NOTE: These minutes were approved as read at the July 21, 2018 Board of Directors Meeting in Arlington, Texas.

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1 NOTE: These minutes were approved as read at the July 21, 2018 Board of Directors Meeting in Arlington, Texas. GRAND CHAPTER OF TEXAS ORDER OF THE EASTERN STAR BOARD OF DIRECTORS REGULAR MEETING MAY 19, 2018 ARLINGTON, TEXAS The regular meeting of the Board of Directors was called to order at 9:03am in the Conference Room of the Grand Chapter Office by Chairman Carlotta Fairchild. The Chairman welcomed all present and shared a quote about Grace. Board Members present were: Chairman, Carlotta Fairchild; District Five; Vice Chairman, Ray Hargis, District One; Secretary, Barbara Martin, District Three; James Parker, District One; Cindy Echols, District Two; Debi Fincher, District Four and Phyllis Wilson, District Five. Board Members absent were: Deborah Land, District Two; Darrell Albrecht, District Three; and Bob Royall, District Four. Others present for all or part of the meeting were: Grand Secretary, Dr. Ellen Pickrell; Grand Treasurer, Greta Spradling; Linda Hargis, Jane Pyle and Janet Travers. Phyllis Wilson presented the devotional on A Day to Honor Life Memorial Day. A prayer was presented by Phyllis Wilson at the end of the devotional. JP Morgan Chase (Bankers Presentation) Lyndon Westerberg and Randall Rose presented a Financial Review and Market Outlook for the Grand Chapter of Texas to the Board of Directors. They provided copies of a detailed Financial and Investment Review for all Board of Director members and Corporate Board members. Synopsis of presentation included: An overview of current accounts, the current market value, the principal restricted funds and the available funds. Investments look pretty good at this time. Discussion on growth in the US Market and Global Market. Discussion of Restrictions on accounts by Donors and Grand Chapter. Some documentation has been received on restrictions on accounts Restrictions on funds have kept the bank from making additional investments Discussion of Endowment Account Portfolio. Discussion of Education Accounts Portfolio. Questions on current Risk Assessment and changing the Risk Assessment The Chairman presented the following Housekeeping Rules for the meeting: Only Board Members speak during discussions. If a guest has a question, the guest should present the question to a Board Member so it may be brought before the Board.

2 Make eye contact with members in the room during the Mizpah Benediction. Birthdays and Anniversaries: The birthdays of Phyllis Wilson, Rick Skidd and James Parker were recognized. The anniversaries of James and Xanthe Parker, Bob and Cheryl Royall, Carlotta and Jim Fairchild, Rick and Lou Skidd, and Cindy and Tommy Echols. Minutes: The minutes of the April 21, 2018 Board of Directors Regular Meeting in Arlington, Texas were presented. Debi Fincher moved that the minutes of the April 21, 2018 Board of Directors Regular Meeting be approved as presented. The motion was seconded by Cindy Echols and adopted. Vote Ratification: The next item of business was ratification of votes conducted in May. May 7 th Vote to adopt the three proposed budgets (Benevolent Aid, General Fund and Eastern Star Ladies) for the Grand Chapter year. Debi Fincher moved to ratify this vote. The motion was seconded by Phyllis Wilson and adopted. Correspondence: Cards sent by the Secretary included: 3 Birthday cards, 2 Anniversary cards, 6 Sympathy Cards, 1 Get Well Card and 2 Thinking of You Cards. A thank you card from Florence Lowry s daughter in appreciation for all Grand Chapter did for her mother when she passed away. Grand Secretary s Report: Grand Secretary, Dr. Ellen Pickrell, reported on the following items: Bulletin Advertising Progress: Two vendors have advertised in the Bulletin at this time. Hurricane Harvey Relief Funds: To date $89, has been donated for Hurricane Harvey. The amount of $47, has been allocated to members suffering losses. Amazon Smiles A total of $ has been disbursed to the Grand Chapter Office Grand Treasurer s Report: Grand Treasurer, Greta Spradling, reported on the following items: The Board has been provided with the Financial Reports that had been requested. Endowment Checks have been sent to the Chapters. Special thanks to Jane Pyle and Betty Hancock for their assistance. Unfinished Business: Information on ENABLE Labs was presented by Ray Hargis and Grand Secretary, Dr. Ellen Pickrell. No date as to conversion to the MORI database. Information on the Audit with Ratliff and Associates was presented by James Parker. The Audit is complete. The last page of the Audit contains the Restricted Funds Schedule.

3 Report from appointed Bulletin Committee: Information was presented by Cindy Echols. Report from Committee regarding items that need to be reviewed periodically: Information was presented by Barbara Martin. The committee is compiling a list of items. Contracts for 2021 Grand Chapter Session: Information was presented by Debi Fincher. The contracts for 2021 Grand Chapter Session have been reviewed by the Board Contracts Committee. A recommendation was made to approve the contracts. Debi Fincher moved that the Contracts presented for the 2021 Grand Chapter Session be approved. The motion was seconded by Cindy Echols and adopted. New Business: Contracts that are to be renewed in August: The following contracts will need to be renewed in August Property and Vehicle Insurance. No additional information available Tentative Bankers Schedule: Tentative dates for the Bankers to attend the Board of Directors meetings are: October 2018, February 2019, April 2019 and July The Board agreed to confirm these dates. Committee Reports: Benevolent Aid: Phyllis Wilson reported on Benevolent Aid. May 2018 Long Term Aid was paid to the following Chapters: Kerrville #24 Winnie #160 Everman #624 Alamo Heights #734 Richardson #921 South Fort Worth #835 Duncanville #1014 Whitewright #939 Rio Vista #343 Long Term Aid for Rio Vista Chapter #343 has been cancelled as the member in that Chapter passed away. Emergency Aid was paid to the following Chapter: none Temporary Aid was paid to the following Chapter: none The totals for Benevolent Aid in May were: Long Term Aid $ 4, Emergency Aid $ 0.00 Temporary Aid $ 0.00 Total $ 4, Discussion was held as to handling of a Benevolent Aid check when the member dies during the month that the check was issued to the Chapter. To date $89, has been donated for Hurricane Harvey. The amount of $47, has been allocated to members suffering losses.

4 Totals spent on Benevolent Aid Year to Date: Long Term Aid: $34, Temporary Aid: $ 4, Emergency Aid: $10, Museum: Darrell Albrecht was absent. Titles, Deeds, & Properties: Cindy Echols reported on the Titles, Deeds and Properties. TMRC (Our Precious Ladies): Barbara Martin reported on our OES Ladies at TMRC. We now have 2 Ladies in the Independent Living area and 3 in the Clinic. Information on funeral arrangements for the OES ladies and what changes can/cannot be made was discussed. Suggestion was made to have an article in the Bulletin concerning happenings with our OES Ladies. Worthy Grand Matron s Special Projects: Debi Fincher reported on the Worthy Grand Matron s Special Projects. A spreadsheet was distributed to Board members. Money has been provided to the General Fund in the amount of $49, Budget: Bob Royall was absent. The three proposed budgets (Benevolent Aid, General Fund and Eastern Star Ladies) for the Grand Chapter year have been approved by the Board. Legislation: James Parker reported on Legislation. Discussion was held regarding two of the proposed amendments. James Parker moved that the Board of Directors withdraw two the proposed as these amendments are not in the scope of the Board of Directors duties. The motion was seconded by Debi Fincher and adopted. The Jurisprudence Committee will be notified of the Board s decision. BOD Retirement Banquet: Information was presented by Cindy Echols. Education Scholarships: Information was presented by Ray Hargis. There are 28 qualified applicants for Educational Scholarships this year. The funds currently available are: Kennington Fund $ 3, Fanny Ward Fund $ Education Fund $ Account #8004 $ Donation $ Humanitarian $ 8, Total Available $14, Funds are available in the 501c8 and can be used according to Article 165-a in the Code of Laws.

5 Ray Hargis moved that funds from the sub account in the amount of $14, (as provided for in Article 165-a in the Code of Laws) be moved to the Educational Account to provide a $1, scholarship per applicant. The motion was seconded by Debi Fincher and adopted. Miscellaneous: Board Retirement Party is July 20, 2018 at Polytechnic Lodge in Fort Worth The next Board Meeting is July 21, 2018 at the Grand Chapter Office. Cindy Echols will present the devotional at the July meeting. District Reports: District 1: Ray Hargis and James Parker reported on the following happenings: Go Fly A Kite Celebration for District 1 was a success. District 1 Past Matrons and Past Patrons will meet at 2:00pm on May 20 th. District 2: Cindy Echols reported on the following happenings: Past Grand Matron Beulah Speer and husband Brook are moving into assisted living. District 3: Barbara Martin reported on the following happenings: Go Fly A Kite Celebration for District 3 was held. District 4: Debi Fincher reported on the following happenings: Nothing to report. District 5: Carlotta Fairchild and Phyllis Wilson reported on the following happenings: The Mr. X Banquet and Grand Conductress Roundup will be held May 25 th - 26 th in League City, TX. Go Fly A Kite Celebration for District 5 was a success. A tea will be held for the District Deputy Grand Matron in Floresville on May 20, The Chairman reported on the Executive Session at which Benevolent Aid and completion of Audit was discussed. There being no further business, the Mizpah Benediction was repeated in unison. The meeting was adjourned at 11:04am. Respectfully submitted, Janet Travers Acting Recording Secretary

NOTE: These minutes were approved as read at the May 19, 2018 Board of Directors Meeting in Arlington, Texas.

2017-2018-55 NOTE: These minutes were approved as read at the May 19, 2018 Board of Directors Meeting in Arlington, Texas. GRAND CHAPTER OF TEXAS ORDER OF THE EASTERN STAR BOARD OF DIRECTORS REGULAR MEETING