Board of Commissioners Regular Meeting Minutes June 13, 2018

Transcription

1 Board of Commissioners Regular Meeting Minutes June 13, 2018 The meeting was called to order by Commissioner Pitetti at the South Fayette Township Building, 515 Millers Run Road, South Fayette, PA PRESENT: SRAY, PITETTI, HOROWITZ, RODI ALSO PRESENT: Township Solicitor: Robert Garvin; Interim Township Manager: La Verne Diggs; Township Executive Assistant: Peggy Patterson PLEDGE OF ALLEGIANCE PUBLIC COMMENT Deb Whitewood, 173 Greenwood Drive and a Parks & Recreation Board member, spoke and requested that the board approve the Parks Master Plan submitted by HRG. Teresa Ross-Duchess, owner of Ross Distribution, spoke at length about PennDOT specifications disputing the contents of a letter from Don Housley saying that says certain materials did not meet the requirements of her project. CORRESPONDENCE A. PRESENTATION OF SOUTH FAYETTE S BANNER COMMUNITY SCHOLARSHIP FROM THE ALLEGHENY LEAGUE OF MUNICIPALITIES, CRYSTAL SICKLES Crystal Sickles, Director of Communications and Events with Allegheny League of Municipalities, presented the township commissioners with a scholarship for the 2019 spring educational conference. South Fayette has been designated a Banner Community, a title presented to municipalities that distinguish themselves as model communities. B AUDIT PRESENTATION MCGILL, POWER, BELL & ASSOCIATES SEAN EMERSON Sean Emerson of McGill, Power, Bell & Associates presented the 2017 audit for the commissioners. C. MIKE HABERMAN, TRAFFIC ENGINEER Mike Haberman, Gateway Engineers There is currently an active ordinance from 2001 that spells out the criteria and parameters for traffic studies for any type of development

2 that comes into the township. It is very outdated, and I was working with Ryan to update it. We have drafted up a new ordinance. Mr. Garvin I have a draft of the updated traffic impact study ordinance. Because it is part of our subdivision and land development ordinance, it needs to go to the Allegheny County Department of Economic Development for their review and comment. They have 45 days to do that. Mr. Haberman did supply me with the information for the new ordinance. Mr. Haberman The second thing I wanted to discuss is your current traffic impact fee ordinance. Environmental Planning & Design did provide a proposal and did do an update at the end of the year or earlier this year. The next step is for you guys to consider doing an update to the traffic impact fee ordinance. Things have changed, development wise. The Mayview property wasn t part of the original analysis. There were a series of improvements that were included in the capital improvement plan or were assumed to be completed by others, specifically, the intersections of Boyce Road and Washington Pike, and Washington Pike with Alpine Road. We also have the Route 50 Task Force that was formed after the ordinance was enacted and the Green Light Go Project that has come through. It makes sense if you consider an update to the ordinance. The land use assumptions report has already been updated by the EPD, and I can put together a formal proposal for the new ordinance. He asked if there was interest in this and was told yes by the commissioners. D. LETTER FROM ALLEGHENY COUNTY CONSERVATION DISTRICT E. CHARTIERS VALLEY DISTRICT FLOOD CONTROL AUTHORITY AUDITOR S REPORT F. VERIZON CHANNEL CHANGE La Verne Diggs, Interim Township Manager, reviewed the correspondence. CONSENT CALENDAR ITEMS A. APPROVAL OF MINUTES It was moved by RODI and seconded by SRAY with all members present voting AYE to approve the minutes from the May 9, 2018 meeting. B. PAYMENT OF THE BILLS It was moved by RODI and seconded by SRAY to pay the May 2018 bills. All members present voted AYE to the motion. C. MONTHLY FINANCIALS 2

3 It was moved by RODI and seconded by HOROWITZ to accept the monthly financials. All members present voted AYE to the motion. D. MONTHLY POLICE REPORT It was moved by RODI and seconded by SRAY to accept the monthly police report. All members present voted AYE to the motion. OLD/UNFINISHED BUSINESS A. DISCUSS AND CONSIDER NEW PARKS MASTER PLAN & CONSULTANT SELECTION INCLUDING RECOMMENDATION FROM THE PARKS & RECREATION BOARD Commissioner Rodi asked when the last parks master plan was done and was told Dr. Diggs The master plan is necessary in order for them to get the grants that they would like to get. Staff has been looking at various grants for funding, and without a master plan it makes it very difficult. It was moved by HOROWITZ and seconded by SRAY to approve HRG to do the new parks master plan. All members present voted AYE to the motion. B. DISCUSS AND CONSIDER RENTAL OF MODULAR UNIT It was moved by RODI and seconded by HOROWITZ to remove it from the agenda. All members present voted AYE to the motion. C.DISCUSS AND CONSIDER VEHICLE QUOTE FROM WOLTZ & WIND FOR ADMIN REPLACEMENT VEHICLES Dr. Diggs We have a quote from Woltz & Wind to replace some of the township vehicles that are unsafe to drive, and many of the cars have over 100,000 miles on them. Commissioner Rodi asked what the final cost would be and was told it would be $86,520. Commissioner Pitetti asked if this was budgeted for this year and was told yes. Butch Truitt, Public Works Director There are three vehicles that definitely need replaced. We will use one of the old police cars for Parks & Rec. and we can replace the other four over the next couple of years. This is through COSTARS. It was moved by HOROWITZ and seconded by RODI to replace township vehicles. All members present voted AYE to the motion. 3

4 NEW BUSINESS A. DISCUSS AND CONSIDER APRIL AND MAY TAX REFUNDS the April and May tax refunds. All members present voted AYE to the motion. B. DISCUSS AND CONSIDER APPROVING THE TRANSFER OF SURPLUS FUNDS FROM YEAR 2017 TO CAPITAL RESERVE the transfer of surplus funds from year 2017 to capital reserve. All members present voted AYE to the motion. C. DISCUSS AND CONSIDER RESOLUTION 09 OF 2018, SUMMER MAINTENANCE AGREEMENT Mr. Truitt As the solicitor pointed out, we are not going to get rich on this deal. PennDOT doesn t get around to it as often as they should. The calls for high grass that we get are usually on the state roads. We did it for years and didn t get reimbursed, so this is a plus. It was moved by RODI and seconded by SRAY to approve Resolution 09 of 2018, summer maintenance agreement. All members present voted AYE to the motion. D. DISCUSS AND CONSIDER RESOLUTION 10 OF 2018 AUTHORIZING THE ENTRY INTO A CONTRIBUTION AGREEMENT WITH PENNDOT FOR ROUTE 50 IMPROVEMENTS IN THE AMOUNT OF $200,00.00 Mr. Garvin We approved this last month and PennDOT didn t like the format of the resolution so we had to redo it. Resolution 10 of 2018 authorizing the entry into a contribution agreement with PennDOT for Route 50 improvements in the amount of $200, All members present voted AYE to the motion. E. DISCUSS AND CONSIDER A MOTION TO ADOPT RESOLUTION 11 OF 2018, AUTHORIZING THE ENTRY INTO A MUTUAL AID AGREEMENT WITH THE SOUTH HILLS COUNCIL OF GOVERNMENTS FOR PROVIDING POLICE SERVICES THROUGHOUT THE TERRITORIAL LIMITS OF MEMBER COMMUNITIES IN A CRITICAL EMERGENCY EVENT It was moved by HOROWITZ and seconded by RODI to adopt Resolution 11 of 2018 authorizing the entry into a mutual aid agreement with the South 4

5 Hills Council of Governments for providing police services throughout the territorial limits of member communities in a critical emergency event. All members present voted AYE to the motion. F. DISCUSS AND CONSIDER AUTHORIZING SALE OF EQUIPMENT VIA MUNICIBID Dr. Diggs We have a number of vehicles on Municibid, and we need approval to sell them. It was moved by HOROWITZ and seconded by RODI to authorize sale of equipment via Municibid. All members present voted AYE to the motion. G. DISCUSS AND CONSIDER OFFERS OF EMPLOYMENT FOR THREE NEW OFFICERS, SAWYER GRAY, ZACHARY WYNN, AND ROMAN WILLIAMS WITH A TARGET START DATE OF JULY 9, 2018 John Phoennik, Police Chief We have the certified eligibility list from the Civil Service Commission. I would like a motion to hire them starting July 9. The first name on the list will be the first female to be hired as a police officer in South Fayette. The background checks that we do are very extensive, and we were happy with the results. It was moved by RODI and seconded by SRAY to approve offers of employment for three new officers, Sawyer Gray, Zachary Wynn, and Roman Williams with a target start date of July 9, All members present voted AYE to the motion. H. DISCUSS AND CONSIDER A MOTION TO REJECT GRANITE RIDGE PHASE 6 OFFER OF DEDICATION OF PUBLIC IMPROVEMENTS AND BOND REDUCTION REQUEST BASED ON THE DEFICIENCIES DESCRIBED IN THE ACTING TOWNSHIP S ENGINEERS REVIEW LETTER OF JUNE 1, 2018 It was moved by RODI and seconded by SRAY to reject Granite Ridge Phase 6 offer of dedication of public improvements and bond reduction request based on the deficiencies described in the acting township s engineers review letter of June 1, All members present voted AYE to the motion. (HOROWITZ did not vote, as he had stepped out of the room). I. DISCUSS AND CONSIDER SOUTH FAYETTE/UPPER ST. CLAIR COMBINED JULY 4 FIREWORKS DISPLAY It was moved by RODI and seconded by HOROWITZ to approve the South Fayette/Upper St. Clair combined July 4 fireworks display. All members present voted AYE to the motion. 5

6 J. DISCUSS AND CONSIDER F HASTINGS PHASE 1 REV. 2, PRELIMINARY/FINAL SUBDIVISION PLAN, MAYVIEW ROAD, ZONED ND Don Housley, Acting Township Engineer The Planning Commission is recommending approval, and it is a simple subdivision. It was moved by RODI and seconded by SRAY to approve F Hastings Phase 1, rev. 2 preliminary/final subdivision plan, Mayview Road, Zoned ND. All members present voted AYE to the motion. K. DISCUSS AND CONSIDER SP NICHOLSON CONSTRUCTION BUILDING ADDITION, SITE PLAN, 12 MCCLANE STREET, ZONED I-P Mr. Housley This is a simple building addition. They are removing an area four to five times this and then they will build a more modern building that will better suit their needs. It will be constructed in the same area they are removing the old building. It is recommended by myself and the Planning Commission. SP Nicholson Construction building addition, site plan, 12 McClane Street, Zoned I-P. All members present voted AYE to the motion. L. DISCUSS AND CONSIDER BIDS FOR COAL PIT RUN ROAD RETAINING WALL & STONE ROAD IMPROVEMENTS It was moved by HOROWITZ and seconded by RODI to award the Coal Pit Run Road retaining wall & stone road improvements to Biondi Drilling in the amount of $49, All members present voted AYE to the motion. M. DISCUSS AND CONSIDER APPROVAL OF THE FOURTH ECONOMY PROPOSAL FOR A MARKET ANALYSIS OF THE STAR CITY PROPERTY IN THE AMOUNT OF $38, the Fourth Economy proposal for a market analysis of the Star City property in the amount of $38, All members present voted AYE to the motion. PUBLIC COMMENT - None BOARD DISCUSSION - None MANAGER S REPORT - None SOLICITOR S REPORT 6

7 Mr. Garvin I would like a motion to authorize the advertisement of a public hearing in August in order to update the traffic impact study ordinance. It was moved by HOROWITZ and seconded by RODI to authorize the advertisement of a public hearing in August in order to update the traffic impact study ordinance. All members present voted AYE to the motion. Mr. Garvin The Preservation Park soccer fields and R & B Construction. That project was initiated well over a year ago and substantially completed but there is a three-page punchlist that needed to be completed by R & B. R & B essentially went out of business, and we have a performance bond in place with Allied Surety and a payment bond. A lot of the subcontractors were not paid, and they are making claims under the payment bond. Allied Surety is willing to do this punchlist. We are holding $123, as a final payment because we started to get claims from the subcontractors and the project wasn t completed. Last fall, we paid two bills to Fairfield Landscaping for about $7, so the net we owe is $116, for completion of this project. Allied Surety is taking over completion of the project, but I think we need to do some edits of that takeover. We can enter into the takeover agreement with Allied Surety to complete the soccer fields, subject to the solicitor s satisfaction. Once we do that, we can release the $116, It was moved by HOROWITZ and seconded by RODI to enter into an agreement with Allied Surety for takeover agreement for the Boys Home (Preservation Park) soccer fields, subject to the satisfaction of the solicitor. All members present voted AYE to the motion. ADJOURNMENT & EXECUTIVE SESSION It was moved by HOROWITZ and seconded by SRAY to adjourn to Executive Session, not to return. All members present voted AYE to the motion. La Verne Diggs, Interim Township Manager Date Ray Pitetti, President Date 7