MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARD MEETING - Wednesday, June 3, 2009 Page 1. Tim Josi, Chair

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1 BOOK l11rac 389 V COUN'IYCOtJRTJOtJRNAl' MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARD MEETING - Wednesday, June 3, 2009 Page 1 COMMISSIONERS PRESENT: COMMISSIONER ABSENT: ~ Tim Josi, Chair JUN~.32D09 Charles J. Hurliman, Commissioner 6' '"fo',... TASSI O'NEIL Mark Labhart, Vice-Chair (Vacation) COUNTY CLERK STAFF PRESENT: Paul Levesque, Facilities, Fleet and Contracts Director William K. Sargent, County Counsel STAFF PRESENT FOR PORTIONS OF THE MEETING: Karen Dye, Treasurer. GUESTS: John Gettman. CALL TO ORDER: By Chair Josi at 10:00 a.m. Chair Josi and Commissioner Hurliman were present telephonically. Staff and guest met in Commissioners' Meeting RoomA. ITEM NO.1: WELCOME & REQUEST TO SIGN GUEST LIST: everyone and reminded them to sign the guest list. Chair Josi welcomed ITEM NO.2: PUBLIC COMMENTS - NON-AGENDA ITEMS: There were no public comments at this time. ITEM NO.3: PUBLIC HEARING CONCERNING ADOPTION OF TILLAMOOK COUNTY SUPPLEMENTAL BUDGET: Karen Dye outlined the elements of the Supplemental Budget including the Trask River Road Budget and an appropriating fund transfer to accommodate the Cedar Creek Child Care Center cost overrun. Chair Josi opened the Public Hearing. Public Hearing. Hearing no testimony, Chair Josi closed the ITEM NO.4: CONSIDERATION OF AN ORDER ADOPTING A SUPPLEMENTAL BUDGET FOR FISCAL YEAR AND APPROPRIATING FUNDS: A motion was made by Commissioner Hurliman to approve and sign the Order adopting a Supplemental Budget for Fiscal Year and appropriating funds. The motion was seconded by Chair Josi. The motion carried with two (2) aye votes. The Commissioners signed the Order #

2 MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARD MEETING - Wednesday, June 3, 2009 Page 2 ITEM NO.5: CONSIDERATION OF APPLICATION FOR THE US DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, OFFICE OF JUVENILE JUSTICE DELINQUENCY PREVENTION IOJJDP) FY 09 MENTORING INITIATIVE FOR FOSTER CARE YOUTH ICFDA#16.726: This item was canceled. The Commission on Children and Families will not submit the application. ITEM NO.6: CONSIDERATION OF AMENDMENT NUMBER 2 TO COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT #3662 FOR CEDAR CREEK CHILD CARE CENTER CONSTRUCTION: Paul Levesque said the revised Budget reflects actual revenues and expenditures for the project. A motion was made by Commissioner Hurliman to approve and sign Amendment #2 to Community Development Block Grant Agreement #3662 for Cedar Creek Child Care Center construction. The motion was seconded by Chair Josi. The motion carried with (2) aye votes. The Chairman signed the Amendment. ITEM NO.7: BOARD CONCERNS - NON-AGENDA ITEMS & ANNOUNCEMENTS: There were no Board concerns, non-agenda items or announcements made. ITEM NO.8: PUBLIC COMMENTS: There were no public comments. There being no further business Chair Josi adjourned the meeting at 10:06 a.m. RESPECTFULLY SUBMITTED this~day of _ \J.=..IIIIllA.~"-.ae, County Clerk: Tassi O'Neil.. &'1 e ~ :tic~ Susan Becraft, Recording Sec & Special Deputy tary ~oj<~~()~~ Ve-Chairg6ffimissioner

3 NOTICE OF A BOARD MEETING AND AGENDA of the TILLAMOOK COUNTY BOARD OF COMMISSIONERS Also sitting as the Board of the SOLID WASTE SERVICE DISTRICT & THE 4-H AND EXTENSION SERVICE DISTRICT to be held Wednesday, June 3, 2009, at 10:00 a.m. Commissioners' Meeting Room A County Courthouse, 201 Laurel Avenue Tillamook, Oregon BOARD OF COMMISSIONERS Tim Josi, Chair tjosi@co.tillamook.or.us Mark Labhart, Vice-Chair mlabhart@co.tillamook.or.us Charles J. Hurliman, Commissioner churlima@co.tiliamook.olus 201 Laurel Avenue Tillamook, Oregon Phone: (503) FAX: (503) ANY QUESTIONS? Contact Paul Levesque (503) plevesgu@co.tillamook.or.us COUNTY WEBSITE: WATCH THIS MEETING ON TV: TLCTV Channel 14 Monday - 1:00 p.m. Thursday - 1:00 p.m. Sunday - 1:00 p.m. Tuesday - 8:00 p.m. Friday - 8:00 p.m. Wednesday - 9:00 a.m. Saturday - 9:00 a.m. NOTE: The Board of Commissioners reserves the right to recess to Executive Session as may be required at any time during this meeting, pursuant to ORS (1). NOTE: The Tillamook County Courthouse is accessible to persons with disabilities. If special accommodations are needed for persons with hearing, visual or manual impairments who wish to participate in the meeting, please contact (503) at least 24 hours prior to the meeting so that the appropriate communications assistance can be arranged.

4 CALL TO ORDER: Wednesday, June 3, :00 a.m. BOARD OF COMMISSIONERS 1. Welcome & Request to Sign Guest List 2. Public Comment - Non-Agenda Items LEGISLATIVE - ADMINISTRATIVE 9:15 a.m. 3. Public Hearing Concerning Adoption of Tillamook County Supplemental Budget 4. Consideration of an Order Adopting a Supplemental Budget for Fiscal Year and Appropriating Funds/Karen Dye 5. Consideration of Application for the US Department of Justice, Office of Justice Programs, Office of Juvenile Justice Delinquency Prevention (OJJDP) FY 09 Mentoring Initiative for Foster Care Youth (CFDA #16.726)/Marlene Putman 6. Consideration of Amendment Number 2 to Community Development Block Grant Agreement #3662 for Cedar Creek Child Care Center Construction/Paul Levesque 7. Board Concerns - Non-Agenda Items & Announcements 8. Public Comments ADJOURNMENT BOARD MEETINGS AND ANNOUNCEMENTS The Commissioners will hold a Workshop on Monday, June 15, 2009 at 8:30 a.m. with Oregon Department of Forestry staff regarding the Trask River Road safety fee. The Workshop will be held in the Commissioners' Meeting Room B at the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook. The Commissioners will meet with the Fairgrounds Director and members of the Fair Board on Friday, June 19, 2009 at 11 :30 a.m. at the Rendezvous Restaurant for their regular quarterly luncheon meeting. Commissioners' Staff Meetings are held on Monday except for the second week each month when it is held on Tuesday. The second Tuesday, Staff Meeting schedule through December 2009 is as follows: June 9, 2009 July 14, 2009 August11,2009 September 8, 2009 October 13, 2009 November 10,2009 December 8, 2009

5 BOARD OF COMMISSIONERS' MEETING Wednesday, June 3, 2009 PLEASE PRINT Name Address Item ofinterest (Please use reverse if necessary)

6 GRANT WORKSHEET LJPlease check here if no salaries are funded by this grant. If the grant is funding all or part of an employees salary: COMPLETE PAGE 2 OF THIS WORKSHEET ICounty Fund & Dept Receiving Grant 1140 Commission on Children & Families I I..... '" FY 2009/2010 BUDGET...'..... ~~~~~~~ :~~~~~~~?~~~ :'::::: :::::::::::::::::::::::::::: :::::::: :::::::::::::::: ::~~r:~~~~~#~g. p~p~~~~~~~, :~~/y::::::::::::::::::::::::::::::::::::::::::::::::: Award Period: Begin: 10/1/2009 End: 9/30/2012 ICommon Name IFoster Care Youth Mentoring Everyday name used within your department IFormal Name I OJJDP FY 09 Mentoring Initiative for Foster Care Youth Complete formal name given to grant by funding source PLEASE ATTACH COpy OF GRANT AWARD Source of Funds Where did the funding come from? Did the funds come directly to the county from the federal government? Did the funds pass through the State oforegon oranother organization before arriving at the county? Grant Number: IfFederal Grant: CFDA Number If State Grant: Number assigned by state funding source ~Direct, federal government, dept of D Indirect, federal government, dept of and State of Oregon, dept/division of CFDA: US Department of Justice/Office of Juvenile Justice and Delinquency Prevention CFDA: D Indirect, federal government, dept of and another entity or organization CFDA: DDirect, State of Oregon, dept/division of D Indirect, State of Oregon, dept/division of via another entity or organization DOther I Total Amount of Award: $ up to 500, Is this a new grant? Match Requirement Amount Is this a multiyear grant? 2S.-J Yes L-jYes x I Yes ~ No UNo I No How Much: $ Payment Method: IF Yes: --J Advance ~ Hard Dollar Match Amount Applicable to ~ Reimbursement ---.J In-Kind (IDENTIFY below) Current Budget Year: Reporting Cycle $ approx 150, X I--- Monthly Quarterly Semi-Annual Annual Grant Administrator: Accounting Contact: OJJDP OJJDP OJJOP.-Foster Youth

7 GRANT WORKSHEET FY 2009/2010 BUDGET Salary Allocation Information GRANT NAME: FUND: DEPARTMENT: 140 Comm on Children & Families Foster Care Youth Mentoring To assist with payroll distribution setup: If the grant is funding all or part ofan employee's salary, please specify the desired allocation below: % of salary funded by grant EMPLOYEE DEPARTMENT PROGRAM (IF APPLICABLE) approx 700/0 approx 50/0 approx 100/0 approx 200/0 Marie Heimburg Marlene Putman Shane Grandlund Donna Gigoux Managing Resources Managing Resources Managing Resources Managing Resources OJJDP - Foster Youth PR

8 IPERSONNEL WORKSHEET FY 2009/2010 BUDGETI USE THIS FORM IF: 1. New position 2. Change from part-time to full-time 3. Reclassification 4. Detail status ofon-call, part-time, contract labor, temporary and/orseasonal FUND 140 DEPT CCF ANNUAL BUDGET ALLOCATION Computer POSITION FTE SALARY DEPARTMENT % BUdget Mentoring Program Coordinator ,600 CCF /0 2,000 * * Laptop & Infocus Projector

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' MEETING Wednesday, July 19, Page 1 4:4~"- AUG Q2 2006

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' MEETING Wednesday, July 19, Page 1 4:4~- AUG Q2 2006 ijugk lioi,.1ge 074 COUN'IYCOtJRTJOtlRNAt FILED Page 1 4:4~"- AUG Q2 2006 COMMISSIONERS PRESENT: Tim Josi, Chair ~ Mark Labhart, Vice-Chair TASSI O'NEIL Charles J. Hurliman, Coml'l'"OOtJN8rV CLERK /' STAFF