Special Board Meeting Minutes 7/27/15 Page 1

Transcription

1 These Minutes have been approved by the Board of Trustees and are the official record relating to the conduct or administration of the School District s business as reflected herein. MINUTES OF A SPECIAL BOARD MEETING BOARD OF TRUSTEES CALDWELL SCHOOL DISTRICT NO. 132 July 27, 2015 Those present: Leif Skyving Chairman Charles Stout Vice Chairman Thomas Briten Trustee Travis Manning Trustee Amy Rojas Trustee Also present: Dustin Roberts, Debbie Olsen, Josh Hegstad, Amanda Gigray, Glenn Peter, Susan Peter, Loretta Bonilla, Cori Strasser, Steve O Bannon, Thomas Tingey, Karen Tingey, Stephanie Archuleta, Kathi O Bannon, Abigail Lloyd, Carol Blaisdell, John Blaisdell, Lisa Bevington, Sheila Harris, Carol McCloy, Russ Beardsley, Kelcie Mosley, Anita Wilson, Stephanie Carpenter, Monica White, Interim Superintendent Jodie Mills and Gloria R. Betancourt. Chairman Skyving called the meeting to order at 6:01 p.m. IV. Approval of Board Meeting Agenda Posting: Gloria R. Betancourt, Clerk of the Board of Trustees requested the approval of the posting report for the posting of the original board meeting agenda for the Special Board Meeting to be held on Monday, July 27, 2015 was posted on Friday, July 24, 2015 at 1:30 p.m. The agendas were posted at the District Office, Canyon County Courthouse, City Hall, and school district website. A motion was made by Trustee A. Rojas and seconded by Trustee T. Manning to accept and approve the agenda posting report as provided by the Clerk of the Board of Trustees. Motion carried. V. Audience Comments/Announcement: Mr. Russ Beardsley, 323 Hilldrop, Street, Caldwell, ID; request that the agenda to be amended to allow the discussion of the Superintendent Search Committee prior the Executive Session, this evening. If hiring of a superintendent, would like the process to be discussed in the public meeting this evening. Chairman L. Skyving indicated that the agenda doesn t reflect the hiring of a superintendent this evening. A motion was made by Trustee T. Briten and seconded by Vice Chairman C. Stout to amend the agenda to move the Regular Session Superintendent Search Committee prior to the Executive Session. Discussion: Trustee T. Briten indicate that in the duration of the four years on the board, haven t seen the Executive Session come first. For strategic purposes perhaps the reasoning of placement of Executive Session. Executive Session supersede the regular session. A few people here to listen on the reasoning of the Superintendent Search Committee which is something on people s minds. Executive Session could result of an hour or two or an unknown duration. Chairman L. Skyving has no objection to make the move as requested, but normal meeting time is 7 p.m. by conducting the Executive Session first it would provide an opportunity for patrons to arrive in time to hear this discussion as they don t get off of work until 5 p.m. or even 6 p.m. There are items in Executive Session, by my knowledge there is nothing about hiring a superintendent. Executive Session discussion Special Board Meeting Minutes 7/27/15 Page 1

2 may have some bearing on the discussion later in the meeting and that is the reason of placement as it appears. Trustee T. Manning assured that there is nothing to hide; not trying to pull a fast one on anybody, topic is relevant to inform our conversation going into the Superintendent Search Committee. The Superintendent Search Committee and important to have the public s input, we do have it listed second on the agenda. There is no intent to course Trustee A. Rojas, Executive Session, no decision are made Chairman L. Skyving perception that we are trying to do something sneaky, don t feel good about and time will tell and our actions will show, that we are not, we are transparent and above board and resent the implication. The board members will be the ones holding the discussion with people observing the discussion. Motion failed to amend the agenda. The agenda will remain as presented and posted. VI: Executive Session: A motion was made by Vice Chairman C. Stout and seconded by Trustee A. Rojas to enter into Executive Session as per Idaho Code (1) (b) to consider the evaluation, dismissal, or disciplining of or to hear complaints or charges brought against a public officer, employee, staff member or individual agent or public school student. Employee #E A. and Idaho Code (1) (a) to consider hiring a public officer, employee, staff member or individual agent, Personnel (1). Inclusive in the Executive Session would be all board members, Interim Superintendent J. Mills, Monica White, Jeff Nelson, Anita Wilson, William Gigray and Gloria R Betancourt, Clerk of the Board. William Gigray reported that a correction be noted of Idaho Code, should be as the codes have changed as of July 1, Let the record reflect that the change was noted Roll call vote: Trustee A. Rojas, Yes; Trustee T. Manning, Yes; Trustee T. Briten, Yes; Vice Chairman C. Stout, Yes; Chairman L. Skyving, Yes. Motion carried and at 6:08 p.m. entered into Executive Session. Record will reflect that Ms. Monica White was not permitted into Executive Session at the beginning of the Session. Ms. Anita Wilson and Mr. Jeff Nelson were excused from Executive Session at 6:25 p.m. Ms. Monica White joined Executive Session at 6:35 p.m. Ms. Monica White, Interim Superintendent J Mills and Gloria R Betancourt, Clerk of the Board were excused from Executive Session at 7:10 p.m. and appointed Mr. William Gigray as Secretary for Executive Session. THE AGENDA MATTER UNDER EXECUTIVE SESSION PROCEEDED PURSUANT TO I.C (1) (a) to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need and I.C (1) (b) to consider the evaluation, Special Board Meeting Minutes 7/27/15 Page 2

3 dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent,: Gloria Betancourt, clerk was dismissed from the executive session and Wm. F. Gigray, III legal counsel was appointed temporary secretary to take minutes of the continuing executive session at 7:17 p.m. Those continuing to be present for the executive session included all members of the Board of Trustees: Charles [Chuck] Stout, Chairman, Amy Rojas, Thomas Briten, Leif Skyving and Travis Manning, and Wm. F. Gigray, III. The members of the Board of Trustees exchanged information regarding the respective qualities of persons to fill administrative needs of the District and the Board of Trustees received information from Wm. F. Gigray, III regarding complaints regarding individual District and employees and agents. After information was exchanged no action was taken on either subject. A MOTION, SECOND AND UNANIMOUSLY PASSED by the Board of Trustees, EXECUTIVE SESSION WAS CLOSED at 7:43 p.m. Open Session Recconvened at 7:43 p.m. Dated: July 29, 2015 Acting Secretary: VII. Regular Session: A motion was made by Trustee A. Rojas and seconded by Trustee T. Manning to return to Regular Session. Motion carried and at 7:43 p.m. returned to Regular Session. A motion was made by Vice Chairman C. Stout and seconded by Trustee A. Rojas to deny the leave request for Employee #E A. Motion carried. A motion was made by Vice Chairman C. Stout and seconded by Trustee A. Rojas to authorize Interim Superintendent J. Mills to make inquiry and advertise for immediate office personnel. Motion carried. VIII. Consent Agenda: A motion was made by Trustee A. Rojas and seconded by Trustee T. Briten to approve the Consent Agenda as presented. Motion carried and the following was approved: 3. Approve Certified Personnel: Stacy Campbell, PT Kindergarten Teacher at Sacajawea Elementary School Sean Blackburn, Special Education Teacher at Van Buren Elementary School Justin Thomas, Social Studies Teacher at Jefferson Middle School Brennon Wurtz, Social Studies Teacher at Caldwell High School Special Board Meeting Minutes 7/27/15 Page 3

4 Wilda Quesnell, Special Education Teacher at Caldwell High School 4. Approve Release of Contract: Karl Coghill, Special Education Teacher at Van Buren Elementary Mary Rita Yamamoto, Social Studies Teacher at Jefferson Middle School Nicole Conner, Social Studies Teacher at Caldwell High School 5. Approve Classified Personnel: Kelci Mar, Physical Therapist, Wilson Elementary School Kacey McDonnell, Psycho-Social Rehabilitation at Caldwell High School 6. Approve Alternative Route Certification: Brenda Goodnight, Special Education Teacher at Lincoln Elementary School 7. Approve Reassignments: Patricia Loera, Pre-School Educational Assistant at Lewis & Clark Elementary School Jonathan Hanisch, Health Professions Teacher at Caldwell High School 8. Approve Transfers: Danielle Jenacarro, Special Education Aide at Wilson Elementary School Ann Goeden, 5 th Grade Teacher at Lewis & Clark Elementary School Sara Chapa-Garcia, Elementary Secretary at Lewis & Clark Elementary School 9. Approve Coaching Assignments: Trent Harrison, Head Varsity Boys Basketball Coach at Caldwell High School G.G. Anderson, Color Guard Coach at Caldwell High School Andrea Devecchio, Assistant Cheerleader Coach at Caldwell High School 10. Accept Letters of Resignation/Terminations: Tenille Catana, School Psychologist at Sacajawea Elementary School Gracie Ihli-Sandoval, Health Aide at Lewis & Clark Elementary School Carolyn Sue Wyman, Food Service Manager at Jefferson Middle School Kristen Stubblefield, Special Education Teacher at Caldwell High School 11. Accept Letters of Retirement: Debbie Vance, Special Education Aide at Washington Elementary School IX: Regular Session: Vice Chairman C. Stout reported that he had requested this item to be placed on the agenda to begin the conversation of setting up the superintendent search committee. It is a different time in Caldwell School District but we were in this same predicament four years ago. We lost the last superintendent for no good reason, we appointed an acting superintendent at that time and reached out to create the ADHOC Superintendent Search Committee. The board decided to reach out and attract candidates for Caldwell School District. We are the 10 th largest school district in Idaho with 6,000 students and over 600 employees. We need a good captain to run this ship. Our previous committee was a good mix consisting of: Mayor Garrett Nancolas, Tony Richards, Lyla Folkins, Stephanie Archuleta, Brenda Angel, Marvin Henberg (C of I), Scott Curtis (YMCA), Carol McCloy, George Crookham, Stephanie Mayes, Russell Beardsley, Russ Bevington, and Dr. Roger Reynoldson. We need to reconstruct this committee, we don t have to reinvent the wheel. The City of Caldwell participated in accepting applications. We need to find a good superintendent and attract good applicants. Chairman L. Skyving shared that we have an advantage as we have gone through this process before. William Gigray, District Attorney, provided copies of the previous documents used for the superintendent search committee and process. Special Board Meeting Minutes 7/27/15 Page 4

5 Chairman L. Skyving recalled that two board members had been appointed to begin the process. It was also announced for any school employees to indicate their interest to be on the committee and then the trustees filled some voids. Ms. Sheila Harris, patron attending the meeting, shared that Chairman L. Skyving and herself (Ms. Harris) were charged with search procedures and pulling resources. Chairman L. Skyving requested if any board members would be interested in beginning the stages of forming the committee. Vice Chairman C. Stout and Trustee A. Rojas indicated that they would be interested in beginning the process. Mr. William Gigray requested direction and bring back proposal at the August regular board meeting, with the two of them and work with City of Caldwell in establishing this process. Trustee A. Rojas indicated that any staff interested parties should her or Vice Chairman C. Stout. Chairman L. Skyving directed Vice Chairman C. Stout and Trustee A. Rojas designated to begin the process of establishing the Superintendent Search Committee and bring a procedural report at the August 10 th board meeting. A motion was made by Trustee T. Briten and seconded by Trustee A. Rojas to begin the creation of the committee and establish direction. Motion carried. X. Information Only: a. Student Fall Registration: i. Jefferson Middle School, August 5 th, 7 am 7 pm & August 6 th, 7 am -12 pm ii. Syringa Middle School, August 6 th, 7 am to 7 pm & August 7 th, 7 am - 3 pm iii. Elementary Schools, August 7 th, 7 am - 6 pm iv. Canyon Springs High School, August 10 th, 1 pm 3 pm (New Students to District) v. Canyon Springs High School, August 11 th, 9 am 12 pm & 2 pm 7 pm (All Students) vi. Caldwell High School, August 10 th, 1 pm 3 pm (New Students to District) vii. Caldwell High School, August 11 th, 9 am 12 pm & 2 pm 7 pm (All Students) b. New Teacher Orientation, August 11, 2015, Site TBD c. First Day for Teacher, Welcome Back, August 13, 2015, 8 am, Caldwell High School d. First Day for Student, August 19, 2015 XI. ADJOURNMENT: A motion was made by Trustee A. Rojas and seconded by Trustee T. Manning to adjourn the meeting. Motion carried and at 8:01 p.m. meeting adjourned. Leif Skyving, Chairman of the Board Gloria R. Betancourt, Clerk of the Board Special Board Meeting Minutes 7/27/15 Page 5