THIS AGENDA IS SUBJECT TO CHANGE WITH MINIMUM 24-HOURS NOTICE

Size: px

Start display at page:

Download "THIS AGENDA IS SUBJECT TO CHANGE WITH MINIMUM 24-HOURS NOTICE"

Melvin Higgins
5 years ago
Views:

THIS AGENDA IS SUBJECT TO CHANGE WITH MINIMUM 24-HOURS NOTICE CITY COUNCIL AGENDA Wednesday, March 11, 2015 NOTICE IS HEREBY GIVEN that the Herriman City Council shall assemble for a Meeting in the

1 THIS AGENDA IS SUBJECT TO CHANGE WITH MINIMUM 24-HOURS NOTICE CITY COUNCIL AGENDA Wednesday, March 11, 2015 NOTICE IS HEREBY GIVEN that the Herriman City Council shall assemble for a Meeting in the City Council Chambers, located at South Pioneer Street (6000 West), Herriman, Utah. 5:00 PM - WORK MEETING: (Front Conference Room) COUNCIL BUSINESS A. Review of this evening s agenda B. Administrative Reports 1. City Prosecution Service Update Stephen Aina, City Prosecutor 2. Budget Timeline Presentation Alan Rae, Finance Director 3. Neighborhood Meeting Scheduling Tami Moody, Director of Administration & Communication 4. Legislative Updates John Brems, City Attorney 5. Discussion pertaining to a Community Service Project Brett Wood, City Manager 6. Other Updates C. Adjournment 7:00 PM - GENERAL MEETING: 1. CALL TO ORDER A. Invocation and Pledge B. Approval of the Minutes February 11, 2015 C. Mayor s Comments D. Council Recognitions 2. PUBLIC COMMENT: Audience members may bring any item to the Mayor and Council s attention. Comments will be limited to two or three minutes. State Law prohibits the Council from acting on items that do not appear on the agenda. 3. REPORTS, PRESENTATIONS AND APPOINTMENTS A. Retirement presentation for Officer Steven Marshall Dwayne Anjewierden, Police Chief B. Wasatch Front Waste and Recycling District 2014 Year End Report Pam Roberts, Wasatch Front and Recycling District Executive Director 4. PUBLIC HEARING AGENDA A. Public Hearing and consideration of a resolution to amend the Herriman City fiscal year budget Alan Rae, Finance Director

2 THIS AGENDA IS SUBJECT TO CHANGE WITH MINIMUM 24-HOURS NOTICE 5. DISCUSSION AND ACTION ITEMS A. Discussion and consideration of an ordinance to adopt a portion of the Utah Procurement Code regarding Construction Managers and General Contractors John Brems, City Attorney 6. MAYOR AND COUNCIL COMMENTS 7. CALENDAR A. Meetings March 19 Planning Commission Meeting March 25 City Council work meeting 5:00 p.m.; City Council Meeting 7:00 p.m. B. Events March 14 Herriman Live March 17 St. Patrick s Day 8. ADJOURNMENT 9. RECOMMENCE TO WORK MEETING (IF NEEDED) 10. CLOSED SESSION (IF NEEDED) A. The Herriman City Council may convene in a closed session to discuss the character, professional competence, or physical or mental health of an individual, pending or reasonable imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah Code Annotated SOCIAL GATHERING (No action will be taken on any items) A. Social gathering will take place at McDonald s; 5108 West South, Herriman, UT In accordance with the Americans with Disabilities Act, Herriman City will make reasonable accommodation for participation in the meeting. To request assistance, contact Herriman City at (801) Please Provide at least 48 hours advance notice of the meeting ELECTRONIC PARTICIPATION Members of the city council may participate electronically via telephone, Skype, or other electronic means during this meeting. CITIZEN COMMENT POLICY AND PROCEDURE During each regular Council meeting there will be a citizen comment time. The purpose of this time is to allow citizen s access to the Council. Citizens requesting to address the Council will be asked to complete a written comment form and present it to Jackie Nostrom, City Recorder. In general, the chair will allow an individual two minutes to address the Council. A spokesperson, recognized as representing a group in attendance, may be allowed up to five minutes. At the conclusion of the citizen comment time, the chair may direct staff to assist the citizen on the issue presented; direct the citizen to the proper administrative department(s); or take no action. This policy also applies to all public hearings. Citizens may also submit written requests (outlining their issue) for an item to be considered at a future council meeting. The chair may place the item on the agenda under citizen comments; direct staff to assist the citizen; direct the citizen to the proper administrative departments; or take no action. Certificate of Posting I, Jackie Nostrom, the duly appointed, qualified, and acting City Recorder of Herriman City, Utah, do hereby certify that the above and foregoing is a full, true and correct copy of the agenda; it was ed to at least one newspaper of general circulation within the geographic jurisdiction of the public body. The agenda was also posted at the principal office of the public body. Also posted on the Utah State Public Notice Website and on Herriman City s website at Posted and Dated this 5th day of March 2015 Jackie Nostrom, CMC City Recorder

3 CITY COUNCIL WORK MEETING MINUTES Wednesday, February 11, 2015 Waiting for Approval The following are the minutes of the City Council Work Meeting of the Herriman City Council. The meeting was held on Wednesday, February 11, 2015 at 5:00 p.m. in the Herriman City Community Center Front Conference Room, South Pioneer Street (6000 West), Herriman, Utah. Adequate notice of this meeting, as required by law, was posted in the Community Center, on the City s website, and delivered to members of the Council, media, and interested citizens. Presiding: Council Members Present: Staff Present: Guests: Mayor Carmen Freeman Matt Robinson, Mike Day, Craig B. Tischner and Coralee Wessman- Moser Brett geo. Wood, City Manager Gordon M. Haight II, Assistant City Manager Tami Moody, Director of Administration & Communications John Brems, City Attorney Blake Thomas, City Engineer Bryn McCarty, City Planner Heather Upshaw, Planner III Clint Smith, Unified Fire Authority Chief Justun Edwards, Water Director Cindy Quick, City Deputy Recorder Scott Verhaaren and Wade Williams, Boyer* Doug Young, Tim Soffe, Ryan Button and Kirk Young, Anthem* *Guests left at 5:45pm 5:00 PM - WORK MEETING: (Front Conference Room) 5:02:52 PM COUNCIL BUSINESS Mayor Freeman called the meeting to order and asked if the council was okay to move the administrative reports to the next meeting and only have a closed session today. A. Closed Session 1. The Herriman City Council may convene in a closed session to discuss the character, professional competence, or physical or mental health of an individual, pending or reasonable imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah Code Annotated

4 Council Member Mike Day MOVED the Council adjourn into a closed session pursuant to the provisions of section (1) for the purpose (d) strategy session to discuss the purchase, exchange, or lease of real property, including any form of water right or water shares. Motion was SECONDED by Council Member Craig B. Tischner, with the following roll call: Councilman Mike Day Councilman Matt Robinson Councilman Craig B. Tischner Councilwoman Coralee Wessman-Moser Mayor, Carmen Freeman Vote passed. Motion carried. Council Member Matt Robinson MOVED to adjourn from the closed session at 7:07 p.m. Council Member Mike Day SECONDED the motion. The vote was as follows: Councilman Mike Day Councilman Matt Robinson Councilman Craig B. Tischner Councilwoman Coralee Wessman-Moser Mayor Carmen Freeman Vote passed. Motion carried. Presiding: 7:07:34 PM Council Members Present: Staff Present: Mayor Carmen Freeman Matt Robinson, Mike Day, Craig B. Tischner and Coralee Wessman- Moser Brett geo. Wood, City Manager Gordon M. Haight II, Assistant City Manager Tami Moody, Director of Administration & Communications John Brems, City Attorney Blake Thomas, City Engineer Bryn McCarty, City Planner Heather Upshaw, Planner III Clint Smith, Unified Fire Authority Chief Justun Edwards, Water Director Cindy Quick, City Deputy Recorder John Brems, City Attorney advised council to adjourn this closed session and reconvene to a closed session to discuss pending or reasonably imminent litigation. Council Member Matt Robinson MOVED to adjourn from the closed session at 7:07 p.m. Council Member Mike Day SECONDED the motion. The vote was as follows: Councilman Mike Day Councilman Matt Robinson Councilman Craig B. Tischner Councilwoman Coralee Wessman-Moser Mayor Carmen Freeman

5 Vote passed. Motion carried. 7:08:04 PM Council Member Matt Robinson MOVED the Council adjourn into a closed session pursuant to the provisions of section (1) for the purpose (c) strategy sessions to discuss pending or reasonably imminent litigation. Motion was SECONDED by Council Member Mike Day, with the following roll call: Councilman Mike Day Councilman Matt Robinson Councilman Craig B. Tischner Councilwoman Coralee Wessman-Moser Mayor, Carmen Freeman Vote passed. Motion carried. Council Member Coralee Wessman-Moser MOVED to adjourn from the closed session at 7:37 p.m. Council Member Craig B. Tischner SECONDED the motion. The vote was recorded as follows: Councilman Mike Day Councilman Matt Robinson Councilman Craig B. Tischner Councilwoman Coralee Wessman-Moser Mayor Carmen Freeman Vote passed. Motion carried. This portion of the meeting was continued to a future meeting. B. Administrative Reports 1. Planning Update Bryn McCarty, City Planner 2. Engineering Update - Blake Thomas, City Engineer 3. Legislative Session Update Brett Wood, City Manager and John Brems, City Attorney 4. Other Updates C. Adjournment D. Social Gathering (No action will be taken on any items) 1. Social gathering will take place at McDonald s; 5108 West South, Herriman, UT 7:00 PM - GENERAL MEETING: This portion of the meeting was cancelled.

Wasatch Front Waste and Recycling District

recycling collection services for the health

6 Wasatch Front Waste and Recycling District 2014 Year End Report For Herriman City Presented March 11, 2015 Our Mission is to provide sustainable integrated waste and recycling collection services for the health and safety of our community because not everything fits in the can.

7 World Class Customer Service 2014 Service Satisfaction Goal: 98% Accomplished 95.2% from Herriman 95.4% District wide 99% 98% 97% 96% 95% WFWRD Customer Satisfaction History % 98% 97% 98% Started billing 97% 88% billing satisfaction 95.4% 94% 93% 94% 88% billing satisfaction District Billing Satisfaction Rating: 88% Herriman Billing Satisfaction Rating: 91.6%

management 88% 65% 72% 2009: Wage Decrease 2010: 5 Flex Schedule 80%

8 Excellent Employee Satisfaction 100% 90% 80% 70% 60% 50% 40% 77% 40% WFWRD Employee Job Satisfaction History July 07: change of management 88% 65% 72% 2009: Wage Decrease 2010: 5 Flex Schedule 80% 83% 86% 2012: Prepare for Separation 87% 2013: District Organization 90% 30%

*Environmental Stewardship* 4 th Quarter Tonnages & Diversion Herriman residents helped to off-set costs with a total of $15,634 in savings & $9,522 in revenue for 21% waste diversion: Revenue:

9 *Environmental Stewardship* 4 th Quarter Tonnages & Diversion Herriman residents helped to off-set costs with a total of $15,634 in savings & $9,522 in revenue for 21% waste diversion: Revenue: $9,522 in recycling revenue for 476 tons. Savings Recycling: $14,759 saved for diverting 476 tons of recycling from the landfill. Savings Green Waste: $376 saved for diverting 25 tons to composting versus landfill. Savings Glass: $499 saved for diverting 16 tons of glass from the landfill. Herriman Tonnages 4th QTR Refuse Recycle Green Waste Glass 1,915 5,706 District-wide Tonnages 4th QTR , ,556 Refuse Recycle Green Waste Glass

2014 Tonnage Comparisons for Herriman & District Wide 120000 100000 80000 60000 40000 Herriman District 20000 0 Refuse Curbside Recycle Glass Green Curbside Trailer Bulk Tons Trailer Green Tons

10 2014 Tonnage Comparisons for Herriman & District Wide Herriman District Refuse Curbside Recycle Glass Green Curbside Trailer Bulk Tons Trailer Green Tons Area Cleanup Green Area Cleanup Bulk Landfill Vouchers for residential loads paid by the District used in Herriman each year: 2014: 41 = $410 paid by the District 2013: 3 = $30 paid by the District

Herriman Diversion Rate & Cost Benefits 2013: 19% Cost Benefits to help offset costs Recycling vs landfilling: $48,412 $43,225 revenue 1,729 tons Green Waste going for composting vs landfilling: $485

11 Herriman Diversion Rate & Cost Benefits 2013: 19% Cost Benefits to help offset costs Recycling vs landfilling: $48,412 $43,225 revenue 1,729 tons Green Waste going for composting vs landfilling: $485 saved in tipping fees ($16 per ton vs. $28 per ton) Trailers: 10 tons, $120 Area Cleanup: 6 tons, $72 Leaves: 8.82 tons, $194 Trees: 4.5 tons, $ : 19% Cost Benefits to help offset costs Recycling vs landfilling: $55,236 $35,636 revenue 1,782 tons (price decrease) Green Waste going for composting vs landfilling: $2,418 saved in tipping fees ($16 per ton vs. $31 per ton) Trailers: 18 tons, $266 Area Cleanup: 57 tons, $855 Leaves: 7 tons, $105 Trees: 9 tons, $135 Curbside: tons, $1,057

District Updates 2015 fees will remain $14.75 per month for garbage & recycling. There is a $5 increase for green trailer rentals, raising the price per rental from $30 to $35.

12 District Updates 2015 fees will remain $14.75 per month for garbage & recycling. There is a $5 increase for green trailer rentals, raising the price per rental from $30 to $35. The Subscription Green Waste Program starts March 16 th. We currently have 166 subscribers in Herriman and 1,909 subscribers District-wide. The District added a new revenue source to improve our annual interest on our fund balance through Zions Capital Management, which should yield an additonal $50,000. The District was awarded $15,000 from the State of Utah Department of Environmental Quality to go towards CNG trucks.

STAFF REPORT DATE: 3/6/2015 TO: FROM: SUBJECT: The Honorable Mayor and City Council Brett Wood, City Manager Adopting a portion of the Utah Procurement Code with respect to Construction

050(M) of the Herriman Code of Ordinances that adopts a portion of the Utah Procurement Code with respect to Construction Managers/General Contractors.

13 STAFF REPORT DATE: 3/6/2015 TO: FROM: SUBJECT: The Honorable Mayor and City Council Brett Wood, City Manager Adopting a portion of the Utah Procurement Code with respect to Construction Managers/General Contractors RECOMMENDATION: Approval of Ordinance No. to adopt section (M) of the Herriman Code of Ordinances that adopts a portion of the Utah Procurement Code with respect to Construction Managers/General Contractors. BACKGROUND: The Construction Manager/General Contractor is a modified Design Build process in which the owner holds the contract for both the design consultant and the contractor. There is an option to go Bid Build at the end of the design if the negotiated price is not acceptable to the owner. This puts the City in charge of the project decisions and keeps the cost savings with the City. The benefits of this process are having a quick delivery, reduction of risk, as well as flexibility. Some projects report a cost savings of 40 percent in design cost for a 25 percent time reduction. The savings is attributed to the improved communication that occurs between the contractor and the designer in the process. The communication also reduces the level of detail required for traditional design packages. In addition, design flaws or deficiencies are discovered through a continuous peer review process. FISCAL IMPACT: None.

14 HERRIMAN, UTAH ORDINANCE NO. 15- AN ORDINANCE ADDING SECTION (M) OF THE HERRIMAN CODE OF ORDINANCES THAT ADOPTS A PORTION OF THE UTAH PROCUREMENT CODE WITH RESPECT TO CONSTRUCTION MANAGERS/GENERAL CONTRACTORS WHEREAS, on March, 2015, the City Council (the Council ) of the city of Herriman (the City ) met in regular session to consider, among other things, an ordinance adding section (M) of the Herriman Code of Ordinances that adopts a portion of the Utah Procurement Code with respect to construction managers/general contractors; and WHEREAS, the Council desires to amend section to allow the use of a construction delivery method known as construction manager/general contractor; and WHEREAS, after careful consideration, the Council has determined that it is in the best interest of the health, safety, and welfare of the citizens of the City to amend such provision to allow the use of a construction delivery method known as construction manager/general contractor. NOW, THEREFORE, BE IT ORDAINED by the Council that the amendments made to the City s Financial Administrative ordinance regarding procurement of services and supplies for the City are hereby adopted and are designated by interlineating the words to be deleted and underlining the words to be added as follows: M. Notwithstanding the above, the City hereby adopts by this reference UTAH CODE ANN. 63G-6a-1205(4)(i) and authorizes the City manager, or assistant City manager to utilize the construction delivery methods known as construction manager/general contractor. PASSED AND APPROVED this day of, HERRIMAN ATTEST: Mayor Carmen Freeman Jackie Nosrtom, City Recorder

Wednesday, March 11, 2015 Approved April 8, Due to technical difficulties, portions of this meeting were not recorded

CITY COUNCIL MINUTES Wednesday, March 11, 2015 Approved April 8, 2015 *Due to technical difficulties, portions of this meeting were not recorded* The following are the minutes of the Regular City Council