KEIZER CITY COUNCIL REGULAR SESSION Tuesday, February 19, :00 p.m. Robert L. Simon Council Chambers Keizer, Oregon

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1 CITY OF KEIZER MISSION STATEMENT KEEP CITY GOVERNMENT COSTS AND SERVICES TO A MINIMUM BY PROVIDING CITY SERVICES TO THE COMMUNITY IN A COORDINATED, EFFICIENT, AND LEAST COST FASHION AGENDA 1. CALL TO ORDER KEIZER CITY COUNCIL REGULAR SESSION Tuesday, February 19, :00 p.m. Robert L. Simon Council Chambers Keizer, Oregon 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC TESTIMONY This time is provided for citizens to address the Council on any matters other than those on the agenda scheduled for public hearing. 5. PUBLIC HEARINGS a Keizer Liquor License Renewals 6. ADMINISTRATIVE ACTION a. Settlement Discussions on Keizer Station Area C LUBA Appeal b. RESOLUTION Approving Extension of the Cable Television Franchise Agreement with Comcast of Oregon I, Inc. (Formerly known as Far-West Communications, Inc. DBA AT&T Cable Services) c. RESOLUTION Authorization for Supplemental Budget and Appropriation Transfers (Police, Parks, Streets, 911, Human Resources, and Housing Grants) 7. CONSENT CALENDAR a. RESOLUTION Initiating Tate Estates Street Lighting District b. RESOLUTION Authorizing City Manager to Execute Agreement for Public Exhibition of Art with Jim Johnson c. RESOLUTION Authorizing City Manager to Purchase Play Equipment from Buell Recreation for Placement at Willamette Manor Park

2 Page 3 February 19, 2013 Keizer City Council Agenda d. Approval of January 22, 2013 Regular Session Minutes e. Approval of February 4, 2013 Regular Session Minutes 8. COMMITTEE REPORTS a. Volunteer Proclamations 9. OTHER BUSINESS This time is provided to allow the Mayor, City Council members, or staff an opportunity to bring new or old matters before the Council that are not on tonight s agenda. a. New Business or Old Business Issues 10. WRITTEN COMMUNICATIONS To inform the Council of significant written communications. 11. AGENDA INPUT March 4, :00 p.m. City Council Work Session City Council Goals 7:00 p.m. City Council Meeting March 11, :45 p.m. City Council Work Session Citizens/Council Communications Work Group Report Water Master Plan Update March 18, :00 p.m. City Council Regular Session 12. ADJOURNMENT Upon request, auxiliary aids and/or special services will be provided. To request services, please contact us at (503) or through Oregon Relay at at least two working days (48 hours) in advance.

3 CITY COUNCIL MEETING: February 19, 2013 TO: THROUGH: FROM: SUBJECT: MAYOR CHRISTOPHER AND CITY COUNCIL MEMBERS CHRIS EPPLEY CITY MANAGER TRACY L. DAVIS, MMC CITY RECORDER 2013 LIQUOR LICENSE RENEWALS 45 th Grill 7-Eleven Store # G(south) 7-Eleven Store # C(north) Abby s Pizza AJ s Hideaway Bar and Grill Albertson s #562 All Stars Sports Grill B&S Market Bi Mart #624 Birdie s Bistro Blooming Cuisine Caruso s Italian Café Chen s Dynasty Cherry Ave Market and Deli Cherry s Nagani Coopers Deli & Pub Cost Plus World Market DJ Bar and Grill Elks Lodge #2472 Good Times 1 Growl Movement JC s Pizzeria Jade Garden Jerry Crane Catering John s Chinese Restaurant Keizer Food Market Keizer Mart Keizer Shell Food Mart Keizer Sub Shop Kolby s Restaurant Bar & Billiards La Hacienda Real Los Dos Hermanos Mario s Bar Mariscos La Sirenita McNary Restaurant Mommy and Maddi s Neighborhood Market Pat s Cigs and Gifts Galore Plaza Morelia Porter s Pub Red Ginger Restaurant Ringo s Tavern Rite Aid #5364 Round Table Pizza #964 Royal Pub Safeway Store #1516 Shari s of Keizer Sweet Home Thai Cuisine Target Store #2110 Teriyaki Town and Sushi Thai Lotus Town and Country Lanes Inc Truax #2 (5135 River Rd N) Truax #2 (3510 River Rd N) US Market #125 Walgreens #04230 BACKGROUND: Each year the Oregon Liquor Control Commission requires liquor establishments to renew their license to sell alcoholic beverages. The City of Keizer adopted an Ordinance which declares business owners shall have the responsibility to contribute to, rather than jeopardize the well being of the community and the liquor licensee should promote, sell and serve alcoholic beverages in a responsible manner

4 which minimizes the risks associated with its use. The Ordinance outlines guidelines for annual review of each of the liquor establishments within the City. ISSUE: Following the guidelines as outlined in the Ordinance, notice of public hearing was published in the Keizertimes asking for objections to the license renewals. No responses were received by the writing of this report. The Keizer Police Department has reviewed the 2012 calls for service at each of the establishments and finds that none of the establishments were in violation of City Ordinance Their report is attached. The Keizer Planning Department also had an opportunity to comment on zoning issues for each of these establishments. There were no zoning violations noted. RECOMMENDATION: It is recommended the Keizer City Council open the public hearing, receive testimony, and close the public hearing. It is further recommended the Council vote to recommend renewal of the listed liquor licenses and forward this recommendation to the Oregon Liquor Control Commission.

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6 CITY COUNCIL MEETING: February 19, 2013 AGENDA ITEM NUMBER: TO: THROUGH: FROM: SUBJECT: MAYOR CHRISTOPHER AND COUNCIL MEMBERS CHRISTOPHER C. EPPLEY, CITY MANAGER E. SHANNON JOHNSON, CITY ATTORNEY SETTLEMENT DISCUSSIONS ON AREA C LUBA APPEAL At the last meeting, we discussed the settlement between the City, Keep Keizer Livable and the applicant, E-Village, LLC. We are closer to a detailed resolution. Upon careful consideration, I believe that it makes sense to have an amended Order that incorporates the landscaping and sidewalk conditions. Though the parties had initially discussed doing these as side agreements, I believe it is more appropriate to have it formally set forth in the Order so that anyone who wants to construct in Area C would understand the new requirements. If E-Village sold the property, the new conditions would be enforceable against the new owner. Proceeding in this manner would not require a new hearing, but would require either withdrawal of decision or a stipulated remand from the Land Use Board of Appeals (LUBA), followed by the adoption of an amended Order with the new conditions. I have attached the proposed conditions as Exhibit A. If Council approves, we will move forward with the final Order. RECOMMENDATION: Direct staff to request an extension of the Record to March 8, In the meantime, direct staff to move forward with a stipulated remand order or withdrawal for reconsideration and prepare a final amended Order including the new conditions. Please let me know if you have any questions in this regard. Thank you. ESJ/tmh

7 EXHIBIT A Additional conditions for subdivision and master plan approval: 71. ADDITIONAL LANDSCAPING REQUIREMENTS Condition No. 56 requires an additional 100 trees to be planted. In addition to other landscaping conditions set forth herein, twenty of the 100 trees shall be 15 foot specimen evergreens. The larger size evergreens shall be planted throughout the planned area for evergreens as shown on the landscape plan. Such larger trees shall be planted in the same time frame as set forth in the previous landscaping condition. 72. OFF-SITE SIDEWALK IMPROVEMENTS. Applicant shall pay $50,000 towards off-site permanent sidewalk construction. The City shall construct the sidewalk improvements as described below. If the entire $50,000 is not paid prior to issuance of the first public improvement permit, Applicant shall sign an Improvement Agreement in recordable form. The Agreement shall be recorded prior to, or contemporaneously with the recording of the Area C plat. Such Agreement shall be in substantially the following form: 1. PAYMENT BY APPLICANT. Applicant shall pay to City the total sum of $50, Such payment shall be made as follows: a. $25, shall be paid to City prior to issuance of any public improvement permits for Keizer Station Area C. Applicant agrees and understands that such permits shall not be issued until payment is received. b. The remaining $25, shall be paid either two (2) years from the date this Order becomes final, including appeals; OR prior to the issuance of any building permits for commercial or any non-residential structures, whichever occurs first. Applicant agrees and understands that such building permits shall not be issued until payment is received. If such amount is not paid as set forth above, City may pursue collection by any appropriate legal remedy, including foreclosure as a mortgage under state law. 2. CONSTRUCTION TIMELINE. City will complete the sidewalk improvements described herein on or before the end of the next fiscal year after payment of the entire $50, payment by Applicant. City shall not be required to build the sidewalk until the entire amount is paid. 3. CONSTRUCTION DETAILS. The City will construct the sidewalk as follows:

8 a. The permanent sidewalk improvements will be built from the location where the south boundary of Keizer Station Area C intersects with Chemawa Road Northeast to Verda Lane along one (1) side of the road (southeast or freeway side). b. The City will not replace or reconstruct existing portions of sidewalk along the route. c. The new sidewalk will be a minimum of six (6) feet in width complying with all permanent sidewalk regulations, including, but not limited to current Americans with Disability Act standards. d. Depending on the timing of construction, the City may choose to delay construction of a small section of the permanent sidewalk between Verda Lane and Lucinda Avenue for up to one (1) year after completion of the main portion of the new sidewalk. If the City chooses this option, the City will construct a temporary walkway within the timelines set forth in Section CONSTRUCTION COSTS. City will be responsible for any and all construction costs of the new sidewalk and hold Applicant harmless therefrom. 5. THIRD PARTY BENEFICIARY. The parties specifically identify Keep Keizer Livable and Kevin Hohnbaum as third party beneficiaries. However, third party beneficiaries causes or claims of action are limited to only specific performance of this Agreement. 6. SUCCESSORS AND ASSIGNS. The benefits conferred by this Agreement, and the obligations assumed hereunder, shall inure to the benefit of and bind the heirs, successors and assigns of the Parties, including any party acquiring an interest in the Project, or any portion thereof. 7. WRITTEN AMENDMENT. Any amendments to this Agreement shall be made in writing and executed by all parties to this Agreement. 8. ATTORNEY FEES. In the event of a suit, action, arbitration, or other proceeding of any nature whatsoever, including, without limitation, any proceeding under U.S. Bankruptcy Code, is instituted to interpret or enforce any provision of this Agreement, or with respect to any dispute relating to this Agreement, including, without limitation, any action in which a

9 declaration of rights is sought or an action for rescission, the prevailing party shall be entitled to recover from the losing party its reasonable attorney fees and all other fees, costs and expenses actually incurred and reasonably necessary in connection therewith, as determined by the judge or arbitrator at trial or arbitration, as the case may be, or on any appeal or review, in addition to all other amounts provided by law. 9. CITY COLLECTION. The City agrees that it will attempt to collect the $50, from Applicant. The City agrees to use its reasonable efforts to collect the $50, in the normal course of business according to the City s standard procedures. City may choose to not pursue collection efforts, if it is a reasonable business decision. 10. NO PARTNERSHIP. Nothing contained in this Agreement or any acts of the parties hereby shall be deemed or construed by the parties, or by any third person, to create the relationship of principal and agent, or of partnership, or of joint venture, or any association between any of the parties.

10 CITY COUNCIL MEETING: February 19, 2013 AGENDA ITEM NUMBER: TO: THROUGH: FROM: MAYOR CHRISTOPHER AND COUNCIL MEMBERS CHRISTOPHER C. EPPLEY, CITY MANAGER E. SHANNON JOHNSON, CITY ATTORNEY SUBJECT: EXTENSION OF COMCAST CABLE TELEVISION FRANCHISE AGREEMENT The Comcast franchise agreement has been extended previously. The current extension expires February 28, Though the City of Portland has reached agreement with Comcast, Salem and Marion County have not reached agreement. It makes sense to wait until Salem/Marion County has moved forward so that (if appropriate) the agreements can be similar in the metro area. It would be appropriate at this stage to extend the agreement to February 28, 2014 to allow time for Salem and Marion County to move forward with their agreements. Comcast has taken the position that they are not required to sign any extension agreements; therefore, we do not do a specific extension agreement. Instead, we have drafted a Resolution indicating the City is allowing them to proceed under the current regulations. RECOMMENDATION: Adopt the attached Resolution. Please let me know if you have any questions. Thank you. ESJ/tmh

11 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2013- APPROVING EXTENSION OF THE CABLE TELEVISION FRANCHISE AGREEMENT WITH COMCAST OF OREGON I, INC. (FORMERLY KNOWN AS FAR-WEST COMMUNICATIONS, INC., DBA AT&T CABLE SERVICES) WHEREAS, the City of Keizer and Far-West Communications, Inc. entered into that certain cable television franchise agreement on or about August 29, 1994; WHEREAS, the term of the agreement is for five years with two five-year renewal terms; WHEREAS, the First Renewal Agreement was extended to July 31, 2005; WHEREAS, the Second Renewal Agreement was extended to July 12, 2010; WHEREAS, the City requested that Comcast of Oregon I, Inc. enter into an extension agreement extending the agreement to January 31, 2011, but Comcast of Oregon I, Inc. would not enter into a written extension agreement. Comcast of Oregon I, Inc. did not object to extending the agreement to January 31, 2011, or until a renewed agreement is signed, whichever occurs first. Therefore, the City Council extended the agreement to January 31, 2011 by Resolution No. R ; /// /// PAGE 1 - Resolution R2013- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

12 WHEREAS, because the parties were unable to reach agreement on the renewal by January 31, 2011, the City Council extended the agreement to June 30, 2011 by Resolution No. R ; WHEREAS, because the parties were unable to reach agreement on the renewal by June 30, 2011, the City Council extended the agreement to February 28, 2012 by Resolution No. R ; WHEREAS, because the parties were unable to reach agreement on the renewal by February 28, 2012, the City Council extended the agreement to February 28, 2013 by Resolution No. R WHEREAS, the parties are continuing informal renewal negotiations in accordance with Section 626 of Title VI of the Communications Act of 1934, as amended, and the parties continue to reserve all rights under Section 626 of Title VI of the Communications Act of 1934, as amended, and do not waive any rights related thereto; WHEREAS, because the parties are unable to reach agreement on the renewal by February 28, 2013, it will be necessary to extend the agreement; WHEREAS, it is in the public interest to extend the agreement for an additional period of time so that cable service to the public will not be interrupted; NOW, THEREFORE, /// PAGE 2 - Resolution R2013- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

13 BE IT RESOLVED by the City Council of the City of Keizer that the cable television franchise agreement with Comcast of Oregon I, Inc. shall be extended through February 28, 2014 or until a renewed agreement is signed, whichever occurs first. PASSED this day of, SIGNED this day of, Mayor City Recorder PAGE 3 - Resolution R2013- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

14 COUNCIL MEETING: February 19, 2013 AGENDA ITEM NUMBER: TO: THROUGH: FROM: SUBJECT: MAYOR CHRISTOPHER AND CITY COUNCIL MEMBERS CHRIS EPPLEY CITY MANAGER SUSAN GAHLSDORF, CPA FINANCE DIRECTOR AUTHORIZATION FOR SUPPLEMENTAL BUDGETS AND APPROPRIATION TRANSFERS ISSUE and FISCAL IMPACT: ORS 294 provides that a supplemental budget may be adopted when an occurrence or condition which had not been ascertained at the time of the preparation of a budget for the current year which requires a change in financial planning. ORS 294 also provides that transfers of appropriations may be made within a fund when authorized by ordinance or resolution of the governing body of a municipal corporation. The ordinance or resolution must state the need for the transfer, the purpose for the authorized expenditure and the amount transferred. The General Fund has unanticipated revenue from K-9 donations ($1,800), insurance reimbursements for vehicle damage ($6,300), State Marine Board Grant ($3,900) for the boat ramp maintenance and Parks Donations ($1,000) for Willamette Manor play structure. These unanticipated revenues are needed for the corresponding line item expenses. Unanticipated electrical costs and outhouses at the Keizer Little League Park are estimated at $9,100, the play structure costs $20,100 and mandated provision of vaccines for Police Officers is $2,900. Existing appropriation and the $1,000 donation will cover $25,400 of these expenses, and General Fund contingency is needed for the remaining $6,700. This will bring the contingency from $100,000 to $93,300. The Chemawa Road North project is currently under construction. The Oregon Department of Transportation anticipates the City s share will cost up to $1,140,400 to complete the project. In addition, Storm Water rates increased beginning January This will cost the Street Fund an additional $11,200 above the amount currently budgeted. To property categorize this

15 expenditure staff recommends moving the funds from the Transfer category to the Materials & Services category which requires an appropriation transfer. Existing appropriation is sufficient to cover most of these additional costs, however, unanticipated Working Capital Carryforward ($116,000) and Gas Tax revenues ($52,000) needs to be appropriated to cover the additional cost. Working Capital Carryforward in the Housing Rehabilitation Fund ($40,400) and Energy Efficiency Fund ($27,100) is higher than anticipated primarily because new loans did not close until after fiscal year 2012 ended. These funds need to be re-appropriated to service qualifying applicants and to pay under-anticipated expenses for Administrative Cost to the Mid-Willamette Valley Council of Governments for initiating and processing the loans. During 2011 the legislature changed the distribution method for Excise Tax revenues. Prior to January 2013 these revenues were remitted to public safety organizations to help offset emergency call out services. Beginning 2013 these revenues will be remitted directly to the call center (Willamette Valley Communications Center) on behalf of the City and Fire Districts. The FY12-13 budget anticipated receiving one-quarter of this revenue; we have since learned we will receive the second quarter apportionment ($50,000), which need to be appropriated to expend the funds. The Human Resources Department within the Administrative Services Fund has begun conducting a salary survey as provided for in Council policy. Staff recommends an independent verification of the data by the Local Government Personnel Institute to provide accountability and integrity to the public similar to an independent audit. The review will cost up to $3,500. The Occupational Safety and Health Administration (OSHA) requires hepatitis B vaccines be provided for various City field staff (e.g. police and public works). Administration of the program costs up to $1,200 annually and was not anticipated in the FY12-13 budget. Beginning Working Capital Carryforward is sufficiently higher than anticipated to cover these costs. RECOMMENDATION: Staff recommends the City Council approve the attached Resolution authorizing the budget adjustments as described above.

16 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2013- AUTHORIZATION FOR SUPPLEMENTAL BUDGET AND APPROPRIATION TRANSFERS POLICE, PARKS, STREETS, 911, HUMAN RESOURCES, AND HOUSING GRANTS WHEREAS ORS 294 provides that a supplemental budget may be adopted when an occurrence or condition which had not been ascertained at the time of the preparation of a budget for the current year which requires a change in financial planning. WHEREAS ORS 294 provides that transfers of appropriations may be made within a fund when authorized by ordinance or resolution of the governing body of a municipal corporation. The ordinance or resolution must state the need for the transfer, the purpose for the authorized expenditure and the amount transferred. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Keizer, that the following appropriations be made for fiscal year ending June 30, 2013: Adopted/ Amended Adjustment Revised Budget Increase Decrease Budget General Fund Resources 9,942,700 13,000 9,955,700 Contingency 100,000 6,700 93,300 Police Operations 5,446,600 11,000 5,457,600 Park Operations 308,500 8, ,200 Unanticipated revenue from K-9 donations ($1,800), insurance reimbursements for vehicle damage ($6,300), State Marine Board Grant ($3,900) for the boat ramp maintenance and Parks Donations ($1,000) for Willamette Manor play structure are needed for corresponding Police and Park operations. Unanticipated electrical costs and outhouses at the Keizer Little League park are estimated at $9,100, the play structure costs $20,100 and mandated vaccines for Police Officers is $2,900. Existing appropriation and the $1,000 donation will cover $25,400, and General Fund contingency is needed for the remaining $6,700. Street Fund Resources 4,575, ,000 4,743,000 Materials & Services 570, , ,100 Capital Outlay 2,199, ,800 2,356,400 Transfers Out 210, ,500 - ODOT anticipates the Chemawa Road North project will cost the City up to $1,140,400 to complete. Storm Water rates increased January 2013 costing the Street Fund an additional $11,200. To property categorize this expenditure an appropration transfer is made to move costs from the Transfer category to the Materials & Services category. Unanticipated Working Capital Carryforward ($116,000) and Gas Tax revenues ($52,000) are appropriated to cover the additional cost. Housing Rehabilitation Fund Resources 278,100 40, ,500 Materials & Services 278,100 40, ,500 Working Capital Carryforward is higher than anticipated and needs to be re-appropriated to service qualifying applicants and to pay under-anticipated expenses for Administrative Costs.

17 Adopted/ Amended Adjustment Revised Budget Increase Decrease Budget Energy Efficiency Grant Fund Resources 100,600 27, ,700 Materials & Services 100,600 27, ,700 Working Capital Carryforward is higher than anticipated and needs to be re-appropriated to service qualifying applicants and to pay under-anticipated expenses for Administrative Costs Fund Resources 333,100 50, ,100 Materials & Services 333,100 50, ,100 The FY12-13 budget anticipated receiving one-quarter of Excise Taxes; however the Cty has since learned it will receive the second quarter apportionment which need to be appropriated to expend the funds. Administrative Services Fund Resources 2,226,700 4,700 2,231,400 Materials & Services 679,000 4, ,700 An independent verification of the City's Salary Survey is needed to provide accountability and integrity to the public costing up to $3,500. OSHA require hepatitis B vaccines for various City field staff. Administration of the program costs up to $1,200 and was not anticipated in the FY12-13 budget. Working Capital Carryforward is sufficiently higher than anticipated to cover these costs. PASSED this day of, 2013 SIGNED this day of, 2013 Mayor City Recorder

18 COUNCIL MEETING: February 19, 2013 AGENDA ITEM NUMBER: TO: MAYOR CHRISTOPHER AND CITY COUNCIL MEMBERS THROUGH: CHRISTOPHER C. EPPLEY CITY MANAGER FROM: SUBJECT: TRACY DAVIS CITY RECORDER INITIATING TATE ESTATES STREET LIGHTING LOCAL IMPROVEMENT DISTRICT ISSUE: Shall the City Council initiate Tate Estates Street Lighting Local Improvement District? DISCUSSION: A petition was filed on January 31, 2013 by the engineer for the developer of the property at Tate Avenue to form a local improvement district for street lights in this area of Keizer. The petition contained the required signatures of the property owner as outlined by City of Keizer Ordinance RECOMMENDATION: It is recommended that the City Council approve the Resolution Initiating Tate Estates Street Lighting Local Improvement District and direct the City Engineer to prepare a survey of the area. If you have any questions in this regard, please contact me. Thank you.

19 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2013- DECLARING THE CITY S INTENT TO INITIATE A STREET LIGHTING LOCAL IMPROVEMENT DISTRICT (TATE ESTATES) AND DIRECTING THE CITY ENGINEER TO MAKE A SURVEY AND FILE A WRITTEN REPORT WITH THE CITY RECORDER WHEREAS, the City Council of the City of Keizer has received a petition from the developer to initiate a street lighting district in the Tate Estates property development in the City of Keizer; WHEREAS, pursuant to City of Keizer Ordinance No , the necessary signatures of land owner comprising of two-thirds of the property to be included within Tate Estates Street Lighting Local Improvement District have requested the formation of the district; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Keizer that: 1. The City Council declares its intent to initiate Tate Estates Street Lighting Local Improvement District; 2. The map attached hereto, marked Exhibit A, and by this reference incorporated herein sets forth the proposed boundaries of the district; 3. The City Engineer is hereby directed to make a survey of the District; PAGE 1 - Resolution R2013- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

20 The City Engineer shall file a written report with the City Recorder to be considered by the City Council on, PASSED this day of, SIGNED this day of, Mayor City Recorder PAGE 2 - Resolution R2013- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

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25 CITY COUNCIL MEETING: February 19, 2013 AGENDA ITEM NUMBER: TO: THROUGH: FROM: MAYOR CHRISTOPHER AND COUNCIL MEMBERS CHRISTOPHER C. EPPLEY, CITY MANAGER E. SHANNON JOHNSON, CITY ATTORNEY SUBJECT: KEIZER ART WALK PROJECT (JIM JOHNSON AGREEMENT) The Art Walk project began in the fall of The Keizer Chamber of Commerce worked at placing sculptures at visible places in the City. The Chamber was responsible for the selection of the art work and payment of the honorarium, and the City entered into agreements with the artists, passed through the honorarium, and provided insurance under the City s insurance policy. The initial agreement was for one year with the artists. It was envisioned that the art pieces be rotated each year so that the Keizer Chamber of Commerce would select new art each year to be placed on the art pads throughout the City. In 2009, there were five art pieces selected by the Chamber and placed. This phase was referred to as Art Walk Project I. At the end of the term, the five art pieces were removed, and five new art pieces were selected by the Chamber and installed. This phase was referred to as Art Walk Project II. In 2010, the artists entered into agreements for a one year term. At the end of the term, no new art pieces were selected and it was determined to extend the agreement for an additional term. In the meantime, the art work located at Sonic was vandalized and removed. The agreements with the remaining artists have expired. Presently, the Keizer Chamber Foundation has taken the role of funding the honorarium payment. The City is continuing to enter into agreements with the artists for the placement of the art and to cover the insurance under the City s insurance policy as well as the deductible in the event of loss. The Keizer Chamber Foundation is responsible for the selection of new art work. The Keizer Chamber Foundation recommends that the present art pieces remain on display and that a honorarium of $ per year be paid for each sculpture. Staff has contacted Mr. Jim Johnson, the artist of the sculpture entitled Praise (located at Keizer Plaza) and proposed to display Praise for one year for a honorarium of $ In addition, the agreement would allow for an automatic one year extension for an additional $200.00

26 honorarium paid prior to the end of the first term. Mr. Johnson has agreed to the terms and a copy of the agreement is attached to the enclosed Resolution for Council s consideration. We anticipate the other artists will be signing the new agreements soon and we will be bringing those to Council at a later meeting. RECOMMENDATION: Adopt the attached Resolution authorizing the City Manager to enter into the Agreement for Public Exhibition of Art with Jim Johnson. Please contact me if you have any questions in this regard. Thank you. ESJ/tmh

27 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2013- AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT FOR PUBLIC EXHIBITION OF ART WITH JIM JOHNSON WHEREAS, in 2010, the City entered into an agreement with Jim Johnson to display the artist s work of art entitled Praise at Keizer Plaza; WHEREAS, in 2011, the agreement was extended; WHEREAS, the agreement has expired; WHEREAS, the Keizer Chamber Foundation agrees to pay a $200 honorarium to display Praise for an additional year; WHEREAS, the City would like to continue to publicly display Praise pursuant to the terms set forth in the attached Agreement; WHEREAS, Jim Johnson has agreed to loan Praise to the City for public display upon execution of the agreement and a $200 honorarium; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Keizer that the City Manager is authorized to enter into the Agreement for Public Exhibition of Art with Jim Johnson, a copy of which is attached hereto and by this reference incorporated herein. BE IT FURTHER RESOLVED that the City Manager is authorized to insure such art piece under the City s insurance policy. 24 PAGE 1 - Resolution R2013- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

28 BE IT FURTHER RESOLVED that the Keizer Chamber Foundation shall pay the artist honorarium payment to the City in advance of the City Manager s signature on the Agreement. PASSED this day of, SIGNED this day of, Mayor City Recorder PAGE 2 - Resolution R2013- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

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34 CITY COUNCIL MEETING: February 19, 2013 AGENDA ITEM NUMBER: TO: MAYOR CHRISTOPHER AND CITY COUNCIL MEMBERS THROUGH: CHRIS EPPLEY CITY MANAGER FROM: SUBJECT: BILL LAWYER PUBLIC WORKS DIRECTOR WILLAMETTE MANOR PARK PLAY EQUIPMENT REPLACEMENT BACKGROUND: The Parks Section of the Department of Public Works solicited bids for the supply and installation of a play equipment replacement at Willamette Manor Park. The equipment selected is shown in attachment A for your review. This project is identified in the current Parks Master Plan and was identified by the Parks Advisory Board as the priority improvement project for Fiscal Year The low bid for this project was submitted by Buell Recreation in the amount of $36, FISCAL IMPACT: The funds for this project are included in the FY Parks Fund budget line 43 and in the FY Parks Improvement Fund budget line 21. In addition the Keizer Parks Foundation has donated $1, toward this project. RECOMMENDATION: Staff recommends Council adopt the attached resolution authorizing the City Manger to sign a contract in the amount of $36, with Buell Recreation for the purchase and installation of the play structure and fall protection surfacing. Please contact me with any questions or concerns.

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36 CITY COUNCIL, CITY OF KEIZER, STATE OF OREGON Resolution R2013- AUTHORIZING THE CITY MANAGER TO PURCHASE PLAY EQUIPMENT FROM BUELL RECREATION FOR PLACEMENT AT WILLAMETTE MANOR PARK WHEREAS, the City of Keizer budgeted funds in the parks fund and parks improvement fund to purchase new play equipment and install it at Willamette Manor Park; WHEREAS, the Keizer Parks Foundation donated $1, toward the purchase of the new play equipment; WHEREAS, the low bid submitted for the play equipment was submitted by Buell Recreation through a cooperative purchasing agreement with King County Director s Association in the amount of $36,727.59; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Keizer that the City Manager is hereby authorized to sign a purchase order in the amount of $36, with Buell Recreation to purchase and install play equipment at Willamette Manor Park PAGE 1 - Resolution R2013- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

37 BE IT FURTHER RESOLVED that the funds for this project be paid from the $1, donated funds, the parks fund, and the parks improvement fund. PASSED this day of, SIGNED this day of, Mayor City Recorder PAGE 2 - Resolution R2013- Keizer City Attorney 930 Chemawa Road NE PO Box Keizer, Oregon

38 MINUTES KEIZER CITY COUNCIL Tuesday, January 22, 2013 Keizer Civic Center, Council Chambers Keizer, Oregon CALL TO ORDER FLAG SALUTE PUBLIC TESTIMONY Mayor Christopher called the meeting to order at 7:00 pm. Roll Call was taken as follows: Present: Staff: Lore Christopher, Mayor Chris Eppley, City Manager Jim Taylor, Council President Shannon Johnson, City Attorney Cathy Clark, Councilor Nate Brown, Community Development Dennis Koho, Councilor Bill Lawyer, Public Works Director Marlene Quinn, Councilor Marc Adams, Police Chief Joe Egli, Councilor Tracy Davis, City Recorder Ken LeDuc, Councilor Youth Councilor Joaquine Bell-Uribe Mayor Christopher led the pledge of allegiance. Councilor Taylor announced that the Miracle of Lights collected 22,500 pounds of food and over $16,000 for the food bank. Mr. McCorkle, on behalf of the organization and the people who will benefit from the donations, thanked Gubser neighborhood and the City of Keizer. Gubser Neighborhood Association President Brad Coy thanked Councilor Taylor and the Griffins for their assistance in the project, expressed pleasure at being able to provide the light display and noted that with new coordinators the route might change next year. Councilor Taylor thanked several people and organizations who helped with the food collection. Jonathan Thompson, Keizer, reported that the Planning Commission has decided upon their 2013 work plan which will include updates to the Keizer Development Code and Comp Plan as the Housing Needs Analysis and Economic Opportunities Analysis are completed, review of the nuisance abatement process, and master planning a portion of Keizer Rapids Park. He explained that the Commission is currently reviewing a text amendment relating to the way occupied RVs are treated inside the city limits. The Commission also elected him and John Rizzo as Chair/Vice Chair respectively. Richard Walsh, Keizer, Parks Advisory Board, introduced Will Stitt who is spearheading the playground effort for Keizer Rapids Park. He reported Keizer City Council Regular Session Minutes Tuesday, January 22, Page 1

39 on the most recent meeting which included an invitation to the Parks Foundation fundraiser, and discussion with 25 Fields and Play by Design. Will Stitt stressed the importance of moving forward on the playground as a community build adding that there are several organizations that facilitate community build playground projects. Mr. Walsh pointed out that the relocation of the roadway at Keizer Rapids Park leaves enough room for a large play area. He explained that although a subcommittee for the playground was formed, the Parks Board has terminated the committee and would like to reform one to include members from throughout the community. He noted that the Parks Board has suggested that a Request for Proposals be developed for organizations that assist with this kind of project. Responding to inquiry regarding the Willamette Manor Park play structure and Keizer Little League fields improvements, Mr. Walsh explained that the Parks Board has completed their work on the play structure and it is now being handled by the City Parks Department. The next Parks Board meeting will be discussing budget issues and that is when the Keizer Little League fields will be considered; both KYSA and Keizer Little League have been invited to that meeting. City Manager Chris Eppley interjected that KLL and KYSA representatives have committed to providing the City with a list of prioritized needs to be distributed to the Parks Board and the Budget Committee. Rhonda Rich, Keizer, President of the West Keizer Neighborhood Association requested that a member of the WKNA be included in the KRP Play Structure committee. Councilor Taylor added that Gubser Neighborhood Association should be included as well as people from all over the city. Mayor Christopher pointed out that the process is not far enough along to name subcommittee members but WKNA will be included. Councilor LeDuc suggested that Parent Teacher Club representatives for middle and elementary schools be included. Chief Kevin Henson, Marion County Fire District #1, pointed out that in response to concerns voiced by Keizer City Council the District has increased their presence in the Keizer area. He pledged to work hard to improve the relationship with Keizer officials and to continue to participate in community events. He reported that the District assisted with food collection at the Gubser Miracle of Lights and collected a record amount. Mr. Henson then provided an explanation regarding consolidation talks with Salem and scheduled meetings with Keizer leadership and Keizer Fire. Sherrie Gottfried, Keizer Renaissance Inn, noted that the Renaissance Inn can accommodate dinners for people. Councilor Egli noted that the Keizer Chamber of Commerce had requested and received a credit on the use of the ballroom at the Civic Center but they had used the Renaissance for 10 years before. He clarified that Ms. Gottfried is Keizer City Council Regular Session Minutes Tuesday, January 22, Page 2

40 requesting that Council be more conscientious about giving away the room and effecting local businesses that provide a similar service. Mayor Christopher added that Council was not told that the Renaissance was giving the room away. Ms. Gottfried then listed all other free items she had included in her package. Mayor Christopher responded that in the future Council will be careful not to take away business from local business. Mark Caillier and Ray Wilson, Keizer, requested endorsement of a free conference: The Oregon Silver Tsunami, The Hidden Epidemic of Older Adults/Boomers with Addiction Disorders. They requested the City provide the community center without fee; the sponsors will pay a damage deposit and provide volunteers to do all the set up and clean up. Council agreed to put this on the agenda for the February 4 meeting. PUBLIC HEARINGS a. Sweet Home Thai Cuisine (formerly Thai Cuisine) Change of Ownership b. RESOLUTION ~ Apportioning Assessments Between Parcels (Keizer Station Area A Local Improvement District Tax Lot 063W36A04600 City Manager Chris Eppley reported that an application was submitted for a Change of Name/Ownership for the Limited On Premises Sales Liquor License for Sweet Home Thai Cuisine, formerly Thai Cuisine, Keizer, Oregon. A background check was done and calls for service are within the City recommended standards. Staff recommends that Council review the application and forward a recommendation to the OLCC for approval. Mayor Christopher opened the Public Hearing. Hearing no testimony, Mayor Christopher closed the Public Hearing. Councilor Egli moved that the Keizer City Council approve the application for a Change of Name/Ownership and Limited On-Premises Sales Liquor License for Sweet Home Thai Cuisine under the guidelines established by ORS and the Ordinances of the City of Keizer. This recommendation shall then be forwarded to the Oregon Liquor Control Commission for final approval. Councilor Clark seconded. Motion passed as follows: AYES: Christopher, Egli, Quinn, LeDuc, and Clark (5) NAYS: Taylor and Koho (2) due to absence of petitioner ABSTENTIONS: None (0) ABSENT: None (0) Mayor Christopher opened the Public Hearing on the apportionment of the Keizer Station Area A Local Improvement District assessments between certain parcels. City Attorney Shannon Johnson explained that this issue is a housekeeping item: Donahue Schreiber purchased a majority of Keizer Station a few years ago, primarily the developed parcels, and they have paid their LID assessments in full and on time. Right after they took ownership there were a few minor lot line adjustments and partitions made in the area, but assessments were not changed to reflect those changes. Since the assessments are a pass-through item for the tenant the assessments need to be adjusted. Keizer City Council Regular Session Minutes Tuesday, January 22, Page 3

41 and Tax Lot 063W36A04700) ADMINISTRATIVE ACTION a. ORDINANCE ~ Repealing Ordinances No , , , , , , , , , , , , , , and Relating to Electric Utilities in the City of Keizer ORDINANCE ~ Repealing Ordinances No , , , , , , , , , , , , , , and Relating to Gas Utilities in the City of Keizer Hearing no testimony, Mayor Christopher closed the Public Hearing. Councilor Egli moved that the Keizer City Council adopt a Resolution Apportioning Assessments Between Parcels Keizer Station Area A Local Improvement District Tax Lot 063W36A04600 and Tax Lot 063W36A04700; Tax Lot 063W36A02400; Tax Lot 063W36A03800; Tax Lot 063W36A03500; and Tax Lot 063W36A02401 and Tax Lot 063W36A Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) City Attorney Shannon Johnson explained that this is the final step in the gas and electric issue. He reminded Council that the franchises had to be in place and 30 days needed to run so now it is time to repeal the existing ones because the new agreements are now in effect. Councilor Egli moved that the Keizer City Council adopt a Bill for an Ordinance Repealing Ordinances No , , , , , , , , , , , , , , and Relating to Electric Utilities in the City of Keizer. Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Councilor Egli moved that the Keizer City Council adopt a Bill for an Ordinance Repealing Ordinances No , , , , , , , , , , , , , , and Relating to Gas Utilities in the City of Keizer. Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Keizer City Council Regular Session Minutes Tuesday, January 22, Page 4

42 b. ORDINANCE ~ Repealing Ordinance No (Establishing the Charge and Terms of the Budget Committee), Declaring an Emergency RESOLUTION ~ Repealing R (Establishing Adjusted Terms for Budget Committee Members) RESOLUTION ~ Establishing City of Keizer Budget Committee ORDINANCE ~ Amending the Ordinance Creating a Planning Commission (Amending Ordinance No ; Repeal of Ordinance ) City Attorney Shannon Johnson explained that both ordinances are housekeeping measures and are not substantive changes. Both committees are required by State law and duties are set forth. Councilor Egli moved that the Keizer City Council adopt a Bill for an Ordinance Repealing Ordinance No (Establishing the Charge and Terms of the Budget Committee), Declaring an Emergency. Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Councilor Egli moved that the Keizer City Council adopt a Resolution Repealing R (Establishing Adjusted Terms for Budget Committee Members). Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Councilor Egli moved that the Keizer City Council adopt a Resolution Establishing City of Keizer Budget Committee. Councilor Clark seconded. Councilor Clark proposed a friendly amendment: Under Chair and Vice Chair to add: The Chair shall alternate between a Councilor and an appointed member each year with the Vice Chair being the complementary designation. Councilor Koho suggested a member of the Council rather that Councilor. Councilor Clark accepted the amendment. Councilor Egli accepted the amendments and restated the motion as amended. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Councilor Egli moved that the Keizer City Council adopt a Bill for an Ordinance Amending the Ordinance Creating a Planning Commission (Amending Ordinance No ; Repeal of Ordinance ). Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Keizer City Council Regular Session Minutes Tuesday, January 22, Page 5

43 CONSENT CALENDAR a. RESOLUTION Amending the Audit Committee Amending R RESOLUTION Amending the General Fund Long Range Planning Task Force Amending Resolution No. R RESOLUTION Amending the Resolution Establishing the Keizer Channel 23 Advisory Committee; (Amending R ) Repealing R Amending the Resolution Establishing the Keizer Channel 23 Advisory Committee (Repealing R ) RESOLUTION Amending the Keizer Festivals and Events Services Team (K-FEST) Committee Amending R , R , and R RESOLUTION Continuing Keizer Little League Park Task Force RESOLUTION Amending the Keizer Points of Interest Committee; Amending R RESOLUTION Reestablishing the Keizer Parks and Recreation Advisory Board Repealing R and R RESOLUTION Amending the Resolution Establishing the Periodic Review Economic Opportunity Analysis Task Force (Amending R ) RESOLUTION Amending the Resolution Establishing Personnel Policy Committee (Amending R ) RESOLUTION Amending the Resolution Establishing the StormWater Advisory Committee (SWAC) (Amending R ) Repeal of R RESOLUTION Amending the Traffic Safety/Bikeways/Pedestrian Committee (Amending R and Repealing R ) RESOLUTION Reestablishing a Volunteer Coordinating Committee (Repealing R and R ) RESOLUTION Dissolving the Boat Ramp Task Force, The Boat Launch Design Task Force, The Civic Center Process Task Force, The Focal Point Task Force, The Municipal Judge Evaluation Committee, The No Meth Task Force, The Skate Park Task Force, The StormWater Task Force, the Technical Advisory Committee Update of the Transportation System Plan, The Traffic SDC Task Force, The Wallace House Task Force, and the Water Rate Task Force; Repealing R , R , R , R , and R , Amending R b. RESOLUTION Establishing Classification of Crime Analyst c. RESOLUTION Authorizing City Manager to Execute Extension of Meter Reader Service Agreement with MeterReaders LLC d. RESOLUTION Authorizing City Manager to Enter Into Memorandum of Understanding with Marion County for Law Enforcement Services e. Approval of December 17, 2012 Regular Session Minutes Councilor Clark pulled Item a (Resolution for the Volunteer Coordinating Committee). Councilor Koho pulled Item e (December 17, 2012 Minutes). Keizer City Council Regular Session Minutes Tuesday, January 22, Page 6

44 COMMITTEE REPORTS a. Gubser Neighborhood Association Annual Report b. Appointments to the Keizer Parks Advisory Board Councilor Egli moved that Keizer City Council adopt the Consent Calendar except Item a (Resolution for the Volunteer Coordinating Committee) and Item e (December 17, 2012 Minutes). Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) City Attorney Shannon Johnson explained that staff worked to make sure all the standing committees were consistent. Councilor Clark thanked staff for completing this project and questioned the description of responsibilities in the Volunteer Coordinating Committee Resolution. She requested that Item #5 be clarified and the Resolution be offered for approval at the next meeting. Councilor Egli moved for approval of Item e of the Consent Calendar. Councilor Clark seconded. Motion passed as follows: AYES: Christopher, Egli, Taylor and Clark (4) NAYS: None (0) ABSTENTIONS: Koho, Quinn, and LeDuc (3) ABSENT: None (0) Items a-e taken out of Order. President Brad Coy and Vice President Mark Caillier distributed a written report and provided highlights of the year. Mr. Coy noted that the organization is considering expanding the neighborhood association boundary to include the entire Gubser school boundary. This would allow more people to be involved and make the association about the same size as the West Keizer Neighborhood Association. Councilor Egli moved to extend recognition to the Gubser Neighborhood Association for an additional year. Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) City Manager, Chris Eppley, reported that there were vacancies on the Parks Advisory Board. Notice of the vacancies was published and the Volunteer Coordinating Committee unanimously recommended Jacob Martin (Position #8) and Brandon Smith (Position #9) each to serve a three-year term. Councilor Egli moved that the Keizer City Council accept the recommendation of the Volunteer Coordinating Committee to appoint Keizer City Council Regular Session Minutes Tuesday, January 22, Page 7

45 c. Appointment to the Keizer Points of Interest (KPIC) Committee d. Appointment to the Traffic Safety/Bikeways/ Pedestrian Committee e. Appointment to the Keizer Festivals and Events Services Team (K-FEST) Jacob Martin to position #8 and Brandon Smith to position #9 on the Parks Advisory Board each to serve a three-year term. Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) City Manager, Chris Eppley, reported that there were vacancies on the Keizer Points of Interest Committee (KPIC). Notice of the vacancies was published and the Volunteer Coordinating Committee unanimously recommended Jill Bonney-Hill to fill position #6. Councilor Egli moved that the Keizer City Council accept the recommendation of the Volunteer Coordinating Committee to appoint Jill Bonney-Hill to position #6 on the Keizer Points of Interest Committee to serve a three-year term. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) City Manager, Chris Eppley, reported that there was a vacancy on the Traffic Safety/Bikeways/Pedestrian Committee. Notice of the vacancy was published and the Volunteer Coordinating Committee unanimously recommended Atran Libokmeto to fill position #1. Councilor Egli moved that the Keizer City Council accept the recommendation of the Volunteer Coordinating Committee to appoint Atran Libokmeto to position #1 on the Traffic Safety/Bikeways/Pedestrian Committee to serve a three-year term. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) City Manager, Chris Eppley, reported that there was a vacancy on the Keizer Festivals & Events Services Team (K-FEST). Notice of the vacancy was published and the Volunteer Coordinating Committee unanimously recommended Jill Bonney-Hill to fill position #5. Councilor Egli moved that the Keizer City Council accept the recommendation of the Volunteer Coordinating Committee to appoint Jill Bonney-Hill to position #5 on the Keizer Festivals & Events Services Team (K-FEST) to serve the remainder of a three-year term. Motion passed unanimously as follows: Keizer City Council Regular Session Minutes Tuesday, January 22, Page 8

46 OTHER COMMITTEE REPORTS AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Councilor Clark reported on meetings she had attended including the Town Hall with Senator Merkley, Keizer Chamber of Commerce Economic Development and Governmental Affairs Committee, and the Mid-Willamette Area Commission on Transportation. She also reminded everyone of the upcoming Rail Corridor Forum. Councilor LeDuc thanked Councilors Egli and Quinn for meeting with him to explain the liaison role. Councilor Egli noted that the Planning Commission report had already been given; reminded everyone of the upcoming K-23 meeting and encouraged citizens to get involved by attending any of the City committee meetings. Councilor Quinn reported that the Parks Board report had already been given. The Board will be working on their Budget planning wish list at the February meeting. Councilor Taylor reported that he had not attended the Keizer Points of Interest meeting held earlier and reminded everyone of the upcoming Traffic Safety/Bikeways/Pedestrian Committee meeting. Mayor Christopher reported that she had attended the Keizer Heritage Foundation Board meeting. She commended the Board for their good work, noted that Al Rasmus has his marble collection on display at the Museum, and invited everyone to an upcoming Oral History training. OTHER BUSINESS City Manager Chris Eppley asked Council permission to move forward with recruitment of a Crime Analyst. Council agreed by consensus to allow this recruitment. Chief Adams reported that a recruit is starting the Basic Police Academy February 28 and a background check is being done on another recruit. Nate Brown reported that he had been contacted by Donahue Schreiber and because of the success of Panera Bread they are seeking ways to devise the a bigger parking lot. He has given them concurrence to their proposal which will involve the neighboring property. He does not know the status of those negotiations or agreements. City Attorney Shannon Johnson explained that the Area C Master Plan Order approved by Council was appealed to the Land Use Board of Appeals by Keep Keizer Livable. Since that time the developer and Keep Keizer Livable representatives have been working toward a resolution to allow dismissal of the appeal and move forward with the project. There have been fruitful discussions so the City has held off on filing the record which is allowed as long as both parties agree to an extension. Currently Keizer City Council Regular Session Minutes Tuesday, January 22, Page 9

47 the record is extended to January 25. He requested Council approval to extend the record to February 8 with the hope that by February 4 a formal agreement will have been reached. Councilor Egli moved to suspend the rules. Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Councilor Egli moved to extend the record for Area C to February 8, Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Youth Councilor Joaquine Bell-Uribe reported that the first semester at McNary was ending with a three day weekend to follow finals. WRITTEN COMMUNICATIONS None. AGENDA INPUT ADJOURNMENT MAYOR: February 4, 2013: 7:00 p.m. City Council Regular Session February 11, 2013: 5:45 p.m. City Council Work Session City Council Goals February 19, 2013 (Tuesday): 7:00 p.m. City Council Regular Session Mayor Christopher adjourned the meeting at 9:00 p.m. APPROVED: Lore Christopher Debbie Lockhart, Deputy City Recorder COUNCIL MEMBERS Councilor #1 Dennis Koho Councilor #4 Cathy Clark Councilor #2 Ken LeDuc Councilor #5 Joe Egli Councilor #3 Marlene Quinn Councilor #6 James Taylor Minutes approved: Keizer City Council Regular Session Minutes Tuesday, January 22, Page 10

48 MINUTES KEIZER CITY COUNCIL Tuesday, February 4, 2013 Keizer Civic Center, Council Chambers Keizer, Oregon CALL TO ORDER FLAG SALUTE PUBLIC TESTIMONY PUBLIC HEARINGS ADMINISTRATIVE ACTION a. Keizer Station Area C Land Use Board of Appeals Preliminary Settlement Discussions Mayor Christopher called the meeting to order at 7:00 pm. Roll Call was taken as follows: Present: Staff: Lore Christopher, Mayor Chris Eppley, City Manager Joe Egli, Council President Shannon Johnson, City Attorney Cathy Clark, Councilor Nate Brown, Community Development Dennis Koho, Councilor Bill Lawyer, Public Works Director Marlene Quinn, Councilor Marc Adams, Police Chief Jim Taylor, Councilor Tracy Davis, City Recorder Ken LeDuc, Councilor Mayor Christopher led the pledge of allegiance. Vickie Hilgemann, Keizer, President of the Keizer Parks Foundation, reviewed donations given to the City of Keizer for parks in 2012 and donated $1,000 for the Willamette Manor play structure. She then announced a wine tasting event sponsored by the foundation and provided details. None. City Attorney Shannon Johnson explained that the Area C of Keizer Station was approved last year and the group Keep Keizer Livable appealed the Council decision to the Land Use Board of Appeals. However, Keep Keizer Livable representatives and the developer have been working together and have reached an agreement. He provided details regarding the part of the agreement that involves the City including putting in sidewalks from Keizer Station to Verda on Chemawa Road with $50,000 paid to the City by the developer towards the cost (the total cost is estimated to be $100,000). Mr. Johnson provided details regarding location of the sidewalk and the funding and construction schedule. Keizer City Council Regular Session Minutes Tuesday, February 4, Page 1

49 b. Keizer Parks Foundation Request for Waiver of Community Center Rental Fee c. Oregon Silver Tsunami Request for Waiver of Community Center Rental Fee Mr. Johnson, Mr. Lawyer and Mr. Brown then fielded questions regarding right of way, stormwater management, improving the other side of Chemawa, construction details, making the sidewalk wider, and payment and project scheduling. Councilor Egli moved that the Keizer City Council direct staff to move forward with drafting the agreement as set forth above and extending the submittal date for the record to February 22, Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) City Manager Chris Eppley reviewed the rate structure for the community center rooms and reminded Council of the Keizer Parks Foundation request submitted on January 22 to waive the rental fees for the community center for the March 15 Pinot in the Parks fundraising event. If approved, the Foundation would be required to pay only costs associated with staffing and security and refundable cleaning and security deposits. Lengthy discussion then took place regarding the frequency and criteria of these waivers, rate structures, and discussing this issue in greater depth at the upcoming goal setting meeting or at a work session. Councilor Egli moved that the Keizer City Council waive the community center rental fee for the Keizer Parks Foundation. Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Mr. Eppley reminded Council that Mark Caillier had made this request at the January 22 Council meeting; the organization is non-profit, is not charging an entry fee and is providing services to the general public. Councilor Koho suggested that in the future the requester provide information on other private sector providers that have been approached to donate their facilities. Councilor Egli moved that the Keizer City Council waive the community center rental fee for the Oregon Silver Tsunami group. Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Keizer City Council Regular Session Minutes Tuesday, February 4, Page 2

50 CONSENT CALENDAR COMMITTEE REPORTS a. Appointments to the Storm Water Advisory Committee a. RESOLUTION ~ Authorizing City Manager to Purchase Backhoe Loader for Public Works Department and Authorizing Disposition of Surplus Property b. RESOLUTION Reestablishing a Volunteer Coordinating Committee RESOLUTION Dissolving The River Road Renaissance Advisory Committee Repealing R c. RESOLUTION Authorizing the Mayor to Enter Into Oregon Public Works Emergency Response Mutual Aid Agreement d. Approval of January 7, 2013 Regular Session Minutes e. Approval of January 14, 2013 Work Session Minutes Item b was pulled. Councilor Taylor moved for approval of items a, c, d and e of the Consent Calendar. Councilor Egli seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Mr. Johnson pointed out that the Volunteer Coordinating Committee resolution was pulled from the last meeting agenda for some grammatical changes in Appendix A. Councilor Egli moved that the Keizer City Council adopt a resolution Reestablishing a Volunteer Coordinating Committee, Repealing Resolutions R and R Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Council agreed by consensus to hold over action on the Resolution Dissolving The River Road Renaissance Advisory Committee Repealing R until April. City Manager, Chris Eppley, reported that there were vacancies on the Storm Water Advisory Committee (SWAC). Notice of the vacancies was published and the Volunteer Coordinating Committee unanimously recommended Mark Caillier (Position #8) and Brandon Smith (Position #9) each to serve the remaining portion of a three-year term. Councilor Egli moved that the Keizer City Council accept the recommendation of the Volunteer Coordinating Committee to appoint Mark Caillier to position #8 and Brandon Smith to position #9 on the Storm Water Advisory Committee (SWAC) each to serve the remainder Keizer City Council Regular Session Minutes Tuesday, February 4, Page 3

51 of a three-year term. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) b. Appointments to the Keizer Points of Interest Committee (KPIC) OTHER COMMITTEE REPORTS City Manager, Chris Eppley, reported that there was a vacancy on the Keizer Points of Interest Committee. Notice of the vacancy was published and the Volunteer Coordinating Committee unanimously recommended Bee Anderson (Position #5) to serve a three-year term. Councilor Egli moved that the Keizer City Council accept the recommendation of the Volunteer Coordinating Committee to appoint Bee Anderson to position #5 on the Keizer Points of Interest Committee to serve a three-year term. Councilor Clark seconded. Motion passed unanimously as follows: AYES: Christopher, Egli, Koho, Quinn, LeDuc, Taylor and Clark (7) NAYS: None (0) ABSTENTIONS: None (0) ABSENT: None (0) Councilor Clark announced the upcoming Mid-Willamette Area Commission on Transportation meeting. Councilor LeDuc announced the upcoming Claggett Creek Watershed Council meeting. Councilor Egli reported that he had attended the K-23 meeting and announced the upcoming Planning Commission meeting. Councilor Quinn announced the upcoming Parks Advisory Board meeting. Councilor Taylor reported that the Traffic Safety/Bikeways/Pedestrian Committee did not have a quorum for their last meeting. The next meeting is March. The Points of Interest Committee will not meet in February. Mayor Christopher announced that the Keizer Chamber Foundation will be giving away a trip to Hawaii at their upcoming reception. OTHER BUSINESS Community Development Director Nate Brown invited everyone to the Kroc Center Study open house, and urged them to review the informational boards in the lobby and complete the survey. WRITTEN None. COMMUNICATIONS Keizer City Council Regular Session Minutes Tuesday, February 4, Page 4

52 AGENDA INPUT ADJOURNMENT MAYOR: February 11, 2013: 5:45 p.m. City Council Work Session City Council Goals February 19, 2013 (Tuesday): 7:00 p.m. City Council Regular Session March 4, 2013: 7:00 p.m. City Council Regular Session Mayor Christopher adjourned the meeting at 8:00 p.m. APPROVED: Lore Christopher Debbie Lockhart, Deputy City Recorder COUNCIL MEMBERS Councilor #1 Dennis Koho Councilor #4 Cathy Clark Councilor #2 Ken LeDuc Councilor #5 Joe Egli Councilor #3 Marlene Quinn Councilor #6 James Taylor Minutes approved: Keizer City Council Regular Session Minutes Tuesday, February 4, Page 5

53 COUNCIL MEETING: _ February 19, 2013 AGENDA ITEM NUMBER: TO: FROM: THROUGH: SUBJECT: MAYOR CHRISTOPHER AND CITY COUNCIL MEMBERS CHRIS EPPLEY CITY MANAGER TRACY L. DAVIS, MMC CITY RECORDER VOLUNTEER PROCLAMATIONS ISSUE: During the last few months, the City Council made several appointments to various City Boards, Committees, and Commissions. Once the appointments have been completed, it has been the practice of the City Council to invite the newly appointed members to a City Council meeting for introduction and presentation of a proclamation of appreciation. The following individuals have been invited to attend tonight s meeting: Keizer Storm Water Advisory Committee Mark Caillier and Brandon Smith Keizer Budget Committee William Criteser and David Dempster Keizer Channel 23 Advisory Committee Robert Conahey Keizer Points of Interest Committee Jill Bonney-Hill, Debbie Miller and Bee Anderson Keizer Traffic Safety/Bikeways/Pedestrian Committee Atran Libokmeto, David Dempster and Curt McCormack Keizer Parks and Recreation Advisory Board Brandon Smith, Jacob Martin and William Criteser Keizer Festivals and Events Services Team Jill Bonney-Hill RECOMMENDATION: It is recommended the Mayor present the Proclamations to those newly appointed members in attendance.

54 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Mark Caillier is appointed to serve his community as a member of the Stormwater Advisory Committee (SWAC) with his term expiring in December Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

55 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Brandon Smith is appointed to serve his community as a member of the Stormwater Advisory Committee (SWAC) with his term expiring in December Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

56 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that William Criteser is appointed to serve his community as a member of the Keizer Budget Committee with his term expiring in August of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

57 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that David Dempster is appointed to serve his community as a member of the Keizer Budget Committee with his term expiring in August of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

58 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Robert Conahey is appointed to serve his community as a member of the Keizer Channel 23Advisory Committee with his term expiring in December of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

59 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Jill Bonney-Hill is appointed to serve her community as a member of the Keizer Points of Interest Committee with her term expiring in November of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for her dedication and commitment to the community in volunteering her time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

60 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Debbie Miller is appointed to serve her community as a member of the Keizer Points of Interest Committee with her term expiring in November of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for her dedication and commitment to the community in volunteering her time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

61 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Bee Anderson is appointed to serve her community as a member of the Keizer Points of Interest Committee with her term expiring in November of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for her dedication and commitment to the community in volunteering her time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

62 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Atran Libokmeto is appointed to serve his community as a member of the Traffic Safety/Bikeways/Pedestrian Committee with his term expiring in December Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

63 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that David Dempster is appointed to serve his community as a member of the Traffic Safety/Bikeways/Pedestrian Committee with his term expiring in December Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

64 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Curt McCormack is appointed to serve his community as a member of the Traffic Safety/Bikeways/Pedestrian Committee with his term expiring in December Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

65 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that William Criteser is appointed to serve his community as a member of the Keizer Parks & Recreation Advisory Board with his term expiring in December of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

66 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Brandon Smith is appointed to serve his community as a member of the Keizer Parks & Recreation Advisory Board with his term expiring in December of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

67 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Jacob Martin is appointed to serve his community as a member of the Keizer Parks & Recreation Advisory Board with his term expiring in December of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for his dedication and commitment to the community in volunteering his time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date

68 WHEREAS, the Mayor and City Council for the City of Keizer recognizes that volunteer effort is an extremely important asset to the community, and WHEREAS, the Mayor and City Councilors wish to make known their gratitude and appreciation for those who give of themselves in fulfilling their public duty and promoting a better community through their actions, NOW THEREFORE, BE IT PROCLAIMED by Mayor Lore Christopher of Keizer, Oregon, with the concurrence of the City Council assembled in regular session that Jill Bonney-Hill is appointed to serve her community as a member of the Keizer Festivals & Events Services Team with her term expiring in May of Let it also be known that the governing body of the City of Keizer does hereby give its heartfelt thanks and appreciation for her dedication and commitment to the community in volunteering her time and energy to the betterment of Keizer. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Keizer, Oregon to be affixed to this document this 19 th Day of February, Signed:, February 19, 2013 Lore Christopher, Mayor Date