rd. 633 Dead End $ 76, Brandywine Rd. 605 Dead End $ 53, Landing Rd. 0.18MW $ 19, W. St. Johns Church Rd. 30 Dead End $ 21, Chericoke Rd. 600 Dead End $ 78, White Landing Rd. 633 Dead End $ 37, Flotbeck Rd. 629 Dead End $ 64, Green Level Rd. 600 Dead End $ 76, Shooting Box Rd. 632 Dead End $ 107, Old Newcastle Rd. 604 Dead End $ 64, East Chinquapin Rd. 0.7ME 617 Dead End $ 76, Jackson Rd. 629 Dead End $ 21, Episcopal Lane 630 Dead End $ 16, Canaan Rd 632 Dead End $ 26, White Oak Landing Rd. 637 Dead End $ 53, Elsassor Rd. 632 Dead End $ 87, St. Johns Church Lane 30 Dead End $ 10, White Oak Landing Rd. 642 Dead End $ 64, th Street 1107 Dead End $ 3, TOTAL Unpaved TOTAL > 50 VPD 9.57 VPD - Vehicles Per Day R/W - Right-of-Way Note: 50 VPD required to pave road SYIP - Six Year Improvement Program SC - Special Count Taken

42 AGENDA ITEM 10.b.

43 Proposed for Adoption by King William County Board of Supervisors May 22, 2017 Meeting ORDINANCE ## 17 TO APPROVE AND EXTEND A CONTRACT FOR CONSOLIDATED DISPATCH SERVICES BY AND BETWEEN KING WILLIAM COUNTY, THE SHERIFF OF KING WILLIAM COUNTY AND THE TOWN OF WEST POINT, VIRGINIA WHEREAS, the current contract between King William County, the Town of West Point and the Sheriff of King William to operate consolidated dispatch services expires on July 2, 2017 and the parties are in agreement to renew and extend that contract, and WHEREAS, the renewal and extension of the contract was considered and approved by the Town Council of the Town of West Point on March 28, 2017 after a public hearing, and WHEREAS, the proposed contract is authorized by Virginia Code , and WHEREAS, the purpose of the proposed contract is to provide more efficient and cost effective dispatch services for both jurisdictions by combining operations to the extent feasible and the current agreement has worked well since its inception on July 2, 2012; NOW, THEREFORE, BE IT ORDAINED AND ENACTED, by the Board of Supervisors of King William County this 22 nd day of May, 2017 that the contract for Consolidated Dispatch Services dated May 22, 2017, is hereby approved and the County Administrator is authorized to execute said contract on behalf of the County to include any supporting documents ancillary thereto, in substantially the same form as presented to the Board on the date of this ordinance, subject to such minor modifications approved by the County Attorney that may be necessary and that do not change the purpose or intent of the contract. ADOPTED this the 22 nd day of May, 2017 Page 1 of 1

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50 AGENDA ITEM 10.c.

51 King William County Est Director of Financial Services Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart, Fifth District DATE: May 22, 2017 TO: FROM: SUBJECT: King William County Board of Supervisors Bobbie Tassinari, Director of Financial Services Summary of Changes to the Class and Compensation Plan King William County adopted an updated personnel policy on December 14, 2015 which addressed many deficiencies in the previous plan which hadn t been updated since Part of this updated plan, instructs staff to maintain an official class and compensation plan. The County Administrator has the authority within budgetary limits to create and establish new classifications and positions, reclassify existing classifications, delete or abolish positions, transfer positions between departments, make changes in employee classifications to provide for proper administration of the classification and pay plan, and to establish from funds allocated for such purpose, the compensation of each employee within the designated salary range. As part of granting this authority to the County Administrator, the pay and classification plan must be brought to the Board of Supervisors annually at budget time to present a summary of the changes for approval. Attached to this memo is the FY 2018 Class and Compensation Plan with the changes shaded and below is a written explanation of the changes. Deputy Commonwealth Attorney funding was allocated in FY 2018 for an Assistant Commonwealth Attorney position. This is an addition to the full time complement. This position must be added to the County s class and compensation plan. The position is contingent upon continued receipt of the V STOP grant by the Commonwealth Attorney s Office. Deputy Clerk I Circuit Court this is a new title creating three classification of Deputy Clerk. The funding allocated for this position will 100% funded by the Compensation Board. 180 Horse Landing Road #4 King William, Virginia fax:

52 King William County Est Director of Financial Services Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart, Fifth District Planning and Building Assistant this is a new position being created to allow for the hiring of a part time employee to support both the Planning and Zoning Department as well as the Building Inspections Department. Staff recommends approval of the attached resolution approving the FY 2018 Class and Compensation Plan. 180 Horse Landing Road #4 King William, Virginia fax:

53 Proposed for Adoption by King William County Board of Supervisors May 22, 2017 Meeting RESOLUTION ## 17 APPROVING A PAY AND CLASSIFICATION AND SALARY ADJUSTMENT PLAN FOR FISCAL YEAR 2018 WHEREAS, on the 14th of December 2015, the King William County Board of Supervisors adopted an updated personnel policy that directs the County Administrator to provide and annual update on the adjustments needed to the class and compensation plan each fiscal year; and WHEREAS, the Board has been presented with an updated class and compensation plan for FY 2018 that meets the needs of the personnel compliment of the County; NOW, THEREFORE, BE IT RESOLVED by the King William County Board of Supervisors this 22nd day of May, 2017, that the FY 2018 Pay Plan showing the pay grades and pay ranges in the county pay system is approved; and that the County Administrator is authorized to implement the Plan of Adjustment in substantially the form as presented to this Board. DONE this the 22 nd day of May, Page 1 of 1

54 King William County JOB CLASSIFICATION LIST - ALPHABETICAL ORDER FY 2018 ANNUAL SALARY RANGE JOB CODE AND TITLE FLSA GRADE Minimum Mid-Point Maximum A Administrative Assistant N 13 $30,910 $37,092 $43,274 Administrative Program Assistant I N 8 $23,169 $27,802 $32,436 Administrative Services Manager E 17 $37,103 $44,524 $51,944 Animal Care Technician F/T N 7 $21,621 $25,944 $30,269 Animal Care Technician P/T N 6 $20,073 $24,088 $28,102 Animal Control Officer N 15 $34,006 $40,808 $47,608 Assistant Director of Social Services E 25 $49,488 $59,386 $69,283 Assistant Registrar N 6 $20,073 $24,088 $28,102 B Benefit Programs Specialist I N 11 $27,814 $33,377 $38,939 Benefits Programs Specialist II N 12 $29,362 $35,235 $41,107 Benefits Programs Specialist III N 13 $30,910 $37,092 $43,274 Benefits Programs Specialist IV N 14 $32,458 $38,950 $45,441 Benefits Programs Supervisor E 15 $34,006 $40,808 $47,608 Building Inspector Tech I N 16 $35,555 $42,666 $49,778 Building Inspector Tech II N 17 $37,103 $44,524 $51,944 Building Inspector Tech III N 18 $38,651 $46,381 $54,111 Building Official E 25 $49,488 $59,386 $69,283 C Captain Deputy Sheriff E 25 $49,488 $59,386 $69,283 Case Worker VJCCCA N 10 $26,266 $31,519 $36,772 Chief Deputy Treasurer N 15 $34,006 $40,808 $47,608 Chief Dispatcher (Dispatch) N 19 $40,199 $48,239 $56,278 Chief of Fire and Emergency Services E 36 $71,936 $86,324 $100,710 Corporal (Animal Control Supervisor) Dep. Shf. N 18 $38,651 $46,381 $54,111 Corporal (Civil Process/Court Security) Dep. Shf. N 18 $38,651 $46,381 $54,111 Court House Security Deputy Sheriff N 13 $30,910 $37,092 $43,274 CSA Program Coordinator N 15 $34,006 $40,808 $47,608 Custodian N 4 $16,976 $20,372 $23,766 D Deputy - Commissioner of Revenue N 13 $30,910 $37,092 $43,274 Deputy Clerk III Circuit Court N 14 $32,458 $38,950 $45,441 Deputy Clerk II Circuit Court N 10 $26,266 $31,519 $36,772 Deputy Clerk I Circuit Court Deputy Commonwealth's Atorney N 8 $23,169 $27,802 $32,436 E 31 $58,777 $70,533 $82,289 Deputy Sheriff N 15 $34,006 $40,808 $47,608 Deputy Treasurer N 13 $30,910 $37,092 $43,274 Director of Community Development E 36 $71,936 $86,324 $100,710 Director of Financial Services E 36 $71,936 $86,324 $100,710 Director of Public Works E 34 $65,744 $78,893 $92,041 Director of Social Services E 36 $71,936 $86,324 $100,710 Director VJCCCA E 21 $43,296 $51,955 $60,615 Dispatcher N 12 $29,362 $35,235 $41,107 E Electrician N 15 $34,006 $40,808 $47,608 Emergency Management Coordinator E 25 $49,488 $59,386 $69,283 Environmental Compliance/Zoning Officer N 18 $38,651 $46,381 $54,111 Executive Assistant - Deputy Clerk to Board N 18 $38,651 $46,381 $54,111

55 King William County JOB CLASSIFICATION LIST - ALPHABETICAL ORDER FY 2018 ANNUAL SALARY RANGE JOB CODE AND TITLE FLSA GRADE Minimum Mid-Point Maximum Executive Assistant - Special Projects N 18 $38,651 $46,381 $54,111 F Family Services Supervisor E 23 $46,392 $55,671 $64,950 Family Services Specialist II N 15 $34,006 $40,808 $47,608 Family Services Specialist III N 17 $37,103 $44,524 $51,944 Fiscal Specialist - Senior N 18 $38,651 $46,381 $54,111 Fiscal Specialist I N 16 $35,555 $42,666 $49,778 Fiscal Specialist II N 17 $37,103 $44,524 $51,944 G GIS Technician N 16 $35,555 $42,666 $49,778 Groundskeeper N 7 $21,621 $25,944 $30,269 H Human Services Assistant I N 7 $21,621 $25,944 $30,269 I Investigator Deputy Sheriff N 21 $43,296 $51,955 $60,615 L Lead Dispatcher N 15 $34,006 $40,808 $47,608 Lead Groundskeeper N 11 $27,814 $33,377 $38,939 Legal Assistant (Commonwealth's Atty) N 14 $32,458 $38,950 $45,441 Lieutenant Deputy Sheriff E 23 $46,392 $55,671 $64,950 M Manager - Regional Animal Shelter E 22 $44,844 $53,815 $64,950 O Office Assistant N 10 $26,266 $31,519 $36,772 P Park Program Assistant N 6 $20,073 $24,088 $28,102 Parks and Recreation Manager E 22 $44,844 $53,815 $64,950 Permit Technician N 13 $30,910 $37,092 $43,274 Plan Review Tech I N 16 $35,555 $42,666 $49,778 Plan Review Tech II N 17 $37,103 $44,524 $51,944 Planner/Zoning/Comprehensive N 21 $43,296 $51,955 $60,615 Planning and Building Assistant N 10 $26,266 $31,519 $36,772 Planning Secretary N 11 $27,814 $33,377 $38,939 R Records Manager/E911 Coordinator N 12 $29,362 $35,235 $41,107 Recreation Assistant N 9 $24,717 $29,661 $34,604 Recreation Specialist N 12 $29,362 $35,235 $41,107 Recreation Supervisor N 18 $38,651 $46,381 $54,111 S

56 King William County JOB CLASSIFICATION LIST - ALPHABETICAL ORDER FY 2018 ANNUAL SALARY RANGE JOB CODE AND TITLE FLSA GRADE Minimum Mid-Point Maximum Sergeant Deputy Sheriff N 21 $43,296 $51,955 $60,615 U Utilities Operator N 11 $27,814 $33,377 $38,939 V Victim Witness Assistance Program Assistant N 7 $21,621 $25,944 $30,269 Victim Witness Assistance Program Director E 22 $44,844 $53,815 $62,781

57 AGENDA ITEM 10.d.

58 Proposed for Adoption by King William County Board of Supervisors Mau 22, 2017 Meeting 1 RESOLUTION 17-## ADOPTING THE FISCAL YEAR CAPITAL IMPROVEMENTS PROGRAM AS A LONG RANGE PLANNING DOCUMENT FOR KING WILLIAM COUNTY, VIRGINIA WHEREAS, in consideration of information received from the departments and agencies of the County and direction from the Board of Supervisors, the County Administrator has developed a Proposed Fiscal Year Capital Improvements Program; and WHEREAS, the Capital Improvements Program serves as a long range planning document, subject each year to review and approval of funding by the King William County Board of Supervisors; and WHEREAS, such review has been completed for the Fiscal Year Capital Improvements Program; NOW, THEREFORE, BE IT RESOLVED by the King William County Board of Supervisors this 22nd day of May, 2017, that there is hereby adopted for planning purposes only (except for those projects specifically approved and funded in the FY 2018 budget and appropriation process), the County Administrator s Proposed Fiscal Year Capital Improvements Program as previously presented to the Board and included in the agenda materials of this meeting. DONE this the 22nd day of May, Page 1 of 1

59 King William County Est Director of Financial Services Board of Supervisors William L. Hodges, First District Travis J. Moskalski, Second District Stephen K. Greenwood, Third District David E. Hansen, Fourth District Robert W. Ehrhart, Fifth District DATE: April 24, 2017 TO: FROM: SUBJECT: King William County Board of Supervisors Bobbie Tassinari, Director of Financial Services Resolution Approving the FY FY 2022 Capital Improvements Plan The Capital Improvements Plan is developed and presented for planning purposes each year as a part of the annual budget process. The budget adoption and appropriation process only commits and establishes authority of expenditure for projects in the FY 2018 Capital Improvements Plan. The remainder of the plan is for short to mid-range planning purposes only and documenting future capital project needs serves as a guide. Staff recommends approval of the FY 2018 FY 2022 Capital Improvements plan as presented. 180 Horse Landing Road #4 King William, Virginia fax: