BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF KALAMAZOO MEETING AGENDA DECEMBER 11, :00 P.M.

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1 BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF KALAMAZOO MEETING AGENDA DECEMBER 11, :00 P.M. Please take notice that a meeting of the Board of County Road Commissioners of the County of Kalamazoo is scheduled for the above stated date and time at the Office Building of the Road Commission located at 3801 East Kilgore Road, Kalamazoo, Michigan, for the purpose of considering the following items: Call to Order Approval of Agenda Approval of Minutes November 27, 2018 Board Meeting Request Approval of Payroll and Vendor Accounts Citizen input on Non-agenda Items Public Hearing: A. First Order of Determination East Long Lake Drive New Business: A. Request the Approval of the Final Order of Determination, Collection of Assessments, and Establishing Special Assessment Resolution for East Long Lake Drive, Pavilion Township B. Request Approval of the Engineering Services Kalamazoo River Valley Trail Segment 6 Bid# C. Request Approval of the 2019 Board Meeting Schedule D. Request Discussion to Establish the 2019 Board Chairman and Vice Chairman E. Request Discussion to Establish the 2019 Committee/Township Representation for Board Members F. Request to establish the Managing Director as Clerk and Superintendent G. Request to establish the Chief/County Engineer Citizen input on Non-agenda Items Managing Director s Time Commissioner s Time and Committee Reports: Stehouwer Kalamazoo County Parks and Recreation Commission Pawloski Kalamazoo County Environmental Health Advisory Council (EHAC) Worthams Kalamazoo County Metropolitan Planning Commission (Attendee) Buchholtz Kalamazoo County Board of Public Works (BPW) Moyle Kalamazoo County Board of Commissioners Adjourn Meetings of the Board of County Road Commissioners of the County of Kalamazoo are held in accordance with the Open Meetings Act (Act 67 of1976, as amended) and are also open to the public without regard to race, color, national origin, sex, or handicap. If special aid or assistance is required to attend a Board meeting, please submit a request to: Road Commission of Kalamazoo County 3801 E. Kilgore Road Kalamazoo, MI Telephone: (269) Fax: (269) info@kcrc-roads.com Website:

2 BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF KALAMAZOO Public Comment Guidelines: Only after being acknowledged by the Chair or Acting Chair, shall a member of the public in attendance initiate their presentation. Please consider adding your contact information on the sign-in sheet provided. Any member of the public wishing to present statements, comments or questions to the Board under the provisions of this policy, shall identify themselves by name, their address, if they represent an organization, and the issues being discussed in their presentation. These comments, statements or questions shall be limited to not more than three (3) minutes for each person addressing the Board. Minutes will not be allowed to be donated to others to increase time limitations. While all comments, statements and questions will be received by the Board it will be at the discretion of the Board or Board Members to respond at that time or to refer to staff for response at a later time or to the Road Commission s files. The Board appreciates receiving any written documents, photos, drawings, etc. as part of the resident(s) presentation during the opportunity for public comment.

3 Memo To: Board of County Road Commissioners of the County of Kalamazoo From: Joanna I. Johnson, Managing Director CC: RCKC TEAM Date: 12/07/2018 Re: Board Weekly Report Public Hearing: First Order of Determination - East Long Lake Drive At this public hearing all parties or persons interested shall be given an opportunity to present their objections, if any, to the proposed improvement. At this hearing the Road Commissioners shall make any changes in the specifications deemed advisable without further notice or hearing, provided such changes do not increase the estimate more than 10 percent. If they do increase the estimate more than 10 percent, then a new hearing shall be had and notice thereof given as in the first instance. At such hearing, the Road Commissioners may alter the boundaries of the proposed assessment district: Provided, however, that if said district is enlarged or otherwise altered so as to embrace additional lands, hearing thereon after due notice shall be had as hereinbefore provided. At the conclusion of public hearing, the Board may approve the Resolution of Public Hearing Regarding Highway Improvement. New Business Items: A. Request the Approval of the Final Order of Determination, Collection of Assessments, and Establishing Special Assessment Resolution for East Long Lake Drive, Pavilion Township The Final Order of Determination is within 30 days after the hearing. This timing will assist, if approved, in getting the project out for bid timely to potentially secure a better project bid. The Board may also approve in new business the Resolution Establishing the Special Assessment District and the Resolution of Collection of Assets. B. Request Approval of the Engineering Services Kalamazoo River Valley Trail Segment 6 Bid # The RCKC, in cooperation with Kalamazoo County Parks Commission (KCPC), requested proposals for Engineering Services on the KRVT, Segment 6. A committee interviewed the three low priced firms meeting specifications. During the interview, Wolverine Engineers & Surveyors, Inc. staff acknowledge the need to meet the aggressive schedule that was provided for the project, as well that all expenses (including material testing) were incorporated in their overall bid price of $115, If approved by the Board, work could commence immediately, with a planned letting date of July 2019 and construction to be complete by the end of October We recommend the Board award the bid for Engineering Services for the KRVT Segment 6 Bid # to Wolverine Engineers & Surveyors, Inc. for $115,080, low bidder meeting specifications. 1

4 C. Request Approval of the 2019 Board Meeting Schedule Annually we establish the regular Board meeting schedule. We have had discussion over the years on the time/day of our Board meetings. We have had discussion over the years on the time/day of the meeting to accommodate any conflicts with the County Board meetings, as well as, the various township board meetings. A RCKC draft Board meeting schedule has been provided for discussion purposes maintaining our current day/time in Below are notes from 2017 that were shared as options previously considered in no priority order: Retain scheduled dates and 3:00pm meeting time; average length of meeting is 34 minutes; 14 of our 26 (County Board has 25 meetings 1st/3rd Tuesdays with some adjustments) have the same meeting date with their Committee of the Whole meetings commencing at 4:00pm Retain scheduled dates; change meeting time to 2:30pm for the 14 meeting dates that conflict with the County. Retain scheduled dates; change meeting time for all dates to 2:30pm Retain scheduled dates; change meeting time for all dates to 8:00am Change scheduled dates to Monday and meeting time to 3:00pm for all dates Change scheduled dates to Monday and meeting time to 8:00am for all dates Other as recommended by Board We checked with Public Media Network (PMN) who records our Board meetings and they could be available for the options noted above. They advised the Tuesday at 2:30 pm meeting time would be the easiest for them to accommodate. The 8:00 am time for PMN may be difficult for them to guarantee coverage since they rely upon volunteer help for coverage of the meetings and do not have staffing at PMN to verify the live signal at that time. Staff suggests if the day of Board meetings is to change, we consider retaining the same rotation (every other Tuesday) and Monday is preferred based on internal adjustments necessary for accounts payable, payroll (collective bargaining agreement considerations), etc. We recommend the Board consider and approve a regular Board meeting schedule for D. Request Discussion to Establish the 2019 Board Chairman and Vice Chairman Annually we establish a Board Chairman and Vice Chairman to conduct the business of the RCKC for the coming year. For 2018, this was acted upon on December 12, We currently have two Road Commissioners whose terms expire in We recommend the Board discuss the establishment of the Board Chairman and Vice Chairman for E. Request Discussion to Establish the 2019 Committee/Township Representation for Board Members The committee/township representation for 2019 may be considered for changes as preferred; Committee dates/times were verified. Once again, it does not appear that the Council of Governments (COG) committee is necessary for representation at this time. We recommend the Board consider the appropriate committee and township representation for F. Request to establish the Managing Director as Clerk and Superintendent Annually we establish the Managing Director to fulfill the statutory functions as Clerk and Superintendent for the RCKC. We recommend the Board establish Joanna I. Johnson, Managing Director to fulfill the statutory functions as Clerk and Superintendent. G. Request to establish the Chief/County Engineer Annually we establish the chief engineer to fulfill the statutory functions as Chief Engineer for the RCKC. We recommend the Board establish Ryan Minkus, County Engineer to fulfill the statutory functions as Chief Engineer. 2

5 November 27, 2018 Chair Int l Clerk Int l The regular meeting of the Board of County Road Commissioners of the County of Kalamazoo was held at the Road Commission of Kalamazoo County (RCKC) office at 3801 East Kilgore Road, Kalamazoo, Michigan, on Tuesday, November 27, Commissioner Moyle called the meeting to order at 3:00 p.m. Present: Daniel J. Moyle, Deborah J. Buchholtz, David C. Pawloski, Larry Stehouwer Absent: David Q. Worthams Also attending: Managing Director Joanna Johnson, Operations Director Travis Bartholomew, Finance Director Ann Simmons, Project Superintendent Mark Worden, County Engineer Ryan Minkus and Project Engineer Debbie Jung. Commissioner Stehouwer moved and it was seconded to approve the agenda as presented. Carried by the following vote: Aye: Moyle, Buchholtz, Pawloski, Stehouwer Commissioner Pawloski moved and it was seconded to approve the minutes from the November 12, 2018 Southwestern District Council meeting and the November 13, 2018 regular Board meeting as presented. Carried by the following vote: Aye: Moyle, Buchholtz, Pawloski, Stehouwer Commissioner Stehouwer moved and it was seconded to approve the payroll and vendor accounts as presented. Payroll Account $ 200, Vendor Account $ 1,664, Carried by the following vote: Aye: Moyle, Buchholtz, Pawloski, Stehouwer Managing Director Johnson thanked Commissioner Stehouwer for sharing concerns he received regarding the plat approval process. She stated the RCKC plat status update is sent to the Board on Friday s prior to Board meetings. In reviewing the updates Commissioner Stehouwer noticed that some plat projects had multiple submittals prior to approval. She shared in 2015 we updated our construction guidelines, protocol and checklist which are all available on our website. Furthermore, quite a few adjustments were made making it easier for our plat developers. She shared that Project Engineer Jung will give a brief presentation on this topic to run through the process, checklist and issues that arise. Project Engineer Jung shared that procedures and guidelines are in place for accepting public roads. Furthermore, staff follows this process for all roads including road extensions, plats and site condominiums. She stated the first step in the process is the preliminary plan review. She explained that staff receives the plan for the project which is a general layout that includes connectivity. Furthermore, once approved at the staff level it would then require Board approval. She stated after Board approval construction drawing approval is required. She mentioned at this point in the process we are given a full set of construction plans that includes drainage design, soil borings and the previously approved road layout. She explained how approval of the construction plan could be delayed by not receiving all the necessary items. She also explained how a checklist was developed to highlight specifics needing attention and providing for a smoother approval process. Commissioner Stehouwer inquired about the 30 day review time that is stated in the policy. Project Engineer Jung shared that generally we are within the 30 days. However, there could be times during construction season when it is more difficult and additional time may be needed. Also, there are many instances when there are changes from the initial submittals, therefore needing additional review time. Commissioner Stehouwer inquired about developers understanding the policy. Project Engineer Jung shared we point out specific areas within the guidelines to developers. County Engineer Minkus shared that recently we have seen submittals that are not conforming to what is outlined within the policy or without reasoning. He explained if a submittal is received with no explanation then it is assumed by staff that it is following the procedures and guidelines. He

6 November 27, 2018 Chair Int l Clerk Int l shared staff is requesting developers to inform us upon submittal if they are deviating from the policy and the reason for the deviation. Managing Director Johnson mentioned that annually we invite plat developers to attend an informational meeting for review and feedback to try to make the process as smooth as possible. Furthermore, we did make changes and updates through a public process to our construction guidelines in 2015 and have a checklist available. Project Engineer Jung also shared if any improvements or clarification to our guidelines is brought to our attention by developers, we request specifics to be submitted in writing to the RCKC and those are considered for future updates. Commissioner Buchholtz stated when receiving plat updates it would be beneficial to know how many projects are active. She inquired about the number active as of today. Project Superintendent Worden stated approximately 12. Commissioner Buchholtz questioned if a developer has everything needed for submittal, how difficult is it to get through the process and inquired if staff has noticed any major issues. Project Engineer Jung shared issues seem to vary from project to project. However, if everything is received from the checklist, typically those go quickly which is beneficial to everyone. Furthermore, Townships also have a say in the process. County Engineer Minkus shared that frequently we hear about radius requirements at intersections. Furthermore, prior to revising the construction guidelines we looked at the information and researched surrounding communities similar in size and operation to the RCKC to see if there was an opportunity to address the issue within the policy. He explained how we look for opportunities and shared how we presently have a red line draft ongoing. He explained when the time comes for the next revision to our Construction Guidelines and Policy we will have a head start on where we need to review for potential changes. Managing Director Johnson shared that both the Drain Commission and the Townships review plat projects. Also, both the checklist and Construction Guidelines Policy are available on our website. Commissioner Stehouwer requested Project Engineer Jung to walk through the steps for clarification. Project Engineer Jung shared a few steps including: a. Preliminary plan review documents and payments are received by Administrative Assistant Selena Rider b. The documents are given to County Engineer Minkus c. Documents are forwarded to Project Engineer Jung who then reviews the plans by utilizing the checklist and guidelines d. A letter is ed to the Design Engineer, Township, County Planning, Drain Commission and County Engineer Minkus noting deficiencies or items that may need attention e. A second set of plans is received addressing any issues f. After preliminary approval by staff the plans are brought to the Board for approval g. Construction drawings are received after Board approval h. The design process usually begins after the overall approval of the layout i. Letter of Approval is sent to the Design Engineer, Township, County Planning, Drain Commission and County Engineer Minkus j. A preconstruction meeting is set-up with the Developer, RCKC, Utility Companies, Contractors and an inspection fee is also submitted based on 3% of the construction cost which covers our time and any testing needed. Discussion continued regarding the plat approval process. Commissioner Buchholtz moved and it was seconded to approve the Michigan Department of Transportation (MDOT) Cost Agreement for Traffic Signal Control at I94 West Bound Off Ramp at 9 th Street for Managing Director s signature. Managing Director Johnson shared the traffic signal cost agreements are for the annual cost of signal maintenance, including utility bills and maintenance repairs, for traffic signals at intersections under multiple agency jurisdiction. In this case, the MDOT owns and operates the current traffic signal. They have made upgrades, paid the entire cost of the improvement and the annual maintenance and electrical billing will be shared with the RCKC. Commissioner Pawloski inquired about the 67% cost. Project Superintendent Worden stated we have 2 of the three legs. Managing Director Johnson shared the estimated annual cost to the RCKC is $ and the total is $ Carried by the following vote: Aye: Moyle, Buchholtz, Pawloski, Stehouwer

7 November 27, 2018 Chair Int l Clerk Int l County Commissioner John Gisler inquired about left turn arrows. He shared that he had noticed at some intersections there is a left turn arrow before the green and at other times there are left turn arrows after the green. Furthermore, he has noticed yellow flashing left turn arrows and inquired about the guidelines. County Engineer Minkus shared that there has been change in guidance on how left turns are to operate. He stated everything will be switching to flashing yellow arrows and four section heads which are now the standard. He explained this allows the operation for a person to turn during the green phase and potentially not needing the left turn phase. Furthermore, it is a safer operation. Managing Director Johnson mentioned a press release was sent out yesterday in regards to the wet, heavy snow we received. She explained how over 125 trees fell impeding our winter maintenance operations in plats and other roads. She thanked the RCKC team and the public for their patience as we continue with winter maintenance. She shared that today Channel 3 was here with questions regarding a gentlemen who was driving on US-131 and recording one of our trucks plowing snow over the bridge on West Michigan Avenue. She explained the snow came over the bridge and smashed his windshield. She shared that Channel 3 interviewed Operations Director Bartholomew and requested that he give an update. Operations Director Bartholomew shared it was an unfortunate situation and mentioned how this was a Michigan Department of Transportation (MDOT) structure. He stated the structure is narrow with no shoulder space for snow and it has an open rail. He mentioned that most bridges have a solid rail and a shoulder for the snow. He shared eventually the snow builds up causing us to go onto the bridge decks with wheel loaders to carry the snow off. Managing Director Johnson mentioned the video will be shared with our road crew for training purposes. Commissioner Pawloski questioned if other bridges in the county were similar to the West Michigan Bridge. Operations Director Bartholomew shared there are several. Managing Director Johnson thanked Commissioner Moyle, the RCKC team, and Forester Mike Graham for attending the Township Supervisors meeting on November 21 st. She shared the RCKC gave a presentation on roadside vegetation that was well received and we were given great feedback. She mentioned we are continuously recruiting for persons with commercial driver s license and stated that we also have a new incentive program. Commissioner Stehouwer mentioned that we contract for snowplowing services in several areas and questioned if we monitor those areas. Operations Director Bartholomew stated that we do monitor the areas on a routine basis. Commissioner Stehouwer shared that he attended an Amtrak meeting on November 16 th where a presentation was given by Amtrak s Director, Government Affairs, Derrick James. He shared how they are trying to increase their speeds and mentioned the new equipment that are getting that included locomotives and passenger vehicles. He mentioned how important it is to have a good rapport with a representative of Amtrak and anticipates their help with coordinating projects. He shared the Parks Commission will meet next week and shared how they are looking forward to the RCKC receiving bids for the Kalamazoo River Valley Trail. He is also looking forward to opportunities for education including the next County Road Association (CRA) Highway Conference in March He thanked staff for all their efforts and mentioned the retirement of an RCKC employee. Managing Director Johnson shared that Senior Accountant Diane DeWaters is planning to retire on January 16 th after 31 years of public service and mentioned how Senior Accountant DeWaters handles all of our Federal Aid, local road participation funds, invoicing and a whole litany of other responsibilities within her job description. She shared her appreciation for all of her work and wished her the best in her retirement. Commissioner Pawloski reminded residents to take it easy when pushing the heavy snow and mentioned how dangerous it can be especially for seniors. He shared his appreciation for today s presentation and mentioned how informative it was. He also mentioned how he appreciates staff and everything they do. Commissioner Buchholtz mentioned that all RCKC trucks are equipped with Global Positioning System (GPS) and questioned if the devices were in contractors units. Operations Director Bartholomew shared that GPS devices are not in our contractors units for winter maintenance. He explained challenges, especially with one of our contractors who uses pick-up trucks and wheel loaders. Furthermore, we do not have enough devices to cover all of them. Also, it would be difficult for the RCKC to have our GPS system online due to contractors units without devices. He explained the online system would show voids in these areas which would be misleading to the public.

8 November 27, 2018 Chair Int l Clerk Int l Commissioner Buchholtz also mentioned how much she enjoyed the presentation today and inquired about looking at other items to bring to the Board that may be beneficial. Commissioner Moyle thanked both staff and Township Supervisors for taking the time for the Roadside Vegetation presentation at the Township Supervisors meeting. Comstock Township Supervisor Randy Thompson shared that both the meeting and presentation were excellent. He also stated how other Township Supervisors shared positive comments regarding the meeting and presentation. Commissioner Moyle shared that the information was valuable and mentioned how we need to inform residents so that they can have a better understanding of the procedure. Comstock Supervisor Thompson shared that he planned to post the presentation on the Township website. He also mentioned how surprised he was to learn that live trees were many times more critical than dead trees. Managing Director Johnson thanked Comstock Supervisor Thompson and other Townships for sharing RCKC information on both their agendas and website. Commissioner Moyle inquired about the length of time fallen trees are on properties and how plow trucks have to maneuver around them. Comstock Township Supervisor Thompson shared residents do not realize they have 15 days to contact the RCKC after a tree has fallen to discuss tree removal options. Furthermore, the pink flags that are left by the fallen tree look similar to flags left by Miss Dig. Commissioner Moyle explained that he pink flag is placed on the fallen tree since we do not know whose tree it is. County Commissioner Gisler mentioned that he attended the Township Supervisors meeting and stated the presentation was terrific. He thanked Operations Director Bartholomew for simplifying many questions he had. Commissioner Moyle mentioned that he attended the Texas Township Task Force meeting on Monday, November 26 th and shared that an endangered rattlesnake was found in the wetland where they would like to pump water. Furthermore, they would like to begin pumping water within 60 to 90 days and pump again 90 days later. Project Superintendent Worden mentioned that the invasive species that would hamper the volume of water they would like to pump was also discussed at the meeting. The meeting was adjourned at 4:05 p.m. Attest: Timothy A. Snow, County Clerk By:, Chairperson, Deputy Clerk

9 Summary Report of Cash Receipts and Disbursements For the December 11, 2018 Board Meeting Current Activity Available funds from previous report 7,062, Receipts and interest for the current period 2,006, Payroll disbursements to be approved today (123,885.32) Payables disbursements to be approved today (739,335.49) Available funds as of December 11, ,206, Summary Disbursements From To Payroll - pay period ending December 5, 2018 Checks , Direct Deposit , Payroll - Longevity 0.00 Checks Direct Deposit Total Payroll to be approved today 123, Payables Vendor checks , Void Check Health Reimbursement Checks , Total Payables to be approved today 739, Available Funds Cash Balance 6,578, Interest Bearing Deposits 1,627, Total Funds Available 8,206, Ann Simmons Finance Director Joanna I. Johnson Managing Director Daniel J. Moyle Board Chair

10 MEMO To: Board of County Road Commissioners of the County of Kalamazoo, Joanna I. Johnson, Managing Director From: Tara Hendricks, Administrative Assistant - Operations CC: Mark Worden, Project Superintendent Travis Bartholomew, Operations Director Date: December 11, 2018 Re: First Order of Determination Public Hearing Final Order of Determination Special Assessment Petition- East Long Lake Drive R Avenue to 25 th Street, Pavilion Township Recommended Road Commission of Kalamazoo County (RCKC) Action We recommend the Board hear the public comments during the First Order of Determination Public Hearing and pending public comment, proceed to approve the Resolution of Public Hearing Regarding Highway Improvement. Assuming the Board proceeds with the Resolution of Public Hearing Regarding Highway Improvement we recommend the Board approve the Resolutions Establishing the Special Assessment District and the Collection of Assets. BACKGROUND A public informational meeting was held on June 7, 2018 for East Long Lake Drive with residents and township officials in attendance. Staff reviewed a presentation regarding road funding, asset management, pavement rating evaluation and rating (PASER) system, and the road maintenance program. We also reviewed the history of road improvements for East Long Lake Drive. Our Failed Condition Local Road Policy was also reviewed along with treatment options for East Long Lake Drive. A previous public meeting was held on September 21, 2010 for East Long Lake Drive. In our minutes it was noted that Township Supervisor Pat White reviewed the letter that was sent to residents. The township had received several calls on the condition of East Long Lake Drive. Also, Managing Director, Johnson explained the special assessment process that is outlined in Public Act 246 of 1931, as amended. The estimate at that time was $128, We did not receive a petition. Under Public Act (PA) 246 of 1931 as amended (see attached), landowners may petition for highway improvements. RCKC received a petition from landowners of East Long Lake Drive for Hot Mix Asphalt (HMA) Reconstruct, Remove and Replace HMA pavement. The Special Assessment District is for East 1

11 Long Lake Drive R Avenue to 25th Street. The estimated cost of the project is $219, which includes advertising and mailing costs. The petition was reviewed by RCKC staff and was found to be valid according to PA 246, as it contains the signatures of land owners representing more than 51 percent of the lineal frontage of land included in the special assessment district. Staff also verified that in the special assessment district, more than 75 percent of the lands fronting the roadway are subdivided into parcels having frontage of not more than 300 feet. The Township treasurer indicated that there are no parcels in the special assessment area with delinquent property taxes owing. According to Pavilion Township, owners of lots are to be assessed per parcel. The Township at-large contribution is estimated at $2,500 (approximately 1.1%); therefore the remaining estimated balance is $217, A public hearing relating to the Declaration of Necessity for said project was held on October 2, More than forty-five (45) days has passed since said public hearing and no petition requesting that the project be discontinued was received. A letter was received on November 13, 2018 from Ms. Ferrucci regarding the special assessment district (see attached). A public hearing relating to the First Order of Determination for said project is being held in conjunction with our Board meeting on December 11, At the conclusion of public hearing, the Board may approve the Resolution of Public Hearing Regarding Highway Improvement. The Final Order of Determination is within 30 days after the hearing. This timing will assist, if approved, in getting the project out for bid timely to potentially secure a better project bid. The Board may also approve in new business the Resolution Establishing the Special Assessment District and the Resolution of Collection of Assets. The Road Commissioners shall determine the number of installments, if any, in which the money therefor shall be raised, which shall not be more than 10 annual installments. For purposes of a recommendation and previous special assessments we have noted 3 years in the resolutions. If the special assessment were to proceed, it will be adjusted upon the receipt of public bids to reflect the awarded bid price. According to the Public Act 246 the Special Assessment may increase by no more than 10 percent. The final assessment roll will be finalized with the township once the cost is known and for any potential parcel adjustments. A project would not be completed until Staff has worked with the Pavilion Township and the residents with this process. 2

12 TIMELINE Received the Petition: August 9, 2018 Reviewed the Petition Report on validity: August 21, 2018 Accepted Petition and approved Declaration of Necessity: August 21, 2018 Board set public hearing for Declaration of Necessity within 60 days of petition receipt: August 21, Public hearing of October 2, 2018 (see attached) Sent notices, advertised once each week for two weeks in succession in newspaper and posted at five public and conspicuous places in the special assessment district: September 20, 2018 (see attached) Held public hearing on Declaration of Necessity: October 2, 2018 (see attached) Allowed 45 days for landowners involved to object and/or submit Petition to Discontinue Project November 9,2018 No discontinue petition requested/ received Sent notices, advertised once each week for two weeks in succession in newspaper and posted at five public and conspicuous places in the special assessment district for the First Order of Determination & Final Order of Determination: November 19, 2018 (see attached) Since no objection or valid petition for discontinuance was filed, the Board may take action following the First Order of Determination public hearing for the Final Order of Determination. December 11, 2018 If no petition of discontinuance is filed within 45 days, the project shall proceed in the same manner as if inaugurated by property owners. If after such survey, establishment of grades, plans and specifications and estimates of cost have been filed with them, the Road Commissioners shall still be of the opinion that the proposed improvement is necessary for the benefit of the public and is for the benefit of the public welfare and convenience, they shall make their first order of determination and attach a copy of the specifications to such order. These specifications shall not be final but may be changed by the Road Commissioners at any time before the final order is made, but not after the hearing of the objections hereinafter provided for, except after due notice and hearing thereon. At this hearing all parties or persons interested shall be given an opportunity to present their objections, if any, to the proposed improvement. At this hearing the Road Commissioners shall make any changes in the specifications deemed advisable without further notice or hearing, provided such changes do not increase the estimate more than 10 percent. If they do increase the estimate more than 10 percent, then a new hearing shall be had and notice thereof given as in the first instance. At such hearing, the Road Commissioners may alter the boundaries of the proposed assessment district: Provided, however, that if said district is enlarged or otherwise altered so as to embrace additional lands, hearing thereon after due notice shall be had as hereinbefore provided. Within 30 days after hearing objections, if the Road Commissioners shall deem the proposed improvement necessary for the benefit of the public welfare and convenience, they shall make their final order in writing, under their hands, determining that the proposed improvement shall be made according to the final specifications adopted by them, a copy of which specifications shall be attached to said order. The Road Commissioners shall also then and there determine the number of installments, if any, in which the money therefor shall be raised, which shall not be more than 10 annual installments. The Road Commission will then publically advertise, receive bids, and award the project. ALTERNATIVES There are few alternatives as PA 246 sets the process for special assessments. 3

13 BUDGETARY IMPACT The project will be paid for by the landowners based upon the Special Assessment District and by Pavilion Township. Staff time has been devoted to working with the residents and processing the special assessment. SUMMARY We recommend the Board hear the public comments during the First Order of Determination Public Hearing and pending public comment, proceed to approve the Resolution of Public Hearing Regarding Highway Improvement. Assuming the Board proceeds with the Resolution of Public Hearing Regarding Highway Improvement we recommend the Board approve the Resolutions Establishing the Special Assessment District and the Collection of Assets for the Final Order of Determination. 4

14 PAVEMENTS, SIDEWALKS, AND ELEVATED STRUCTURES Act 246 of 1931 AN ACT to provide for the construction, repair, and maintenance of pavements, sidewalks, and elevated structures on or along public roads and highways; to provide for the levying of taxes and of special assessments; to authorize the borrowing of money and the issuance of bonds; to prescribe the powers and duties of certain state and local agencies and officers; to validate actions taken, special assessments levied, and bonds issued; and to provide for the lighting of certain roads, highways, and bridges. History: 1931, Act 246, Eff. Sept. 18, 1931; Am. 1945, Act 141, Eff. Sept. 6, 1945; Am. 1973, Act 122, Imd. Eff. Aug. 21, 1973; Am. 1989, Act 80, Imd. Eff. June 20, The People of the State of Michigan enact: Pavements or sidewalks; application by petition; eligibility of signers, certificate of tax status; authority of county road commissioners; highway or public highway, definition. Sec. 1. Whenever the owners of more than 51% of the lineal frontage of lands outside of the corporate limits of any city or village fronting or touching upon any public highway or portion thereof, desire a pavement or sidewalks built thereon, they may file an application for such improvement with the county road commissioners of the county in which such pavement or sidewalk is proposed to be built. No application for the paving of any highway, or portion thereof, shall be considered unless at least 75% of the lands fronting thereon have been subdivided into parcels having a frontage of not more than 300 feet each on such highway or there shall be an average of at least 1 building, including buildings under construction, located along the portion of such highway proposed to be paved for every 300 lineal feet thereof, according to a survey thereof to be made by the commissioners. The eligibility of signers to any application hereby authorized may be determined by their interest of record in the office of the register of deeds or in the probate court of the county in which such lands are situated at the time the petition is presented or by other satisfactory proof of interest presented to the commissioners. Such petition shall be accompanied by a description of the land fronting or touching on the highway owned by each signer and by a certificate of the county treasurer, showing the taxes or special assessments, if any, against such lands which appear delinquent on his books; no name of any signer on the petition shall be considered valid whose land fronting or touching on the highways shows delinquent assessments or taxes on such certificate. Any petition so received by the commissioners or presented to them under the provisions of this act, shall be deemed to confer full authority to cause such work to be done in order that the proper proportion of the expense thereof may be met accordingly. The commissioners shall have all the power of laying out and establishing all such pavements or sidewalks. The words highway or public highway as used in this act mean any road, street or alley taken over by and under the jurisdiction of the board of county road commissioners. History: 1931, Act 246, Eff. Sept. 18, 1931; Am. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, ; Am. 1951, Act 73, Imd. Eff. May 28, 1951; Am. 1960, Act 47, Imd. Eff. Apr. 19, 1960; Am. 1967, Act 42, Imd. Eff. June 7, a Pavements or sidewalks; application by resolution of township board; declaration of necessity, public hearing; petition for discontinuance. Sec. 1a. Any township board, by resolution, may make application to the board of county road commissioners for the improvement of a county road or portion thereof located within the township. The resolution when received and accepted by the county road commissioners shall confer the same authority to cause an improvement to be made and benefits assessed as if a petition were filed in accordance with the provisions of section 1. The petition shall not be considered unless it complies with the subdivision and building requirements set forth in section 1 relating to applications by property owners. A declaration of necessity shall be made by resolution of the board of county road commissioners who shall thereafter hold a public hearing at the township hall upon the declaration of necessity in the same manner as if an application had been filed by property owners as set forth in section 1. After the date of the public hearing on the declaration of necessity, the property owners of 51% or more of the lineal frontage along the proposed improvement may submit within 45 days a petition to the board of county road commissioners requesting that the project be discontinued. The project shall be discontinued if, upon examination, the owners of 51% or more of the lineal frontage along the improvement have signed the petition. If no petition is filed within 45 days, the project shall proceed in the same manner as if inaugurated by property owners. History: Add. 1968, Act 55, Eff. Nov. 15, Rendered Wednesday, December 5, 2018 Page 1 Michigan Compiled Laws Complete Through PA 357 & includes Initiated Law 1 of 2018 Legislative Council, State of Michigan Courtesy of

15 Pavements or sidewalks; survey, plat; adoption of materials, grade and manner of construction by county road commissioners. Sec. 2. Upon the filing of such application, the commissioners shall proceed to examine the location, and, if they deem the proposed improvement necessary, shall cause a survey thereof and establish grades and make specifications of the kind of improvement suitable for the purpose, and estimates of the cost thereof to be filed with them by a registered engineer. The said commissioners shall also cause a plat to be made of said proposed improvement and of the lands that may be benefited by the proposed improvement. The commissioners may adopt such kind of material, grade and manner of construction as they shall deem best under the circumstances, and shall assume responsibility for proper inspection during the construction of said proposed improvement. History: 1931, Act 246, Eff. Sept. 18, 1931; Am. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, Bridges, drains, curbing, culverts and additional rights of way; deemed part of improvement. Sec. 3. All bridges, road drains, drainage structures, curbing, culverts and any additional right of way required shall be deemed a necessary part of any proposed improvement and the cost and expenses thereof shall be included in the special assessment roll for such improvement. History: 1931, Act 246, Eff. Sept. 18, 1931; Am. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, ; Am. 1951, Act 73, Imd. Eff. May 28, Pavements or sidewalks; first order of determination, specifications, description of assessment district by county road commissioners; location along state trunk line, approval by state highway commissioner. Sec. 4. If after such survey, establishment of grades, plans and specifications and estimates of cost have been filed with them, the commissioners shall still be of the opinion that the proposed improvement is necessary for the benefit of the public and is for the benefit of the public welfare and convenience, they shall make their first order of determination and attach a copy of the specifications to such order. These specifications shall not be final but may be changed by the commissioners at any time before the final order is made, but not after the hearing of the objections hereinafter provided for, except after due notice and hearing thereon. The commissioners shall also attach to such order either a description of the boundaries of the proposed assessment district or a description of the several parcels of land which may be liable to assessment for the benefits on account of the proposed improvement: Provided, however, That whenever the proposed improvement is located on a state trunk line, no hearing as above referred to shall be held unless the state highway commissioner shall have been furnished with a written determination of necessity signed by the county road commissioners and a complete file of the plans and specifications, and the approval of the state highway commissioner as to determination, plans and specifications has been obtained. History: 1931, Act 246, Eff. Sept. 18, 1931; CL 1948, Pavements or sidewalks; hearing of objections, notice, contents; change in specifications or boundaries of assessment district, new hearing. Sec. 5. The commissioners shall hear objections to the proposed improvement at the time and place to be fixed by them either at the office of the commissioners or at some suitable place within the township in which the proposed special assessment district is located: Provided, That the holding of such hearing may be enforced by mandamus in case the commissioners shall fail to hold the hearing within 60 days after the filing of the petition required under section 1 of this act. At this hearing all parties or persons interested shall be given an opportunity to present their objections, if any, to the proposed improvement. Notice of this hearing shall be given by the commissioners by causing a notice thereof to be published at least once in each week for 2 weeks in succession in some newspaper of general circulation in such district, and by posting 5 notices within the limits of such district, in public and conspicuous places therein. Such posting shall be done and at least 1 publication in the newspaper shall be made not less than 10 days prior to such hearing. Such notice shall set forth a description of the boundaries of the proposed special assessment district or the several parcels of land proposed to be assessed on account of such improvement and the time and place of hearing. At this hearing the commissioners shall make any changes in the specifications deemed advisable without further notice or hearing, provided such changes do not increase the estimate more than 10 per cent. If they do increase the estimate more than 10 per cent, then a new hearing shall be had and notice thereof given as in the first instance. At such hearing, the commissioners may alter the boundaries of the proposed assessment district: Provided, however, That if said district is enlarged or otherwise altered so as to embrace additional Rendered Wednesday, December 5, 2018 Page 2 Michigan Compiled Laws Complete Through PA 357 & includes Initiated Law 1 of 2018 Legislative Council, State of Michigan Courtesy of

16 lands, hearing thereon after due notice shall be had as hereinbefore provided. History: 1931, Act 246, Eff. Sept. 18, 1931; CL 1948, ; Am. 1949, Act 218, Eff. Sept. 23, 1949; Am. 1951, Act 73, Imd. Eff. May 28, 1951; Am. 1952, Act 241, Eff. Sept. 18, 1952; Am. 1953, Act 84, Imd. Eff. May 18, Pavements or sidewalks; liability of petitioners. Sec. 6. The petitioners for the construction of any improvement under the provisions of this act shall be jointly and severally liable for the costs and expense of proceedings had, but not for any portion of the construction of the improvement, in case the proceedings therefor shall be dismissed for any cause where the county road commissioners have incurred expense because of such petition. History: 1931, Act 246, Eff. Sept. 18, 1931; Am. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, Pavements or sidewalks; final order of determination, attachment of specifications. Sec. 7. Within 30 days after hearing objections, if the commissioners shall deem the proposed improvement necessary for the benefit of the public welfare and convenience, they shall make their final order in writing, under their hands, determining that the proposed improvement shall be made according to the final specifications adopted by them, a copy of which specifications shall be attached to said order. History: 1931, Act 246, Eff. Sept. 18, 1931; CL 1948, ; Am. 1952, Act 241, Eff. Sept. 18, Contracts for construction of improvement; bids, notice, procedure; commencement of construction. Sec. 8. On the making of the said final order, the commissioners shall proceed to let the contract for the construction of the proposed improvement to the lowest responsible bidder, said bidder to furnish adequate security for the performance of the same, in a sum to be fixed by the commissioners: Provided, That no contract shall be let or rolls spread under the provisions of this act when 25 per cent or more of the total tax levied for all purposes upon real property within the assessment district shall have been delinquent for 1 or more years. The commissioners shall give notice of the letting of such contract by publishing a notice thereof in some newspaper of general circulation in the county, at least once in each week for 2 weeks, and may publish notice thereof in other newspapers if they shall deem the same advisable. At least 1 publication of the notice shall be made not less than 10 days prior to the date of letting. They may reserve the right to reject any and all bids. If rejected, the same procedure for obtaining bids shall be repeated, or if deemed advisable by the commissioners, they shall proceed with the construction of said proposed improvement in the same manner and with the same authority, when applicable, as they have to build roads under the provisions of the county road law. After the bids have been received or as soon thereafter as practicable, the commissioners shall enter into the necessary contract for the construction of the proposed improvement with the party whose bid shall be accepted by them and who shall have furnished the bonds required. The commissioners shall take such action as may be necessary to commence construction of the proposed improvements, or cause such construction to be commenced, within 6 months, or if weather does not then permit, as soon thereafter as the weather does permit after making said final order. History: 1931, Act 246, Eff. Sept. 18, 1931; Am. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, ; Am. 1952, Act 241, Eff. Sept. 18, Special assessment district; determination, announcement, addition of lands; determination of installments. Sec. 9. At the time of hearing objections to the proposed improvement, the commissioners shall finally determine the special assessment district to be assessed for benefits on the construction of the proposed improvement, and shall not assess any lands therefor not included in the district. The determination shall be announced at the conclusion of the hearing. If at any time error is discovered in the district as so determined, before the special assessment roll has been finally approved by the commissioners and if in the judgment of the commissioners further lands should be brought within such assessment district, they may give notice of a new hearing as to the limits of such assessment district, and bring in additional lands as provided in the first instance. The commissioners shall also then and there determine the number of installments, if any, in which the money therefor shall be raised, which shall not be more than 10 annual installments. The determination as to the number of installments in which the money for the improvements shall be raised, may be altered, subject to the limitations in section 13, after notice and hearing thereon given and conducted in the manner hereinbefore provided. History: 1931, Act 246, Eff. Sept. 18, 1931; CL 1948, ; Am. 1960, Act 47, Imd. Eff. Apr. 19, Assessment of benefits against township and parcels of land; review; assessment Rendered Wednesday, December 5, 2018 Page 3 Michigan Compiled Laws Complete Through PA 357 & includes Initiated Law 1 of 2018 Legislative Council, State of Michigan Courtesy of

17 against state lands; numbering of districts. Sec. 10. The commissioners shall apportion the percentage of the total cost of the improvement which the township at large shall be taxed to pay by reason of the benefit to the public convenience and welfare, which shall not exceed 25% of the total cost of the improvement, and may apportion a percentage of the total cost of the improvement, to be borne by the board of county road commissioners from the county road fund, and shall also apportion the percentage of the benefits to accrue to any piece or parcel of land by reason of the construction of that improvement over and above the sum of the percent assessed against the township at large and the percentage, if any, apportioned to the board of county road commissioners to be paid from the county road fund as provided in this section, which percent of benefit shall be apportioned upon and assessed against the lands benefited, according to the benefits received, and which apportionment shall be announced at the time and place of hearing objections to and equalizing the apportionment of benefits. The assessments of percent benefits shall be subject to review and correction and may be reviewed in the manner provided in this act. All appeals in this act provided for shall be from the apportionment of the percent of benefits. Any state lands, except state tax homestead or state swamp lands under the control of the department of natural resources, benefited by any such improvement, shall be liable to assessment in the same manner as are privately owned lands. The amount of any assessment on state land shall be certified by the board of county road commissioners, and shall be paid by the state treasurer. Payment shall be made out of any funds in the state treasury appropriated for that purpose. In any case where an assessment is imposed by the board of county road commissioners under this act the state shall have the same right of appeal as is given to owners of other lands. The board of county road commissioners shall designate each assessment district by number, by which number it shall thereafter be known. Whenever any state land is assessed for benefits, the board of county road commissioners shall give 10 days' notice to the state treasurer of the time and place of the hearing of objections on account of the assessment. History: 1931, Act 246, Eff. Sept. 18, 1931; Am. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, ; Am. 2002, Act 373, Imd. Eff. May 24, Creation of indebtedness; approval by township board; limitation on issue of township bonds. Sec. 11. In the creation of any indebtedness hereunder, it shall not be necessary to have the approval of the board of supervisors thereon, but no indebtedness against the township at large shall be incurred without the approval of the township board of each township in which any part of the assessment district is situated. No bonds shall be issued on behalf of any township which would cause the total bonded debt of the township to exceed 5 per cent of its assessed valuation. History: 1931, Act 246, Eff. Sept. 18, 1931; CL 1948, Maintenance and repair of improvement; proration of expense of joint improvement. Sec. 12. After the completion of said proposed improvement, the highway authorities having jurisdiction over the highway involved, shall maintain and repair said pavement and/or sidewalk and shall keep the same in a reasonably safe condition for public travel, using for this purpose any money which may be available for the maintenance and repair of said highway. If there is a surplus of the money collected after paying the cost of building such proposed improvement, the same shall be turned over to the highway authorities having the responsibility for the maintenance and repair thereof and shall be used solely for such maintenance and repair. If the improvement is in more than 1 highway jurisdiction, the fund shall be prorated between such jurisdictions according to the amount of the improvement in each. History: 1931, Act 246, Eff. Sept. 18, 1931; Am. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, Proceedings governed by MCL to ; records; reports. Sec. 13. The construction of the proposed improvement, the assessment for same, the collection of the interest on the assessment, the making of any assessment district, all appeals and hearings thereon, the issuing of bonds, the collection of money, the levying of reassessments to cover deficiencies, and all other necessary proceedings shall be conducted in the same manner as is provided in and governed by the provisions of Act No. 59 of the Public Acts of 1915, as amended, being sections to of the Michigan Compiled Laws, so far as the same may be applicable to this class of improvements. Records shall be kept and reports made of bonds issued under this act by the same officers and in the same manner as provided by law for bonds under said act. History: 1931, Act 246, Eff. Sept. 18, 1931; Am. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, ; Am. 1949, Act 218, Eff. Sept. 23, 1949; Am. 1951, Act 73, Imd. Eff. May 28, 1951; Am. 1960, Act 47, Imd. Eff. Apr. 19, 1960; Am. 1973, Act 122, Imd. Eff. Aug. 21, Rendered Wednesday, December 5, 2018 Page 4 Michigan Compiled Laws Complete Through PA 357 & includes Initiated Law 1 of 2018 Legislative Council, State of Michigan Courtesy of

18 41.283a Bonds; issuance and sale; full faith and credit; assessment district sinking fund; bonds subject to revised municipal finance act. Sec. 13a. (1) The commissioners may issue and sell bonds and pledge the full faith and credit of the assessment district for the payment of the bonds. (2) The township board of any township in which a special assessment district is created under the provisions of this act may, by resolution duly adopted, pledge the full faith and credit of the township for the payment of bonds issued on that special assessment district. Whenever an assessment district sinking fund is insufficient to pay the bonds and interest on the bonds when due, and the full faith and credit of the township have been pledged to the payment of those bonds, the amount necessary to make the payment shall be immediately paid into the assessment district sinking fund by the township. In any case where the payment is made by the township, all special assessments collected in the district after all bonds issued have been retired or sufficient funds have been accumulated in the assessment district sinking fund to retire all the bonds shall belong to and be turned over to the township. (3) Bonds issued under this act are subject to the revised municipal finance act, 2001 PA 34, MCL to History: Add. 1951, Act 73, Imd. Eff. May 28, 1951; Am. 1973, Act 122, Imd. Eff. Aug. 21, 1973; Am. 2002, Act 273, Imd. Eff. May 9, Advancement of county road funds; reimbursement by township. Sec. 14. In lieu of borrowing money and issuing bonds or other evidence of indebtedness, the board of county road commissioners may advance the necessary funds for the construction of the proposed improvement from county road funds under its control, and, upon written certification by the board of county road commissioners that the cost of said improvement has been or will be paid from the county road fund, the county treasurer shall credit all assessments collected from the township at large and the assessment district, including any share of delinquent tax sales apportioned thereto, directly to the county road fund. Whenever funds are so advanced from county road funds, the township board of any township within which such improvement is located may, by resolution duly adopted, pledge the full faith and credit of the township to the repayment of all funds so advanced. In such case, if the county road fund has not been fully reimbursed by special assessment collections upon the final due date of the last installment of such special assessment, the township shall, within 90 days thereafter, pay to the board of county road commissioners such sum as is necessary to complete such reimbursement, and any delinquent special assessments thereafter collected shall belong to and be turned over to the township. History: Add. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, ; Am. 1951, Act 73, Imd. Eff. May 28, County board of supervisors; appropriation of funds for advancement; establishment of revolving fund. Sec. 15. The board of supervisors of any county may appropriate necessary funds to advance the cost of any proposed improvement constructed under the provisions of this act, or said board of supervisors may set up and establish a revolving fund to finance proposed improvements under the provisions of this act. Whenever the cost of any improvements constructed under the provisions of this act is advanced from funds so appropriated or set up and established by the board of supervisors, the county treasurer shall credit all assessments collected from the township at large and the assessment district, including any share of delinquent tax sales apportioned thereto, directly to the fund from which the cost of said improvement was advanced. History: Add. 1945, Act 141, Eff. Sept. 6, 1945; CL 1948, Hearing examiners; powers and duties; determination of board of county road commissioners, petition for reconsideration, filing; notice, hearing. Sec. 16. Any board of county road commissioners may designate by resolution a hearing examiner or examiners who shall be authorized to make examinations and hold hearings as required by this act. The hearing examiner or examiners, after the necessary examinations and hearings, shall submit findings of fact and proposed determinations to the board who may modify the proposed determinations and confirm the same as submitted or as modified and order them placed on file in its offices. A copy of the determination of the board shall be served by first class mail to each owner of or party in interest in property to be assessed at their addresses as shown upon the last local tax assessment records. The determinations shall become the final determinations of the board 10 days after mailing of the copies of the determination unless a petition for reconsideration is filed as provided in this section. Rendered Wednesday, December 5, 2018 Page 5 Michigan Compiled Laws Complete Through PA 357 & includes Initiated Law 1 of 2018 Legislative Council, State of Michigan Courtesy of

19 If the owners of record of more than 50% of the lineal frontage, who were qualified under the provisions of section 1 of this act to sign the petition, desire to have the board of county road commissioners reconsider its determination made under this section, they shall submit within 10 days after mailing of copies of the board's determination, a petition for reconsideration of such determination by the board of county road commissioners. The board of county road commissioners shall set a time and place of hearing upon the petition for reconsideration, and shall give notice thereof by first class mail to each owner of or party in interest in property to be assessed at their addresses as shown upon the last local tax assessment records. At the conclusion of the hearing, the board of county road commissioners may modify or confirm its previous determination, the determination shall thereupon be final. History: Add. 1963, Act 76, Imd. Eff. May 8, Validation of prior actions, special assessments, and bonds. Sec. 17. Actions heretofore taken, special assessments heretofore levied and bonds heretofore issued under this act, as originally adopted or subsequently amended, are validated. A board of county road commissioners acting under this act, or a township, shall not contest the validity of any such bonds after they are sold and delivered and the board of county road commissioners has received the consideration therefor. History: Add. 1973, Act 122, Imd. Eff. Aug. 21, Installation of sidewalks and elevated structures; payment; contracts; approval. Sec. 18. (1) The township board of a township may install sidewalks along the sides of a highway and may install elevated structures for foot travel over highways in the township. The township board may pay for the elevated structures out of the funds of the township or purchase the elevated structures on title retaining contracts. Contracts shall not be entered into or issued for a period longer than 10 years. A highway under the jurisdiction of the director of the state transportation department or the board of county road commissioners shall not be improved under this act without the written approval of the director of the state transportation department or the board of county road commissioners. (2) In proceedings under this section, the township board may provide that the cost of the sidewalk or elevated structure shall be paid entirely by public money and may allocate for this purpose unexpended money in the contingent fund or general fund of the township. History: Add. 1989, Act 80, Imd. Eff. June 20, a Sidewalk construction, repair, or maintenance; order; meeting; notice; assessment of costs; approval; election. Sec. 18a. (1) The township board of a township may order the construction, repair, or maintenance of, or may construct, repair, or maintain sidewalks in a designated area within the township because of the health, safety, or welfare of the residents of the township. (2) The township board shall hold a public meeting relative to the ordering of the sidewalk construction, repair, or maintenance and shall notify property owners involved of the time and place of the hearing. (3) If the board determines that the construction, repair, or maintenance of sidewalks is necessary, it may construct, repair, or maintain the sidewalks and assess the costs to the property involved, payable over a 5-year period, or permit the owners of the property involved to have the sidewalks constructed, repaired, or maintained according to township specifications at their own expenses. Sidewalks constructed, repaired, or maintained under this section on the right-of-way of state highways or county roads must have the approval of the state or county highway authority having jurisdiction over the highway or road. (4) A township board may construct, repair, and maintain walkways or sidewalks along main or arterial roads where it considers it necessary to protect the safety of the public. The costs of the sidewalks may be paid by the township at large. When determined necessary by the township board, the board shall submit to the electors the question of raising the necessary funds by a levy not to exceed 1 mill at a general, primary, or special election. History: Add. 1989, Act 80, Imd. Eff. June 20, b Public street cleaning vehicles and snow removal equipment. Sec. 18b. The township board of a township, by a majority vote at a regular meeting or a special meeting called for that purpose, may authorize the purchase of a public street cleaning vehicle or vehicles and snow removal equipment, and may provide for the maintenance and operation of the vehicles and equipment, payable from the funds of the township. The written approval of the board of county road commissioners shall first be obtained. Rendered Wednesday, December 5, 2018 Page 6 Michigan Compiled Laws Complete Through PA 357 & includes Initiated Law 1 of 2018 Legislative Council, State of Michigan Courtesy of

20 History: Add. 1989, Act 80, Imd. Eff. June 20, Lighting of roads, highways, and bridges generally. Sec. 19. The township board of a township may authorize the expenditure of funds to provide for the lighting by artificial means of roads, highways, and bridges in the township that are located outside of the limits of incorporated villages. The expense of the lighting shall be paid out of the funds of the township. If a road, highway, or bridge is situated in or between 2 or more townships, a provision shall be made by a majority vote of the township boards of the townships in or between which the road, highway, or bridge is situated, at a joint meeting of the boards, held for that purpose, and the proportion of the expense to be paid by each of the townships shall be determined at the joint meeting. This section and sections 19a to 19d for reasons of public safety authorize the lighting of a state trunk line highway, county road, or platted road or street outside the limits of incorporated villages, whether the road or street has been dedicated to the public use or not. History: Add. 1989, Act 80, Imd. Eff. June 20, a Lighting of roads, highways, and bridges; supervision; contracts. Sec. 19a. If lighting of a road, highway, or bridge is provided in accordance with section 19, the supervisor of the township shall exercise general supervision over the installing and maintenance of the lighting system, under the direction of the township board. However, if a road, highway, or bridge is situated in or between 2 or more townships, it shall be determined by the township boards which one of the township supervisors shall exercise supervision. The township board, or in case of roads, highways, or bridges located in or between 2 or more townships, then the township boards of the townships in or between which the road, highway, or bridge is situated, may contract for a period of time not exceeding 10 years with a person for furnishing the road, highway, or bridge lighting by artificial means, upon the terms and conditions as may be agreed. History: Add. 1989, Act 80, Imd. Eff. June 20, b Expenses for lighting highways; special assessment; hearing; notice. Sec. 19b. (1) The township board or boards mentioned in section 19, either on its or their own motion, or upon the filing of a petition signed by the record owners of not less than 10% of the number of parcels of land in the district to be lighted described in the petitions, may order the expenses for lighting the highways to be defrayed by a special assessment on all the taxable lands in the territory described in the petitions or the order of the township board. A petition under this section is not valid if a majority of the territory described in the petition was included in a petition filed under this section not more than 1 year earlier. (2) A part of the expenses may be paid by the township or townships at large and the balance assessed against the lands in the described district. (3) The township board or boards shall then estimate the cost and expense of the lighting system and fix a day, time, and place for a hearing on the question of creating a district and defraying the expenses of the district by special assessment. A notice stating the time, place, and purpose of the hearing shall be published in a newspaper of general circulation in the district. If there is not a newspaper of general circulation in the district, then notices shall be posted in at least 3 of the most public places in the district. Notice shall be published or posted at least 5 days before the date of the hearing. History: Add. 1989, Act 80, Imd. Eff. June 20, 1989; Am. 1996, Act 127, Imd. Eff. Mar. 13, c Assessment in district for lighting roads, highways, and bridges. Sec. 19c. If the township board or boards create a district under section 19b, it or they shall determine the boundaries of the district by resolution and shall direct the township supervisor or supervisors to make a special assessment upon the lands and premises in the district benefited by the lighting to defray the expenses of lighting the roads, highways, or bridges or to defray that portion of the expenses to be assessed against the district. The board or boards shall thereafter annually determine the amount to be assessed in the district for lighting the roads, highways, and bridges and shall direct the supervisor or assessor to levy this amount or the supervisors or assessors to levy the portion of this amount attributable to the territory of the district within their respective townships. The assessment may be made either in a special assessment roll or in a column provided in the regular tax roll. The assessment shall be spread and become due and be collected at the same time as the other township taxes are assessed, levied, and collected and shall be returned in the same manner for nonpayment. History: Add. 1989, Act 80, Imd. Eff. June 20, d Relieving district of duty to light streets or highways. Sec. 19d. A district that has been lighting its streets or highways under this act may be relieved of this duty Rendered Wednesday, December 5, 2018 Page 7 Michigan Compiled Laws Complete Through PA 357 & includes Initiated Law 1 of 2018 Legislative Council, State of Michigan Courtesy of

21 by action of the township board or boards on their own motion or by a petition to the township board or boards as provided in section 19b. History: Add. 1989, Act 80, Imd. Eff. June 20, Lighting county roads, highways, and bridges; expense; contracts; extension of lines or service; payment; statement and budget; apportionment of sum required; tax; lighting state trunk line highways and bridges. Sec. 20. (1) Notwithstanding sections 19 through 19d, the board of county road commissioners of a county operating under the county road system may provide for the lighting, by artificial means, of roads, highways, and bridges under its jurisdiction, located outside of the limits of incorporated cities and villages. The township board or boards of a township or townships in which county roads, highways, and bridges are located may also provide for the lighting, by artificial means. Boards of county road commissioners and township boards may also provide for the lighting by joint action, and by dividing the expense of the lighting between the county or counties and the township or townships affected as may be determined by joint meeting of the boards. The board of county road commissioners or township board, acting separately or in conjunction with other boards of county road commissioners or with a township board or township boards, may enter into a contract with a person for a period not exceeding 10 years for the lighting upon terms and conditions as may be agreed upon, and may also contract for the extensions of lines or service to furnish the lighting. The boards of county road commissioners may pay from available highway funds under their control and jurisdiction sums required to provide for the extensions and furnish the lighting. If funds are not available, the board of county road commissioners shall submit to the county board of commissioners a statement and budget designating the roads, highways, and bridges to be lighted, and the estimated cost of the lighting. At the next October session of the county board of commissioners, the board shall pass upon the statement and budget, and, if a majority of the county board of commissioners agree, the sum required shall be apportioned among the several townships and cities of the county according to their equalized valuation. The supervisors or other assessing officers in the townships and cities shall levy and apportion the tax so apportioned as provided in this section, to their respective townships and cities. The tax shall be collected and paid to the county treasurer and disbursed by him or her upon orders of the board of county road commissioners, the orders to be signed by the chairperson and countersigned by the clerk of the board. The county board of commissioners shall raise a sum which, together with the other funds available, is sufficient to provide the lighting for which the facilities have, under an existing contract, been previously installed and operated. (2) With the approval of the director of the state transportation department, boards of county road commissioners and township boards acting together or separately, may, with respect to state trunk line highways and bridges located in whole or in part within their respective counties and townships, provide for the lighting of these highways and bridges by artificial means and may contract in the same manner as for county roads. In such case, the entire expense shall be borne by the boards of county road commissioners or township boards, or by both. History: Add. 1989, Act 80, Imd. Eff. June 20, Rendered Wednesday, December 5, 2018 Page 8 Michigan Compiled Laws Complete Through PA 357 & includes Initiated Law 1 of 2018 Legislative Council, State of Michigan Courtesy of

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24 Road Commission of Kalamazoo County 3801 East Kilgore Road Kalamazoo, MI Project Estimate VALID FOR 30 DAYS Date Prepared: Township: Location: Project Description: Estimator: Length: 05/04/2018 Revised 6/27/18 Pavilion East Long Lake Drive- R Avenue to 25th Street HMA Reconstruct, remove and replace HMA pavement Mark Worden 0.85 Mile Total Area Length Width Conv Factor 11,029 4, Description of charge Application Rate Estimated Quantities Units of measure Estimated Unit Cost Estimated Total Notes Pulverization sq yd 0 Monument Preservation each 0 Remove High Shoulders station 0 Replace Culvert (<42" DIA.) each 0 Tree Removal each 0 Pavement Marking lin ft 0 Engineering/Material Testing 6 each ,650 Traffic Control 1 lump Sanitary/Storm Sewer Manhole Adjustment 3 each ,650 22A Gravel ton 0 Cold Milling 4 Inches 11,029 sq yd ,161 Dust Control/ Dust Stop gallon 0 Concrete Driveway Adjustments each 0 HMA Driveway Adjustments each 0 13A Modified HMA Base Course 2 inches 1,323 ton ,026 13A Modified HMA Wearing Course ton 0 23A Gravel (shoulder material) ton 0 Placement of Gravel Shoulders station 0 36A Modified HMA Wearing Course 2 inches 1,323 ton ,995 Remove and Replace Existing Catch Basin with EJ 5608 Casting 1 each ,800 Install 12" Corrugated HDPE Solid Pipe. 24 lft ,200 RCKC Equipment hour 0 RCKC Labor/Fringe hour 0 Contractor Equipment/Labor hour 0 Aggregate ton 0 Postage and Advertising 1 lump Grading syd 0 Project Restoration 1 lump 5, ,650 Estimated Total Cost $206,282 Overhead Costs 6.61% $13,635 Total Estimated Project Cost $219,917

25 September 4, 2018 Dear Resident of East Long Lake Drive/Tobey Drive: The Road Commission of Kalamazoo County (RCKC) recently received a special assessment petition for road improvements from residents for East Long Lake Drive from R Avenue to 25th Street, Pavilion Township. A public informational meeting was held on June 7, 2018 for the purpose of sharing information on road funding, the road's history and to answer any initial questions. The Board of County Road Commissioners of the County of Kalamazoo received the special assessment petition at their regular Board meeting on Tuesday, August 21, 2018 and set a public hearing for the East Long Lake Drive road improvement petition for Tuesday, October The public hearing is scheduled to begin at 6:00 P.M. at the RCKC, (lower level) 3801 E. Kilgore Road, Kalamazoo, Michigan You are invited to attend for the purpose of giving all persons interested an opportunity to appear and state their reasons for or against the special assessment. If you have any questions, please contact Tara Hendricks, Administrative Assistant - Operations at extension 285. Sincerely, Tara Hendricks Administrative Assistant-Operations CC: John Speeter - Pavilion Township Supervisor

26 NOTICE OF HEARING ON PETITION FOR HIGHWAY IMPROVEMENT A certified copy of a landowner petition for improvements was filed with the Board of County Road Commissioners of the County of Kalamazoo, Michigan and the landowner petition for improvements, has been received and accepted, said petition requesting certain highway improvements over a described area, the requested improvements and the district included within the petition requesting improvement being described as: East Long Lake Drive- Pavilion Township; R Avenue to 25 th Street - Cold Milling and Hot Mix Asphalt (HMA) Paving, $219,917 The Board of County Road Commissioners of the County of Kalamazoo, Michigan, having received the petition, determined its legality and declared the improvement as necessary NOW, THEREFORE, Notice, is hereby given that a PUBLIC HEARING upon said Declaration of Necessity will be held at the office of the Road Commission of Kalamazoo County, 3801 E. Kilgore Road, Kalamazoo, Michigan, on Tuesday, the 2nd Day of October, 2018 at 6:00 p.m., for the purpose of giving all persons interested an opportunity to appear and state their reasons for or against said Declaration of Necessity. Dated this 4th Day of September, 2018 BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF KALAMAZOO

27 NOTICE OF HEARING ON PETITION FOR HIGHWAY IMPROVEMENT A certified copy of a landowner petition for improvements was filed with the Board of County Road Commissioners of the County of Kalamazoo, Michigan and the landowner petition for improvements, has been received and accepted, said petition requesting certain highway improvements over a described area, the requested improvements and the district included within the petition requesting improvement being described as: East Long Lake Drive- Pavilion Township; R Avenue to 25 th Street- Cold Milling and Hot Mix Asphalt (HMA) Paving, $219,917 The Board of County Road Commissioners of the County of Kalamazoo, Michigan, having received the petition, determined its legality and declared the improvement as necessary, having held a public hearing on the declaration of necessity and have received no objection to said project within fortyfive (45) days from the date of said hearing, and having made its First Order of Determination, NOW, THEREFORE, Notice, is hereby given that a PUBLIC HEARING upon said proposed improvement and First Order of Determination will be held at the office of the Road Commission of Kalamazoo County, 3801 E. Kilgore Road, Kalamazoo, Michigan, on Tuesday, December 11, 2018 at 3:00 p.m. for the purpose of giving all persons interested an opportunity to appear and state their reasons for or against said project, review the specifications, equalize the apportionment of benefits, make objections to the apportionment of benefits and make apportionment of costs. At said hearing the Board of County Road Commissioners of the County of Kalamazoo, Michigan, shall make a Final Determination of the Special Assessment District to be assessed for benefits on the construction of the proposed improvement and the number of annual installments over which said assessment shall be spread. Dated this 19th Day of November, 2018 BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF KALAMAZOO

28 November 9, 2018 Dear Resident of East Long Lake Drive/Tobey Drive: The Road Commission of Kalamazoo County (RCKC) received a petition on August 9, 2018 for a special assessment for East Long Lake Drive, Pavilion Township. The Board of County Road Commissioners of Kalamazoo County (Board) held a public hearing for Declaration of Necessity on October 2, At that public hearing, the Board set another meeting date for the First and Final Order of Determination for December 11, The First Order of Determination public hearing is scheduled to begin at 3:00 P.M. at the Road Commission of Kalamazoo County, 3801 E. Kilgore Road, Kalamazoo, Michigan We have not received a petition to discontinue the project, therefore a Final Order of Determination is then scheduled at the same regular meeting as part of new business items on the Board meeting agenda. Information on the Board meeting can be found in advance at the RCKC Website Meetings page. Once again, you are invited to attend the meeting for the purpose of giving all persons interested an opportunity to appear and state their reasons for or against the special assessment during the public hearing. Please note this meeting will be in our smaller regular Board room, as our lower level is currently under construction. If you have any questions, please contact Tara Hendricks, Administrative Assistant Operations at extension 285. Sincerely, Tara Hendricks Administrative Assistant Operations CC: John Speeter- Pavilion Township Supervisor

29 Resolution of Public Hearing Regarding Highway Improvement Board of County Road Commissioners of the County of Kalamazoo East Long Lake Drive- R Avenue to 25th Street, Pavilion Township It is duly noted that less than thirty (30) days have passed since said public hearing and that Section 7 of said Act 246 of the Public Acts of Michigan of 1931, as amended, requires the Road Commission of Kalamazoo County (Road Commission) to take certain action within thirty (30) days after said hearing. WHEREAS a public meeting has been duly held, pursuant to notice thereof given in accordance with the provisions of Act 246 of the Public Acts of Michigan of 1931, as amended, said public meeting relating to certain highway improvements as requested in a petition submitted to the Road Commission by landowners in the Township of Pavilion, Kalamazoo County, Michigan, received by the Road Commission on August 9, WHEREAS, final determination of the special assessment district to be assessed for benefits on construction of the proposed improvements and the number of annual installments over which said assessments shall be spread was made at said public meeting, and WHEREAS, Section 7 of said Act requires the Road Commission to take certain action within thirty (30) days from said public meeting, NOW, THEREFORE, BE IT HEREBY RESOLVED, that this Road Commission declares and make its Final Order of Determination that the proposed improvement project is necessary and would be for the benefit of the public welfare and convenience, and that the proposed improvement project shall be made in accordance with the final specifications which are herewith adopted, a copy of which is attached to this Final Order Of Determination. 1

30 BE IT FURTHER RESOLVED THAT all of the statutory and procedural steps and requirements of Act 246 of the Public Acts of Michigan of 1931, as amended have been compiled with pertaining to the following special assessment project: East Long Lake Drive- R Avenue to 25th Street, Pavilion Township Total estimate is $219,917 for HMA Reconstruct, remove and replace HMA Pavement And designate that the special assessment will be spread over a period of three (3) years; and that interest at the rate of six percent (6%) per year shall be charged on the unpaid balance of each assessment annually; and that the due date for these assessments shall be delinquent if not paid prior to March 1 of each year hereafter; WHEREFORE, the Road Commission shall forward the special assessment District tax roll to the Treasurer of Pavilion Township for collection as agent for the Road Commission as soon as is practicable following collection of same; and, further, that copy of this Resolution be forwarded to said Township Treasurer, and copy to the Kalamazoo County Treasurer. BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF KALAMAZOO, MICHIGAN By: Dated: December 11, 2018 Daniel J. Moyle, Chairman 2

31 Resolution Establishing Special Assessment District Board of County Road Commissioners of the County of Kalamazoo East Long Lake Drive- R Avenue to 25th Street, Pavilion Township WHEREAS a petition by landowners in the Township of Pavilion, Kalamazoo County, Michigan was filed with this Road Commission of Kalamazoo County (Road Commission) on August 9, 2018, said petition requesting certain highway improvements over the following described area: East Long Lake Drive- R Avenue to 25th Street, Pavilion Township Total estimate is $219,917 for Hot Mix Asphalt (HMA) Reconstruct, remove and replace HMA Pavement Said petition being filed and submitted in accordance with the provisions of Act 246 of Public Acts of Michigan of 1931, as amended, and, WHEREAS, this Road Commission duly held a public meeting on October 2, 2018, pursuant to Notice thereof duly given, said meeting relating to the determination of necessity for said project made by this Commission, and thereafter, on December 11, 2018, made its First Order of Determination, all pursuant to the provision of said Act, scheduling this date for a public hearing on said project for the purposes specified in the Notice of this public meeting, which said notice has been duly given, and the said public meeting was duly held on the 11 th day of December, 2018 at 3:00 p.m. o clock at the office of the Road Commission of Kalamazoo County, 3801 E. Kilgore Road, Kalamazoo, Michigan 49001, NOW, THEREFORE, BE IT HEREBY RESOLVED, a special assessment district is established for the as follows: East Long Lake Drive- R Avenue to 25th Street, Pavilion Township Total estimate is $219,917 for HMA Reconstruct, remove and replace HMA Pavement The assessment for the project shall be spread over thirty-six (36) equal annual installments; that an interest rate of six percent (6%) per year shall be charged on the unpaid balance of each assessment annually; and that the due date for these installments shall be delinquent of not paid prior to March 1 of each year thereafter. BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF KALAMAZOO, MICHIGAN By: Dated: December 11, 2018 Daniel J. Moyle, Chairman

32 Resolution of Collection of Assessments Board of County Road Commissioners of the County of Kalamazoo East Long Lake Drive R Avenue to 25 th Street, Pavilion Township WHEREAS a petition by landowners in the Township of Pavilion, Kalamazoo County, Michigan was filed with this Road Commission of Kalamazoo County (Road Commission) on August 9, 2018, said petition requesting certain highway improvements over the following described area: East Long Lake Drive- R Avenue to 25th Street, Pavilion Township Total estimate is $219,917 for Hot Mix Asphalt (HMA) Reconstruct, remove and replace HMA Pavement Said petition being filed and submitted in accordance with the provisions of Act 246 of Public Acts of Michigan of 1931, as amended, and, BE IT RESOLVED THAT all of the statutory and procedural steps and requirements of Act 246 of Public Acts of 1931, as amended, have been complied with pertaining to the following special assessment project: East Long Lake Drive- R Avenue to 25th Street, Pavilion Township Total estimate is $219,917 for HMA Reconstruct, remove and replace HMA Pavement And it appearing that the special assessments have been spread over a period of three (3) years, and it further appearing that interest rate of six percent (6%) per year shall be charges on the unpaid balance of each assessment annually; and that the due date for these assessments shall be December 1 of each year hereafter and shall be delinquent of not paid prior to March 1 of each year hereafter; WHEREFORE, this Road Commission shall forward the special assessment District tax roll to the Treasurer of Pavilion Township for collection as agent who shall remit the monies collected to this Road Commission as soon as is practicable following the collection of same; and further, that a copy of this Resolution be forwarded to Pavilion Township Treasurer, and a copy to the Kalamazoo County Treasurer. BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF KALAMAZOO, MICHIGAN By: Dated: December 11, 2018 Daniel J. Moyle, Chairman 1

33 Memo To: Board of County Road Commissioners of the County of Kalamazoo, Joanna I. Johnson, Managing Director From: Ryan Minkus, PE, PTOE, County Engineer Date: December 7, 2018 Re: Engineering Services Kalamazoo River Valley Trail (KRVT), Segment 6 Request for Proposal Bid Selection Recommended Road Commission of Kalamazoo County (RCKC) Action: We recommend the Board award the Bid for Engineering Services for the KRVT Segment 6 Engineering Services to Wolverine Engineers & Surveyors, Inc., low bidder meeting specifications. BACKGROUND The RCKC, in cooperation with Kalamazoo County Parks Commission (KCPC), requested proposals for Engineering Services on the KRVT, Segment 6. For this bid the RCKC provided prospective engineering firms a detailed scope of work, and received responses from five engineering firms. Proposals for Engineering Services were opened on November 28, The attached bid tabulation provides the price for each firm. A committee consisting of myself, and David Rachowicz, KCPC Director, interviewed the three low priced firms meeting specifications. During the interview, Wolverine Engineers & Surveyors, Inc. staff acknowledge the need to meet the aggressive schedule that was provided for the project, as well that all expenses (including material testing) were incorporated in their overall bid price of $115, While Wolverine Engineers & Surveyors, Inc. has not completed work for the RCKC or the KCPC in the past. Their proposal included references for trail and trailhead project for other public agencies. Staff contacted the references involved with these projects to inquire as to the quality of work, timelines and cost implications on these projects. The references we did speak with noted that Wolverine Engineers & Surveyors, Inc. staff were easy to work with, knowledgeable in their field, and completed the projects on time. If approved by the Board, work could commence immediately, with a planned letting date of July 2019 and construction to be complete by the end of October ALTERNATIVES An alternative to consider would be to award the Engineering Services RFP to Hurley & Stewart, the second low bidder meeting specifications. BUDGETARY IMPACT If you will recall, at the July 24 th Board meeting, an agreement between the County, Kalamazoo County Parks Foundation and the RCKC was approved by the Board. This agreement outlined that KCPC was to be responsible for the engineering, construction and maintenance costs for this facility. This included an overhead number for RCKC staff to manage the project. As the Act 51 agency for a

34 portion of the funds for this project, the RCKC will be passing costs through to KCPC for payment. This will result in no net cost to the RCKC for this project. SUMMARY We recommend the Board award the bid for Engineering Services for the KRVT Segment 6 Bid # to Wolverine Engineers & Surveyors, Inc., low bidder meeting specifications.

35 BID TABULATION Bid Number: Bid Item: Engineering Services-KRVT-Segment 6 Bid Opening Date: Wednesday November 28, 2018 at 9:00 am Bid Award Date: Tuesday, December 11, 2018 Contract Term: Project Bidder Total AR Engineering, LLC $182, Hurley & Stewart, LLC $171, Moore & Bruggink, Inc. $207, Williams & Works, Inc. $272, Wolverine Engineers & Surveyors, Inc. $115,080.00

36 BOARD OF COUNTY ROAD COMMISSONERS OF THE COUNTY OF KALAMAZOO 2019 BOARD MEETING SCHEDULE Regular Board Meetings below begin at 3:00 P.M. January 8 July 9 January 22 July 23 February 5 August 6 February 19 August 20 March 5 September 3 March 19 September 17 April 2 October 1 April 16 October 15 April 30 October 29 May 14 November 12 May 28 November 26 June 11 December 10 June 25 December 23 The Road Commission of Kalamazoo County offices will be closed on the following dates: January 1 New Year's Day Tuesday April 19 Good Friday Friday May 27 Memorial Day Monday July 4 Independence Day Thursday September 2 Labor Day Monday November 28 Thanksgiving Day Thursday November 29 Day after Thanksgiving Friday December 24 Christmas Eve Tuesday December 25 Christmas Day Wednesday Meetings of the Board of County Road Commissioners of the County of Kalamazoo are open to the public without regard to race, color, national origin, sex, or handicap. If special aid or assistance is required to attend a Board meeting, please submit a request four (4) days in advance by mail, telephone, or in person to: Road Commission of Kalamazoo County 3801 East Kilgore Road Kalamazoo, MI Telephone: (269) Fax: (269)

37 2019 RCKC BOARD TOWNSHIP LIAISON Daniel J. Moyle Brady Climax Charleston Deborah Buchholtz Cooper Kalamazoo Wakeshma TBD Alamo Oshtemo Richland David Pawloski Prairie Ronde Schoolcraft Texas Larry Stehouwer Comstock Pavilion Ross

38 2019 RCKC BOARD COMMITTEE REPRESENTATION Kalamazoo County Board of Commissioners - TBD; (2019 Chair and Alternate Vice Chair) The Kalamazoo County Board of Commissioners is the legislative policy making branch of the Kalamazoo County Government. The Board is responsible to the Citizens for Development and administration of policies and the annual budget. The Board has eleven members who are elected to office for a term of two years from districts selected according to population. They are assisted by a number of citizen advisory boards and commissions. A road commission board member attends Kalamazoo Board of Commissioners meetings as necessary and annually to present the Road Commission of Kalamazoo County (RCKC) Annual Report. Kalamazoo County Parks and Recreation Commission (Parks Commission) Commissioner Stehouwer; Alternate Commissioner Buchholtz The Parks Commission reviews all matters dealing with Kalamazoo County Government Parks. Appointments are made for three-year terms of office or by position. The Parks Commission typically meets the first Thursday of each month at 3:00 p.m. at the Kalamazoo County Center Building Room C, 2900 Lake Street. Kalamazoo County Environmental Health Advisory Council (EHAC) Commissioner Pawloski; Alternate Commissioner Moyle The EHAC serves as an informed advocacy body and sounding board for matters of policy that affect the lives of citizens regarding environmental health services. In addition it advises the County Board of Commissioner on environmental matters. Appointments are made for three-year terms of office or by position. The EHAC typically meets the second Wednesday of January, April, July and October at 9:00 a.m. in the ground floor Conference Room D, Main Wing, Nazareth complex. Kalamazoo County Board of Public Works (BPW) Commissioner Buchholtz; Alternate Commissioner Worthams The BPW deals with public infrastructure financing and development. Appointments are made for three-year terms of office. The BPW meets typically meets the first Friday after the first Tuesday of each month at 1:30 p.m. in Room 207A of the County Administration Building.