I. CALL TO ORDER Mr. Jody Hamm, Chairman of the Board of Trustees called the meeting to order at 6:00 pm.

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1 NEWBERRY COUNTY SCHOOL DISTRICT BOARD OF TRUSTEES MEETING Administrative Building February 22, 2016 Executive Session - 6:00 PM Public Board Meeting - 7:30 PM In accordance with the SC Code of Laws of 1976, as amended, Section (d), the following were notified of the time, place, date and agenda of this meeting: a. The Newberry Observer b. WKDK Radio Station c. Individuals Requesting Information The following business was transacted: I. CALL TO ORDER Mr. Jody Hamm, Chairman of the Board of Trustees called the meeting to order at 6:00 pm. II. ESTABLISH A QUORUM/APPROVE AGENDA A quorum was established with the following Board members in attendance: Mr. Jody Hamm, Mrs. Lucy Anne Meetze, Mr. Clyde Hill, Mr. Ike Bledsoe, Jr., Mr. Hugh Gray, Mrs. Jessie Reeder, and Mr. Lee Attaway. Mrs. Reeder made a motion to approve the agenda with an amendment to add Policy DIF to the deletion section and Mr. Bledsoe seconded the motion. The agenda was approved unanimously. III. EXECUTIVE SESSION A. Personnel Resignation(s)/Recommendation(s) B. Contractual Consideration(s) C. Legal Issue(s) D. Personnel Matter(s) Mr. Hamm requested a motion to enter into Executive Session. Mr. Bledsoe made a motion to enter into Executive Session and this motion was seconded by Mr. Gray. The Board entered into Executive Session. IV. RETURN TO OPEN SESSION The Board returned to Open Session at 7:39 pm. V. INVOCATION Mr. Gray gave the invocation. VI. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mr. Hamm. Board of Trustees Meeting February 22, 2016 Page 1

2 VII. VIII. IX. WELCOME Mr. Hamm welcomed everyone on behalf of the Newberry County School District Board of Trustees. RECOGNITION OF THE MEDIA Mr. Hamm recognized the news media. He thanked the media for their attendance and coverage at Board meetings. ACTION FROM EXECUTIVE SESSION Mr. Hamm asked if there was any action to be taken from the Executive Session. Mr. Bledsoe made a motion to accept the resignations and the Administration s hiring recommendations as follows: Resignations: Nicole Gantt, Health Science, NCCC; Charity Howard, 5 th grade, Newberry Elementary; Melissa Reynolds, Math, Newberry High School and Hiring Tara Ussery, Media Specialist, Mid-Carolina Middle. This motion was seconded by Mr. Attaway. The vote was unanimous. Mr. Bledsoe also made a motion to approve additional leave beyond 90 days as requested by two employees. This was seconded by Mr. Hill and the vote was unanimous. X. SPECIAL RECOGNITION Mid-Carolina Middle School State Junior Beta Club Winners S.C. Jr. Beta Club State Secretary: Ella DeNicola 1st Place Campaign Skit: Jessica Franklin, Eliza McManus, Lani Fulmer, Reagan Peel, Carolyne Hornsby, Hannah Cook, Abby Berry, Addison Bowers, Al Farmer, Harmon Vinson, Ian Willets, and Jacob Sease 1st Place Quilt: Bailey Stuck 1st Place T-Shirt design: Abby Stutts 1st Place Arts & Crafts Sweepstakes MCMS (for most art/craft awards) 2nd Place Social Studies: Drew Bunce 2nd Place Essay: Drew Bunce 2nd Place Cross-Stitch: Taylor Carpenter 3rd Place Recyclable Art: Emma Fulmer 3rd Place Oil/Acrylic Painting: Madison Elkins 3 rd Place Sculpture: Brandon Fowler G.O.L.D Key Award: MCMS (10% or more growth in Convention Attendance) Newberry Middle School 1 st Place Digital Photography: Mattie Rumfelt Newberry High School Leslie Facio- 2nd place, Spanish Division I Yulissa Alvarez- 2nd place, Spanish Division II Marianna Robertson- 2nd place, Spelling Division II Parker Kinard- 1st place, Agriculture Division II 1 st place in Visual Design Ad - Hayley Benson, Delaney Humphries, Cooper Wilson, and Marylane Wilkerson Mid-Carolina High School Micah Amick 2 nd place in the Division I Agriculture Subject Test. Pomaria-Garmany Elementary-Debbie Malphrus received the Saundra Ground Early Childhood Educator Award given annually at the SCECA Conference. Board of Trustees Meeting February 22, 2016 Page 2

3 School Health Services-Tracy Werts received the SC School Health LPN of the Year Award. XI. XII. XIII. PUBLIC FORUM Mr. Adam Bruyere spoke regarding the school calendar. He asked the Board to consider moving the February 17 th Professional Development Day to the end of the year after Memorial Day. APPROVAL OF THE JANUARY 25, 2016 BOARD MEETING MINUTES Mr. Hamm stated that without objection, the minutes of the January 25, 2016 Board meeting minutes. There were no objections. ACTION ITEMS A School Calendar Dr. Lynn Cary Dr. Cary presented two drafts of the school calendar. discussion, the Board tabled the approval until the next Board meeting. After some B. Textbook Adoptions Dr. Lynn Cary Dr. Cary presented a list of textbooks that needed Board approval. After some discussion, Mrs. Meetze made a motion to approve the textbooks that were submitted. This was seconded by Mr. Hill and the vote was unanimous. C. Board Policy Revisions First Reading Revisions: CA Administrative Goals/Priority Objectives CB School Superintendent CBA Qualifications of Superintendent CBC Superintendent s Duties and Responsibilities CBD Superintendent s Contract CBI Evaluation of Superintendent CC Administrative Organization CCA Organization Chart CCB Line and Staff Relations CFA School Principals/Building Administrators CFC Assignment and Transfer of School Administrators CM School District Annual Reports DA Fiscal Management Goals/Priority Objectives DB Annual Budget DBJ Budget Transfers DC Taxing and Borrowing DD Funding Proposals, Grants and Special Projects DE Revenues From Tax Sources DFAC Operating Fund Balance DFACA Tax-Exempt Debt Post-Issuance Tax Compliance DFG Tuition Income DGA Authorized Signature DID Inventories/Fixed Assets DI/DIE Fiscal Accounting/Audits DIEA Anti-Fraud DJ Purchasing DJGA Sales Calls and Demonstrations DK Payment Procedures DKA Payroll Procedures/Schedules DKB Salary Deductions DKC Expense Authorization/Reimbursement DM Cash in School Buildings DN School Properties Disposition Board of Trustees Meeting February 22, 2016 Page 3

4 EA Support Services Goals/Priority Objectives EB Environmental and Safety Programs EBAB Hazardous Materials EBBA Prevention of Disease/Infection Transmission EBC Emergencies EBCB Safety Drills EBCE School Closings and Cancellations EC Buildings/Grounds/Property Management ECA Security ECAC Vandalism ECB Buildings and Grounds Maintenance ED Materials and Equipment Management EDE Resource Conservation/Waste Management and Recycling EEA Student Transportation EEAA Walkers and Riders EEAE Bus Safety Program EEAEC Student Conduct On Buses EEAG Student Transportation In Private Vehicles EF Food Services EFE Competitive Food Sales/Vending Machines EGAD Copyright Compliance EHB Data/Records Retention EI Insurance Program/Risk Management FA Facilities Development Goals/Priority Objectives FB Facilities Planning Deletions: CBE Superintendent s Salary, Compensation and Benefits CBG Administrative Personnel Positions CF School Building Administration CH Policy Implementation CHA/CHB Development of Administrative Rules/Board Review CHD Administration In The Absence Of Policy DBD Determination of Budget Priorities DBF Budget Hearings and Reviews DBG Budget Adoption DEC Funds From Federal Tax Services DH Bonded Employees and Officers DIE Audits/Financial Monitoring DIF Anti-Fraud EEAC Bus Scheduling and Routing FEA Educational Specifications For Construction FEB Architect/Engineer/Construction Manager Rules: (These are recommendations from the Administration and do not require Board approval.) Revisions: DFACA R Tax-Exempt Debt Post-Issuance Tax Compliance DFG-R Tuition Income DI/DIE-R Fiscal Accounting/Audits ED-R Materials And Equipment Management EEAE-R Bus Safety Program EEAEC-R Student Conduct On Buses EFE-R Competitive Food Sales/Vending Machines EGAD-R Copyright Compliance Deletion: DIE-R Audits/Financial Monitoring Board of Trustees Meeting February 22, 2016 Page 4

5 After some discussion, the Board decided to table the Board Policy revisions until the next Board meeting. XIV. STAFF REPORTS A. Finance Mrs. Susan Dowd 1. Cash Flow Mrs. Susan Dowd provided the Board with a cash flow summary by fund which included a total through January 31, 2016 as well as a current general fund budget report showing a balance of $12,178, in the general fund, $168, in other state restricted funds, (i.e., educational lottery money) and a total in all categories of $20,696, Mrs. Susan Dowd provided the Board with a cash flow summary by fund, with a total through January 31, 2016 of $721, for technology/construction funds. XV. XVI. SUPERINTENDENT S REPORT A. SCSBA Conference Mr. Bennett and Board members shared information that they received while attending the SCSBA Conference. ADJOURN No further business was discussed. The next regular scheduled meeting of the Newberry County Board of Education will be held on Monday, March 21, 2016 at 7:30 pm in the Administrative Building. The meeting was adjourned at approximately 9:05 pm. Secretary Board Recorder Date Board of Trustees Meeting February 22, 2016 Page 5