ALBEMARLE COUNTY FIRE RESCUE ADVISORY BOARD ACTION RECORD

Transcription

1 Consent Agenda To approve the consent agenda. Smythers Gentry 28 July 2010

2 MINUTES Wednesday, 28 July Hours County Office Building-McIntire, Lane Auditorium I. Chief Cersley called the meeting to order. The following members were in attendance: Dan Eggleston, Fire Rescue Preston Gentry, Crozet Mark Moore, East Rivanna Timothy Cersley, Scottsville Ted Armentrout, Stony Point Others in Attendance: Rodney Thomas, Board of Supervisors Kathy Richardson, ECC Brodie Downs, Human Resources John Oprandy, ACFR Ben Sjoka, Charlottesville-Albemarle Rescue Keith Shifflett, Earlysville Chuck Pugh, North Garden Doug Smythers, Seminole Trail Kostas Alibertis, Western Albemarle Rescue Tom Hanson, ECC Scott Lambert, ACFR Jenny Whedbee, Human Resources Bob Brown, ACFR Chief Pugh gave the opening prayer. From the Board: A. Chief Cersley reminded the chiefs to speak clearly when making a motion in the microphones and report the motion, so the motion is correct in the minutes. From the Public: II. III. IV. Consent Agenda A. Chief Smythers made the motion to approve the consent agenda. It was second by Chief Gentry. B. Consent Agenda was approved. Board of Supervisor Report A. Ordinance There were no questions for Mr. Thomas in reference to the ordinance. Matters from the Public A. Armed Forces Benefits Association Ms. Cepati (sp?) said that military benefits are available to the volunteers. She asked if she could come to each station and give a presentation. She requested contact information for the chiefs, so she can schedule a time to come to their station.

3 V. Unfinished Business A. New paging system/combined dispatch/ens mapping - update Mr. Hanson said that a report in reference to the paging system was included in the packets. 2. Mr. Hanson gave an update on testing the pagers. 3. Discussion was held. 4. Ms. Richardson said that the merger committee met and have been reviewing the paging system, ESNs, and merger operations. 5. Any questions about ESNs please contact Chief Oprandy, questions about merger operations please contact Ms. Richardson, and any questions about paging system please contact Mr. Hanson. 6. Discussion was held. 7. Ms. Richardson has an employee who put together a PowerPoint in reference to condition red and storm mood. They would like to share the PowerPoint with ACFRAB at the next meeting. B. 800 MHz radio system rebanding update ECC is going through rebanding of the radio system. 2. Clear Communication will be doing the rebanding work and will be contacting the chiefs to schedule a date to go by the stations and do their radios. 3. Anyone who has a radio, those radios will need to be at the station the day Clear Channel is scheduled to do the rebanding. 4. Discussion was held. C. Volunteer Recruitment SAFER Grant Administration Plan ES First Reading Mr. Downs and Ms. Whedbee gave a presentation of the SAFER Grant first reading. 3. Any feedback, please send to Mr. Downs and Ms. Whedbee. 4. A meeting reminder will be sent to the recruitment and retention group and to the chiefs. D. After Action Review (AAR) Policy This is the second reading of the After Action Review Policy. 2. Battalion Chief Lambert reviewed the minor change in the AAR policy. 3. Discussion was held. 4. Chief Smythers moved to move forward with the After Action Review procedure. Chief Eggleston seconded the motion. 5. The motion carried. 6. Battalion Chief Lambert will be developing some forms and those forms will be forthcoming for review. E. Operations Committee: Accountability Policy ES Second Reading Mr. Sojka reviewed the feedback he received from the first reading. 3. Chief Armentrout made the motion to approve the personal accountability system. This motion was seconded by Chief Gentry. 4. The motion carried. F. Provident Insurance for Volunteers Chief Smythers said that Mr. Short is willing to review the insurance documents. 2. Chief Smythers asked where to get the documents so they can be reviewed. 3. Chief Eggleston directed him to contact Ms. Critzer in the Finance Department. 4. Discussion was held. VI. New Business A. FY12 CIP - ES First Reading Chief Oprandy reviewed the executive summary for the first reading. 3. Chief Armentrout made the motion to approve the FY 12 CIP. The motion was seconded by Chief Smythers. 4. The motion carried. MINUTES Page 2 of 3

4 B. 911 Ceremony Chief Gentry said there is a 9-11 ceremony in the works. 2. This ceremony will be at 8:30 AM on Saturday, September 11 at County Office Building McIntire on the front steps, in case of bad weather, it will be moved to the auditorium. 3. A guest speaker is needed. Any suggestions please send those to Chief Gentry, Mr. Moore, or Mr. Martin. C. Apparatus procurement policy and apparatus insurance Chief Eggleston has been asked by the board to review the apparatus procurement policy and the apparatus insurance. Chief Eggleston would like feedback from the chiefs and asked how they would like to proceed. 3. The request was to review the policy, send it out to the apparatus and finance committee members to review, and then bring back the reviewed policy. VII. VIII. IX. Other Business A. Meeting Adjournment Chief Smythers made the motion to adjourn the meeting. This was seconded by Chief Alibertis. Next Meeting(s) Wednesday, 25 August 2010 at 1900 Hours, COB-McIntire, Lane Auditorium Jefferson Country Fire & Rescue Association meets Hours in January, April, July, and October. Chief Cersley adjourned the meeting. Respectfully submitted: Christina Davis MINUTES Page 3 of 3

5 Accountability Policy July 28, 2010 Approve the personnel accountability system Armentrout Gentry July 28, 2010

6 After Action Review Policy July 28, 2010 Approve the AAR procedures as presented Smythers Eggleston July 28, 2010

7 FY12 CIP July 28, 2010 To approve Armentrout Smythers 28 July, 2010