S I L V E R T O N U R B A N R E N E W A L A G E N C Y

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1 S I L V E R T O N U R B A N R E N E W A L A G E N C Y AGENDA Silverton Community Center Council Chambers 421 South Water St. The Silverton Community Center Council Chambers is handicapped- accessible. Please contact Lisa Figueroa at by 5:00 p.m. on the business day prior to the meeting date if you will need special accommodation to attend the meeting. A copy of the packet and materials, including Resolutions, are available for review Monday through Friday 8:00 am to 5:00 pm in the City Manager s Office at the Silverton City Hall, located at 306 South Water Street. All documents will be available on our website at MONDAY, August 4, 2014, 5:30 PM AGENDA ITEMS NOTES I. OPENING CEREMONIES: Call to Order Stu Rasmussen Chairman Scott Walker Board Member Ken Hector Board Member Bill Cummins Board Member Laurie Carter Board Member Jason Freilinger Board Member Randal Thomas - Board Member II. PUBLIC COMMENT Items not on this Agenda III. MINUTES Approval of the Minutes from the Meeting held July 7, IV. PUBLIC HEARING None scheduled V. DISCUSSION/ACTION 5.1 Resolution No A Minor Amendment to the Urban Renewal Plan and Funding Request for the Silverton s Fallen Heroes Memorial Summary: Representatives of the Silverton s Fallen Heroes Memorial requested City funds for the memorial project at the May 15th and May 22nd Budget Committee Meetings. At the May 22nd Meeting the Budget Committee made a recommendation that the Urban Renewal Agency budget $10,000 for the project. Recommendation: Staff recommends a motion to adopt the Minor Modification to the Urban Renewal Plan and consider the funding request. 5.2 Funding Request From The Silverton Mural Society For $4,000 For The Licensing Fee for the Four Freedoms Murals Summary: Vince Till, representative of the Silverton Mural Society, requested City funds for the licensing fees for the Four Freedoms at the May 22nd Budget Committee Meeting. The Budget Committee made a recommendation that the 1 1

2 Urban Renewal Agency consider the item at a future Urban Renewal Agency meeting. Recommendation: Staff recommends a motion to consider the funding request for the Mural Society. 5.3 Grant Request Compex Two IT Company Summary: Compex Two, a Silverton based IT Company requested Silverton Urban Renewal Agency funding at the July 7, 2014 Urban Renewal Meeting to relocate their business from 401 Oak Street to 110 South Second Street. Board members expressed an interest in having more detailed information regarding the business. Compex Two will present additional information at the August URA meeting. Recommendation: Staff recommends the Board discuss the additional information and either modify on not modify the July funding offer. VI. ADJOURNMENT 2 2

3 S I L V E R T O N U R B A N R E N E W A L A G E N C Y MINUTES Silverton Community Center Council Chambers 421 South Water St. MONDAY, July 7, 2014, 8:00 PM I. OPENING CEREMONIES: Call to Order Board Chair Rasmussen called the Meeting to order at 10:35 p.m. Board Chair Stu Rasmussen Present X Absent Jason Freilinger Present X Absent Bill Cummins X Ken Hector X Laurie Carter X Scott Walker X Randal Thomas X Staff Present: City Manager, Bob Willoughby; Administrative Services Director, Dianne Hunt; Chief of Police, Jeff Fossholm; Community Development Director, Jason Gottgetreu; Interim, Interim Public Works Director, Steve Starner; and Administrative Assistant/City Clerk Lisa Figueroa. II. PUBLIC COMMENT There were no comments. III. MINUTES Approval of the Minutes from the Meeting held June 16, Board Member Thomas moved to approve the Minutes from the Meeting held June 16, 2014 as presented. Board Member Hector seconded the motion and it carried as follows: Aye: Nay: Scott Walker Jason Freilinger Randal Thomas Stu Rasmussen Bill Cummins Laurie Carter Ken Hector None IV. PUBLIC HEARING None scheduled July 7, 2014 City of Silverton Urban Renewal Agency Board Meeting Page 1 of 2 3

4 V. DISCUSSION/ACTION 5.1 Grant Request Compex Two IT Company Community Development Director Jason Gottgetreu presented the Staff Report. He said Compex Two has been in operation since 2002 and would like to expand their existing business. He said htye would like to relocate to 110 South Second Street and that the project would convert warehouse space into office space. He stated the overall cost to relocate is approximately $152,840 and stated that $81,050 is eligible for Urban Renewal Funds. He said the Board previously considered various funding options for businesses but did adopt any criteria, which currently allows some flexibility. He listed several funding options including, funding could be divided between a forgivable or low-interest loan with a 50% match, as well as a hybrid option, which splits the grant funding between a forgivable loan and a re-payment loan. Building Owner, Mike Wellman, presented a brief history of the building, stating it has been empty and needs to be updated. Board Member Thomas asked if the building would be purchased. Mr. Wellman said Mr. Middlestetter would lease the building and said the option to buy is possible. Matt Middlestetter, Owner of Compex Two, said the business has continued to grow and he anticipates on hiring up to ten additional employees. He said he has implemented community outreach programs to middle school aged youth and the building provides enough space for those educational purposes. Board Member Carter asked Mr. Middlestetter what he would do if he does not get Urban Renewal funding. Mr. Middlestetter said he is already seeking funding to purchase the building. The Board reviewed the request. Board Member Hector inquired about the length of terms on the lease. Mr. Wellman said that a letter of intent has been drafted. Board Member Rasmussen moved to approve a loan agreement up to $65,000 at 0% interest payable over ten (10) years with no payments required for the first five years and to be adequately secured by collateral. Board Member Carter seconded the motion. The Board discussed the motion. Board Member Cummins indicated there is not enough information such as a detailed business plan illustrating Mr. Middlestetter s objectives and requested he come back with that information. Following additional discussion, the motion carried as follows: Aye: Nay: Scott Walker Jason Freilinger Randal Thomas Stu Rasmussen Ken Hector Laurie Carter Bill Cummins VI. ADJOURNMENT The Meeting adjourned at 11:18 p.m. Respectfully submitted, /s/administrative Assistant/City Clerk Lisa Figueroa July 7, 2014 City of Silverton Urban Renewal Agency Board Meeting Page 2 of 2 4

5 BOARD REPORT: SILVERTON URBAN RENEWAL AGENCY TO THE HONORABLE CHAIRMAN AND BOARD MEMBERS 306 S. Water Street----(503) Agenda Item No.: 5.1 Report No.: Agenda Type: DISCUSSION/ACTION Topic: Resolution No Adopting A Minor Amendment to the Urban Renewal Plan and Funding Request for the Silverton s Fallen Heroes Memorial Meeting Date: August 4, 2014 Attachments: Yes No Prepared By: J. Gottgetreu Reviewed By: Bob Willoughby Approved By: Bob Willoughby RECOMMENDED MOTION: Staff recommends a motion to adopt Resolution No and consider the funding request. BACKGROUND: Norman English and Steve Wylie, representatives of the Silverton s Fallen Heroes Memorial requested City funds for the memorial project at the May 15 th and May 22 nd Budget Committee Meetings. At the May 22 nd meeting the Budget Committee made a recommendation that the Urban Renewal Agency budget $10,000 for the project. BUDGET IMPACT: FY(s): Funding Source: Urban Renewal Attachments: 1. Silverton Urban Renewal Agency Memo Dated July 25, Silverton Urban Renewal Agency Resolution No Updated Memorial Design 5

6 City of Silverton Community Development Department 306 South Water Street Silverton, OR (503) MEMO DATE: July 25, 2014 FROM: TO: RE: Jason Gottgetreu, Community Development Director Silverton Urban Renewal Agency Silverton s Fallen Heroes Memorial Norman English and Steve Wylie, representatives of the Silverton s Fallen Heroes Memorial requested City funds for the memorial project at the May 15 th and May 22 nd Budget Committee Meetings. At the May 22 nd meeting the Budget Committee made a recommendation that the Urban Renewal Agency budget $10,000 for the project. Public Improvements are an allowable use of Urban Renewal Funds as listed in section 701 in the Urban Renewal Plan. Public Parks projects are listed in subsection A of the section and currently contain three identified Projects. The proposed project is not listed as a project to be undertaken. A Minor Amendment can be approved by SURA in resolution form that adds a project to section 701 provided the cost is less than $500,000. A suggestion was made at the May 22 nd meeting to consider the project as Public Art, which is an allowable project under Streetscape Projects, subsection D of the section. It is Staff s recommendation to add the project to the Public Parks section by resolution as this better describes the project than a Streetscape Public Art project since the project area is not easily viewed from a street. Staff recommends a motion to adopt the Minor Modification to the Urban Renewal Plan and consider the funding request. The funding would be contingent on the overall project being fully funded, with the URA money making up the last $10,000 of the fundraising efforts. 6

7 SILVERTON URBAN RENEWAL AGENCY RESOLUTION A RESOLUTION OF THE CITY OF SILVERTON URBAN RENEWAL AGENCY BOARD OF DIRECTORS ( AGENCY ) ADOPTING A MINOR AMENDMENT TO THE CITY OF SILVERTON URBAN RENEWAL PLAN TO ADD THE SILVERTON S FALLEN HEROES MEMORIAL AS A PUBLIC PARK PROJECT UNDER SECTION 701A WHEREAS, The City of Silverton desires to add the Silverton s Fallen Heroes Memorial project to the Urban Renewal Plan; and WHEREAS, The Agency can amend the Urban Renewal Plan (Plan) by resolution to make minor modifications to the Plan by adding projects provided the cost is less than $500,000. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF SILVERTON URBAN RENEWAL AGENCY BOARD OF DIRECTORS, AS FOLLOWS: Section 1: The Agency hereby amends Section 701A to include to the bolded underlined language 710A Public Parks and Open Spaces The Renewal Agency may participate in funding the design, acquisition, construction or rehabilitation of public spaces, or parks or public facilities within the urban renewal area. Projects to be undertaken include: Improvements to Silver Creek Trail Coolidge-McClain Park Improvements Construction of an amphitheater Silverton s Fallen Heroes Memorial in Town Square Park Section 2: That this resolution is and shall be effective after its passage by the Agency. Resolution adopted by the Urban Renewal Agency of the City of Silverton, this 4th day of August, ATTEST: Chairman, Urban Renewal Agency Stu Rasmussen Agency Director, City of Silverton Bob Willoughby City of Silverton Urban Renewal Agency Board of Directors Resolution No Page 1 of 1 7

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10 BOARD REPORT: SILVERTON URBAN RENEWAL AGENCY TO THE HONORABLE CHAIRMAN AND BOARD MEMBERS 306 S. Water Street----(503) Agenda Item No.: 5.2 Report No.: Agenda Type: DISCUSSION/ACTION Topic: Funding Request From The Silverton Mural Society For $4,000 For The Licensing Fee for the Four Freedoms Murals Meeting Date: August 4, 2014 Attachments: Yes No Prepared By: J. Gottgetreu Reviewed By: Bob Willoughby Approved By: Bob Willoughby RECOMMENDED MOTION: Staff recommends a motion to consider the funding request for the Mural Society. BACKGROUND: Vince Till, representative of the Silverton Mural Society, requested City funds for the licensing rights for the Four Freedoms at the May 22 nd Budget Committee Meeting. The Budget Committee made a recommendation that the Urban Renewal Agency consider the item at a future Urban Renewal Agency meeting. The licensing fee for the Four Freedoms is $4,000 through Curtis Licensing. A contract agreement is currently being prepared by Curtis Licensing. The location of the murals would be on the southern façade of 990 N 1 st Street (Seven Brides Brewing). There would be four separate murals each measuring 16 tall by 12 wide. The project would be classified as Public Art and is visible from the street. BUDGET IMPACT: FY(s): Funding Source: Urban Renewal 10