Minutes: The regular session was called to order at 5:02 p.m. by the president, Mr. Sharp.

Transcription

1 Palos Verdes Peninsula Unified School District Minutes Board of Education Regular Meeting March 23, 2016 Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA and VIA TELECONFERENCE LOCATION: Scottsdale Links Resort Lobby N. Perimeter Dr. Scottsdale, Arizona Closed Session - 5:00 p.m. Open Session - 6:30 p.m. Members Present Malcolm S. Sharp, President Anthony Collatos, Vice President Linda Reid, Clerk Barbara Lucky, Member VIA TELECONFERENCE Suzanne Seymour, Member Michael McFarland, Student Member Jessica White, Student Member Administrators Present Donald B. Austin, Superintendent of Schools Lydia Cano, Deputy Superintendent Trent Bahadursingh, Assistant Superintendent/Technology and Support Services John Bowes, Assistant Superintendent/Human Resources Joanne Culverhouse, Assistant Superintendent/Educational Services A. Call to Order The regular session was called to order at 5:02 p.m. by the president, Mr. Sharp. A.1. Public Comment on Closed Session Items None B. Recess to Closed Session President Sharp announced that the Board would recess to Closed Session to discuss the following items: B.1. Conference with Labor Negotiator B.2. Public Employee Appointment; Public Employment B.3. Public Employee Discipline/Dismissal/Release B.4. Public Employee Performance Evaluation Page 1 of 12

2 C. Reconvene to Open Session The open session was reconvened at 6:40 p.m. D. Pledge of Allegiance to the Flag E. Report of Board Action Taken in Closed Session None F. Approval of Agenda F.1. Approval of the Regular Board of Education Meeting Agenda for March 23, 2016 Motion Passed: That the Board approve the agenda for the Regular Board of Education Meeting of March 23, G. Board President Announcements President Sharp made the following announcements: The District is currently accepting new student enrollment for the school year. For details about new student enrollment at all grade levels, please visit the District website at All Schools and the District Office will be closed for Spring Recess on April 4 through April 8, G.1. Final Call for Requests from the Public to Comment on Non-Agenda Items H. Approval of Minutes H.1. Approval of the Board of Education Budget Workshop Minutes for March 7, 2016 Motion Passed: That the Board approve the minutes for the Board of Education Budget Workshop of March 7, 2016, as presented. Passed with a motion by Ms. Suzanne Seymour and a second by Ms. Barbara Lucky. Abstain Dr. Anthony Collatos Page 2 of 12

3 H.2. Approval of the Regular Board of Education Meeting Minutes for March 9, 2016 Motion Passed: That the Board approve the minutes for the Regular Board of Education Meeting of March 9, 2016, as presented. Passed with a motion by Dr. Anthony Collatos and a second by Ms. Linda Reid. I. Report of Superintendent I.1. Grant Presentation - ASCIP (Alliance of Schools for Cooperative Insurance Program) Nancy Anderson (ASCIP representative) presented a Certificate of Excellence and a $4,000 check to the Palos Verdes Peninsula Unified School District for its participation in ASCIP's loss control services. I.2. Recognition of PTA Reflections Program Winners Beth Myerhoff (PVP PTA Council, President) and Victoria Kramer (PVP PTA Council, 3rd Vice President) recognized PVPUSD students who received awards in the 2015 PTA Reflections Art Program. I.3. Facilities Update Lydia Cano (Deputy Superintendent) updated the Board on District facility projects completed within the last two month period. Terry Kamibayashi (Director of Maintenance and Operations) reported on his initial observations of District facilities and processes. J. Report of Student Board Members Departure of Student Board Members, Michael McFarland and Jessica White, at 8:00 p.m. K. Reports of Board Members K.1. Report of Southern California Regional Occupational Center Representative K.2. Report of PVPUSD Technology Advisory Committee Representatives L. Public Communications L.1. Public Comment on Non-Agenda Items The following individuals addressed the Board: Carol Moeller (Rancho Palos Verdes), Tom Barrett (Rancho Palos Verdes), Donald Page (Rancho Palos Verdes), Jessica Vlaco (Rancho Palos Verdes), Sandra Valeri (Rancho Palos Verdes) and Joan Davidson (Rancho Palos Verdes). Page 3 of 12

4 M. Discussion/Action M.1. Support of PTA Lobbying Efforts in Sacramento Motion Passed: That the Board of Education support the PVP PTA Council with its lobbying efforts at the 2016 Capitol Convoy in Sacramento. Passed with a motion by Ms. Linda Reid and a second by Ms. Barbara Lucky. M.2. Approval of Algebra 1, Geometry, and Algebra 2 Program Adoption Michael Lehault (Teacher on Special Assignment), Linda Kurt (Palos Verdes Peninsula High School, Mathematics Department Chair), Cynthia Mitchell (Palos Verdes High School, Mathematics Department Chair), Kurt Hay (Palos Verdes Intermediate School, Algebra I Accelerated and STEM Instructor) and Jennifer Singley (Big Ideas Learning Consultant) reviewed the Houghton Mifflin Harcourt, Big Ideas MATH program with the Board and answered questions. The following individual addressed the Board: Sandra Valeri (Rancho Palos Verdes). Motion Passed: That the Board approve the recommendation to adopt Houghton Mifflin Harcourt's, Big Ideas MATH program for use in Algebra 1, Geometry, and Algebra 2 courses, beginning in the school year, with the understanding that, if additional procedural regulations are required, these steps will be followed prior to the adoption. Passed with a motion by Ms. Barbara Lucky and a second by Dr. Anthony Collatos. M.3. Approval of the Palos Verdes Peninsula Unified School District's Educator Effectiveness Funds (EEF) Plan The following individual addressed the Board: Kathy Santarosa (Rancho Palos Verdes). Motion Passed: That the Board approve the PVPUSD Educator Effectiveness Funds (EEF) Plan. Passed with a motion by Dr. Anthony Collatos and a second by Ms. Linda Reid. Page 4 of 12

5 M.4. Superintendent's Facilities Master Plan Screening Team Motion Passed: That the Board select Board Members, Anthony Collatos and Barbara Lucky, to serve on the Superintendent's Facility Master Plan Screening Team. Passed with a motion by Ms. Linda Reid and a second by Ms. Suzanne Seymour. M.5. Board Study Session Motion Passed: That the Board schedule a Board Study Session to hold interviews with prospective firms for the development of the District's Facilities Master Plan on Monday, May 9, 2016, at 9:00 a.m. in the Board Room of the Malaga Cove Administration Center. Passed with a motion by Ms. Linda Reid and a second by Ms. Suzanne Seymour. M.6. Board Member Participation in 2016 Commencement Exercises By Board consensus, it was agreed that Board Member participation in the 2016 commencement exercises at the intermediate and high schools be designated, as follows: Miraleste Intermediate Anthony Collatos, Suzanne Seymour Palos Verdes Intermediate - Barbara Lucky, Linda Reid Ridgecrest Intermediate - Malcolm Sharp Palos Verdes High - Barbara Lucky,Linda Reid Palos Verdes Peninsula High - Anthony Collatos, Suzanne Seymour, Malcolm Sharp Rancho del Mar High - All Board Members Page 5 of 12

6 M.7. Establishment of Dates, Time, and Location for Board Meetings - July 1, 2016 through June 30, 2017 Motion Passed: That the Board establish (1) dates, time, and location for regularly scheduled meetings of the Board of Education during the period from July 1, June 30, 2017, as follows: The following Regular Meetings are scheduled to begin at 5:00 p.m. and will be held at: Board Room Malaga Cove Administration Center 375 Via Almar City of Palos Verdes Estates, CA Wednesday, July 13, 2016 Wednesday, July 27, 2016 Wednesday, August 10, 2016 Wednesday, September 14, 2016 Wednesday, September 28, 2016 Wednesday, October 26, 2016 Wednesday, November 9, 2016 Wednesday, December 14, 2016 (Annual Reorganization) Wednesday, January 11, 2017 Wednesday, February 8, 2017 Wednesday, February 22, 2017 Wednesday, March 8, 2017 Wednesday, March 22, 2017 Wednesday, April 26, 2017 Wednesday, May 24, 2017 **Tuesday, June 6, 2017 **Wednesday, June 21, 2017 **Exception to regular scheduling of 2nd and 4th Wednesday and (2) dates for three Board Workshops on November 16, 2016, January 18, 2017 and May 10, 2017, scheduled for 9:00 a.m. at the Malaga Cove Administration Center, with the topic of the meetings to be determined. Passed with a motion by Dr. Anthony Collatos and a second by Ms. Linda Reid. M.8. Public Hearing on Agreement for Branded Food Vendor (Yum-Club) The public hearing relative to the consideration and possible adoption of a Branded Food agreement between Yum-Club and the Palos Verdes Peninsula Unified School District, in accordance with Education Code , was opened at 9:50 p.m. There being no public comment, the public hearing was closed at 9:50 p.m. Page 6 of 12

7 N. Budget M.9. Agreement for Branded Food Vendor (Yum-Club) The following individual addressed the Board: Narea Anderson (Palos Verdes Estates). By Board consensus, it was agreed that the proposed agreement for Branded Food Vendor with Yum-Club be tabled. M.10. Resolution No /16 to Approve Contract with IVS Computer Systems, Inc. to Purchase Smart Brand Technology and Related Equipment and Services Motion Passed: That the Board of Education approve Resolution No /16, to Approve the Contract with IVS Computer Systems, Inc. to Purchase Smart Brand Technology and Related Equipment and Services. Passed with a motion by Dr. Anthony Collatos and a second by Ms. Linda Reid. N.1. Palos Verdes Peninsula Unified School District's Local Control and Accountability Plan (LCAP) Draft Kimberly Fricker (Administrative Director, Educational Services) reviewed a draft of the Local Control and Accountability Plan (LCAP) with the Board and answered questions. N Budget Revision (Gifts/Site Funds) - Unrestricted General Fund 01.1 (BA028) Motion Passed: That the Board approve Budget Summary BA028, and related cash transfers, for the Unrestricted General Fund 01.1 by increasing budgeted revenues and expenses by $147,241, with no change to the ending fund balance. Passed with a motion by Ms. Barbara Lucky and a second by Dr. Anthony Collatos. Page 7 of 12

8 N Budget Revision Unrestricted General Fund 01.1 (BA029) Motion Passed: That the Board approve Budget Summary BA029, and related cash transfers, for the Unrestricted General Fund 01.1 by increasing budgeted transfers out by $1,700,000, for a decrease to the ending fund balance of $1,700,000. Passed with a motion by Ms. Linda Reid and a second by Dr. Anthony Collatos. N Budget Revision Special Reserve for Non-Capital Outlay Fund 17.1 (BA030) Motion Passed: That the Board approve Budget Summary BA030, and related cash transfers, for the Special Reserve for Non-Capital Outlay Fund 17.1 by increasing budgeted transfers in by $1,700,000, for an increase to the ending fund balance of $1,700,000. Passed with a motion by Ms. Linda Reid and a second by Dr. Anthony Collatos. N.5. Budget Assumptions for Projecting Budget Kathy Ueunten (Director, Fiscal Services) reviewed the draft budget assumptions for projecting the budget with the Board. O. Consent Calendar O.1. Human Resources O.1.a. Personnel Assignment Orders and Other Personnel Action Motion Passed: That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, Palos Verdes Peninsula High consultants and Silver Spur Elementary consultant. Passed with a motion by Dr. Anthony Collatos and a second by Ms. Suzanne Seymour. Page 8 of 12

9 O.2. Educational Services O.2.a. Agreement for Services of Nonpublic, Nonsectarian School and Agency Services for TK-12th Grade Motion Passed: That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the school year because the student's special education needs cannot be met within the District. O.2.b. Intent to Submit the Arts-for-All School District Advancement Grant Motion Passed: That the Board approve the intent to apply for the Arts-for- All Advancement Grant including the commitment for matching funds up to $25,000. O.2.c. Authorization for Overnight Field Trip - PVHS - Robogames Robotics Competition - Pleasanton, California - April 8-10, 2016 Motion Passed: That the Board approve the proposed overnight field trip to Robogames Robotics Competition in Pleasanton, California, from April 8-10, 2016, involving students from the Palos Verdes High School PVIT Robomagellan and BattleBots Teams. Page 9 of 12

10 O.2.d. Authorization for Overnight/Out-of-State Field Trip - PVPHS - CyberPatriot VIII Competition - Washington, D.C. - April 10-15, 2016 Motion Passed: That the Board approve the proposed overnight/out-of-state field trip for six (6) PVPHS student finalists to participate in the CyberPatriot VIII Competition in Washington, D.C., from April 10-15, O.2.e. Approval of Overnight/Out-of-State Field Trip - PVPHS - StallerXplorer Space Program II Competition - Colorado Springs, Colorado - April 12-15, 2016 Motion Passed: That the Board approve the proposed overnight/out-of-state field trip for two (2) teams of six (6) PVPHS student finalists to compete in the StallerXplorer II Competition in Colorado Springs, Colorado, from April 12-15, O.2.f. Authorization of Overnight/Out-of-State Field Trip - MIS - Robotics Team 2016 VEX World Championship - Louisville, Kentucky - April 19-24, 2016 Motion Passed: That the Board approve the overnight/out-of-state field trip to the VEX World Championship in Louisville, Kentucky, April 19-24, 2016, involving students from the Miraleste Intermediate School Robotics Team. Page 10 of 12

11 O.2.g. Authorization of Overnight/Out-of-State Field Trip - PVPHS - Robotics Team - For Inspiration and Recognition of Science and Technology (FIRST) Robotics National Championship Competition - St. Louis, Missouri - April 26- May 1, 2016 Motion Passed: That the Board approve the overnight/out-of-state field trip to the For Inspiration and Recognition of Science and Technology (FIRST) Robotics National Championship Competition in St. Louis, Missouri, April 26-May 1, 2016, involving students from the Robotics Team at Palos Verdes Peninsula High School. O.2.h. Authorization for Out-of-State Conference Attendance - PVPHS - University of South Carolina Counselor Advisory Board Meetings - Columbia, South Carolina - March 30-31, 2016 Motion Passed: That the Board approve the out-of-state conference attendance for Mrs. Terri Lewallen, PVPHS College/Career Center Specialist, to attend the University of South Carolina Counselor Advisory Board meeting, from March 30-31, O.3. Business Services O.3.a. Purchase Order Report Motion Passed: That Purchase Order numbers through 99559, issued from the General Fund; Food Services; Deferred Maintenance, Miraleste Early Learning Academy (MELA), Valmonte Early Learning Academy (VELA) and Sunrise; PV Kids' Corner and Special Reserve for Capital Outlay in the total amount of $304, be approved and/or ratified. Passed with a motion by Ms. Barbara Lucky and a second by Ms. Linda Reid. Page 11 of 12

12 P. Information O.4. Fiscal Services O.4.a. Acceptance of Gifts Motion Passed: That the gifts of materials, supplies and $71, in cash received February 16, 2016 through March 9, 2016, be accepted, as presented. O.4.b. Warrant Report - February 2016 Motion Passed: That the Board approve the warrants issued from the various funds in the amount of $9,717,261.54, as presented. P.1. Sale and/or Disposal of Surplus Property Presented as an information item. Q. Adjournment There being no further business to come before the Board, the meeting was adjourned at 10:29 p.m. Donald B. Austin, Ed.D. Superintendent of Schools and Secretary of the Board of Education Page 12 of 12