BOARD OF ROAD COMMISSIONERS FOR OAKLAND COUNTY, MICHIGAN. Thursday, March 23, 2017

Size: px

Start display at page:

Download "BOARD OF ROAD COMMISSIONERS FOR OAKLAND COUNTY, MICHIGAN. Thursday, March 23, 2017"

Rodney Cunningham
5 years ago
Views:

1 BOARD OF ROAD COMMISSIONERS FOR OAKLAND COUNTY, MICHIGAN Thursday, March 23, THE meeting was called to order by the Chairman of the Board, Eric S. Wilson at 9:00 A.M. in the Board Room of the County Road Commission Offices, Lahser Road, Beverly Hills, Michigan. Notice of the meeting was posted on November 15, 2016 in compliance with provisions of Act 267 of WILSON PRESENT; JAMIAN PRESENT; FOWKES PRESENT Dennis Kolar, Managing Director Gary Piotrowicz, Deputy Managing Director Dianne Hersey, General Counsel Melissa Williams, Director of Finance David Evancoe, Director of Planning and Environmental Concerns Darryl Heid, Director of Highway Maintenance David Czerniakowski, Director of Customer Services Tom Blust, Director of Engineering Department Mary Gillis, Director of Central Operations Danielle Deneau, Director of Traffic-Safety Pam Cahill, Director of Human Resources Craig Bryson, Public Information Shannon Miller, Deputy-Secretary/Clerk of the Board 2. Chairman Wilson led the Pledge of Allegiance to the Flag. 3. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT the Board approve the agenda for March 23, 2017 as written. 4. There were no members of the public wishing to address the Board. 5. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THE Board approve the minutes of March 9, A. MOVED BY: JAMIAN SUPPORTED BY: FOWKES RESOLVED, that checks numbered through ; and, ACH payments thru numbered 121 be approved for payment for an aggregate amount of 962,230.75; and, FURTHER RESOLVED, that the Oakland County Treasurer be directed to pay the checks from the funds in the County Road Account. 6B. MOVED BY: JAMIAN SUPPORTED BY: FOWKES RESOLVED, that checks numbered through ; and, ACH payments thru numbered 365 be approved for payment for an aggregate amount of 1,010,500.42; and, FURTHER RESOLVED, that the Oakland County Treasurer be directed to pay the checks from the funds in the County Road Account. 7A-B. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT permits and adopt-a-road applications issued by the Road Commission for Oakland County, Customer Service Department, be approved and become effective on the date issued: Through Construction Permits M 0065 Through M 0127 Driveway Permits AAR 0469, 0475 Through AAR 0478 Adopt-a-Road 8. Chairman Wilson recognized one citizen who wished to speak on this agenda item. Layne Peterman 1770 Luneta Court Commerce Township, MI Mr. Peterman, along with his attorney, Mr. Lawrence Katz, indicated they have the support of the community for the abandonment of a portion Luneta Court. There were no other residents who wished to address the Board on the abandonment. Board of Road Commissioners for the County of Oakland Page 1 March 23, 2017

2 MOVED BY: JAMIAN SUPPORTED BY: FOWKES WHEREAS, this Board has heretofore received a petition in accordance with 1909 PA 283, as amended, being MCLA , MSA 9.118, for the absolute abandonment and discontinuance of a portion of Luneta Court, a 50 wide platted public street within the Luneta Court Subdivision, Commerce Township, Oakland County, which is under the jurisdiction and control of this Board; and WHEREAS, Luneta Court was originally dedicated to the public as a 50 foot wide road within Luneta Court Subdivision in Commerce Township; and WHEREAS, all of the owners of record of all the lands abutting thereon, consented to the abandonment by signing the petition, and a public hearing was held on June 27, 2016, at which no objections to the abandonment were raised ; and WHEREAS, this Board has considered the necessity and advisability of absolutely abandoning and discontinuing a portion of Luneta Court pursuant to the petition, and a field inspection was conducted to view the premises described in the petition; and WHEREAS, in determining the advisability of this abandonment in conformance with the statute, no opposition was registered with respect to the subject petition; and WHEREAS, there are buildings located along the portion of the public road sought to be abandoned which are on the land owned by the petitioner herein and on land owned by others who have consented to the abandonment; and NOW, THEREFORE, BE IT RESOLVED, that this Board hereby declares and determines that it is in the best interest of the public to absolutely abandon and discontinue the following described public road: That part of Luneta Court (50 feet wide) being a part of Luneta Court Subdivision, part of the Southwest ¼ of the Northeast ¼ of Section 16, Town 2 North, Range 8 East, Commerce Township, Oakland County, Michigan that is located between a line that runs from the Northern most point of Lot 56 and the Southeasterly corner of lot 27, and a line that runs along the northerly right of way line Oakley Park Road, (Platted as South Street) from the eastern most point of Lot 56 to the Southwesterly most point of Lot 20, as recorded in Liber 19 of Plats, Page 1 of Oakland County Records. BE IT FURTHER RESOLVED that this Board grants the request for abandonment of the above-described public road and said public road is absolutely abandoned and discontinued, subject to an easement for any and all public utility purposes. AYES: Wilson, Jamian, Fowkes NAYES: None 9. MOVED BY: JAMIAN SUPPORTED BY: FOWKES WHEREAS, SPRINGWATER LANE platted in Doherty Estates No. 2 Subdivision; HOLLYHOCK DRIVE, STONECREST ROAD, SPRINGWATER LANE, SPRINGWATER COURT, and PARKLAND DRIVE, platted in Doherty Estates No. 3 Subdivision, all located in Section 26, West Bloomfield Township, Oakland County, Michigan, are public streets under the jurisdiction of this Board; and WHEREAS, on October 19, 2016, the Board of County Road Commissioners received application by petition signed by owners of lineal footage of lands touching or fronting on each and all above described streets; and WHEREAS, this application by petition complies with the provisions of Act 246 of the Public Acts of 1931, State of Michigan, as amended, and as provided in the Policy and Procedure Manual for Special Assessment Projects as adopted by this Board; and WHEREAS, an examination of the location of the proposed improvements, surveys, preliminary plans, a plat of lands that may benefit and be assessed have been prepared and estimates of the costs have been made; and WHEREAS, on December 8, 2016, this Board made its First Order of Determination and did determine and declare it is a necessity for the benefit of the public and for public welfare and convenience that said improvements be made to the aforementioned streets; and WHEREAS, under the provisions of Act 246, a public Hearing on Objections was held on January 3, 2017; and WHEREAS, on January 26, 2017, the Board of County Road Commissioners confirmed the Findings of Fact and Proposed Determinations of the Hearing Examiner for said Hearing on Objections and has reconfirmed its previous determination of necessity; and WHEREAS, on March 28, 2017, bids will be received for construction of the proposed improvement; and NOW, THEREFORE, BE IT RESOLVED, that this Board does hereby make its Final Order of Determination that the proposed improvement is necessary for the benefit of the public and for public welfare and convenience and shall be made according to the final plans, specifications and final estimate of the total project cost, being estimated at $755,135.75, said plans, specifications and costs being hereby attached and made part of this order; and BE IT FURTHER RESOLVED, that this Board does hereby designate this assessment district to be henceforth known as S.A.D. Project No ; and BE IT FURTHER RESOLVED, that this Board hereby orders that a copy of this resolution shall be served by First Class Mail to each owner of, or party in interest in property to be assessed, at their address as shown upon the latest local tax records. Board of Road Commissioners for the County of Oakland Page 2 March 23, 2017

3 10. MOVED BY: JAMIAN SUPPORTED BY: FOWKES WHEREAS, COMERICA PROPERTIES CORPORATION, a Michigan corporation, is the owner of land known as part of Tax Parcel No in the City of Novi, County of Oakland, State of Michigan (the Property ). The Property is designated as Road Commission R/W Misc. Number , and is more particularly described in the records of this Board's Engineering Department, with said description being incorporated by reference herein; WHEREAS, Ten Mile Road in the City of Novi, is a county road under the jurisdiction and control of the Board; WHEREAS, the owner has executed a Highway Easement as a voluntary dedication; WHEREAS, the Property has the following record ownership and parties in interest: COMERICA PROPERTIES CORPORATION 3501 Hamlin Road, 2 nd Floor, Mail Code 2220 Auburn Hills, MI WHEREAS, the Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject matter; NOW, THEREFORE, BE IT RESOLVED this Board hereby approves and accepts the Highway Easement, as proposed, and authorizes the Right of Way Division to complete the transaction and record the necessary documents with the Oakland County Register of Deeds. 11. MOVED BY: JAMIAN SUPPORTED BY: FOWKES WHEREAS, 1949 PA 300, Section 722, as amended, being MCL , et seq., established maximum axle and wheel loads allowable on public roads; and WHEREAS, Subsection 5 of said Section 722 provides for certain specific reduction in said loads, during the months of March, April and May of each year; and WHEREAS, Subsection 6 of said Section 722 authorizes road agencies to impose the reduced load requirements set forth in Subsection 5 of said act, whenever road conditions require; or to suspend such reduced load requirements, where conditions so warrant; and WHEREAS, 1949 PA 300, Section 726 being MCL authorizes road commissions to impose weight limitations on designated highways; and WHEREAS, the Board, having determined that the conditions of certain county roads so required, did impose reduced weight restrictions on certain county roads, said restrictions being effective February 23, 2017; and WHEREAS, in the judgement of this Board, the condition of the county roads are now deemed suitable for the normal loading maximum specified by this statute. NOW, THEREFORE, BE IT RESOLVED, that the reduced load restrictions set forth in this Board s Resolution of February 23, 2017, which ratified imposition of the weight restrictions, are hereby suspended, and removal approved effective at 6:00 A.M. March 13, 2017 and; BE IT FURTHER RESOLVED, that this Board ratifies the action of the County Highway Engineer in authorizing the suspension of the weight restrictions effective Monday, March 13, 2017 at 6:00 A.M.; and BE IT FURTHER RESOLVED, that the reduced load restrictions set forth in 1949 PA 300, Section 722(5) are hereby suspended in reference to the county roads under the jurisdiction of this Board, effective at 6:00 A.M. on Monday, March 13, 2017; and BE IT FURTHER RESOLVED, that the advisory signs indicating the reduced load maximum are to be removed. 12. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT the Board approve the request for Appropriation Transfer No in the amount of $352,946 to fund Highway Maintenance Department accounts for curb sweeping shortage and gravel (RAP Crushing) contracts, purchase road equipment, signs and barricades, bedliners and mats for foreman trucks, and chairs for the Dist. 1 break room; from Highway Maintenance Salt, Sand Chloride and Capital Outlay Accounts to Highway Maintenance Non-Capital Office Furniture, Non-Capital Department Equipment, Signs & Materials, Curb Sweeping, Contract Gravel and Capital Outlay Road Equipment. 13. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT the Board approve the 2017 Maintenance Agreement with Bloomfield Township for all work on local roads except drainage and forestry work; and authorize the Managing Director to execute the agreement on behalf of the Board. Board of Road Commissioners for the County of Oakland Page 3 March 23, 2017

4 14A. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT bids were advertised for, opened and read on Tuesday, February 14, 2017 for Automotive Batteries, Annual Estimated Quantities. A complete tabulation of bids exported from Bid Express shall remain on file in the Clerk s Office of the Road Commission. Bids were solicited from several suppliers with one response(s) received. THE Board reject the sole bid and re-bid automotive batteries due to lack of response. 14B. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT bids were advertised for, opened and read on Tuesday, February 21, 2017 for Asphalt Patcher Parts, Annual Estimated Quantities; IFB No OQ. A complete tabulation of bids exported from Bid Express shall remain on file in the Clerk s Office of the Road Commission. Bids were solicited from several suppliers with one response(s) received. THE Board accept and award the bid to the sole bidder meeting specifications from Spaulding Manufacturing, Inc., Saginaw, MI for a one-year estimated bid of $17,947.00, with terms of 1% 10, net 30 days, FOB destination; and the Board authorize the Managing Director to act on behalf of the Board. 14C. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT bids were advertised for, opened and read on Wednesday, February 22, 2017 for Landscape Installation and Stamped Concrete Work; RFP Bids were solicited from several suppliers with two response(s) received. Negotiations with the low bidder to reduce cost resulted in a deduction of $14, from the original proposed price of $56, by having RCOC forces perform removals and supply benches. THE Board accept and award the proposal to the low bidder meeting specifications from United Lawnscape, Inc., Washington Twp., MI in the lump sum revised proposal price of $41,943.40; the other bid be rejected and the Board authorize the Managing Director to act on behalf of the Board. 14D. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT bids were advertised for, opened and read on Tuesday, February 28, 2017 for Concrete Saws; IFB No OQ. A complete tabulation of bids exported from Bid Express shall remain on file in the Clerk s Office of the Road Commission. Bids were solicited from several suppliers with one response(s) received. THE Board accept and award the bid to the sole bidder meeting specifications from Cougar Sales and Rental, Inc., Novi, MI with a total net bid price of $50,918.00, with terms of net 30 days, FOB destination; and the Board authorize the Managing Director to act on behalf of the Board. 15A. Several citizens were in attendance for this item. They did not wish to address the Board. MOVED BY: JAMIAN SUPPORTED BY: WILSON THAT bids were advertised for, received, opened and read on Tuesday, February 28, 2017 for: 2017 Preservation Overlay Program, Project No : Ajax Paving Industries $ 4,760, Cadillac Asphalt $ 5,185, Pro-Line Asphalt $ 5,783, THE Board accept the proposal of the low bidder Ajax Paving Industries; in the amount of $4, , that all other bids be AYES: Wilson, Jamian NAYES: Fowkes MOTION CARRIED 15B. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT bids were advertised for, received, opened and read on Tuesday, February 28, 2017 for: 2017 Raised Pavement Marker Program, Project No : P.K. Contracting, Inc. $ 31, THE Board accept the proposal of the sole bidder P.K. Contracting, Inc.; in the amount of $31,825.00, and the Board authorize the Managing Director to act on behalf of the Board to proceed with requirements to execute a contract for this Project upon receipt of the necessary bonds and insurance and all other related documents. Board of Road Commissioners for the County of Oakland Page 4 March 23, 2017

5 15C. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT bids were advertised for, received, opened and read on Tuesday, February 28, 2017 for: 2017 County-Wide Pavement Striping Program, Project No : P.K. Contracting, Inc. $ 1,531, R.S. Contracting, Inc. $ 1,586, THE Board accept the proposal of the low bidder P.K. Contracting, Inc.; in the amount of $1,531,475.00, that the other bid be AYES: Wilson, Fowkes NAYES: Jamian MOTION CARRIED 15D. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT bids were advertised for, received, opened and read on Tuesday, February 28, 2017 for: 2017 County-Wide Pavement Legend Program, Project No : THE Board accept the proposal of the low bidder, meeting specifications, R.S. Contracting, Inc.; in the amount of $320,765.00, that the other bid be rejected, and the Board authorize the Managing Director to act on behalf of the Board to proceed with requirements to execute a contract for this Project upon receipt of the necessary bonds and insurance and all other related documents. 15E. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT bids were advertised for, received, opened and read on Tuesday, March 7, 2017 for: Green Acres, Project No : Asphalt Specialists, Inc. $ 189, Commerce Construction & Landscaping, Inc. $ 189, Pro-Line Asphalt Paving Corp. $ 195, Florence Cement Company $ 226, Cadillac Asphalt, LLC $ 236, THE Board accept the proposal of the low bidder Asphalt Specialists, Inc.; in the amount of $189,500.00, that all other bids be 15F. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT bids were advertised for, received, opened and read on Tuesday, March 7, 2017 for: Upper Straits/Northwood, Project No : Asphalt Specialists, Inc. $ 369, Commerce Construction & Landscaping, Inc. $ 373, Pro-Line Asphalt Paving Corp $ 382, Cadillac Asphalt, LLC $ 393, Florence Cement Company $ THE Board accept the proposal of the low bidder Asphalt Specialists, Inc.; in the amount of $369,875.00, that all other bids be 16A. MOVED BY: JAMIAN SUPPORTED BY: FOWKES WHEREAS, under the provisions of Chapter VI of Act No. 300, Public Acts of Michigan of 1949, as amended (Michigan Vehicle Code), this Board is authorized to place and maintain traffic control devices and traffic control signals on any highway under its jurisdiction for the purpose of regulating, warning or guiding traffic; and WHEREAS, Alden Drive and Alden Court located in Section 8 of West Bloomfield Township are county roads under the jurisdiction of this Board and, in the interest of public safety it is deemed necessary to place and maintain certain traffic control devices and/or signals on said roads to regulate, warn or guide traffic. NOW, THEREFORE BE IT RESOLVED, that the following road is hereby designated as a through road and all vehicles approaching this road shall stop before entering: 1. Alden Drive at its intersection with Alden Court. Board of Road Commissioners for the County of Oakland Page 5 March 23, 2017

6 BE IT FURTHER RESOLVED, that a stop sign shall be erected to give notice of the regulations hereinbefore established; and BE IT FURTHER RESOLVED, that a certified copy hereof be filed with the County Clerk of the County of Oakland, Michigan. 16B. MOVED BY: JAMIAN SUPPORTED BY: FOWKES WHEREAS, under the provisions of Chapter VI of Act No. 300, Public Acts of Michigan of 1949, as amended (Michigan Vehicle Code), this Board is authorized to place and maintain traffic control devices and traffic control signals on any highway under its jurisdiction for the purpose of regulating, warning or guiding traffic; and WHEREAS, Kempf Street, Midland Avenue, Oakview Road and Rossiter Avenue in Dixie Trail Subdivision in Section 3 in Waterford Township are county roads under the jurisdiction of this Board and, in the interest of public safety it is deemed necessary to place and maintain certain traffic control devices on said roads to regulate, warn or guide traffic. NOW, THEREFORE BE IT RESOLVED, that the following roads are hereby designated as through roads and all vehicles approaching these roads shall stop before entering: 1. Midland Avenue from Rossiter Avenue east to Oakview Road. 2. The intersection of Oakview Road and Kempf Street is an all way stop and all vehicles entering this intersection must stop before entering. 3. Oakview Road at its intersection with Rossiter Avenue. 4. Kempf Street Eastbound and Westbound at its intersection with Northbound Kempf Street. 5. Rossiter Avenue at its intersection with Oakview Road connector. BE IT FURTHER RESOLVED, that stop signs shall be erected to give notice of the regulations hereinbefore established; and BE IT FURTHER RESOLVED that this Traffic Control Order rescinds and supersedes Traffic Control Order Numbers SS , SS Revision #1, YS and YS adopted by the Board of County Road Commissioners for Oakland County, State of Michigan, on August 26, 1975, November 20, 1986 and April 26, BE IT FURTHER RESOLVED, that a certified copy hereof be filed with the County Clerk of the County of Oakland, Michigan. 17. MOVED BY: JAMIAN SUPPORTED BY: FOWKES THAT the Board receive litigation from Thomas Revels v Road Commission of Oakland County; Date of Accident: January 23, 2014, Case No NI, and refer it to the Legal Department for defense. 18. Commissioner Jamian reflected on the recent power outages caused by the extreme wind storm that swept through Oakland and neighboring counties. He suggested we take this opportunity to improve operations with DTE Energy on their notification process to RCOC on power outages to traffic signals. He also suggested we investigate possible safety devices that would alert the public to a traffic signal without power. Commissioner Wilson concurred with his suggestions. Danielle Deneau, director of Traffic-Safety will take a look into what is available. 19. The director of the Department of Customer Services gave an update on the activities and initiatives of the department over the past year.. MOVED BY: JAMIAN SUPPORTED BY: FOWKES To recess into closed session. Ayes: Wilson, Jamian, Fowkes Nayes: None The Board went into closed session at 9:56 A.M. The Board returned to its regular meeting at 10:21 A.M. 20. THERE being no further business to come before the Board of Road Commissioners, Oakland County, Chairman Wilson adjourned the meeting at 10:21 A.M. Shannon Miller, Deputy-Secretary/Clerk of the Board Board of Road Commissioners for the County of Oakland Page 6 March 23, 2017

WHEREAS, after proper notice and public hearing, the Planning Commission recommended City Council approval of Conditional Use Permit 10-04; and

WHEREAS, after proper notice and public hearing, the Planning Commission recommended City Council approval of Conditional Use Permit 10-04; and RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT 10-04, A REQUEST TO CONSTRUCT AND OPERATE A ROOFTOP WIRELESS TELECOMMUNICATION FACILITY