Minutes: The regular session was called to order at 5:01 p.m. by the president, Dr. Collatos.

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1 Members Present Anthony Collatos, President Linda Reid, Vice President Suzanne Seymour, Clerk Malcolm S. Sharp, Member Members Absent Barbara Lucky, Member Palos Verdes Peninsula Unified School District Minutes Board of Education Regular Meeting June 21, 2017 Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA Closed Session - 5:00 p.m. Open Session - 6:30 p.m. Administrators Present Donald B. Austin, Superintendent of Schools Trent Bahadursingh, Deputy Superintendent Keith Butler, Associate Superintendent/Business Services Kimberly Fricker, Assistant Superintendent/Educational Services Matthew Horvath, Assistant Superintendent/Human Resources A. 5:00 p.m. - Call to Order The regular session was called to order at 5:01 p.m. by the president, Dr. Collatos. A.1. Public Comment on Closed Session Items None B. Recess to Closed Session President Collatos announced that the Board would recess to Closed Session to discuss the following items: B.1. Conference with Labor Negotiator B.2. Public Employee Performance Evaluation B.3. Public Employee Discipline/Dismissal/Release B.4. Conference with Legal Counsel - Anticipated Litigation B.5. Conference with Legal Counsel - Existing Litigation B.6. Conference with Legal Counsel - Existing Litigation B.7. Conference with Legal Counsel - Existing Litigation Page 1 of 17

2 C. Reconvene to Open Session - Estimated Time 6:30 p.m. The open session was reconvened at 6:33 p.m. D. Pledge of Allegiance to the Flag E. Report of Board Action Taken in Closed Session President Collatos announced that in Closed Session the Board took the following actions: The Board approved the settlement agreement for OAH Case No. # , by a roll call vote as follows: The District will provide Student related services and Student waived all claims against the District. The Board voted to approve a settlement agreement resolving the dismissal of a permanent certificated employee, employee number XJ , by a roll call vote as follows: Under the terms of the agreement, the employee agrees to submit his irrevocable resignation from the District and is precluded from seeking employment in the District in the future. The employee also waives and releases the District from any and all legal claims relating to or arising out of his employment with the District. The District is not paying any sum in settlement. F. Approval of Agenda F.1. Approval of the Regular Board of Education Meeting Agenda for June 21, 2017 Motion Passed: That the Board approve the agenda for the Regular Board of Education Meeting of June 21, Passed with a motion by Ms. Suzanne Seymour and a second by Ms. Linda Reid. Page 2 of 17

3 G. Public Communications G.1. Public Comment on Open Session Agenda Items President Collatos announced that the public would be given the opportunity to address the Board during each agenda item and that remarks would be limited to three minutes per person. H. Approval of Minutes H.1. Approval of the Regular Board of Education Meeting Minutes for June 6, 2017 Motion Passed: That the minutes for the Regular Meeting of June 6, 2017, be tabled. Passed with a motion by Ms. Linda Reid and a second by Ms. Suzanne Seymour. I. Board President Announcements President Collatos made the following announcements: The District will continue to enroll new students for the school-year throughout the summer. The first day of school is Monday, August 28, Students entering TK through grade 8 will complete the enrollment process at the Enrollment Center, 375 Via Almar, Palos Verdes Estates. High School students may go directly to the high school of their choice for new student enrollment. Information about new student enrollment can be accessed on the District website at J. Special Reports J.1. Facilities Master Plan Update from DLR Group Kevin Fleming of DLR Group presented findings to date from the community input portion of the Facilities Master Plan process and answered questions from the Board. J.2. Citizens' Oversight Committee for Measure M Annual Report Presented as an information item. Page 3 of 17

4 K. Consent Calendar K.1. Human Resources K.1.a. Personnel Assignment Orders and Other Personnel Action Motion Passed: That the Board of Education approve and/or ratify the Administrative, Certificated and Classified Assignment Orders, Adult Education consultants, Educational Services consultants, Food Services consultant, Lunada Bay consultants, Palos Verdes Peninsula High consultants, Point Vicente Elementary consultant and Student Services consultants. K.1.b. Educational Fieldwork Agreement with the University of Redlands Motion Passed: That the Board of Education approve the Educational Fieldwork Agreement with the University of Redlands for the term of July 1, 2017 through June 30, K.2. Educational Services K.2.a. Agreement for Services of Nonpublic, Nonsectarian School and Agency Services for TK-12th Grade Motion Passed: That the District enter into an agreement with the designated nonpublic schools and agencies for the purpose of providing special education and related services for TK-12th grade students for the school year because the student's special education needs cannot be met within the District. Page 4 of 17

5 K.2.b. District Master Contract General Agreement for Nonpublic, Nonsectarian School/Agency Services July 1, 2017 to June 30, 2018 Motion Passed: That the Board approve the Southwest SELPA approved District Master Contract General Agreement for Nonpublic, Nonsectarian School/Agency Services from July 1, 2017 to June 30, K.2.c. Authorization for Overnight/Out-of-State Field Trips - PVHS - (1) The Gloria Shields All-American Publications Workshop - Dallas, Texas (June 25-30, 2017); (2) The Extreme Yearbooking Workshop - Chicago, Illinois (July 5-10, 2017); and The Jostens Yearbook UCSD - San Diego, California (July 24-27, 2017) Motion Passed: That the Board approve the three (3) proposed overnight/out-ofstate field trips to the (1) Gloria Shields All-American Publications Workshop in Dallas, Texas, from June 25-30, 2017; (2) The Extreme Yearbooking Workshop in Chicago, Illinois, from July ; and (3) Jostens Yearbook Camp (UC San Diego) in San Diego, California, from July 24-27, 2017, involving up to 12 students from the Yearbook Staff at Palos Verdes High School. K.2.d. Approve the Amendment No. 1 to Services Agreement Between the Palos Verdes Peninsula Unified School District and ImPACT (Immediate Post- Concussion Assessment and Cognitive Testing) Motion Passed: That the Board approve the Amendment No. 1 to Services Agreement between the Palos Verdes Peninsula Unified School District and ImPACT (Immediate Post-Concussion Assessment and Cognitive Testing) Application, Inc., for the school year. Page 5 of 17

6 K.2.e. Approve the Renewal Agreements Between the Palos Verdes Peninsula Unified School District and NCS Pearson Education for AIMSweb and Otis- Lennon School Ability Test 8th Edition (OLSAT-8) Motion Passed: That the Board approve the renewal agreements between the Palos Verdes Peninsula Unified School District and NCS Pearson Education, Inc. for AIMSweb and the Otis-Lennon School Ability Test 8th Edition (OLSAT-8) K.2.f. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and the NoRedInk Corp Motion Passed: That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and the NoRedInk Corp K.2.g. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and Turnitin, LLC Motion Passed: That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and Turnitin, LLC K.2.h. Approve the Renewal Agreement between the Palos Verdes Peninsula Unified School District and the Follett School Solutions, Inc. Destiny: A Library Management System Motion Passed: That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and the Follett School Solutions, Inc. Destiny: A Library Management System Page 6 of 17

7 K.2.i. Approve the Renewal Agreement Between the Palos Verdes Peninsula Unified School District and the ARTstor, Inc Motion Passed: That the Board approve the renewal agreement between the Palos Verdes Peninsula Unified School District and ARTstor, Inc K.2.j. Approve the Memorandum of Understanding (MOU) Between the Palos Verdes Peninsula Unified School District and Tilly's Life Center (TLC) for the School Year Motion Passed: That the Board approve the Memorandum of Understanding (MOU) Between the Palos Verdes Peninsula Unified School District (PVPUSD) and Tilly's Life Center (TLC) for the school year. K.3. Business Services K.3.a. Software Purchase 5Sight - Forecast5 Analytics Motion Passed: That the Board of Education approve the purchase of a one-year software license agreement for 5Sight from Forecast5 Analytics for a term ending June 30, K.3.b. Gold Star Foods, Inc. Contract for Distribution of Frozen and Refrigerated Foods, August 1, 2017 through July 31, 2018 Motion Passed: That the Board authorize the award of the contract for Distribution of Frozen and Refrigerated Foods to Gold Star Foods, Inc. for the period of August 1, 2017 through July 31, Page 7 of 17

8 K.3.c. Galosso's Bakery Contract for Bread Products, July 1, 2017 through June 30, 2018 Motion Passed: That the Board authorize the award of the contract for Bread Products to Galosso's Bakery for the period of July 1, 2017 through June 30, K.3.d. Gold Star Foods, Inc. Contract for Fresh and Processed Produce, July 1, 2017 through June 30, 2018 Motion Passed: That the Board authorize the award of the contract for Fresh and Processed Produce to Gold Star Foods, Inc. for the period of July 1, 2017 through June 30, K.3.e. LACOE Contract for Food Services for Special Education, July 1, 2017 through June 30, 2020 Motion Passed: That the Board authorize the renewal of the contract to provide food services to LACOE's District Special Education Program for an additional three-year term, from July 1, 2017 through June 30, K.3.f. P & R Paper Supply Company, Inc. Contract for Paper Products, August 1, 2017 through July 31, 2018 Motion Passed: That the Board authorize the award of the contract for Paper Products to P & R Paper Supply Company, Inc. for the period of August 1, 2017 through July 31, Page 8 of 17

9 K.3.g. A & R Food Distributors Contract for Snack Foods, August 1, 2017 through July 31, 2018 Motion Passed: That the Board authorize the award of the contract for Snack Food Items to A & R Food Distributors for the period of August 1, 2017 through July 31, K.3.h. Driftwood Dairy Contract for Dairy Products, July 1, 2017 through June 30, 2018 Motion Passed: That the Board authorize the award of the contract for Dairy Products to Driftwood Dairy for the period of July 1, 2017 through June 30, K.3.i. A & R Food Distributors Contract for Staple Foods, August 1, 2017 through July 31, 2018 Motion Passed: That the Board authorize the award of the contract for Staple Foods to A & R Food Distributors for the period of August 1, 2017 through July 31, K.3.j. Food Safety Systems Contract for Food Safety and Sanitation System, July 1, 2017 through June 30, 2022 Motion Passed: That the Board authorize the award of the contract for a food safety and sanitation system to Food Safety Systems for the period of July 1, 2017 through June 30, 2022, with the initial one year term beginning July 1, 2017 through June 30, Page 9 of 17

10 K.3.k. Purchase Order Report Motion Passed: That Purchase Order numbers through issued from the General Fund; Adult Education; Miraleste Early Learning Academy (MELA), Valmonte Early Learning Academy (VELA) and Sunrise, PV Kids' Corner; Print Shop and Special Reserve for Capital Outlay in the total amount of $1,503, be approved and/or ratified. K.4. Fiscal Services K.4.a. Agreement with Los Angeles County Office of Education for PeopleSoft Financial Systems for Fiscal Year Motion Passed: That the Board approve the agreement with the Los Angeles County Office of Education for PeopleSoft Financial Systems for at a total estimated cost of $53,810. K.4.b. Agreement with School Services of California, Inc. Motion Passed: That the agreement with School Services of California, Inc. be approved for for a total cost of $4,260, plus out-of-pocket expenses. K.4.c. Acceptance of Gifts Motion Passed: That the gifts of materials, supplies and $146, in cash received May 24, 2017 through June 5, 2017, be accepted, as presented. Page 10 of 17

11 K.4.d. Warrant Report - May 2017 Motion Passed: That the Board approve the warrants issued from the various funds in the amount of $10,212,859.06, as presented. K.5. Technology L. Report of Superintendent K.5.a. Approval of Contract with Encore Software Solutions for Enboard Services Agreement for Resource Provisioning and Single Sign-On Motion Passed: That the Board of Education approve the Enboard Services Agreement with Encore Sofware Solutions in the amount of $33,500 for July 1, June 30, M. Report of Southern California Regional Occupational Center Representative N. Report of PVPUSD Technology Advisory Committee Representatives O. Report of the PVPUSD Curriculum Advisory Committee Meeting P. Public Communications Q. Budget P.1. Public Comment on Non-Agenda Items None Q Budget Revision (Gifts) Unrestricted General Fund 01.1 (BA032) Motion Passed: That the Board approve Budget Summary BA032, and related cash transfers, for the Unrestricted General Fund 01.1 by increasing budgeted revenues and expenses by $561,074, with no change to the ending fund balance. Page 11 of 17

12 Q.2. Resolution No /17, GASB 54, Fund Balance Reporting and Governmental Fund Type Definitions Motion Passed: That the Board approve Resolution No /17, to establish fund balance policies as required by GASB 54. Q Approval of Interfund Transfers Motion Passed: That the Board approve the following interfund transfers: A transfer of $300,000 from Restricted General Fund 01.3 to Deferred Maintenance Fund 14.0 A transfer of $391,644 from Special Reserve Fund 20.0 to Unrestricted General Fund 01.1 to offset OPEB expenditures in A transfer of $579,964 from Special Reserve Fund 20.0 to Unrestricted General Fund 01.1 to offset the 2012/13 PARS 403(b) Supplementary Retirement Plan (SRP) A transfer of $268,953 from Other Enterprise Fund 63.0 (Kids' Corner) to Unrestricted General Fund 01.1 A transfer of $44,595 from Unrestricted General Fund 01.1 to Cafeteria Fund 13.0 A transfer of $287,404 from Other Enterprise Fund 63.2 (MELA/VELA) to Unrestricted General Fund 01.1 Q.4. Year-End Appropriation Transfers Motion Passed: That the Board authorize the County Superintendent of Schools to make appropriation transfers if necessary at the close of the school year, to permit payment of obligations of the District incurred during such school year and that the sources of such transfers be made in the following order: between major objects of expenditure, from designated fund balances and from unappropriated fund balances. Page 12 of 17

13 Q.5. Approve the Palos Verdes Peninsula Unified School District's Three-Year Local Control and Accountability Plan (LCAP) Motion Passed: That the Board approve the Palos Verdes Peninsula Unified School District's Local Control and Accountability Plan (LCAP) that covers a three-year period, beginning July 1, 2017 through June 30, Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Malcolm Sharp. Q Adopted Budget Motion Passed: That the Board approve the proposed Adopted Budget, as presented. Passed with a motion by Ms. Linda Reid and a second by Ms. Suzanne Seymour. Q.7. Resolution No /17, Temporary Transfers - Cash Borrowing Motion Passed: That the Board approve Resolution No /17, authorizing the Superintendent or designee, working with the Los Angeles County Treasurer, to make temporary transfers of funds in order to permit the payment of obligations the school district incurred during that year and to maintain a positive cash balance in all District funds. Passed with a motion by Ms. Linda Reid and a second by Ms. Suzanne Seymour. Q.8. Resolution No /17, To Determine the Use of Education Protection Account (EPA) Funds for the School Year Motion Passed: That the Board approve Resolution No /17, allocating $11,387,319 in Education Protection Account funds for teacher salaries for the fiscal year. Passed with a motion by Ms. Suzanne Seymour and a second by Mr. Malcolm Sharp. Page 13 of 17

14 Q Mandate Block Grant Motion Passed: That the Board select the Mandate Block Grant for the fiscal year with the option to withdraw if future information indicates that a different selection provides greater benefit to the District. R. Discussion/Action R.1. Adopt Resolution No /17, Honoring the Valuable Contributions of Retiring Certificated Employees Motion Passed: That the Board of Education adopt Resolution No /17, saluting and thanking the Certificated Employee Retirees of the Palos Verdes Peninsula Unified School District. Passed with a motion by Ms. Linda Reid and a second by Ms. Suzanne Seymour. R.2. Adopt Resolution No /17, Honoring the Valuable Contributions of Retiring Classified Employees Motion Passed: That the Board of Education adopt Resolution No /17, saluting and thanking the Classified Employee Retirees of the Palos Verdes Peninsula Unified School District. Passed with a motion by Ms. Linda Reid and a second by Ms. Suzanne Seymour. R.3. Approval of Consolidated Application Motion Passed: That the Board approve the Consolidated Application for submission to the California Department of Education. Passed with a motion by Ms. Suzanne Seymour and a second by Ms. Linda Reid. Page 14 of 17

15 R.4. Adoption of Resolution No /17, Authorizing the Acquisition of Computers, Tablets, Network Equipment, Audio/Visual Equipment and Other Peripherals from the PEPPM Technology Cooperative Purchasing Program Motion Passed: That the Board of Education adopt Resolution No /17, Authorizing the Acquisition of Computers, Tablets, Network Equipment, Audio/Visual Equipment and Other Peripherals from the PEPPM Technology Cooperative Purchasing Program, as presented. R.5. Adoption of Resolution No /17, Authorizing the Acquisition of Computers, Tablets, Network Equipment, Audio/Visual Equipment and Other Peripherals from National Association of Purchasing Officials (NASPO) ValuePoint Motion Passed: That the Board of Education Adopt Resolution No /17, Authorizing the Acquisition of Computers, Tablets, Network Equipment, Audio/Visual Equipment and Other Peripherals from National Association of Purchasing Officials (NASPO) ValuePoint, as presented. R.6. Adoption of Resolution No /17, Authorizing the Acquisition of Computers, Tablets, Network Equipment, Audio/Visual Equipment and Other Peripherals from Los Angeles County Office of Education EdBuy Bid No. 15/ Motion Passed: That the Board of Education Adopt Resolution No /17, Authorizing the Acquisition of Computers, Tablets, Network Equipment, Audio/Visual Equipment and Other Peripherals from Los Angeles County Office of Education EdBuy Bid No. 15/ , as presented. Page 15 of 17

16 R.7. Notice of Disposition of Obsolete Instructional Materials Motion Passed: That the Board authorize the District to take actions necessary, after the sixty day notice, to donate or dispose of instructional materials, as presented. Passed with a motion by Ms. Suzanne Seymour and a second by Ms. Linda Reid. R.8. Rejection of Claim - District Employee Motion Passed: That the claim for damages, dated May 1, 2017 and received by the District on May 26, 2017, from District employee, Ruben Rosales be rejected and that the claimant be notified of this action as specified under Government Code Section et seq. Passed with a motion by Mr. Malcolm Sharp and a second by Ms. Linda Reid. R.9. Adopt Addendum to the Employment Contract for the Deputy Superintendent, Extending Contract Term through June 30, 2019 Motion Passed: That the Board of Education adopt the addendum to the employment contract with Trent Bahadursingh, Deputy Superintendent, as presented. R.10. Adopt Addendum to the Employment Contract for the Assistant Superintendent/Educational Services, Extending Contract Term through June 30, 2019 Motion Passed: That the Board of Education adopt the addendum to the employment contract with Kimberly Fricker, Assistant Superintendent/Educational Services, as presented. Passed with a motion by Mr. Malcolm Sharp and a second by Ms. Linda Reid. Page 16 of 17

17 S. Facilities R.11. Revisions to the PVPUSD Board Policies and Administrative Regulations Manual Presented for a First Reading The Board reviewed proposed revisions to the PVPUSD Board Policies and Administrative Regulations Manual, as follows: BP/AR Comprehensive Safety Plan BP/AR Budget BP/AR Federal Grant Funds BP/AR Fees and Charges BP/AR Sale and Disposal of Books, Equipment and Supplies BP/AR Bids BP Contracts AR Inventories AR Financial Reports and Accountability AR Equipment BP/AR Tobacco-Free Schools BP/E Disruptions AR Earthquake Emergency Procedure System BP Transportation for Students with Disabilities AR District Records BP/AR Student Records S.1. Proposal to Award Bid for Re-Roofing and Repairs at 11 Sites - Bid No. DM Motion Passed: That the bid for Re-Roofing and Repair for 11 sites (DM ) be awarded to Best Contracting Services, Inc. in the amount of $908, T. Information T.1. Sale and/or Disposal of Surplus Property Presented as an information item. U. Reports of Board Members V. Adjournment There being no further business to come before the Board, the meeting was adjourned at 8:24 p.m. Donald B. Austin, Ed.D. Superintendent of Schools and Secretary of the Board of Education Page 17 of 17

Minutes: The regular session was called to order at 5:14 p.m. by the president, Dr. Collatos.

Minutes: The regular session was called to order at 5:14 p.m. by the president, Dr. Collatos. Palos Verdes Peninsula Unified School District Minutes Board of Education Regular Meeting March 08, 2017, 5:00 PM Malaga Cove Administration Center 375 Via Almar Palos Verdes Estates, CA 90274 Closed Session