HADLEY AND LEEGOMERY PARISH COUNCIL Minutes of the Annual Meeting of the Parish Council held on the 1 st May 2018 which commenced at 7.00 p.m.

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1 HADLEY AND LEEGOMERY PARISH COUNCIL Minutes of the Annual Meeting of the Parish Council held on the 1 st May 2018 which commenced at 7.00 p.m. 001/18 PRESENT Councillors U Ahmed, A Bentley, S Evans, M Grindrod, K Minchin, G Moore, L Murray, G Offland, J Parkin, J Smart, P Smart, M Smith, P Thompson, and A Twyford. In attendance: Clerk to the Council, Jonathan Brumwell. No members of the public attended. Note: Under section 15 of the Local Government Act 1972, the retiring Chairman continues in office until a successor becomes entitled to act as chairman, that is, until the first agenda item has been dealt with. 002/18 CHAIRMAN OF THE COUNCIL Councillor John Smart, the retiring Chairman, invited nominations for the office of Chairman of the Council. RESOLVED that Councillor John Smart is elected Chairman of the Council until the date of the next Annual Meeting of the Council. Councillor Smart subscribed a declaration of acceptance of the office of Chairman. 003/18 VICE-CHAIRMAN OF THE COUNCIL RESOLVED that Councillor Malcolm Smith is elected Vice-Chairman of the Council until the date of the next Annual Meeting of the Council. 004/18 APOLOGIES FOR ABSENCE RESOLVED that apologies are approved and accepted from Councillor W McClements (health). 005/18 DISCLOSABLE PECUNIARY INTERESTS (a) Dispensations none. (b) Declarations 006/18 CASUAL VACANCY The Council noted that a casual vacancy had arisen in the Hadley Manor Ward of the Parish due to the resignation of the Reverend Councillor Alastair Wood. The statutory notice of vacancy had been published on the 10 th April 2018 and no poll had been claimed. The Council is therefore required to fill the vacancy by co-option at its meeting on 5 th June /18 MINUTES OF LAST MEETING RESOLVED that the minutes of the meeting of council held on the 10 th April 2018 are confirmed and signed by the Chairman. APPOINTMENT OF COMMITTEES AND ELECTION OF CHAIRMEN AND VICE-CHAIRMEN OF COMMITTEES 008/18 FINANCE AND GENERAL PURPOSES COMMITTEE Councillors W McClements, K Minchin, G Moore, L Murray, G Offland, J Parkin, J Smart, 1

2 P Smart, M Smith, and A Twyford are appointed to serve on the Finance and General Purposes Committee until the next annual meeting of the Council; (iii) Councillor J Parkin is elected Chairman of the Committee; and Councillor A Twyford is elected Vice-Chairman of the Committee. 009/18 PARISH EVENTS COMMITTEE (iii) Councillors M Grindrod, G Moore, L Murray, G Offland, P Smart, and A Twyford are appointed to serve on the Committee until the next Annual Meeting of the Council; Under the provisions of Section 102(3) of the Local Government Act 1972 the following noncouncillors are co-opted to serve on the Committee until the next annual meeting of the Council: Mrs Rosemary Jones, Mrs Faith Sloan, and Mr Sean Thomas; and Councillor P Smart is elected Chairman of the Committee. 10/18 PERSONNEL COMMITTEE Councillors W McClements, K Minchin, J Parkin, J Smart, P Smart, and A Twyford are appointed to serve on the Committee until the next Annual Meeting of the Council; and Councillor J Smart is elected Chairman of the Committee. 011/18 APPEALS COMMITTEE Councillors U Ahmed, A Bentley, S Evans, G Offland, M Smith and P Thompson are appointed to serve on the Committee until the next Annual Meeting of the Council; and Councillor A Bentley is elected Chairman of the Committee. 012/18 APPOINTMENT OF REPRESENTATIVES ON OUTSIDE BODIES RESOLVED that the following appointments as representatives on outside bodies are made: (a) Wrekin Area Committee of Association of Local The Chairman of the Council and Councils in Shropshire and Telford and Wrekin: Councillor G Offland (b) Parish Charter Monitoring Group: Councillor J Smart (c) Telford and Wrekin Parishes Forum: The Chairman of the Council (d) Snow Warden: Councillor S Evans (e) Telford and Wrekin Bus Users Group: No nomination (f) Tree and Environment Warden: Councillor P Smart (g) National Association of Councillors: Councillor P Thompson (to act as a correspondent) (h) Shrewsbury & Telford Hospital NHS Councillor U Ahmed Trust Standing Stakeholder Conference: 2

3 013/18 PARISH EVENTS COMMITTEE 17 TH APRIL 2018 The Council considered the minutes of the meeting of the Parish Events Committee held on the 17 th April RESOLVED that the amended minutes are approved and adopted. 014/18 FINANCE AND GENERAL PURPOSES COMMITTEE 24 TH APRIL 2018 The Council considered the minutes of the meeting of the Finance and General Purposes Committee held on the 24 th April RESOLVED that the minutes are approved and adopted. 015/18 ANNUAL PARISH MEETING 24 TH APRIL 2018 The Council received for information the minutes of the above meeting. 016/18 CHAIRMAN S COMMUNICATIONS FOR INFORMATION The Chairman made Members aware of Telford & Wrekin Council s annual Mayor Making ceremony at Oakengates Theatre on Thursday 24 th May. 017/18 REPORTS OF REPRESENTATIVES ON OUTSIDE BODIES MATTERS RELATING SPECIFICALLY TO THE PARISH There were no reports. PLANNING 018/18 Applications for consideration RESOLVED that the under-mentioned applications are dealt with as follows: 1. TWC/2018/0357 Erection of 1No. dwellinghouse with double garage and provision of car parking spaces, Land rear of (evens), Castle Street, Hadley, Telford: no objection. 2. TWC/2017/0359 Removal of condition 8 on planning application TWC/2017/0427 relating to the submission of a noise report, Land adjacent Sigma & Staubli House, Hadley Park East, Hadley, Telford: object. 3. TWC/2018/ Reserved Matters application (Appearance, Landscaping, Layout and Scale) for 90 dwellings, section of main spine road, site landscaping and surface water attenuation basin (Phase 1a) pursuant to TWC/2017/1014 (Outline application for the erection of a mixed use development comprising of up to 495no. dwellings (Use Class C3), a local centre (Use Class A1) and public open space with associated access and landscaping following the demolition of existing factory (All other matters reserved), Site of Former Maxell Europe Ltd, Apley, Telford: object subject to conditions. 019/18 Permissions granted (for information only) 1. TWC/2018/0271 Re-coppice to 1m on 4no. Willow trees (T1, T3, T4, T5), crown reduction by 25% on 1no. Alder tree (T6), remove of epicormic growth on 1no. Ash tree stump (S1), removal of 2no. branches from the crown, crown reduction by 1.5m and reduction of branches by up to 2.5m on 1no. Oak tree (T2), Land fronting Signal House/Meadowbrook House & Signal House, Horton Lane, Horton. 020/18 SHREWSBURY AND NEWPORT CANALS TRUST TRENCH ARM LOCKS PROJECT The Council considered a request for support from the Shrewsbury and Newport Canal Trust in its bid to secure the line of the Trench Arm of the canal, building a towpath, and transfer of adjoining land to the Trust. RESOLVED that the Council supports the Trust and the aims of the current project. 3

4 021/18 COMMUNITY CENTRE PROGRAMME OF WORKS The Council received a report and update on the Community Centre programme of works and noted that to complete the first phase of work it would be necessary to close the hall for the period 24 th September st October 2018 to enable asbestos removal, floor and ceiling replacement, and installation of new heating and ventilation. Indicative costs are awaited and would be reported once available. The Clerk further reported that since the agenda had been circulated the central heating boiler had been serviced and the heat exchanger found to be leaking resulting in a Warning Notice being issued. Advice had been sought from Telford & Wrekin Council regarding further action and this would be reported when received. RESOLVED that the report and Clerk s report are noted. FINANCE The Council received a report which included a bank reconciliation to the 31 st March /18 Expenditure for ratification RESOLVED that expenditure incurred on behalf of the council under the terms of Financial Regulation 4.1 as detailed below is ratified: Amount excl. VAT Details West Mercia Supplies CFCC supplies (Local Government (Miscellaneous Provisions) Act 1976, s19; Local Government Act 1972, s111) Lyreco UK Ltd CFCC supplies (Local Government (Miscellaneous Provisions) Act 1976, s19) Telford and Wrekin Services Tree stump enviro plugs (new car park) (Open Spaces Act 1906 ss. 9 and 10) Petty Cash CFCC Planters (Local Government (Miscellaneous Provisions) Act 1976, s19) 023/18 Payments for approval Councillor M Smith had verified against invoices etc. the cheques to be drawn and payments to be made. RESOLVED that (1) the drawing of cheques numbered to , payment of direct debits in favour of WEX Europe Services (UK) Ltd., Clear Business (Titan Telecom), and SWALEC, and bank charges to Santander UK plc., all payments totalling 1, and as detailed in approval lists submitted, is authorised. (2) Councillors J Smart and P Smart, and the Clerk are authorised to sign the payment instructions and cheques to be drawn. (3) Councillor J Parkin be added to the list of cheque signatories for the Council s bank accounts. 024/18 CONFIRMATION OF ARRANGEMENTS TO MAKE CERTAIN PAYMENTS BY DIRECT DEBIT RESOLVED that a list of current payments made by direct debit which had been circulated with the agenda is confirmed and that the payment arrangements listed therein shall continue. 025/18 MEETINGS, CONFERENCES ETC. The Council noted the following: 4

5 (a) Conferences Town & Parish Council Conference: Working Together To Make A Difference Wednesday 6 th June, 9.30 a.m p.m. at Oakengates Theatre. (b) Events Mayor of Oakengates Charity Fundraiser Friday 11 th May 2018 at from 7pm at The Wakes, Theatre Square, Oakengates (tickets 10 RSVP to Oakengates Town Council by 8yh May). (c) Training Fundamentals for Councillors training session (SALC / Kim Bedford FILCM) Thursday 10 th May, 5.30 p.m p.m. at Shirehall, Shrewsbury. Fundamentals for Councillors training session (SALC / Kim Bedford FILCM) Wednesday 30 th May, 2.00 p.m p.m. at Stirchley & Brookside PC, The Sambrook Centre, Grange Avenue, Telford TF3 1LF. Social Media (SALC / Gordon Fong, e-mango) Monday 18 th June, 2.00 p.m p.m. at Stirchley & Brookside PC, The Sambrook Centre, Grange Avenue, Telford TF3 1LF. Planning from a Local Council Perspective (SALC / Andrea Pellegram) - Tuesday 19 th June a.m p.m. at Lord Hill Hotel, Abbey Foregate, Shrewsbury. 026/18 PROGRAMME OF MEETINGS 2018/19 RESOLVED that (1) the programme of meetings for the coming year as submitted to the Council is approved. (2) that the next cycle of meetings is confirmed as: Parish Events Committee 8 th May 2018 at 9.30 a.m. Finance and General Purposes Committee 15 th May 2018 at 7.00 p.m. Council 5 th June 2018 at 7.00 p.m. The meeting closed at 8.25 p.m. Chairman, 5 th June