CITY OF MONTEVIDEO CITY COUNCIL PROCEEDINGS January 7, 2019

Transcription

1 CITY OF MONTEVIDEO CITY COUNCIL PROCEEDINGS The city council met in regular session Monday, in the council chambers at city hall. Council member Schmidt called the meeting to order at 7:00 P.M. with the Pledge of Allegiance. Council members present: Bryce Curtiss, Todd Hay, Nathan Schmidt, Dan Sanborn and Steve Sulflow. Absent: None. Mayor Jim Curtiss present. Also present were: Interim City Manager Rick Almich, City Attorney Janice Nelson and City Clerk Glennis Lauritsen. 1(A) OATH OF OFFICE ADMINISTERED. City Clerk Glennis Lauritsen administered the Oath of Office to newly elected Mayor Jim Curtiss, re-elected council member Bryce Curtiss and newly elected council members Dan Sanborn and Steve Sulflow. 1(B) ELECTION OF COUNCIL PRESIDENT. Sulflow nominated Schmidt for the position of council president. Sanborn seconded the nomination. There were no other nominations. It was moved by Sulflow, seconded by Sanborn and unanimously passed to appoint Nathan Schmidt president of the council for Schmidt presided over the remainder of the meeting. It was moved by Hay, seconded by Curtiss and unanimously passed to approve the agenda, with the following modifications: MODIFY: 5A) CONSIDER APPROVAL OF VERIFIED CLAIMS FOR THE PERIOD ENDING JANUARY 4, 2019 IN THE AMOUNT OF $3,000, $3,136, LIQUOR Phillips Wine & Spirits - Inventory $ 1, DEBT SERVICES Old National Bank - Bond Principal & Interest A 36,462.50

2 Page No. 2 POLICE Chippewa County Sheriff s Office LETG Software & 19, Service Agreement LEGAL Nelson Oyen Torvik - December Services 8, MISCELLANEOUS Birch Communications - Phone Bill 2, Blue Cross/Blue Shield - February Health Insurance 62, Lyle Pringnitz - IT Services 2, STREET Chippewa County Auditor-Treasurer - Slip Sand 1, ADD: 4) STAFF UPDATE/REPORT - SPECIAL POLICE CIVIL SERVICE COMMISSION MEETING. ADD: 5B) CONSIDER APPLICATION FROM CHIPPEWA COUNTY FAIR ASSOCIATION FOR AN EXEMPTION FROM LAWFUL GAMBLING LICENSE REQUIREMENTS TO ALLOW RAFFLE ACTIVITY ON MARCH 2, 2019 AT THE AMERICAN LEGION, 613 LEGION DRIVE. ADD: 5C) CONSIDER AUTHORIZING THE SALE OF SEIZED/SURPLUS ITEMS BY THE POLICE DEPARTMENT. MODIFY: 7F) CONSIDER RESOLUTION APPOINTING ACTING CITY ATTORNEY. - Modified resolution provided naming Matt Haugen rather than Dave Gilbertson (Dave is retiring.) MODIFY: 7L) CONSIDER APPOINTMENTS TO VARIOUS CITY BOARDS & COMMISSIONS. Revised/updated information provided on the hospital commission (residency requirement info, positions listing and excerpt from Joint

3 Page No. 3 Powers Agreement ) There is no city appointment to be made on the Hospital Commission at this time. Mark Rekow will remain on the Commission until 12/31/2020. MODIFY: 7T) REVIEW/CONSIDER THE ADOPTION OF A REQUEST FOR PROPOSALS (RFP) FOR CITY MANAGER RECRUITMENT SERVICES. RFP provided. ADD: 7W) CONSIDER QUOTES RECEIVED FOR A 2019 PATROL VEHICLE. It was moved by Hay, seconded by Sanborn and unanimously passed to approve the minutes of the Worksession of December 17, 2018, Regular Meeting of December 17, 2018 and Special Meeting of December 26, 2018, as presented. 4. Notices/Communications/Announcements or Appearance of Interested Citizens. City Attorney Nelson reported on the Special Police Civil Service Commission meeting held at 6:00 P.M. Nelson stated that the commission had accepted the resignation of Police Chief Adam Christopher, effective January 15, 2019 and had appointed Captain Ken Schule as Interim Police Chief. Julie Dann Nelson was present with additional questions/concerns that were addressed by Nelson. Also addressing the issue was Suzanne Evans. Scott Marquardt, Police Civil Service Commission Chair publicly thanked Captain Schule for his willingness to accept the appointment, noting that his leadership is critical. Marquardt said he is grateful for Schule and the great team of officers on staff, and he looks forward to working with them going forward. 4(A) EMPLOYEE SERVICE AWARDS. Mayor Curtiss presented the following employee service awards: # 20-years - Finance Clerk Deb Rhode (Hired part-time 10/23/1996; hired full-time 1/1/1999). # 40 years - City Clerk Glennis Lauritsen (Hired 1/8/1979)

4 Page No Consent Agenda. It was moved by Curtiss, seconded by Sulflow and unanimously passed to approve the following consent agenda items: 5(A) 5(B) VERIFIED CLAIMS FOR THE PERIOD ENDING JANUARY 4, 2019 IN THE (MODIFIED) AMOUNT OF $3,136, APPLICATION FROM THE CHIPPEWA COUNTY FAIR ASSOCIATION FOR AN EXEMPTION FROM LAWFUL GAMBLING LICENSE REQUIREMENTS TO ALLOW RAFFLE ACTIVITY ON MARCH 2, 2019 AT THE AMERICAN LEGION, 613 LEGION DRIVE. 5(B) SALE OF SEIZED/SURPLUS ITEMS FROM THE POLICE DEPARTMENT (2007 CHEVROLET IMPALA LT 2003 FORD TAURUS). 6. Public Hearings. - None. 7. General Business. ORGANIZATIONAL ITEMS OF BUSINESS: 7(A) SECRETARY TO COUNCIL/2019. It was moved by Curtiss, seconded by Hay and unanimously passed to appoint Glennis A. Lauritsen as secretary to the council for (B) DEPOSITORIES FOR It was moved by Sanborn, seconded by Sulflow and unanimously passed to designate the following institutions as depositories for city funds: KleinBank, Montevideo Minnwest Bank, Montevideo Co-Op Credit Union, Montevideo 4M Fund/League of Minnesota Cities

5 Page No. 5 Morgan Stanley Multi-Bank Securities, Inc. T.D. Ameritrade Institutional RBC Capital Markets, LLC Edward Jones 7(C) ACTING CITY MANAGER / ACTING CITY CLERK FOR BRYCE CURTISS OFFERED RESOLUTION NO. 3562, A RESOLUTION PROVIDING FOR AN ACTING CITY MANAGER (GLENNIS LAURITSEN) AND ACTING CITY CLERK (JAN FLAHERTY) WHEN SUCH MAY BE REQUIRED, AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO WAS SECONDED BY TODD HAY. THOSE VOTING IN FAVOR OF MOTION: BRYCE CURTISS, TODD HAY, STEVE SULFLOW, DAN SANBORN AND NATHAN SCHMIDT. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED (D) WIRE TRANSFER OF FUNDS. TODD HAY OFFERED RESOLUTION NO. 3563, A RESOLUTION AUTHORIZING WIRE TRANSFER OF FUNDS, AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO WAS SECONDED BY BRYCE CURTISS. THOSE VOTING IN FAVOR OF MOTION: TODD HAY, BRYCE CURTISS, DAN SANBORN, STEVE SULFLOW AND NATHAN SCHMIDT. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED (E) ACTING MAYOR /2019. TODD HAY OFFERED RESOLUTION NO. 3564, A RESOLUTION PROVIDING FOR AN ACTING MAYOR (BRYCE CURTISS), AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO WAS SECONDED BY STEVE SULFLOW. THOSE VOTING IN FAVOR OF MOTION: TODD HAY, STEVE SULFLOW, BRYCE CURTISS, DAN SANBORN AND NATHAN SCHMIDT. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED 5-0.

6 Page No. 6 7(F) ACTING CITY ATTORNEY/2019. BRYCE CURTISS OFFERED RESOLUTION NO. 3565, A RESOLUTION PROVIDING FOR AN ACTING CITY ATTORNEY (MATT HAUGEN) WHEN SUCH MAY BE REQUIRED, AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO WAS SECONDED BY TODD HAY. THOSE VOTING IN FAVOR OF MOTION: BRYCE CURTISS, TODD HAY, STEVE SULFLOW, DAN SANBORN AND NATHAN SCHMIDT. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED (G) APPOINTMENT OF LICENSE INSPECTOR FOR It was moved by Hay, seconded by Curtiss and unanimously passed to appoint the police captain as license inspector for (H) APPOINTMENT OF HEALTH INSPECTOR FOR It was moved by Sanborn, seconded by Sulflow and unanimously passed to appoint Dr. Tom Birkey as Health Inspector for (I) OFFICIAL NEWSPAPER DESIGNATION/2019. It was moved by Curtiss, seconded by Hay and unanimously passed to designate the Montevideo American-News as the city s official newspaper for (J) HUMAN RIGHTS OFFICER/ALTERNATES FOR It was moved by Sanborn, seconded by Sulflow and unanimously passed to appoint the city manager as the human rights officer, with the city clerk and police captain designated as alternate human rights officers. 7(K) APPOINTMENT OF HEARING OFFICER FOR It was moved by Hay, seconded by Curtiss and unanimously passed to appoint Rebecca Trapp as administrative hearing officer for 2019, at the rate of $125.00/hour, including windshield time to/from Montevideo (same rate as 2018.)

7 Page No. 7 7(L) BOARD/COMMISSION APPOINTMENTS. It was moved by Hay, seconded by Sanborn and unanimously passed to appoint the following slate of candidates to the various city boards/commissions: BOARD OF HEALTH (annual terms) - Dr. Thomas Birkey, City Manager and Police Captain Ken Schule PLANNING COMMISSION (three-year terms, expiring January 2022) - Matt VanGorp, Lonnie Bork and Deb Monahan. AIRPORT COMMISSION (two-year terms, expiring January 2021) - Dave Arneson, Steve Rucker and Marvin Garbe. POLICE CIVIL SERVICE COMMISSION (three-year term, expiring January 2022) - Scott Marquardt. TRAFFIC SAFETY IMPROVEMENT COMMITTEE (annual terms) - Marv Dehne, Jim Curtiss, Lyle Henning, Daniel Sanborn and Paul Rice. PARK BOARD (five-year term expiring January 2024) - David Devorak. CABLE ADVISORY BOARD (three-year term expiring December 31, 2021) - Marv Dehne. HOUSING COMMISSION (three-year term expiring December 31, 2021) - Kevin Thompson. CONVENTION & VISITOR S BUREAU (two-year term expiring December 31, 2020) - Donna Krueger. MONTEVIDEO UNITED WAY (three-year term March 2019-March 2022) - Deb Monahan. WESTERN MN PRAIRIE WATERS BOARD (two-year term to December 31, 2020): Jim Curtiss.

8 Page No. 8 7(M) COUNCIL MEMBER APPOINTMENTS TO BOARDS/COMMISSIONS. The following council member appointments were made to the various city boards/commissions: HOSPITAL COMMISSION (annual appointment): Nathan Schmidt & Todd Hay. MONTEVDIDEO COMMUNITY DEVELOPMENT CORPORATION (MCDC): Todd Hay, term expiring December 31, JOINT CITY/COUNTY AIRPORT ZONING BOARD (annual appointments): Dan Sanborn & Todd Hay. COUNTY PLANNING COMMISSION: Steve Sulflow, term expiring December 31, COUNTY ELECTED OFFICIALS COMMITTEE (annual appointment): Jim Curtiss. ECONOMIC DEVELOPMENT AUTHORITY (EDA) (fulfills an unexpired term): Nathan Schmidt, term expiring December 31, (N) MAYORAL APPOINTMENTS TO EDA. Mayor Jim Curtiss has made the following appointments to the Economic Development Authority: Glen Moe, six-year term term expiring 12/31/2024 Joe Helgeson, one-year term (vacated by Mitch McKay) term expiring 12/31/2019 Marvin Garbe, two-year term (vacated by Mary Sellner) term expiring 12/31/2020 It was moved by Curtiss, seconded by Sulflow and unanimously passed to ratify the mayoral appointments, as presented. 7(O) MUNICIPAL REPRESENTATIVE TO THE UMVRDC. A vacancy currently exists on the Upper Minnesota Valley Regional Development Commission (UMVRDC) for a municipal representative from Chippewa County. The RDC has solicited representatives from all cities within the county.

9 Page No. 9 It was moved by Hay, seconded by Curtiss and unanimously passed to submit a nomination of Jim Curtiss to serve in this capacity. 7(P) 2019 FARM LEASE - LESLIE ENEVOLDSEN. Staff explained that the current farm lease with Leslie Enevoldsen expired December 31, Enevoldsen has expressed an interest in a 2019 lease, with rent at $219.00/acre for a total lease amount of $2, (13.4 acres). Enevoldsen was made aware that this property is the future site of the veterans home and the possibility that work on the facility could begin in the fall of In addition, soil borings and other work will be done on the property. Language was incorporated into the new lease to address this issue, and agreement that if the city takes the land prior to harvest, the land lease will be reimbursed but no other costs/expenses will be due by the city to Enevoldsen. It was moved by Curtiss, seconded by Hay and unanimously passed to approve the 2019 farm lease with Leslie Enevoldsen, as presented. 7(Q) AIRPORT ENGINEER RFQ S. As a part of its meeting on December 18, 2018, the Montevideo-Chippewa County Airport Commission recommended moving forward with Short Elliot Hendrickson, Inc. (SEH) for airport engineering and architectural services. This recommendation will also be considered by the Chippewa County Board of Commissioners on Tuesday, January 8 th. If approved by both the city and county, a professional services agreement would be prepared for consideration by the council at the January 22, 2019 meeting. It was moved by Curtiss, seconded by Hay and unanimously passed to approve the recommendation of the airport commission, as presented. 7(R) RESOLUTIONS OF APPRECIATION. TODD HAY OFFERED RESOLUTION NO. 3566, A RESOLUTION OF APPRECIATION TO FORMER CITY COUNCIL MEMBER MARVIN GARBE, AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO WAS SECONDED BY BRYCE CURTISS. THOSE VOTING IN FAVOR OF MOTION: TODD HAY, BRYCE CURTISS, DAN SANBORN, STEVE SULFLOW AND NATHAN SCHMIDT. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED 5-0.

10 Page No. 10 BRYCE CURTISS OFFERED RESOLUTION NO. 3567, A RESOLUTION OF APPRECIATION TO FORMER CITY COUNCIL MEMBER SANDRA HODGE, AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO WAS SECONDED BY STEVE SULFLOW. THOSE VOTING IN FAVOR OF MOTION: BRYCE CURTISS, STEVE SULFLOW, TODD HAY, DAN SANBORN AND NATHAN SCHMIDT. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED 5-0. DAN SANBORN OFFERED RESOLUTION NO. 3568, A RESOLUTION OF APPRECIATION TO FORMER MAYOR DEBRA LEE FADER, AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO WAS SECONDED BY STEVE SULFLOW. THOSE VOTING IN FAVOR OF MOTION: DAN SANBORN, STEVE SULFLOW, BRYCE CURTISS, TODD HAY AND NATHAN SCHMIDT. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED (S) ACCEPTANCE OF GIFTS/GRANTS. The following gifts/grants have been received by the city: Name Description Amount/Value Taunton American Legion Post 604 Donation - Veterans Home $ Alexander & Juliana Krueger Donation - Montevideo Arts Project SWIF/Montevideo Area Community Foundation Grant/MAP Project #4 1, Montevideo Fire Relief Association Donation - Youth Activities/Equipment 26, TODD HAY OFFERED RESOLUTION NO. 3569, A RESOLUTION ACCEPTING GIFTS/GRANTS, AND MOVED ITS ADOPTION. MOTION FOR ADOPTION OF RESOLUTION NO WAS SECONDED BY BRYCE CURTISS. THOSE VOTING IN FAVOR OF MOTION: TODD HAY, BRYCE CURTISS, DAN SANBORN, STEVE SULFLOW AND NATHAN SCHMIDT. THOSE VOTING AGAINST MOTION: NONE. RESOLUTION PASSED (T) RFP S - CITY MANAGER RECRUITMENT SERVICES. A Request for Proposals (RFP) was developed to solicit interest in the hiring process for a new city manager. Council reviewed the document, which has a 1:00 P.M. deadline of Friday, January 25, 2019 for submission.

11 Page No. 11 Mayor Curtiss stated he would like to talk with council members individually on this issue and, therefore, asked that action be tabled. It was moved by Hay to table action on this issue to the January 22, 2019 meeting. After further discussion, motion was withdrawn. It was moved by Curtiss, seconded by Sanborn and unanimously passed to distribute the RFP to interested firms. 7(U) INTERIM CITY MANAGER CONTRACT WITH RICHARD ALMICH. Council reviewed the contract prepared by the city attorney for interim city manager services with Richard Almich. It was noted that the contract reflected the 2018 mileage rate of 54.5 cents/mile and, therefore, a modification was needed to reflect the 2019 rate of 58 cents/mile. It was moved by Hay, seconded by Sulflow and unanimously passed to approve the contract with Almich, and update the mileage rate as noted. 7(V) BAD DEBT WRITE-OFF. Items remain uncollectible and need to be written off by the council totaling $ It was moved by Curtiss, seconded by Hay and unanimously passed to write-off the uncollectible bills, as presented. 7(W) 2019 PATROL VEHICLE PURCHASE. Police Captain Ken Schule presented quote information obtained on 2019 and 2020 patrol vehicles. A variety of quotes had been received from both state bid providers and local dealers. After review, the police department recommended the purchase of a 2019 Tahoe, either from Ranger Chevrolet, Hibbing (state bid) at a cost of $36, or from Adams Motors, Montevideo at a cost of $38, Adams Motors had been clear in its quote that this was as low as they could go inasmuch as they do not get volume discounts like the Hibbing dealer. Schule noted that there would be an additional cost of approximately $500 to send two officers off duty to pick up a new vehicle from Hibbing, if that is the route the city would choose to take, which would make a cost difference of about $1,

12 Page No. 12 Council discussed the benefit of keeping this purchase local, noting the extra cost of transporting the vehicle, long-term and/or easier access to service. It was moved by Hay, seconded by Curtiss and unanimously passed to authorize the purchase of a 2019 Tahoe from Adams Motors, the local dealer, based on the extra cost of transporting the vehicle and the issue of easier access to future service needs. 8. Ordinances. - None. 9. Discussion and Miscellaneous. - None. Meeting adjourned at 7:56 P.M. Glennis A. Lauritsen, Secretary Approved by council January 22, 2019: Nathan Schmidt, President