Director Atkinson led the Pledge of Allegiance.

Transcription

1 MINUTES OF THE BOARD OF MESA CONSOLIDATED WATER DISTRICT 1965 Placentia Avenue, Costa Mesa, CA Tuesday, November 27, :00 p.m. Regular Board Meeting CALL TO ORDER PLEDGE OF ALLEGIANCE Directors Present Directors Absent Staff Present The meeting of the Board of Directors was called to order on November 27, 2012 at 7:00 p.m. by President Bockmiller at the District Office Boardroom, located at 1965 Placentia Avenue, Costa Mesa, California. Director Atkinson led the Pledge of Allegiance. Fred R. Bockmiller, President James R. Fisler, First Vice President Shawn Dewane, Vice President James F. Atkinson, Vice President Trudy Ohlig-Hall, Vice President Paul E. Shoenberger, P.E., General Manager Coleen L. Monteleone, Administrative Services Manager/ District Secretary Phil Lauri, District Engineer Robert R. McVicker, Water Resources Manager Jerry Vilander, Water Operations Manager Barry Carlson, Customer Services Manager Roger Galli, Financial Services Manager Stacy Taylor, Communications Manager Barry Carlson, Customer Services Manager Mark Pelka, Senior Civil Engineer Denise Garcia, Executive Assistant to the General Manager/ Assistant District Secretary Rob Anslow, Attorney, Bowie, Arneson, Wiles & Giannone Others Present Director-Elect Ethan Temianka PRESENTATION OF RETIREMENT PROCLAMATION TO BOB MCVICKER General Manager Shoenberger announced Bob McVicker has been with Mesa Consolidated (Mesa Water) for 11 years serving as District Engineer and Water Resources Manager. Water District President Bockmiller read Mr. McVicker's proclamation. Mr. McVicker thanked the Board for the proclamation and noted he has enjoyed his time with Mesa Water. Photographs were taken. Page 1 of5

2 RECESS President Bockmiller declared a recess at 7:09 p.m. The Board meeting reconvened at 7:23 p.m. PUBLIC COMMENTS President Bockmiller invited members of the public to address the Board of Directors (Board) on matters that were not on the agenda. There being none, President Bockmiller proceeded with the meeting. ITEMS TO BE ADDED, WITHDRAWN, OR REORDERED ON THE AGENDA At the discretion of the Board, all items appearing on this agenda, whether or not expressly listed as an Action Item, may be deliberated and may be subject to action by the Board. There were no items to be added, withdrawn or reordered on the agenda. CONSENT CALENDAR ITEMS: Approve all matters under the Consent Calendar by one motion unless a Board member, staff, or member of the public requests a separate action. Director Dewane pulled Item D. There were no objections A. Approve minutes of regular Board meeting of November 13,2012. B. Approve attendance considerations (additions, changes, deletions). C. Board Schedule: 1. Tentative Meeting Topics 2. Conferences, Seminars, and Meetings 3. Board Calendar D. Approve that Mesa Water accept credit card payments for water service and associated fees. E. Receive the October 2012 Investment Transaction Report. F. Approve a proclamation honoring the service of Carol Hayton to Mesa Consolidated Water District. MOTION Motion by Director Dewane, seconded by Director Atkinson, to approve Items A through C and Items E and F of the Consent Calendar. Motion passed with Director Ohlig-Hall absent. Item D - Approve that Mesa Water accept credit card payments for water service and associated fees. Director Dewane asked if the $3.95 convenience fee was the fee the credit card company charges the District. Customer Services Manager Carlson reported the the convenience fee is paid by the Mesa Water customer under Mesa Water's current credit card processing. Under the new plan, there would be no convenience fee to the customer as the convenience fee will be absorbed by Mesa Water. Page 2 of5

3 MOTION Motion by Director Dewane, seconded by Director Atkinson, to approve Item D of the Consent Calendar. Motion passed with Director Ohlig-Hall absent. PRESENTATION AND DISCUSSION ITEMS: No items. ACTION ITEMS: A. MESA WATER RELIABILITY FACILITY REDEDICATION VIP EVENT: Director Fisler commented the Public Information Committee (PIC) discussed this item at its November 26,2012 meeting and accepted staffs recommendation to approve Constructive Community Relations as the planner and producer of the Mesa Water Reliability Facility (MWRF) Improvements Project Rededication Events. Director Atkinson offered he believes Communications Manager Taylor has the skills and ability to put on a project ofthis nature. He noted he preferred the District draw on local colleges for students who might intern with the District in support of Ms. Taylor in planning the event. General Manager Shoenberger noted that he and Ms. Taylor discussed the feasibility of using interns, but these are very intensive tasks and did not believe the use of interns would be a benefit to Mesa Water for this event. Ms. Taylor noted that costs associated with Mesa Water's 50 th Anniversary VIP event were evaluated in relation to potential costs for the rededication event. The materials costs were $30,000 which did not include the services of in-house staff or Mesa Water's public relations firm. MOTION Motion by Director Dewane, seconded by Director Fisler, to approve the proposal from Constructive Community Relations for $49,650 to plan and produce the MWRF Rededication VIP Event. Motion passed with Director Atkinson voting no and Director Ohlig-Hall absent. B. RESOLUTION NO. 1425, AMENDING THE RECORDS RETENTION POLICY: Director Dewane asked if the proposed Records Retention Policy goes beyond the State law or is it in alignment with the State law. Attorney Anslow noted that in every case Mesa Water at least meets the State law and in some areas exceeds them. Page 3 of5

4 General Manager Shoenberger offered that the documentation incorporate staff use requirements. goes beyond the State law to Director Dewane asked if it was necessary to exceed State requirements. General Manager Shoenberger noted it isn't necessary to exceed State law. Attorney Anslow noted there are State requirements and there are also practical requirements. In at least one case, the state statue threshold is lower from what outside auditors require for certain types of documents. President Bockmiller asked for comments from the public. There were no comments. MOTION Motion by Director Atkinson, seconded by Director Fisler, to adopt Resolution No amending the Records Retention Policy and superceding Resolution No Motion passed by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Atkinson, Dewane, Fisler, Bockmiller None Ohlig-Hall None REPORTS AND INFORMATION ITEMS: A. REPORT OF THE GENERAL MANAGER: 1. October Key Indicators Report 2. Items of general interest: Other Mesa Water's President and Vice President are Mesa Water's representatives at the November 29,2012 ISDOC Quarterly Meeting. The election of officers will be conducted at this meeting. November 29,2012 at 6:00 p.m. MWDOC is hosting its Elected Officials Forum. There is a special Engineering and Operations Committee meeting on Friday, November 30, 2012 at 3:30 p.m. The ACW AIJPIA Conference is in San Diego, CA on December 4-7, The Southwest Membrane Operators Association (SWMOA) recently held its election of officers and Mesa Water's Operations Manager Jerry Vilander was elected to the Board of Directors. Page 4 of5

5 B. ' REPORTS AND COMMENTS: 1. Director Atkinson reported on the following meetings: a. Finance Committee Meeting, The Committee reviewed disbursements to Directors and employees as reported on the Accounts Paid Listing" per California Government Code Section b. OCWD Meeting, c. Other 2. Director Dewane: a. Other 3. Director Ohlig-Hall: Not present at the meeting. a. Other 4. Director Fisler reported on the following meetings: a. LAFCO Meeting, b. CMSDlNewport Beach Meeting, c. Public Information Committee Meeting, d. Other 5. President Bockmiller reported on the following meetings: a. CMSDlNewport Beach Meeting, b. Executive Committee Meeting, c. Other INFORMATION ITEMS: A. ITEMS OF GENERAL INTEREST: 1. General Manager's Weekly Reports 2. Groundwater Producers' Meeting Minutes of November 14, Other President Bockmiller adjourned the meeting at 7:51 p.m. Approved: Coleen L. Monteleone, District Secretary Recording Secretary: Sharon D. Brimer Page 5 of5