SPECIAL MEETING OF THE BOARD OF DIRECTORS

Transcription

1 AGENDA SPECIAL MEETING OF THE BOARD OF DIRECTORS December 21, :00 PM CALL TO ORDER AND ROLL CALL APPROVAL OF AGENDA PUBLIC COMMENT Any person may address the Board at this time upon any subject not identified on this Agenda, but within the jurisdiction of Elsinore Valley Municipal Water District; however, any matter that requires action will be referred to staff for a report and action at a subsequent Board meeting. As to matters on the Agenda, an opportunity will be given to address the Board when the matter is considered. I. CONSENT CALENDAR Consent Calendar items are expected to be routine and non-controversial, to be acted upon by the Board at one time without discussion. If any Board member, staff member, or interested person requests that an item be removed from the Calendar, it shall be removed so that it may be acted upon separately. A. APPROVAL OF: 1. Minutes of the Regular Board Meeting of December 14, Demands 3. Task Order 7 with Systems Integrated for Engineering Services for the Regional Wastewater Treatment Plant Upgrade 4. Interagency Agreement with Temescal Valley Water District and Glen Eden Corporation B. APPROVAL OF TRAVEL AUTHORIZATIONS 1. Andy Morris - ACWA DC Conference II. III. BUSINESS ITEMS Business Items call for discussion and action by the Board. A. Consider Approval of a Public Works Contract with Borden Excavating, Inc. for the Palomar Well Flushing Pipelines Project REPORTS Reports are placed on the Agenda to provide information to the Board and the public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified, but may not take any action other than to place the matter on a subsequent Agenda. Posted Chaney Street 12/19/17 5:29 PM Lake Elsinore, CA 92530

2 Meeting Agenda 12/21/2017 4:00 PM Page 2 A. General Manager's Report B. Legal Counsel's Report C. Board Committee Reports IV. DIRECTOR'S COMMENTS AND REQUESTS Directors Comments concern District business which may be of interest to the Board. They are placed on the Agenda to enable individual Board members to convey information to the Board and the public. There is no discussion or action required, other than to place the matter on a subsequent Agenda. V. ADJOURNMENT In accordance with the requirements of California Government Code Section , this agenda has been posted in the main lobby of the District s Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District s Board, are available for public inspection in the office of the District Secretary, Chaney Street, Lake Elsinore, California. To request a disability-related modification or accommodation regarding agendas or attendance, contact Terese Quintanar, at (951) , extension 8223 at least 48 hours before the meeting.

3 3 APPROVAL OF: #1. MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS OF ELSINORE VALLEY MUNICIPAL WATER DISTRICT THURSDAY, DECEMBER 14, :00 P.M. The Regular Meeting of the Board of Directors of Elsinore Valley Municipal Water District was held at its principal offices at Chaney Street, Lake Elsinore, California. Directors Present Harvey Ryan, President Andy Morris, Vice President Phil Williams, Treasurer Nancy Horton George Cambero Staff Present Nemesciano Ochoa, Assistant General Manager Engineering and Operations Terese Quintanar, District Secretary/Administrative Services Supervisor John Brown, General Counsel Jase Warner, Director of Operations Jason Dafforn, Director of Engineering and Water Resources Margie Armstrong, Director of Strategic Programs Greg Morrison, Government Relations Officer Robert Hartwig, Assistant General Manager Business Services Bonnie Woodrome, Community Relations Supervisor Parag Kalaria, Water Resources Manager Scott Thompson, Accounting Manager Tim Collie, Water Production Manager Jacob Shiba, Community Affairs Specialist Haley Munson, Water Efficiency Specialist Ashley Ringger, Administrative Assistant, Community Affairs John Manhard, Facilities Manager Others Present Public CALL TO ORDER The meeting was called to order by Director Ryan at 4:00 p.m., and the Pledge of Allegiance and Invocation immediately followed.

4 4 APPROVAL OF: #1. Minutes December 14, 2017 Page 2 of 8 APPROVAL OF AGENDA A motion was made by Director Williams, seconded by Director Horton and carried unanimously to approve the Agenda as presented. PUBLIC COMMENTS The meeting was opened to public comments and there were none. Item I.0 Election of Officers Minute Order # Director Ryan opened the meeting for nominations. A motion to nominate Director Ryan as President and Director Morris as Vice President was made by Director Williams, seconded by Director Morris and carried by majority vote, with Director Horton voting no to: 1. Elect Director Ryan as Board President and Director Morris as Vice President for the 2018 calendar year. Director Horton explained that she voted no because she disagreed with not changing the Board Officers each year and she stated that ratepayers are disenfranchised, and transparency is diminished. A motion made by Director Morris to nominate Director Williams as Treasurer, seconded by Director Ryan and carried by majority vote with Director Horton voting no to: 1. Elect Director Williams as Board Treasurer for the 2018 calendar year. Item II.0 Consent Calendar Minute Order # Resolution No A. APPROVAL OF: 1. Minutes of the Special Board Meeting of November 21, Minutes of the Special Legislation, Conservation, and Outreach Committee Meeting of November 20, Minutes of the Regular Water Planning Committee Meeting of November 20, Minutes of the Special Finance & Administration Committee Meeting of November 21, 2017

5 5 APPROVAL OF: #1. Minutes December 14, 2017 Page 3 of 8 5. Minutes of the Regular Engineering and Operations Committee Meeting of December 4, Demands 7. Receive and File Comprehensive Annual Financial Report (CAFR) For Fiscal Year Ending June 30, 2017 MO # Contract Services Agreement with Carrier Corporation for the Purchase and Installation of an Air Conditioning Backup Unit MO # Publication of Public Notice of Accumulated Unclaimed Deposits for the Purpose of Transferring Unclaimed Monies to the District General Fund MO # Declaration of Four Electric Golf Carts as Surplus Property MO # Declaration of Three District-Owned Generator Units as Surplus Property MO # Authorization to Amend Section 550 of the Administrative Code Sponsorship Policy MO # A Professional Services Agreement with HR Green Pacific, Inc. for On-Call Plan Check Services MO # Amendment No. 1 to the Contract Services Agreement with White House Sanitation for Waste Activated Sludge Hauling Services MO # Reorganization of Board Committees MO # Adoption of a Resolution Approving a Funding Agreement for a State Revolving Fund Loan from The California State Water Resources Control Board with the Santa Rosa Regional Resources Authority Reso. No B. APPROVAL OF TRAVEL AUTHORIZATIONS 1. George Cambero - ACWA DC Conference 2018 Director Ryan abstained on Consent Calendar Item 6, Nos , , , , and for source of income. Directors Ryan and Horton pulled Consent Calendar Item No. 15 for discussion. A motion was made by Director Williams, seconded by Director Morris and carried unanimously to: 1. Approve the Consent Calendar for non-pulled items. A motion was made by Director Morris, seconded by Director Cambero and carried unanimously with Director Ryan abstaining to: 1. Approve the Consent Calendar Item 6, Nos , , , , and

6 6 APPROVAL OF: #1. Minutes December 14, 2017 Page 4 of 8 Item II.A.15 - Minute Order #5279 Reorganization of Board Committees A motion was made by Director Horton, seconded by Director Cambero and carried unanimously to: 1. Continue this matter to allow for discussion at a Study Session. Item III.0 BUSINESS ITEMS Item III.A - Presentation of Public Relations Society of America Awards to EVMWD Mrs. Woodrome reported that for the eighth year in a row, EVMWD received acknowledgement from the Public Relations Society of America, Inland Empire Chapter, for excellence in public outreach. The Public Relations Society of America's annual awards recognizes the very best in public relations tactics and programs that successfully incorporate sound research, planning, execution and evaluation. These awards represent the highest standards of performance in the public relations profession in the Inland Empire. EVMWD received the Capella Award for excellence in Social Media Relations Tactics for its " Social Media Outreach". EVMWD implemented a targeted approach to expand its social media presence to develop promotional opportunities which would allow it to increase its social network community and to open a public dialogue that allows for communication of EVMWD s projects, programs, and information. Mrs. Woodrome gave special accolades to Ashley Ringger, who has headed up a good amount of our social media over the past year. She noted that Elsinore Eddie has become more and more popular, thanks to the social media outreach. EVMWD also received the Capella Award for its community relations work for the County Water Company Service Transition project. This project required EVMWD to transparently communicate and educate customers about the transition to permanent water service and to garner trust of the new service through evidence of reliability and assurance of high water quality. The project demonstrated to residents that the new system would provide them with clean, safe reliable water, educated customers about billing processes and water conservation, and informed customers on a regular basis about the major construction happening during the project.

7 7 APPROVAL OF: #1. Minutes December 14, 2017 Page 5 of 8 Item III.B - Approve the Purchase of Easements and Property for the Baker Reservoir Minute Order #5280 Jason Dafforn reported on the Baker Reservoir, constructed in As part of the construction, an access road and a pipeline was constructed in a 50-foot-wide path between Baker Reservoir and Baker Road. In 2014, staff discovered that there was not a recorded easement for the access road and pipeline. After consultation with legal counsel and the Board, staff determined that a proper easement should be obtained. In 2015, Krieger and Stewart was contracted to provide a legal description and plat for the easement. The access easement is located on five lots within Low Rolling Hills in Rancho La Laguna and these lots are owned by three different owners. In 2016, staff contacted the owners and discussed easement acquisition; all three owners requested compensation. In 2017, the value of the easements and the properties were professionally appraised. Staff sent offers to the property owners based on the appraisal. Two offers were for grants of easement: one for the properties belonging to Cat-Lin-Joy Enterprises, Lots 491 and 492, and one for the Renteria properties, Lot 493 and 494. The third offer was for purchase of the Johnson property, Lot 495 this property is adjacent to the reservoir and usable by the District. Director Ryan asked that Mr. Dafforn explain the reason we purchased this property versus purchasing the easement. Mr. Dafforn explained that this property is the closest to the reservoir and the price to purchase the easement was almost one-half of the property worth. The other two parcels were much larger, so the cost ratio of property purchase verses easement purchase was much higher. All offers were accepted. Staff presented these items at the December 4, 2017 Engineering and Operations Committee Meeting, and recommended approval of compensation to Cat-Lin-Joy Enterprises in the amount of $20,600 for a Public Utility and Access Easement, compensation to Janice C. Renteria, Trustee of the Renteria Family Trust in the amount of $27,500 for a Public Utility and Access Easement, and compensation to Robert & Gladys Johnson as Trustees of Robert & Gladys Johnson Family Trust in the amount of $32,203 for the property purchase. These items, including overhead of $4,015.00, as well as staff time (29 hours) & fringe benefits of $5,909.40, totals $90, A motion was made by Director Horton, seconded by Director Cambero, and carried unanimously to: 1. Approve purchase of a Public Utility and Access Easement from Cat- Lin-Joy Enterprises in the amount of $20,600;

8 8 APPROVAL OF: #1. Minutes December 14, 2017 Page 6 of 8 2. Approve purchase of Public Utility and Access Easement from Janice C. Renteria, Trustee of the Renteria Family Trust in the amount of $27,500; 3. Approve purchase of property from Robert & Gladys Johnson as Trustees of Robert & Gladys Johnson Family Trust in the amount of $32,203; 4. Authorize $4, for overhead and $5, for staff time; 5. Authorize the total expenditure in the amount of $90, to the Capital Improvement Program 490, with funding provided from the Storage Capacity Fees Program 510; 6. Approve a Supplemental Appropriation in the amount of $56, with funding provided by the Storage Capacity Fee Program 510; and, 7. Authorize the General Manager to execute the appropriate documents on behalf of EVMWD. Item IV.A GENERAL MANAGER S REPORT Mr. Ochoa reported on a map of normal precipitation and, as of now, Southern California is at less than 5% of normal. Fortunately, the Sierra Nevada Mountains and State Water Project is at 100% of normal for precipitation, however only 30% of normal for snow pack. The Colorado River Tributary and Aqueduct is currently at 60% of normal for precipitation and 60% of normal for snow pack. What this means is, as far as the State Water Project allocation, the Department of Water Resources issued a 15% allocation for this month, and will continue to monitor the situation. The prediction for La Nina conditions this winter is 80% likely, which is the same conditions as last winter. Director Cambero asked if this precipitation report can be presented on a monthly basis through April 2018, and Mr. Ochoa responded yes. Item IV.B LEGAL COUNSEL S REPORT John Brown reported that the California Supreme Court has determined that groundwater pumping charges are not property-related charges, and therefore not subject to Proposition 218. This determination provides guidance to those public agencies who are considering property-related charges in respect to pumping charges. However, there was no decision made by the California Supreme Court on the underlying constitutionality of Proposition 226, so this issue has yet to be decided. Mr. Brown continued that the State Water Resources Control Board released a new Fact Sheet about water use as of October 2017, which shows that use has decreased by 8.5%. He distributed the information. He also reported that, effective January 1, the fees charged by the California Department of Fish and Wildlife will increase by 3% for the filing of CEQA notices. This will impact projects

9 9 APPROVAL OF: #1. Minutes December 14, 2017 Page 7 of 8 such as pump storage. Fees for filing a notice of determination for an environmental impact report is increasing from $3,078 to $3,168. In the Spring of 2018, we will see a comprehensive listing of all fees charged. He concluded by providing additional legal counsel updates, which will be made available electronically, if requested. Item IV.C COMMITTEE REPORTS Director Horton attended a round table. Vicky Warren was voted in as Mayor of Canyon Lake. She also reported that Mr. Vega has been working on a draft agreement with the CLPOA, City of Canyon Lake and EVMWD to pay for additional testing. The TMDL testing is done every other month from Spring until Fall, which is not frequent enough. The CLPOA is willing to sign the agreement and fund the tests. However, the City of Canyon Lake is saying they have no responsibility and are not yet participating. Director Cambero reported that he and staff attended a Skymeadows BPS neighborhood meeting regarding a water system upgrade. Residents commented that a new tank was promised. Due to Riverside County Fire Flow conditions, this work needs to be completed. Mr. Dafforn will research options and another meeting will be scheduled. Director Morris reported that the funding has been secured under the SRF loan for the SRRRA. He thanked Margie Armstrong and staff, and commented on the success of the meeting in Sacramento. The loan rate is 1.8%, with $4M loan forgiveness. Some Administrative Fees paid up front will be returned to EVMWD, which is approximately $50,000. The total amount of the loan is $31.9M. Discussion was also held about a community open house in June and a site visit of the Plant for Board Members prior to that. The Plant will be offline for another two weeks, so that would be a good time to tour; staff will coordinate. The rehab project is about 90% complete. The TAC is meeting next week to go over the final plans. Item V.0 DIRECTORS COMMENTS AND REQUESTS Director Horton wished all happy holidays and thanked staff for the various events coordinated throughout the year. She is also looking forward to the banquet. She commended staff on doing a good job on being polite, respectful and the face of EVMWD. Directors Morris, Cambero, Williams and Ryan expressed similar sentiments. President Ryan thanked staff for their hard work.

10 10 APPROVAL OF: #1. Minutes December 14, 2017 Page 8 of 8 Director Ryan also reported that while at ACWA, he spoke with a vendor that does satellite imaging of aquafers. They have been able to see subsidence and boundaries. He distributed some information about the company. In addition, he mentioned a vendor display of floating solar covers, which reduce evaporation. Item VI.0 ADJOURNMENT There being no further business, the meeting was adjourned at 4:40 p.m. ATTEST: Harvey R. Ryan, President of the Board of Directors of the Elsinore Valley Municipal Water District Terese Quintanar, Secretary to the Board of Directors of Elsinore Valley Municipal Water District

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17 17 APPROVAL OF: #3. Our Mission EVMWD will provide reliable, cost-effective, high quality water and wastewater services that are dedicated to the people we serve. DATE: December 21, 2017 TO: FROM: SUBJECT: Board of Directors General Manager APPROVE TASK ORDER 7 WITH SYSTEMS INTEGRATED FOR ENGINEERING SERVICES TO SUPPORT THE FOUR PHASES OF THE REGIONAL WASTEWATER PLANT UPGRADE. PURPOSE Systems Integrated to perform engineering services to support the four phases of the Regional Wastewater Plant upgrade. RECOMMENDATION The General Manager and staff recommend that the Board of Directors: 1. Approve Task Order 7 with Systems Integrated in the amount of $162,232; 2. Authorize $8, for overhead; 3. Authorize the total expenditure in the amount of $170, to the Capital Improvement Program 490, with funding provided from the Wastewater Replacement Program 333; 4. Authorize the General Manager to execute the appropriate documents on behalf of EVMWD. BACKGROUND In 2004, Elsinore Valley Municipal Water District (District) selected Systems Integrated (SI) to design and build a Supervisory Control and Data Acquisition (SCADA) System replacement to monitor and control the pumping stations, booster stations, and water tanks associated with water production and distribution, 176 sites in total. SI took the opportunity to design a network-based SCADA system from control room to programmable logic controller (PLC). Enabling Ethernet to every device in the system, allowed for a fully peer-to-peer design where PLCs and remote terminal units (RTUs) could be programmed to share the data asynchronously and without the need for a central server as was the traditional architecture. The SCADA System is based on System Integrated s onsite SCADA software suite. The Windows based HMI manages

18 18 APPROVAL OF: #3. all the elements of the SCADA system including the automatic downloading of PLC configuration software to application framework enabled PLCs. All standard functions are bundled onsite including data visualization through process graphics, visual, audible, , text-based alarming, historical data storage, trending, event detection and many other features. The District has a master services agreement with Systems Integrated which covers support of the District s SCADA system and embedded Professional Services Language so staff can issue task orders for SCADA related work. As part of the Regional Wastewater Plant upgrade, the existing DCS is to be replaced by the District s SCADA system. The existing DCS system, its methodology of controlling the plant, as well as presenting the data to the operator is being changed to provide a consistent operational control system district wide; including a standardized hardware interface for the electricians, standardized operator interface for all of the treatment plants and lift stations, a common data collection and historian district wide, and a consistent alarm processing and alarm escalation process. The purpose of this task is to provide support to the EVMWD staff to review and provide comments to the Engineering documents generated by Parsons Engineering and in particular insure that the engineered design by Parsons is consistent with the SCADA control used throughout the District. The approach of having both the operator interface and the control methodology consist District wide provides the ability for the District to reduce its overall maintenance, training, operation labor costs as the same support groups are able to support all components of both the water and wastewater systems. The Regional Wastewater Treatment Plant upgrade consists of 4 phases all of which require SCADA review and support. Task Order 7 consists of the following tasks to support the Regional Wastewater Treatment Plant Upgrade; 1. Support EVMWD personnel in reviewing and evaluating the engineering work developed by Parsons Engineering. 2. Provide prototype hardware as may be required to support the engineering effort to minimize the overall cost of the upgrade during Phase 1 (DCS to SCADA replacement) of the project. 3. Attend engineering review meetings as requested by EVMWD. The deliverables of Task Order 7 are listed below; 1. Written review results of the engineering work performed and presented to SI for review.

19 19 APPROVAL OF: #3. 2. Attendance at engineering meetings. 3. Prototype hardware. After careful review, staff recommends approval of Task Order 7 with Systems Integrated in the amount of $162, This item, including overhead of $8,112.00, totals $170, ENVIRONMENTAL WORK STATUS Not applicable FISCAL IMPACT Within Budget Yes. See Attached STRATEGIC GOAL Infrastructure Originated by: Jim Ollerton IT Reviewed by: Scott Thompson / Natalee Dee Finance Attachments: Fiscal Impact

20 20 APPROVAL OF: #3. FISCAL IMPACT Funding Sources: Program 333 Wastewater Replacement Amount Budgeted Funding FY15-16 $ 500,000 Budgeted Funding FY ,500,000 Total Funding $ 2,000,000 Expended / Committed to Date (125,890) Balance Available $ 3,874,110 Requested Amount (170,344) Remaining Balance $ 3,703,766 Breakdown of Expended/Committed to Date Engineering Staff Time/Fringe Benefits $ 61,382 Systems Integrated 55,497 Operations Labor 5,890 Overhead 3,072 Others 50 Total $ 125,890 Activity No Contract No. 445

21 21 APPROVAL OF: #4. Our Mission EVMWD will provide reliable, cost-effective, high quality water and wastewater services that are dedicated to the people we serve. DATE: December 21, 2017 TO: FROM: SUBJECT: Board of Directors General Manager APPROVAL OF INTERAGENCY AGREEMENT WITH TEMESCAL VALLEY WATER DISTRICT AND GLEN EDEN CORPORATION PURPOSE To approve an interagency agreement with Temescal Valley Water District to allow temporary water service to be provided to Glen Eden by Temescal Water District. RECOMMENDATION The General Manager and staff recommend that the Board of Directors: 1. Approve an Interagency Agreement with Temescal Valley Water District and Glen Eden Corporation BACKGROUND Glen Eden Corporation (Glen Eden) is the owner and operator of Glen Eden Sun Club, located on northern portion of the District. Glen Eden provides water service by way of a community water system, serving 359 sites occupied by full time and part time residents. The water system includes three domestic well and one agricultural well. One of the three domestic wells are currently offline due to low production. In July 2017, Glen Eden received a Compliance Order from the County of Riverside Department of Environmental Health, siting exceedance of state drinking water standard for Nitrate for one of the two wells currently online. The order includes the requirement for Glen Eden to secure a reliable source of water that meets drinking water standards. Glen Eden contacted the District to discuss the possibility of connecting to the District's water system. However, the nearest District water facility is approximately one mile from Glen Eden. Temescal Valley Water District (Temescal) has facilities adjacent to Glen Eden, and is willing to provide temporary water service until such time the District has

22 22 APPROVAL OF: #4. facilities available for Glen Eden to connect to. The interagency agreement formalizes this arrangement, and requires that Glen Eden pay all capacity fees applicable at time of connection at such time that it connects to the District's water system. This item was brought to the Board for discussion at the December 6th Study Session. After careful review, staff recommends that the Board approve the attached Interagency Agreement. ENVIRONMENTAL WORK STATUS Not Applicable FISCAL IMPACT Not Applicable STRATEGIC GOAL Water Supply Originated by: M. Armstrong Strategic Planning Reviewed by: Terese Quintanar Administration Attachments: Interagency Agreement

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32 32 BUSINESS ITEMS #A. Our Mission EVMWD will provide reliable, cost-effective, high quality water and wastewater services that are dedicated to the people we serve. DATE: December 21, 2017 TO: FROM: SUBJECT: Board of Directors General Manager CONSIDER APPROVAL OF A PUBLIC WORKS CONTRACT WITH BORDEN EXCAVATING, INC. FOR THE PALOMAR WELL FLUSHING PIPELINES PROJECT PURPOSE Acquire construction services for the subject project. RECOMMENDATION The General Manager and staff recommend that the Board of Directors: 1. Approve a Public Works Contract with Borden Excavating, Inc. in the amount of $ $929,729.00; 2. Approve the filing of a Notice of Exemption in the amount of $50 with the Riverside County Clerk s Office. 3. Authorize $30, for consulting, $43, for overhead, and $26, for staff time; 4. Authorize the total expenditure in the amount of $1,030, to the Capital Improvement Program 490, with funding provided from the Wastewater Capital Program 560; 5. Approve a Supplemental Appropriation in the amount of $1,658, with funding provided by the Wastewater Capital Program 560; 6. Authorize the return of $627,943 in funding from project back to the Elsinore Water Replacement Program 318; and, 7. Authorize the General Manager to execute the appropriate documents on behalf of EVMWD. BACKGROUND The Palomar Well was originally constructed in 1967 by a private owner and acquired by EVMWD in EVMWD utilized the well for potable water production until February

33 33 BUSINESS ITEMS #A when the well collapsed and was no longer operational. In July 2006, the well was filled and abandoned per Department of Environmental Health (DEH) requirements. In 2007, a hydrogeologic assessment was prepared by Mark Roberts, a professional hydrogeologist, who found that the water quality met potable water quality standards and a new well could be constructed on the existing site. The study also noted that the well was in the Bedford Canyon sub-basin of the Elsinore Groundwater Basin and that EVMWD did not have any other wells in this sub-basin. On July 23, 2015, the Board approved a Professional Services Agreement for hydrogeologic and inspection services with Richard Slade & Associates, LLC. The consultant prepared the plans and specifications for the new well development and determined that the well would require flushing lines not only for the initial well development work but also for normal operation of the well. On August 25, 2016, the Board approved a Professional Services Agreement for the engineering and design services with Kennedy Jenks (KJ) Consultants. KJ prepared construction bid documents to install approx. 2,490 feet of the well flushing pipeline, approx. 1,895 feet of new 8-inch sewer main on Palomar Street, and installation of a sewer lateral for APN (property adjacent to the well site). The installation of the new sewer main will provide the potential for the connection of future customers. This project was advertised for bid on September 11, The bid opening was held on October 26, 2017 with 2 prequalified bidders submitting bids by the deadline. Staff performed a detailed review of the bid documents and checked references. Based on staff's analysis, Borden Excavating, Inc. was determined to be the lowest, responsive, and responsible bidder. Staff presented this item at the December 4, 2017 Engineering and Operations Committee Meeting, and recommends award of a Public Works Contract with Borden Excavating, Inc. in the amount of $929, This item, including overhead of $43,411.00, a Notice of Exemption filing fee of $50.00, consulting (220 hours) of $30,500.00, as well as staff time (116 hours) & fringe benefits of $26,592.30, totals $1,030, ENVIRONMENTAL WORK STATUS Upon approval, staff plans to file a Notice of Exemption in the amount of $50 with the Riverside County Clerk's Office as this project is categorically exempt from CEQA requirements as public right-of-way pipeline project less than one mile in length ( ).

34 34 BUSINESS ITEMS #A. FISCAL IMPACT Within Budget No. See attached. STRATEGIC GOAL Infrastructure Originated by: Jason Dafforn Engineering Reviewed by: Scott Thompson / Natalee Dee Finance Attachments: Fiscal Impact Signed Contract Borden Excavating, Inc. Location Map

35 35 BUSINESS ITEMS #A. FISCAL IMPACT Funding Sources: Program 560 Wastewater Capital Amount Budgeted Funding $ - Expended / Committed to Date (627,943) * Balance Available $ (627,943) Requested Amount (1,030,282) Additional Funding Required $ (1,658,225) Breakdown of Expended/Committed to Date Construction Management $ 350,000 Design 229,668 Overhead 25,333 Consulting Management 14,500 Engineering Staff Time/Fringe Benefits 8,442 Total $ 627,943 *Note: These costs were previously approved by the Board on 8/25/16 & 2/9/17 under project using budgeted water replacement funding. Since the flushing pipeline is a new sewer line extension, a separate project was created and these costs were transferred. The $627,943 in funding in project will be returned to program 318. A supplemental appropriation in the amount of $1,658,225 is being requested on this staff report for approval with funding provided by the Wastewater Capital Program 560 Projected Balance of Program 6/31/18 $ 4,817,475 Less this request 1,658,225 Revised Projected Balance of Program 560 $ 3,159,250 Contract No. 512 Activity No. C181030

36 36 BUSINESS ITEMS #A CONTRACT This CONTRACT, No. 512 is made and entered into this day of,, by and between Elsinore Valley Municipal Water District, sometimes hereinafter called District, and Borden Excavating, Inc. sometimes hereinafter called Contractor. WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows: a. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project: PALOMAR WELL FLUSHING PIPELINES The Contractor and its surety shall be liable to the District for any damages arising as a result of the Contractor s failure to comply with this obligation. b. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the Distric s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within one hundred eighty (180) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work. c. CONTRACT PRICE. The District shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Nine Hundred Twenty Nine Thousand Seven Hundred Twenty Nine Dollars ($929,729.00). Payment shall be made as set forth in the General Conditions. d. LIQUIDATED DAMAGES. In accordance with Government Code section , it is agreed that the Contractor will pay the District the sum set forth in Section , Article 1.11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the District may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. e. COMPONENT PARTS OF THE CONTRACT. The Contract Documents include the following: Notice Inviting Bids Instructions to Bidders Bid Form Bid Bond Designation of Subcontractors Information Required of Bidders Non-Collusion Declaration Form Iran Contracting Act Certification Palomar Well Flushing Pipelines \ CONTRACT

37 37 BUSINESS ITEMS #A. Public Works Contractor Registration Certification Performance Bond Payment (Labor and Materials) Bond General Conditions Special Conditions Technical Specifications Addenda Plans and Drawings Elsinore Valley Municipal Water District, Standard Specifications and Drawings, as last revised Standard Specifications for Public Works Construction Greenbook, latest edition, Except Sections 1-9 Standard Plans for Public Works Construction, latest edition Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents. All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties. f. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. g. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the General Conditions. h. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the District s Administrative Office or may be obtained online at and which must be posted at the job site. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Palomar Well Flushing Pipelines \ CONTRACT

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41 EVMWD Palomar Well Flushing Pipelines O SI IS M! ( TR TIMOTHY RD N SHAY LN L PALOMAR ST WESLEY ST KIRKWOOD CT! ( SYDNEY CT ³! ( MAYES LN DURANGO CT ANSON WAY SILKTASSEL! (CT! (! (! (! (! (! (! (! ( Legend:! (!! ( ( Gravity Sewer Pipe Portable Water Pipe! ( ³! ( Well Flushing Pipe Project location 41 BUSINESS ITEMS #A.