JOURNAL OF THE 1322ND MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT OCTOBER 14, :00 P.M.

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1 JOURNAL OF THE 1322ND MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT OCTOBER 14, :00 P.M. The Trustees of the District met in the Board Room at 2000 Hampton Avenue on the above date. Present at meeting: Board of Trustees Staff Members P. P. Finn, Chairwoman W. R. Horton, Executive Director C. L. Barnhart, Vice Chairwoman C. M. Etwert, Assistant Executive Director C. D. Seward J. M. Byrne, General Counsel G. J. Sheffield, excused K. J. Tyminski, Secretary-Treasurer J. W. Siscel N. F. Stevens, Director of Finance M. C. Williams Also present were Jackie Dippel, KPMG; Fred Earnie, Trailnet; Randy Beussink, Ozark/Tablerock; Lynn Fischer, St. Louis Bike Park; Chad Hahner, St. Louis Bike Park; Tom Sullivan, 35 No. Central, St. Louis, MO; Robert & Elizabeth DeSuza, Ozark View; Frank Mormino, Ozark View; Norman & Virginia Bunch, Ozark View; Myrtle Crogan, Ozark View; Juanita Danytryh, Ozark View; Jeff Gratzer, O Brien & Gere; Dick Pikey, AGC; Dana Martinez, Ozark View; Tom Villa, City of St. Louis; Eugene Reese, 9818 Conway Rd.; Nancy Bouser, League of Women Voters; Wyatt Hill, Cozy Hill; Ron Carter, Citizen; Tom Curran, St. Louis County; Lou Chiodini, 7633 Riverwalk Ct.; Phil Sutin, St. Louis Post-Dispatch; Brian Hoelscher, Manager of Construction; Carole Willis, Accounting Manager; Bob Breig, Financial Analyst; Bernie Rivers, DBE Coordinator; Patrick Mais, Accountant I; John Siener, Assistant Secretary-Treasurer; Dennis Simon, Assistant Engineering Manager; Darryl Reed, Pollution Control Supervisor; Robert Zeman, Manager, Environmental Compliance; Paula Eckrich, Attorney III; Mark Montague, Manager, Monitoring; Bernie Rains, Director of Environmental Compliance; Larry Carpenter, Director of Information Systems; Roger Wieting, Director of Operations; Terry Briggs, Director of Communications; Jeff Theerman, Director of Wastewater; Don Moschenross, Director of Administration; Ron Peasley, Internal Auditor; Bob Butchko, Director of Engineering; John Bremner, Special Project Advisor; and Sheri Nackley, Secretary to the Board of Trustees. Chairwoman Finn opened the meeting pursuant to notice and call. Upon motion made by Mr. Siscel, seconded by Ms. Seward, the Journal of the September 9, 1999 (1321st) Board meeting was unanimously approved. Ms. Finn presented Mr. Bernie Rains, Director of Environmental Compliance, with an award bestowed upon the District by the Environmental Protection Agency for the best pretreatment program. Ms. Finn indicated that this was an important award. 1

2 this award. Mr. Rains read the award and thanked all employees of the District in achieving Ms. Finn presented an award to Mr. Bob Butchko, Director of Engineering, on behalf of Rebuild St. Louis for the District s efforts to help rebuild and beautify the St. Louis area. Ms. Jackie Dippel, partner with the accounting firm of KPMG, addressed the Board and discussed the scope of their audit and stated that the District received unqualified opinions on all its financial statements. Ms. Seward noted that the auditors went into great detail on all the financial statements at the Audit Committee meeting held earlier this afternoon. Mr. Siscel reported on the Intergovernmental Relations Committee meeting which was held on Friday, October 1, 1999 and noted that the District will be receiving a million-dollar grant from the Environmental Protection Agency for continuing work on designing and building the Lower Meramec River Wetlands Enhancement and Wastewater Treatment Plant project. Though the amount is lower than last year s four million dollar grant received, it is still gratifying to get funding for this project. Staff reported to the Committee regarding the recent St. Louis County Municipal League Meeting at which MSD was the main program. Mr. Horton spoke to the group and received a very favorable reception. Information tables about various MSD programs were used at the event. Ms. Seward reported on the Personnel Committee meeting of September 20 and noted that the Committee reviewed Management Audit recommendations. The Committee also discussed disability insurance, cafeteria plans, employment summary, training programs, educational assistance, and workforce education. She indicated that the next meeting will be on October 28. Ms. Seward reported on the Audit Committee meeting held earlier today and noted that Ms. Sheila Stix of FOCUS had been present at the meeting. The Committee heard the report of KPMG, and a report on the District s Y2K efforts from Mr. Larry Carpenter, Director of Information Systems, and Don Moschenross, Director of Administration. Ms. Seward was pleased to report that the District also received a report on the Districts Systems Architecture Plan. She noted this was a finding in the recent Management Audit. She indicated the next Audit Committee meeting will be November 4 at 3:00 p.m. 2

3 Ms. Finn reported on the Finance Committee meeting of October 13 and noted that the Committee has planned for future meetings. These Committee meetings will be held at 12:30 p.m. on the first Friday of even numbered months. The Committee also received a presentation from representatives of the State Revolving Loan Fund Program. Their presentation outlined MSD s possible involvement in a two-year $40 million transaction that would have a net benefit to the District of $2.7 million. The Committee recommends that staff continue to explore this program. Dr. Barnhart reported on the Customer Relations Committee meetings, the first of which was held on Friday, September 17. In that meeting, the Committee welcomed a new Employee Advisor, Ms. Shirley Lanham. Shirley represents A schedule employees and the Finance Department where Shirley works in the Department s Collections Division. Also in the September 17 meeting, it was announced that the fourth in a series of Customer Service Satisfaction Surveys was underway and the results would be available at the end of the month. Dr. Terry Jones conducted the 1999 survey and will present the results to the Customer Relations Committee in tomorrow s meeting. The Committee discussed various approaches to showcase the District and its facilities. The Committee feels this is very important to increase the public s awareness of MSD s contributions to the community s economic development, and that we are an environmental organization. Focusing on elected officials and community leaders should be our first priority. The Committee believes that the Household Hazardous Waste Collection, scheduled for Saturday, October 23 at the Boeing Corporation Headquarters, provides excellent visibility for the District as it has with past collections. Additionally, presentations to groups like the St. Louis County Municipal League are an effective means of reaching municipal officials. Mr. Horton made a presentation, September 23 to the Municipal League, hosted by the City of Fenton, which was very well received by the officials. Members discussed the Management Audit recommendations assigned to our Committee and how best to respond. The Management Audit is a main topic for the Committee s meeting tomorrow. A primary agenda item for the September 17 meeting was the discussion of the four written proposals received for professional services to assist MSD in developing a marketing and general public education plan. The Committee felt oral interviews were necessary to have adequate information for a well-informed decision on which firm to recommend to the Board. The Committee met again on Friday, October 1 to interview the four firms who submitted proposals. The firms were Multi-Media Services, Mango and Company, DDC Communications & Public Relations, and Marketing Matters. 3

4 At the conclusion of the four presentations, the Committee discussed each firm and decided to recommend Marketing Matters to the Board. An ordinance reflecting the Customer Relations Committee s recommendation is on the Board s agenda today. The Customer Relations Committee s next meeting is tomorrow, October 15 at 9:00 a.m. at the District s offices. The results of the 1999 Customer Service Satisfaction Survey will be presented. The Committee will also discuss ways to make MSD more responsive to our customers and how to be more visible in the community. Mr. Williams reported on the MBE/WBE Committee meeting held earlier on October 14 and noted that they discussed scheduling a meeting with Mr. Eddie Hasan, of MOKAN, to receive suggestions on how the District could improve its diversity program. Mr. Williams noted that Ms. Bernie Rivers was beginning the planning process to set up the Diversity Breakfast Meetings which will be held early in The Committee also is reviewing the MBE/WBE goals which will be brought to the full Board shortly. The Committee also received a report from Ms. Vicki Taylor, Benefits Manager/EEO Officer, noting that one EEOC complaint was filed during the period and was found to be unfounded. Ms. Beverly Vaughn, Director of Personnel, reported on the District s hiring goals during the month. Mr. Horton indicated that he would like to commend the District for conducting five years of Household Hazardous Waste Collections and indicated that again the District would be having a Household Hazardous Waste Collection at the Boeing facility near the airport on Saturday, October 23, 1999 between the hours of 9:30 a.m. and 3:30 p.m. He also reported that the District did an outstanding job in exceeding its United Way goal by 17 percent. Mr. Horton indicated he participated in a Regional Commerce and Growth Association Exchange Program in Denver, Colorado. He concluded by recommending certain proposed changes to this agenda to help facilitate discussion on certain items. ADOPTION OF RESOLUTION NO RECOGNIZING THE METROPOLITAN ST. LOUIS SEWER DISTRICT S DEPARTMENT OF ENVIRONMENTAL COMPLIANCE (DEC) FOR THEIR NATIONAL RECOGNITION BY THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY AS THE 4

5 OUTSTANDING INDUSTRIAL PRETREATMENT PROGRAM OF ITS CLASS IN THE COUNTRY FOR Resolution No was presented and read, honoring the District s Department of Environmental Compliance which has been recognized by EPA as the top wastewater pretreatment program in the country. The award was given in recognition of the Department s innovative and effective methods and the results those programs achieved. The award was given to the Department at this week s National Water Environment Federation Conference. adopted. Motion made by Mr. Siscel, seconded by Ms. Finn, that Resolution No be No discussion - 5 ayes, no nays. Mr. Fred Earnie, representing Trailnet, Inc., addressed the Board and urged the Board to continue its lease with Trailnet for the BMX Bike Trail. Ms. Lynn Fischer, of the St. Louis University Civil Law Clinic, indicated that they are providing pro-bono legal services for the group that uses the BMX Bike Trail and urged the District to continue the lease on this property. Mr. Chad Hehner, a rider and creator of the BMX Bike Trail in South County, explained the advantages and benefits of maintaining this facility for the residents of the area. With the aide of the attached handout, he discussed the safety practices utilized at this facility and urged the District to continue the lease on the BMX Trail. Dr. Barnhart questioned how is the BMX track insured. Mr. Hehner indicated that they have an insurance policy purchased through Gateway Trailnet and the Crane Agency. Mr. Horton indicated that the District is working with Gateway Trailnet and St. Louis Bike Park, Inc. to maintain this facility and the insurance on this facility. An anticipated resolution on this issue is expected in 30 to 45 days. Ms. Finn noted that the people involved at this facility appeared to have a wellthought out strategy in developing this parcel as a BMX bike facility. Mr. Frank Mormino, a resident of Ozark View, addressed the Board, and with the aide of the accompanying map, indicated that a number of the residents are against the 5

6 Ozark Tablerock project because of the costs involved. He explained that each parcel would have to contribute as much as $30,000 over a five-year period and that of the 48 homeowners, 12 are retirees on a fixed income. He urged the Board to reconsider this project and its financial impact on the residents of this subdistrict. He also suggested that the District consider revising the boundaries of the subdistrict so that only those people who support the project would be included. Mr. Mormino noted that on today s agenda there is an ordinance for the Windsor Springs Pump Station and Treatment Plant and questioned how can MSD fund this project but not the replacement of their septic tanks. Mr. Butchko explained that the primary cost in the Windsor Springs project is for the replacement of the old pump station. He further pointed out that Windsor Springs is owned by MSD and any upgrades are to be borne by MSD. Mr. Randy Buessink, speaking in regard to the Ozark/Tablerock Subdistrict, addressed the Board and expressed his support for the District moving forward with the Ozark Tablerock project. He feels that it is important, from a health standpoint, due to the soil conditions in that area that the District install the sewers. He realizes that the cost issue is a concern, but felt that the engineering estimates were probably on the high side because they did not have all the necessary information in at the time the estimates were made. Mr. Buessink also pointed out that although one septic tank is failing, a number of others cannot be utilized and he urged the Board to consider various alternatives to move forward with this project. Ms. Elizabeth DeSuza, a resident of Ozark View, approached the Board and presented the Board with the attached list of concerns from the homeowners of the Ozark Tablerock Subdistrict. Mr. Horton indicated that the District will address each of these concerns. Ms. Dana Martinez, a homeowner in the Ozark View subdivision, expressed her concern about the high cost of the project and urged the Board to consider revising the boundaries of this subdistrict so that the support of the project could be included and the remaining could stay with their septic systems. Mr. Tom Sullivan addressed the Board and questioned if the Board had ever taken formal action on the proposed settlement related to the 1992 Rate Case. 6

7 Ms. Finn and Ms. Seward indicated that this was a legal settlement and that the Board had not taken action. Mr. Sullivan felt there was a seeming conflict of interest with the use of Mr. Van Cleve as a mediator in the 1992 rate settlement. His conclusion is based on the fact that Mr. Van Cleve is involved with the law firm of Bryan Cave and the District has contracted for services with Bryan Cave. Ms. Seward and Ms. Finn pointed out that the mediators were mutually agreed on by the plaintiffs and the defendant. The plaintiffs did not share Mr. Sullivan s concerns that a conflict of interest exists. Mr. Sullivan raised some questions regarding sanitary sewage entering the proposed Grand & Bates tunnel. Mr. Butchko responded that for the most part the storm and sanitary waters would be separated except during extreme rain events. Both the Missouri Department of Natural Resources and the Environmental Protection Agency are aware of this issue. Mr. Sullivan requested additional information on the following ordinances: Item #14, proposed Ordinance No ; Item #28, proposed Ordinance No ; Item #33, proposed Ordinance No ; Item #35, proposed Ordinance No ; Item #36, proposed Ordinance No ; Item #38, proposed Ordinance No ; Item #39, proposed Ordinance No ; and Item #40, proposed Ordinance No There was a discussion between Mr. Williams and Mr. Sullivan regarding his opinion about certain minority contractors. Mr. Sullivan questioned why the District was going into Closed Session to discuss personnel issues. Was it to discuss the Secretary-Treasurer or the Executive Director? Ms. Finn indicated that it was to discuss personnel matters as posted. Maintenance. Mr. Sullivan questioned if there has been a replacement for the Director of Mr. Finn responded not to date. Mr. Horton requested that Item #42, a resolution relating to the rules of the Board, be moved to this point in the agenda in order for the Board to utilize its new Consent Agenda format. 7

8 ADOPTION OF RESOLUTION NO SETTING OUT THE RULES OF THE BOARD OF TRUSTEES GOVERNING ITS PROCEDURES. Resolution No was presented and read, replacing Resolution No This Resolution sets forth the rules governing the procedures of the Board of Trustees. The new Resolution now includes the consent agenda procedures. Motion made by Dr. Barnhart, seconded by Ms. Seward, that Resolution No be adopted. No discussion - 5 ayes, no nays. Mr. Butchko reported that a public hearing related to the boundary described in proposed Ordinance No of Subdistrict No (Ozark & Tablerock) was held Tuesday, August 31, 1999, at 7:00 p.m. at the Museum of Transportation, 3015 Barrett Station Road, St. Louis County, Missouri. Mr. Butchko then explained, with the aide of the attached diagram, the process for creating a special benefit assessment (tax bill) subdistrict. This process starts with a homeowner requesting a feasibility study of the District. After the preliminary feasibility study is complete, the District has a very rough idea of the cost. At that point, the District meets with the homeowner to explain the project. Generally, the homeowner will sign a petition to form a subdistrict after which the taxing boundary is prepared. The Board will then take formal action where a boundary ordinance is introduced. After introduction, a boundary hearing is held with the residents of the area. A boundary hearing report is then prepared and submitted to the Board and the boundary ordinance is adopted. After which, a public necessity resolution is passed by the Board and a public interest hearing is held and a formal vote taken. After that is complete, a hearing report is submitted to the Board and a public interest resolution is passed by the Board. The District then will act as the construction manager on the project. Bids are taken and an appropriation ordinance is introduced and adopted. After the construction of the public sewers, a tax levying ordinance is introduced and adopted and the tax bills are prepared. Mr. Butchko indicated that the District is at the stage of holding a public interest hearing report on the Ozark & Tablerock Subdistrict. He emphasized at this point, the residents are not committed to any financial issues and the boundaries could be amended. Mr. Butchko indicated that the District is exploring alternative financial methods so that the cost to the homeowners could be spread over a longer 20-year period. This would reduce the burden to the residents. There was a discussion between the various Board members and Mr. Butchko about moving forward with proposed Ordinance No at this point or deferring action. It was decided that the Board should move forward with adoption of this ordinance to try and expedite the process. The Board remains open to amending this ordinance in the future. It 8

9 was also noted that the District should continue to explore the alternate financing possibilities; such as using the State Revolving Loan Fund. Ms. Seward questioned how many homes in the District s service area are still on septic tanks. Mr. Etwert indicated that 8,000 to 9,000 properties are not billed for sewer service, some of these are not developed and do not require sanitary sewer service. ADOPTION OF THE CONSENT AGENDA Ordinances Proposed Ordinance No , Proposed Ordinance No , Proposed Ordinance No , Proposed Ordinance No , Proposed Ordinance No , Proposed Ordinance No , Proposed Ordinance No , Proposed Ordinance No , Proposed Ordinance No , Proposed Ordinance No and Proposed Ordinance No Plan Approval Denny Road and Lindbergh Storm Sewer This project, located in the City of Sunset Hills, is to alleviate yard flooding and erosion. This project is in the Fiscal Year 1999 Budget and the estimated construction cost is $487, Riverview Boulevard and Nassau Drive Relief Sewer This project, located in the City of St. Louis, is to alleviate yard flooding and ponding. This project is in the Fiscal Year 2000 Budget and the estimated construction cost is $35, Terracewood Circle & Storm Sewer (Infrastructure Repair) This project, located in unincorporated St. Louis County, is to alleviate damage to property due to stormwater flooding. This project is in the Fiscal Year 2000 Maintenance Budget and the estimated construction cost is $26, DC-01 Creve Coeur Frontenac Sanitary Relief Phase I This project, located in the Cities of Frontenac and Ladue, is to alleviate basement backups, replace inadequate and deteriorated sewers and to deactivate bypasses. This project is in the Fiscal Year 1999 Budget and the estimated construction cost is $1,986,

10 be adopted. Motion made by Mr. Siscel, seconded by Ms. Seward, that the Consent Agenda The Chairwoman declared the Consent Agenda adopted and proposed Ordinance Nos through were assigned Ordinance Nos , 10633, 10634, 10635, 10636, 10637, 10638, 10639, 10640, and ADOPTION OF PROPOSED ORDINANCE NO ESTABLISHING A SUBDISTRICT IN ST. LOUIS COUNTY, MISSOURI, TO BE KNOWN AS SUBDISTRICT NO (OZARK & TABLEROCK) OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT. Proposed Ord. No is a proposed special tax bill project located in an area near Barrett Station Road and Old Dougherty Ferry Road in unincorporated southwest St. Louis County. The service area consists of 47 parcels including the Museum of Transportation with 7 vacant lots and the remaining properties presently using septic tanks. The subdistrict was initiated by 29 of the 47 properties (approximately 62%) petitioning to the MSD Board of Trustees to form a special tax bill project to install sanitary sewers. Individual lot areas have been equalized to generate equal tax bills except for 6 large commercial properties and the Museum of Transportation. The 6 large commercial properties were figured for twice the average taxing lot area and the Museum of Transportation was figured for 10 times the average taxing lot area. The first of two required public hearings, the Boundary Hearing, is scheduled for August 31, 1999, at 7:00 p.m. at the Museum of Transportation. No be adopted. The Chairwoman declared proposed Ordinance No adopted, and it was assigned Ordinance No In response to Mr. Sullivan s inquiry regarding Madison Madison International of Missouri, Inc., Mr. Butchko responded by stating that Madison Madison International of Missouri, Inc. has previously and successfully completed work for the District. A representative from Madison Madison International of Missouri, Inc. indicated that they had been in existence since

11 INTRODUCTION OF PROPOSED ORDINANCE NO APPROPRIATING $650, FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF SANITARY SEWERS IN LC-02 RIPA-MEADOW TO BROADWAY SANITARY RELIEF (90057), IN ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH J.H. BERRA CONSTRUCTION COMPANY, INC. FOR THE CONSTRUCTION OF THE AFORESAID SANITARY SEWERS. Proposed Ord. No was presented and read, appropriating funds for the construction of approximately 1,986 lineal feet of 8" to 18" diameter sanitary sewers in an area located west of Broadway and south of Ripa in unincorporated St. Louis County, Missouri. This is a sanitary relief sewer project funded entirely by the District. J. H. Berra Construction Company, Incorporated was the lowest of four bidders at $616, Bids ranged from that low to a high of $675, The MSD estimate was $500, This project received plan approval on April 15, 1999, and is identified in the FY97 Budget. There are 34 homes affected by the project and 470 homes benefitting from the project. Ms. Finn questioned why the bid on this project was above the MSD estimate. Mr. Butchko indicated that there was no single item that stood out making this particular bid higher than the estimate. He felt that the bid was probably affected by the general economic conditions at the time, coupled with the fact, that this project was in a highly urbanized area which could impact the project. No be introduced. INTRODUCTION OF PROPOSED ORDINANCE NO APPROPRIATING $240, FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF SANITARY SEWERS IN GC-15 DEL VISTA TO YORKSHIRE ESTATES SANITARY RELIEF (90031), IN THE CITY OF CRESTWOOD, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH FRED M. LUTH & SONS, INC. FOR THE CONSTRUCTION OF THE AFORESAID SANITARY SEWERS. Proposed Ord. No was presented and read, appropriating funds for the construction of approximately 960 lineal feet of 12" diameter sanitary sewers in an area located south of Watson Road and west of New Sappington in the City of Crestwood, Missouri. This is a sanitary relief sewer project funded entirely by the District. Fred M. Luth & Sons, Incorporated was the lowest of four bidders at $187, Bids ranged from that low to a high of $261, The MSD estimate was $213, This project received plan approval 11

12 on September 9, 1999, and is identified in the FY2000 Budget. There are 23 homes affected by the project and 22 homes benefitting from the project. No be introduced. INTRODUCTION OF PROPOSED ORDINANCE NO APPROPRIATING $775, FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF SANITARY SEWERS IN GC-14 GRAVOIS CREEK SANITARY RELIEF (89145) IN ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH UNNERSTALL CONTRACTING CO., LTD. FOR THE CONSTRUCTION OF THE AFORESAID SANITARY SEWERS. Proposed Ord. No was presented and read, appropriating funds for the construction of approximately 3,383 lineal feet of 8" to 24" diameter sanitary sewers in an area located south of Gravois Road and east of Mackenzie Road in unincorporated St. Louis County, Missouri. This is a sanitary relief sewer project funded entirely by the District. Unnerstall Construction Company, Ltd. was the lowest of five bidders at $734, Bids ranged from that low to a high of $910, The MSD estimate was $835, This project received plan approval on September 9, 1999, and is identified in the FY97 Budget. There are 60 homes affected by the project and 400 homes benefitting from the project. Ms. Finn questioned why there was a delay on this project because it was originally scheduled for the 1997 Budget. Mr. Butchko indicated that there were some problems obtaining the appropriate rights-of-way, easements and that there were some design problems. No be introduced. Mr. Siscel temporarily left the meeting. INTRODUCTION OF PROPOSED ORDINANCE NO APPROPRIATING $305, FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF SANITARY SEWERS IN LINDBERGH AND FLORLAND SANITARY RELIEF (97025), IN THE CITY OF 12

13 FLORISSANT, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH CORRIGAN MECHANICAL CONTRACTORS FOR THE CONSTRUCTION OF THE AFORESAID SANITARY SEWERS. Proposed Ord. No was presented and read, appropriating funds for the construction of a wet weather lift station and approximately 30 lineal feet of 14" diameter force main in an area located east of Lindbergh Boulevard and south of Washington Avenue in the City of Florissant, Missouri. This is a sanitary relief sewer project funded entirely by the District. Corrigan Company Mechanical Contractors was the lowest of three bidders at $288, Bids ranged from that low to a high of $387, The MSD estimate was $275, This project received plan approval on September 9, 1999, and is identified in the FY99 Budget. There are no homes affected by the project and 1,600 homes benefitting from the project. Motion made by Ms. Seward, seconded by Dr. Barnhart, that proposed Ordinance No be introduced. Motion passed - 4 ayes, no nays. C. D. Seward aye INTRODUCTION OF PROPOSED ORDINANCE NO AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH PURLER-CANNON-SCHULTE, INC. FOR THE CONSTRUCTION OF SANITARY SEWERS IN WINDSOR SPRINGS SANITARY INTERCEPTOR PHASE II (90127B), IN THE CITIES OF SUNSET HILLS AND KIRKWOOD, MISSOURI. Proposed Ord. No was presented and read, authorizing the District to enter into a contract for the construction of approximately 3,448 lineal feet of 8" diameter sanitary sewers and 1,700 lineal feet of 6" force main in an area located north of Interstate 44 and west of Geyer Road in the Cities of Sunset Hills and Kirkwood, Missouri. This is a sanitary pump station project funded entirely by the District. This project will eliminate the Windsor Springs treatment plant and upgrade an existing lift station. Purler-Cannon-Schulte, Incorporated was the lowest of nine bidders at $961, Bids ranged from that low to a high of $1,588, The MSD estimate was $1,630, This project received plan approval on August 5, 1999, and is funded from the Maintenance Department s Budget ($1,025,000.00). There are 12 homes affected by the project and 230 homes benefitting from the project. Motion made by Ms. Seward, seconded by Mr. Williams, that proposed Ordinance No be introduced. Motion passed - 4 ayes, no nays. C. D. Seward aye 13

14 Mr. Siscel returned to the meeting. INTRODUCTION OF PROPOSED ORDINANCE NO APPROPRIATING $84, FROM THE SANITARY REPLACEMENT FUND FOR ENGINEERING SERVICES FOR THE FINAL DESIGN OF RIVERWOODS PUMP STATION P-738 (INFRASTRUCTURE REPAIR #192) 97043; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT E-925 WITH WVP CORPORATION, A DIVISION OF URS GREINER, FOR THE AFORESAID ENGINEERING SERVICES. Proposed Ord. No was presented and read, appropriating funds and authorizes the District to enter into a contract for the final design of the Riverwoods Pump Station P-738 (Infrastructure Repair #192) project. This project consists of the upgrading and replacement of the existing Riverwoods Pump Station to meet current District and Department of Natural Resources standards. This project is located at Teson Road in the City of Hazelwood, Missouri. The proposed consultant for this project is WVP Corporation, A Division of URS Greiner. The estimated construction cost is $700, The percent of MBE on this project is 18.6%; 4.9% with David Mason & Associates, 5.0% with O.S.I., and 8.7% with Webb Engineering Service. Ms. Finn questioned if these engineering services are for the final design. Mr. Butchko replied that the District does preliminary engineering design in house and contracts for final design services. Ms. Finn questioned the background for the URS Greiner-WVP Corporation. Mr. Butchko responded that URS Greiner is U.S. national environmental corporation and they purchased WVP Corporation several years ago, which remains a wholly owned subsidiary. WVP has previously worked for the District and designed the Fenton Wastewater Treatment Plant. Motion made by Mr. Siscel, seconded by Dr. Barnhart, that proposed Ordinance No be introduced. INTRODUCTION AND ADOPTION OF PROPOSED ORDINANCE NO AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH THE CITY OF VALLEY PARK, MISSOURI, WHEREBY THE DISTRICT WILL CONTRIBUTE A PORTION OF THE COSTS TO RELOCATE AND INCREASE THE CAPACITY OF A CERTAIN SEWER PIPE BENEATH THE PLANNED LEVEE AT EIGHTH STREET IN THE CITY OF VALLEY PARK, MISSOURI. 14

15 Proposed Ord. No was presented and read, authorizing the District to enter into an agreement with the City of Valley Park for sharing costs and the replacement of an existing 48" diameter sanitary sewer pipe with a 60" diameter sewer pipe under a proposed levee to be built by the U.S. Army Corps of Engineers as a flood control project located north of Marshall Road along Eighth Street in the City of Valley Park, Missouri. The District and the City of Valley Park will equally share the cost of replacing a 48" pipe with the District incurring the additional cost to increase the size to a 60" pipe. This project was identified in the FY2000 Budget with an estimated construction cost of $300, The staff is requesting introduction and adoption of the agreement in order to comply with the local sponsors responsibility agreements with the U.S. Army Corps of Engineers. It is anticipated that this project will be bid and brought before the Board at the November 4, 1999, meeting for introduction and adoption. Motion made by Mr. Siscel, seconded by Mr. Williams, that proposed Ordinance No be introduced. Motion made, seconded and unanimously adopted to suspend the rules to allow adoption of proposed Ordinance No No be adopted. The Chairwoman declared proposed Ordinance No adopted, and it was assigned Ordinance No INTRODUCTION AND ADOPTION OF PROPOSED ORDINANCE NO APPROPRIATING $450, FROM THE GENERAL FUND OF THE DISTRICT FOR THE OPERATION AND MAINTENANCE OF STREAMFLOW GAUGES IN CAULKS CREEK, KIEFER CREEK, GRAVOIS CREEK, COLDWATER CREEK, FEE FEE CREEK, FISHPOT CREEK, MATTESE CREEK, MALINE CREEK, THE UNIVERSITY CITY BRANCH OF RIVER DES PERES, GRAND GLAIZE CREEK, FENTON CREEK, YARNELL CREEK, WILLIAMS CREEK, CREVE COEUR CREEK, COWMIRE CREEK, BONHOMME CREEK, DEER CREEK, WATKINS CREEK, MARTIGNEY CREEK, SPANISH LAKE, MILL CREEK, ENGELHOLM CREEK, MACKENZIE CREEK, SUGAR CREEK, AND GRAMMOND CREEK IN ORDER TO PROVIDE THE DISTRICT WITH DATA TO COMPLETE THE WATERSHED MASTER PLAN; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH THE UNITED STATES DEPARTMENT OF THE INTERIOR (U.S. GEOLOGICAL SURVEY) FOR THE OPERATION, AND MAINTENANCE OF SAID 15

16 STREAMFLOW GAUGES. Proposed Ord. No was presented and read, appropriating funds and authorizes the District to contract with the United States Geological Survey for the continued operation and maintenance of 30 streamflow gauges and 16 water quality sampling stations in Caulks Creek, Kiefer Creek, Gravois Creek, Coldwater Creek, Fee Fee Creek, Fishpot Creek, Mattese Creek, Maline Creek, the University City Branch of River des Peres, Grand Glaize Creek, Fenton Creek, Yarnell Creek, Williams Creek, Creve Coeur Creek, Cowmire Creek, Bonhomme Creek, Deer Creek, Watkins Creek, Martigney Creek, Spanish Lake, Mill Creek, Engelholm Creek, Mackenzie Creek, Sugar Creek, and Grammond Creek. These monitoring stations will provide the District with data to continue the evaluation as part of the watershed master plan and provide valuable information for the EPA s Phase II Stormwater Program. The U.S.G.S. will provide five-minute interval flow data to the District from each of the gauges on a bi-monthly basis through September 30, This is the fourth extension of the program which has been in place since April The District s share is $437, U.S.G.S. s share is $111, Staff is requesting introduction and adoption of this contract to continue the flow monitoring program. The U.S.G.S. did not provide contract information to the staff until last month. Mr. Butchko concluded by noting that, to date, $1,345, has been appropriated for this project. No be introduced. Motion made, seconded and unanimously adopted to suspend the rules to allow adoption of proposed Ordinance No No be adopted. The Chairwoman declared proposed Ordinance No adopted, and it was assigned Ordinance No INTRODUCTION OF PROPOSED ORDINANCE NO MAKING A SUPPLEMENTAL APPROPRIATION OF $6,000, FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS TO EXTEND THE CONSTRUCTION OF THE LEMAY SERVICE AREA ORS SKINKER-MCCAUSLAND 16

17 TUNNEL (L-12A, 96007A), IN THE CITY OF ST. LOUIS AND UNIVERSITY CITY, MISSOURI. Proposed Ord. No was presented and read, appropriating supplemental funds to extend the Skinker-McCausland Tunnel approximately 6,200 lineal feet from its current terminus at Hanley Road to near the intersection of 82nd Street and Olive in University City, Missouri. This project was identified in FY2000 as a design project to be constructed in FY2001. The contractor, Affholder, Incorporated, presented a design-build proposal to extend the tunnel and offer the District an opportunity to reduce its schedule to complete needed sanitary relief sewer improvements and save the cost of remobilizing a tunnel machine at this site. The project will consist of approximately 6,200 lineal feet of 10' diameter tunnel with 78" pipe and 3 drop shafts. The contractor will be responsible for the design and construction of this project assuming all risks which assures no additional unforeseen construction cost to the District. It is anticipated that this project will take 10 months to complete and brings the total appropriation for the entire Skinker-McCausland Tunnel, to $43.1 million for approximately 36,200 feet of tunnel. The DBE participation is 13.65%; 3.81% with David Mason and Associates, 7.50% with K. Bates Construction Services, 1.76% with DKW Construction, Incorporated,.11% with CCC Security, and.47% with Kiesel Company. Mr. Butchko indicated that the appropriation of $6 million is $1.4 million less than the total cost of this particular project because the District can use $1.4 million of savings on the original project versus the contract amount. in the future. Mr. Horton responded that the District will try to avoid negotiated agreements Ms. Seward indicated that normally she expects projects to be competitively bid. However, because of the cost savings in this situation, she would be willing to go with a negotiated contract amendment. Mssrs. Butchko and Etwert indicated that this project is in a highly urbanized area and the rock is at a very low depth. Consequently, an open cut technique would be extremely costly. It is estimated that by pursuing a contract extension, the District could save approximately $750,000. It was also pointed out that conditions of this negotiated contract extension are that the District receives a guaranteed price. point. Mr. Sullivan questioned why the District is requiring a guaranteed price at this Mr. Butchko responded that this is the District s second extension and that the cost figure should be fairly well known, given the fact, that approximately 30,000 feet of tunnel has already been completed. Mr. Butchko concluded that David Mason and Associates would be involved in this project and the District has had good experience in using David Mason and Associates. No be introduced. 17

18 INTRODUCTION OF PROPOSED ORDINANCE NO AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH CORPORATE CLAIMS MANAGEMENT, INC. TO PROVIDE THIRD PARTY ADMINISTRATIVE SERVICES FOR THE DISTRICT S WORKERS COMPENSATION CLAIMS. Proposed Ord. No was presented and read, authorizing the District to enter into a contract with Corporate Claims Management, Inc. to provide services in controlling, monitoring and reporting of Workers Compensation costs. This contract is funded through the Personnel Department s Budget ($26,927.00). No be introduced. INTRODUCTION OF PROPOSED ORDINANCE NO APPROPRIATING $42, FROM THE REAL PROPERTY PURCHASE FUND FOR THE PURCHASE OF CERTAIN REAL PROPERTY IN ST. LOUIS COUNTY, MISSOURI, KNOWN AND NUMBERED AS 9701 DENNIS DRIVE, FOR FLOOD MITIGATION PURPOSES; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO PURCHASE SAID REAL PROPERTY. Proposed Ord. No was presented and read, appropriating funds for the District to purchase this property as flood mitigation. The 9701 Dennis Drive property is subject to periodic flooding, both internally through the public sewer system surcharging and overland flooding from the street and backyard. This house is without a basement, so the basement backup protection program would not work in this instance. The homeowners agree with this arrangement. Mr. Butchko emphasized that this house is built on a slab in a flat area and that the District could not guarantee, even with the completion of certain remedial projects, that this house would not experience flooding in the future. Therefore, it was felt that in the best interest of the District, to purchase this house, which has been appraised at approximately $40,000 with contingencies for moving costs. No be introduced. 18

19 INTRODUCTION OF PROPOSED ORDINANCE NO APPROPRIATING $58, FROM THE REAL PROPERTY PURCHASE FUND FOR THE PURCHASE OF CERTAIN REAL PROPERTY IN THE CITY OF OVERLAND, MISSOURI, KNOWN AND NUMBERED AS 2511 GOODALE AVENUE, FOR FLOOD MITIGATION PURPOSES; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO PURCHASE SAID REAL PROPERTY. Proposed Ord. No was presented and read, appropriating funds for the purchase of said property. The property owner at 2511 Goodale has been subjected to periodic flooding from the public sanitary sewer and a make-shift stormwater system installed prior to MSD s existence. While the District has identified a potential project, it requires two other projects to be built first before any relief work can help this property owner. That work is not scheduled for another ten years. Given the condition of the structure and property, it appears to be more cost effective to purchase the home and relocate the owners than to wait for ten years. The house will be torn down. The owners are in agreement and plan to relocate to another house in Overland. The District is discussing, with Overland, the possibility of the city maintaining the property. No be introduced. INTRODUCTION OF PROPOSED ORDINANCE NO AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH MARKETING MATTERS, INC. WHEREBY MARKETING MATTERS, INC. WILL DEVELOP AND IMPLEMENT A MARKETING PLAN TO ENHANCE PUBLIC UNDERSTANDING OF THE DISTRICT AND THE SERVICES THE DISTRICT PROVIDES. Proposed Ord. No was presented and read, authorizing a contract between the District and Marketing Matters, Inc. to develop and implement a marketing plan which the District will use to enhance public understanding of the District and the services it provides. The work will take place during an 18 month period. Marketing Matters, Inc. will be paid $42, Marketing Matters, Inc. was one of four firms which submitted a response to our Request for Proposal. The Board s Customer Relations Committee reviewed each proposal and interviewed each firm. Awarding the contract to Marketing Matters, Inc. was the consensus of the Committee. Thirty-three percent of the contract will go to a DBE; Marketing Works. The development of a comprehensive marketing plan was a recommendation made in the Management Audit of the District. 19

20 Mr. Briggs emphasized that Marketing Matters, Inc. will work on a marketing plan for the District s overall image and will not target any specific campaign. Dr. Barnhart added that every major corporation has a marketing plan and as such, this will provide the District with such a plan. The completion of a marketing plan will satisfy one of the recommendations made in the Management Audit. No be introduced. INTRODUCTION AND ADOPTION OF PROPOSED ORDINANCE NO VACATING A VARIABLE WIDTH EASEMENT AS RECORDED IN DEED BOOK 1195C, PAGE 358 OF THE ST. LOUIS COUNTY RECORDS, SAID EASEMENT BEING IN LOT 3A OF A SUBDIVISION OF LOTS 2 & 3 OF SEHRT ACRES, A SUBDIVISION ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 213, PAGE 41 OF THE ST. LOUIS COUNTY RECORDS, IN THE CITY OF ELLISVILLE, ST. LOUIS COUNTY, MISSOURI. Proposed Ord. No was presented and read; the City of Ellisville, along with the property owner, has requested that MSD vacate its rights to the easement in the subject lot. The easement was originally obtained to construct a storm sewer. The storm sewer was redesigned and will not be constructed in this easement. The District has no future use for the easement to be vacated. No be introduced. Motion made, seconded and unanimously adopted to suspend the rules to allow adoption of proposed Ordinance No No be adopted. 20

21 The Chairwoman declared proposed Ordinance No adopted, and it was assigned Ordinance No Mr. Horton noted that there is a vacancy on the Civil Service Commission. The Board asked that action on this issue be deferred until the next meeting. The Board felt that Item No. 46 on today s agenda, Plan Amendments, requires a considerable amount of discussion and therefore, a separate meeting has been scheduled for Friday, October 29, 1999 at 9:00 a.m. to discuss Plan Amendments. Motion made by Ms. Seward, seconded by Mr. Siscel, that the Board go into closed session to discuss personnel matters under Section (3) RSMo Supp. Motion made by Mr. Siscel, seconded by Dr. Barnhart, to reopen the meeting. Upon motion made by Mr. Siscel, seconded by Dr. Barnhart, the meeting adjourned at 8:30 P.M. Secretary-Treasurer 21