Library Board Meeting Agenda

Transcription

1 Library Board Meeting Agenda Indianapolis-Marion County Public Library Notice Of The Regular Meeting November 16, 2015 Library Board Members Are Hereby Notified That The Regular Meeting Of The Board Will Be Held At The Warren Branch Library 9701 East 21st Street At 6:30 P.M. For The Purpose Of Considering The Following Agenda Items Dated This 11th Day Of October, 2015 DOROTHY R. CRENSHAW President of the Library Board -- Regular Meeting Agenda-- 1. Call to Order 2. Roll Call

2 Library Board Meeting Agenda pg Branch Manager s Report Ruth Hans, Manager, Warren Branch, will provide an update on library services to the community. (enclosed) 4. Public Comment and Communications a. Public Comment The Public has been invited to the Board Meeting. Hearing of petitions to the Board by Individuals or Delegations. Only one may speak for a delegation on an issue. Speakers who wish to address an item on the Agenda will be called at the appropriate time during the meeting. A five-minute limit will be allowed for each speaker. b. Dear CEO Letters and Responses (at meeting) c. Correspondence for the Board's general information (at meeting) 5. Approval of Minutes a. Regular Meeting, October 26, 2015 (enclosed) COMMITTEE REPORTS 6. Finance Committee (David W. Wantz, Chair; Vanessa Lopez Aguilera, Lillian L. Charleston) a. Report of the Treasurer October 2015 (enclosed) b. Resolution (Authorization to Issue a Request for Proposals for Enterprise Financial Information Management System) (enclosed) c. Briefing Report Fines, Fees and Charges (enclosed)

3 Library Board Meeting Agenda pg Diversity, Policy and Human Resources Committee (Vanessa Lopez Aguilera, Chair; Camille D. Blunt, Patricia A. Payne) a. Resolution (Annual Salary Resolution Adopting a Schedule of Pay Grades, Staff Positions and Benefits for Library Employees) (enclosed) b. Resolution (Approval of Miscellaneous Policy Revisions) (enclosed) c. Resolution (Approval of Staff Association Compensation Committee Agreement Extension) (enclosed) 8. Facilities Committee (Lillian L. Charleston, Chair; Camille D. Blunt, Oscar A. Gutierrez) a. Resolution (Approval to Award a Construction Services Contract for the Library Services Center Uninterrupted Power Supply System) (enclosed) b. Resolution (Approval to Award a Construction Services Contract for the East Thirty-Eighth Street Branch Carpet Replacement Project) (enclosed) c. Board Briefing Report for Action Items Scheduled for the December 2015 Facilities Committee Meeting: (enclosed) 1) Authorization to Prepare Bidding Documents and Solicit Bids for the East Washington Street Branch Project. 2) Approval to Award a Construction Services Contract for the Southport Branch Renovation Project. 3) Approval to Award a Services Contract for AV Technologies and Support Services. 4) Approval to Award a Construction Services Contract for the College Avenue Branch Update Project. 5) Approval to Award a Construction Services Contract for the Franklin Road Branch Marketplace Project.

4 Library Board Meeting Agenda pg External Affairs and Strategic Planning Committee (Oscar A. Gutierrez, Chair; Camille D. Blunt, Patricia A. Payne) a. Resolution (Appointment of Sharon Bernhardt to Beech Grove Public Library Merger Planning Committee) (enclosed) 10. Library Foundation Update (David W. Wantz, Library Board Representative) 11. Report of the Chief Executive Officer a. CEO Monthly Statistical Report October 2015 (enclosed) b. Progress Report on the Library s Strategic Plan Chris Cairo, Director, Strategic Planning and Assessment, will give the Report. (enclosed) c. October 2015 Media Report Kim Crowder, Director, Communications, will give the Report. (enclosed) d. Presentation on IndyPL s African American History Committee s Fall Fest Rinata White will give the Presentation. (at meeting) e. Confirming Resolutions: 1) Resolution Regarding Finances, Personnel and Travel ( ) Enclosed. UNFINISHED BUSINESS 12. NEW BUSINESS 13.

5 Library Board Meeting Agenda pg. 5 DISCUSSION AND AGENDA BUILDING 14. Future Agenda Items This time is made available for discussion items not on the Agenda which are of interest to Library Board members and the opportunity to suggest items to be included on future Library Board Meeting Agendas. Items suggested for upcoming Board Agendas are as follows: December, To Be Determined INFORMATION 15. Materials Available materials will be distributed at the Board Meeting. 16. Board Meeting Schedule for 2015 (Notice of Date and Place of Meeting) and Upcoming Events a. Board Meetings for 2015 Current calendar will be updated each month, as necessary, and additional information highlighted. b. Library Programs/Free Upcoming Events updated through December 13, (enclosed) c. Joint Meeting of Library Board Committees Tuesday, December 1, 2015, at the Library Services Center, 2450 North Meridian Street, at 4:00 p.m. 17. Notice of Special Meetings 18. Notice of Next Regular Meeting Monday, December 14, 2015, at the Library Services Center, 2450 North Meridian Street, at 6:30 p.m. 19. Other Business

6 Library Board Meeting Agenda pg Adjournment

7 Warren Branch Library Board Report November 16, Warren Library opened for business in its current building on March 4, After 40 years of service, a 1979 fire and a few small upgrades, we re looking forward to our major renovation which will rearrange spaces, provide study areas, more computers, separate children s and teen areas, a more convenient entrance and drop box, more open and welcoming spaces, and, most importantly better service the community we are today. To say that the Warren staff is well-seasoned is an understatement. While as a group we bring nearly 250 years of experience to the library system, two staffers have worked in this building since 1974 and 1975 respectively, and have seen the many changes the Far East Side has gone through. Always a working class area, the area was hit hard by economic woes and is still recovering. Our unemployment rate is higher than the county as a whole. New development has been slow but rezoning requests are increasing. A new East Side Community Development Group is hoping to revitalize areas from Community Hospital to the 21 st and Shadeland area. Crime is a major concern and IMPD works hard to protect, serve, and inform the community of safety issues. Racially, we are 49% Caucasian, 43% African American, and the rest of us are American Indian, Asian, and Hawaiian and Pacific Islanders. 8% of us speak Spanish at home, slightly more than the county s average. We are slightly less educated and slightly more of us live in poverty than the rest of the county In order to be responsive to our community and its needs, we offer a variety of programs and services for adults and children. We are definitely a third place for many in our service area to use our space, our WIFI, or to hang out with their friends in a friendly place. Our increasing door count reflects our patrons needs for our services. The library s proximity to Warren Township Schools brings us many, many students in the non-school hours of the day. In addition to Warren Township, IPS, and a variety of parochial and charter schools, we have partnered with 13 preschool/daycares, Indianapolis Fire Department, IMPD, Crestwood Village, OASIS, Ransburg YMCA, the Warren Township Development Association, and the Community Alliance of the Far East Side. We offer two story times per week, one for babies and toddlers and the other for preschoolers. Librarian visits to daycare centers are high on our priorities, and we visit 33 classes per month. We maintain frequent contact with our area schools, and take advantage of as many opportunities to reach students and their parents as we can. Librarians have been to back to school nights, reading, science, and math nights in addition to traditional classroom visits and appearances at community fairs and festivals. Summer Reading and summer programs are big business in the summertime. We ve strengthened our commitment to attend local community festivals, and have been to a senior fair, several church festivals, the Far Eastside Community Fair, and two events in Cumberland, the police department s national night out and Weihnachtsmarkt, their Christmas festival, where two chilly librarians told stories and entertained children outside in December. Warren offers a monthly book club for a small group of eclectic readers. Librarians spend the bulk of their reference time with computer questions, big and small, from how do I print to why won t my computer work to I just bought (or received) this Kindle, Nook, tablet, etc., how do I run it? We provide an individualized computer basics class for adult absolute beginners who, despite their fears, want to learn enough skills to use their own computers or move on to other classes. Our Job Center fulfills a most needed service for our patrons who need to look for jobs or get better ones. As best we can tell, we provided nearly 120 job center sessions and helped 1250 people with their job search needs. We promote ourselves in the usual ways, publicity in the branch and community, the library s webpage, local media outlets, social media Twitter and Facebook, and word of mouth in the community.

8 Warren Branch Library 9701 E. 21 st Street Indianapolis, IN Who we are: 6 Librarians 3 PSA Substitutes 10 Library Assistants 3 Library Assistant Substitutes 6 Library Pages 3 active volunteers Who we serve: Warren Library Population The base population of our service area is 91,886 40% or more of housing are rental units Warren Township Schools include 9 elementary, 3 intermediate, 3 middle schools and 1 high school, plus Walker Career Center, The Renaissance School, and the Warren Early Childhood Center. IPS schools include 1 preschool center, 4 elementary schools and 1 community middle/high school. Charter schools include 2 elementary/middle schools and 1 high school. Parochial schools include 3 K-8 schools. Our service area also includes 96 daycares (we currently provide monthly visits to 13 of them, up from 8 in 2014) and the Head Start Center in the CAFÉ building and La Plaza, the Hispanic-based education and social services center on 38 th St. How We Serve: 30% of the population of our service area have library cards, nearly 2200 new cards in ,000 items in our collection 338,876 door count in ,061 circulation in ,541 patron helps in ,878 computer uses in 2014

9 Our Story: Warren Branch Library serves a patron population with a rich diversity of cultures, incomes, and educational levels that bring us a wide variety of interests and needs for reading, listening, viewing, and computing. The Warren community, in fact the whole East Side, has a reputation that we are a blighted area with little economic growth and not much to hope for. However, development along Washington Street has continued and is encouraging for the whole community. Washington Street has had new development with the Lifeline Data Center and Public Safety s Emergency Operations Center coming to the old Eastgate Mall. Other interesting ventures are a solar farm for Eastgate and a hops farm at 30 th and Franklin. Despite daily news of jobs lost and crimes committed, the Warren staff works daily to help our users improve their economic status and the quality of life in our community. A favorite patron story we loved came from a retired lady: when I retired, I had very little money and was very worried, but I began reading investment books and value line and began investing. Now I don t have any money worries, thanks to the library. We continue to be a community of avid computer users without the means or skills to have computers at home, but, with staff assistance, our users trace their family trees, search and apply for jobs, create or update resumes, attend to correspondence via , fill out unemployment vouchers, do personal research, school assignments, chat, and play games. Two popular ventures continue to be our Thursday morning computer classes and our job center. The Job Center, a joint project with Program & Product Development provides laptops and assistance/instruction in job searching, resumes, interviewing, and other related skills remains a popular program. We ve been quite encouraged to see patrons move from unemployment, to job training, and on to successful employment. Popular library programs include summer reading, book discussion, and baby/toddler and preschool story times. We work closely with all area schools, providing class visits to the library, librarian visits to the schools, classroom collections, and participation in school events. Our branch partnerships also include the Warren Township Development Association which carefully monitors subdivision growth and encourages business growth throughout the township, CAFÉ (Community Alliance of the Far Eastside) which serves residents in the northern portion of the township, IMPD s East Side Task Force, and the town of Cumberland. I also have the privilege of serving annually on the Warren Township Schools committee to choose their teacher and staff person of the year. One of our biggest challenges is keeping this 1970 s building current with our patrons computer and collection demands in We ve renovated lobby areas, relocated collection areas, reallocated spaces for computers and seating, and added public computers and AWE computers. Our parking lot and landscaping have been adapted to provide safe egress on to 21 st Street in either direction and appropriate handicapped access and parking. All these smaller projects have kept us able to serve our patrons as best we can. We are currently planning a major renovation project to adapt our spaces to reflect how libraries are used now and can remain a vital community place into the future by providing more individual and group workspaces, more computers, a separate children s and teen areas, and a marketplace for patrons to gather and browse new materials. Prepared by: Ruth Hans, Branch Manager Warren Library Updated November 2015

10 5a INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY MINUTES OF THE REGULAR MEETING OCTOBER 26, 2015 * * * * * * * * * * * * * * * * * * * * * * * * * * * The Indianapolis-Marion County Public Library Board met at the Brightwood Branch Library, 2435 North Sherman Drive, Indianapolis, Indiana, on Monday, October 26, 2015 at 6:30 p.m., pursuant to notice given in accordance with the rules of the Board. 1. Call To Order Ms. Crenshaw presided as Chairman. Secretary Charleston was present. 2. Roll Call Members present: Ms. Blunt, Ms. Charleston, Ms. Crenshaw, Mr. Gutierrez, Ms. Payne and Dr. Wantz. Members absent: Ms. Aguilera. 3. Branch Manager s Report Rhonda Oliver, Manager, Brightwood Branch, welcomed everyone. Ms. Oliver then introduced her staff, namely, Naomi Allensworth, Circulation Supervisor; Jason Walters, Youth Services Public Associate; Joseph Bittle, Computer Clerk and Library Assistant; and Angela Clark, Library Assistant. She mentioned the success of this year s Summer Reading Program. Every year the branch strives to increase its registrations by at least 100. This year the branch had a 37.4% increase in registrations. Ms. Oliver went on to discuss the upcoming computer classes. Public access to computers and technology is very limited in the Martindale-Brightwood area. To address this situation, the branch will offer two classes: Introduction to Computer Basics and Internet and Basics. This week the branch will hold its Family Fright Festival. Featured will be such items as Halloween bingo, mask making, crafts, not-so-spooky stories, and bobbing for donut holes. Also, a Harvest Festival will be held on October 31 st from 8 a.m. to 4:00 p.m. at 37 Place. The late Bill Crawford will be honored during the Festival.

11 2 Lastly, Ms. Oliver thanked the community for coming out this evening to the meeting in support of the Library. 4. Public Comment and Communications At this time, Dr. Wantz recognized Councillor William Duke Oliver who was in attendance at the meeting. a. There were several petitions to come before the Board. Relative to the planned construction of a new branch to replace the current storefront Brightwood Branch, a number of citizens spoke about the importance of the Library to the neighborhood and the need for a stand-alone facility to remain in the same general area. Two citizens, Sheena Schmidt, a local business owner, and Hattie Taylor, a church representative, expressed concern about a new library displacing their properties. The other community representatives who spoke in support of the Library s move to a new location with more amenities included Dr. Lora Vann, Amy Harwell, Faye Noel, Patricia Ladd and Josephine Rogers Smith. Lastly, Councillor Oliver, who represents the 10 th District, noted that the City- County Council had approved the funds for the new Brightwood Branch and that he was disappointed by some of the comments he heard this evening and that the project is not further along. What are the roadblocks? What are the snags? It is his hope that all issues can be resolved so the community can move forward. Following the presentations, Ms. Crenshaw and Ms. Charleston explained that no final decisions have been made regarding the location for the new branch and that all options continue to be explored. b. Dear CEO Letters and Responses were circulated for the Board s general information. c. Correspondence was circulated for the Board s general information. 5. Approval Of Minutes: Executive Session, Regular and Special Meetings a. Regular Meeting, September 28, 2015 The minutes were approved on the motion of Ms. Charleston, seconded by Ms. Payne, and the yes votes of Ms. Blunt, Ms. Charleston, Ms. Crenshaw, Mr. Gutierrez, Ms. Payne and Dr. Wantz.

12 3 COMMITTEE REPORTS 6. Finance Committee (David W. Wantz, Chair; Vanessa Lopez Aguilera, Lillian L. Charleston) a. Report of the Treasurer September 2015 Becky Dixon, Chief Financial Officer, discussed the Report. She noted that for the month of September, actual expenditures, less investments and debt payments, were 2.4% less than projected. The majority of this reduction was in capital outlay collection materials. Actual revenue was 9.2% less than projected. The Library received less in E-rate funds than originally projected. August 2015 expenditures, less investments and debt payments, were 15% less than August The majority of this increase was in other charges and services repairs and maintenance and collection materials contractual. August 2015 receipts were 16% less than August This reduction is due to a one time transfer of funds in If you eliminate the transfer, 2015 receipts are only 4.23% less than 2014 received less in E-rate funds Year-to-date Fines and Fees revenue for 2015 is $725,485 compared to $754,083 for year-to-date The Library has reduced Fines and Fees and implemented the Earn and Learn Program resulting in less revenue. With regard to expenditures year-to-date, Ms. Dixon mentioned that the Library has yet to exceed 72% of this year s allotted Budget in all major categories which indicates that the Library should avoid a deficit situation for the remainder of the year. Dr. Wantz made the motion, which was seconded by Ms. Charleston, that the Report of the Treasurer be filed for audit. Motion carried. The Report is attached to, and made a part of, these minutes. At this time, President Crenshaw adjourned the Regular Meeting. b. President Crenshaw will Convene a Public Hearing Ms. Crenshaw announced that this Public Hearing was being held to consider the Library s Additional Appropriation of E-Rate Funds to Purchase Equipment for Network Upgrade. 1) To consider the Library s Additional Appropriation of E-rate Funds to Purchase Equipment for Network Upgrade as advertised on October 14, 2015 in the Indianapolis Star and the Court and Commercial

13 4 Ms. Dixon described the history of E-rate funds and explained that it is a program for eligible schools and libraries to have affordable access to the Internet. It is the government s largest educational technology project. The Library plans to use the appropriated amount of $350,451 to install such items as a new wireless controller, new wireless access points, new network switches, and an Internet router. Once approved by the Board, it will move forward to the City-County Council for approval as well. This represents no new tax money. It is a federal grant to us. 2) Invite Public Comment from the Audience The Chairman inquired if there were any taxpayers who wished to be heard on the Library s Additional Appropriation of E-Rate Funds to Purchase Equipment for Network Upgrade. At this time, there were no comments from the audience. President Crenshaw Will Consider a Motion to Close the Public Hearing Ms. Blunt made a motion to close the Public Hearing. Ms. Payne seconded the motion. Motion carried. The Public Hearing was closed at this time. President Crenshaw reconvened the Regular Meeting. c. Resolution (Additional Appropriation of E-Rate Funds to Purchase Equipment for Network Upgrade) After full discussion and careful consideration of Resolution , the resolution was adopted on the motion of Dr. Wantz, and the yes votes of Ms. Blunt, Ms. Charleston, Ms. Crenshaw, Mr. Gutierrez, Ms. Payne and Dr. Wantz. Motion carried. The resolution is appended to, and made a part of, these minutes. 7. Diversity, Policy and Human Resources Committee (Vanessa Lopez Aguilera, Chair; Camille D. Blunt, Patricia A. Payne) Ms. Blunt advised that the Committee did not have anything to report. Laura Johnson, Public Services Director, advised that the Committee will bring various policy revisions before the Board in November for approval.

14 5 8. Facilities Committee (Lillian L. Charleston, Chair; Camille D. Blunt, Oscar A. Gutierrez) a. Resolution (Authorization to Prepare Bidding Documents and Solicit Bids for the Warren Branch Project) Sharon Smith, Facilities Director, noted that it is recommended that the Board approve the proposed resolution. If approved, the selection of a contractor and awarding of a construction contract is scheduled to occur at the Library Board Meeting in January A start date for the Project would be February After full discussion and careful consideration of Resolution , the resolution was adopted on the motion of Ms. Charleston, seconded by Mr. Gutierrez, and the yes votes of Ms. Blunt, Ms. Charleston, Ms. Crenshaw, Mr. Gutierrez, Ms. Payne and Dr. Wantz. Motion carried. The resolution is appended to, and made a part of, these minutes. b. Resolution (Approval to Award a Construction Services Contract for the Library Services Center Administration Area Renovation Project) Ms. Smith advised that it is recommended that the Board approve the resolution to award a construction services contract for the Library Services Center Administration Area Renovation Project to Stenz Construction Corporation for a total cost of $68,000. After full discussion and careful consideration of Resolution , the resolution was adopted on the motion of Ms. Charleston, seconded by Mr. Gutierrez, and the yes votes of Ms. Blunt, Ms. Charleston, Ms. Crenshaw, Mr. Gutierrez, Ms. Payne and Dr. Wantz. Motion carried. The resolution is appended to, and made a part of, these minutes. d. Briefing Report for Action Item Scheduled for the November 2015 Facilities Committee Approval to Award a Construction Contract for the Library Services Center Uninterruptable Power Supply System Ms. Smith mentioned that quotes from qualified vendors to replace the referenced power supply are due on October 29, 2015 and will be evaluated prior to presentation to the Facilities Committee in November. The project is estimated to cost between $50,000 and $150,000.

15 6 9. External Affairs and Strategic Planning Committee (Oscar A. Gutierrez, Chair; Camille D. Blunt, Patricia A. Payne) a. Map of New Council Districts The map was distributed to the Board for their general information. 10. Library Foundation Update (David W. Wantz, Library Board Representative) October 2015 Library Foundation Update Dr. Wantz reviewed the Foundation s recent activities. Some of the highlights were as follows: - Last month, the Foundation received many gifts. The top corporate and Foundation contributors included: - Barnes & Thornburg, LLP, Pacers Foundation, Inc., Purdue University College of Liberal Arts and The Sexton Companies Indiana Authors Award - BMO Harris Bank Cultural/Community - Umbaugh Most Urgent Need - Carrier Corporation and Providence Outdoor Summer Reading Program - This month, the Foundation provided funding for the following Library programs. All programs are system-wide unless otherwise noted: Children s - Read to Me, Please at InfoZone - TechZone Experience at InfoZone - Teen Read Week Cultural & Community - Pocket Parks Story Walks Collections - Lawrence Township Library Card Project - Online Ads for Digital Content - General Digitization Capital/Branch Initiatives - At Your Library - Little Free Libraries - Pop-Up Libraries

16 7 Other News: On Saturday, October 10, 2015, the Indy Author Fair took place at Central Library. Hundreds of authors and book-lovers participated in free, public programs including local author book sales and signings, writing and publishing workshops and a public panel discussion with the 2015 Eugene and Marilyn Glick Indiana Authors Award winners and finalists. Many patrons gathered that morning for special celebration of Lifetime Achievement Honoree Mari Evans. That evening, a sold-out crowd of 360 guests attended the Award Dinner, Marianne Boruch and Adrian Matejka were recognized as the National Author and Regional Author winners, respectively, and Clifford Garstang was announced as the Emerging Author winner. In total, this year s Indiana Author Award raised more than $70,000 for programs of the Library and Library Foundation. Additionally, $2,500 public library grants were designated by each of the winners. Recipients include the West Lafayette Public Library, Tippecanoe County Library, the College Avenue Branch Library and the Pike Branch Library. Many thanks to all of the Trustees who bought tickets and sponsored tables. We appreciate your continued support of the Indiana Authors Award and hope to see you next year. The Library Foundation would also like to thank all Library staff who attended, volunteered and worked the Indiana Authors Award this year. 11. Report Of The Chief Executive Officer a. CEO Monthly Statistical Report September 2015 Ms. Johnson commented that she was bringing greetings from Jackie Nytes, the Chief Executive Officer, who is currently in China. While there, Ms. Nytes launched the Library s Read, Snap, Share program with our Sister City, Hangzhou. It is a reading program designed for residents of both cities to read books and take and upload pictures of locations. With regard to the Report, it was noted there is a 2.4% increase in Circulation and a 25% increase in the New Borrowers. Computer Use is still declining a bit. Requests Placed shows a 1.5% increase. b. CEO Quarterly Statistical Report 3 rd Quarter 2015 The Report was distributed to the Board for their general information. c. Progress Report on the Library s Strategic Plan Chris Cairo, Director, Strategic Planning and Assessment, discussed the Report that had been distributed to the Board. The Report focused on the Library s efforts to meet the strategy of developing a community of readers. She noted that the Library s various reading initiatives, specialized online collections for young people, and programs to engage adult readers are intended to help residents of all ages experience the joy of reading.

17 8 Dr. Wantz thanked Ms. Cairo for the Report and commented that she is doing a great job. d. Confirming Resolutions: 1) Resolution Regarding Finances, Personnel and Travel ( ) Ms. Johnson mentioned several individuals who were retiring from the Library and their years of service. The Library appreciates their dedication over the years. After full discussion and careful consideration of Resolution , the resolution was adopted on the motion of Ms. Charleston, seconded by Dr. Wantz, and the yes votes of Ms. Blunt, Ms. Charleston, Ms. Crenshaw, Mr. Gutierrez, Ms. Payne and Dr. Wantz. Motion carried. The resolution is appended to, and made a part of, these minutes. e. September 2015 Media Report Kimberly Crowder, Communications Director, distributed the Report to the Board. She stated that the Report is a snapshot of some of the media the Library was able to garner in September. Some social media info will also be added as we move forward. With regard to the print information mentioned in the Report, the Media Clippings book is available this evening for viewing. It is planned that a Report on recent print and electronic media activity will be presented at each Board Meeting. UNFINISHED BUSINESS 12. None. NEW BUSINESS 13. None. AGENDA BUILDING 14. Future Agenda Items This time was made available for discussion of items not on the Agenda which were of interest to Library Board members and the opportunity was given to suggest items that should be included on future Library Board Meeting Agendas.

18 Items suggested for upcoming Board Agendas are as follows: 9 November, 2015 There were no items suggested. INFORMATION 15. Materials a. Joint Meeting of Library Board Committee Notes October 13, 2015 were distributed to the Board members for their general information. b. Special Meeting of Facilities Committee Notes October 15, 2015 were distributed to the Board members for their general information. 16. Board Meeting Schedule for 2015 and Upcoming Events/Information a. Board Meeting Schedule for 2015 Current calendar will be updated each month, as necessary, and additional information highlighted. b. Library Programs/Free Upcoming Events updated through October 25, 2015 and October PSAs. c. Joint Meeting of Library Board Committees November 10, 2015, at the Library Services Center, 2450 North Meridian Street, at 4:00 p.m. Ms. Crenshaw reminded everyone that this is a change from the date originally advertised. 17. Notice of Special Meetings None. 18. Notice of Next Regular Meeting Monday, November 16, 2015, at the Warren Branch Library, 9701 East 21 st Street, at 6:30 p.m. 19. Other Business None. 20. Adjournment The Secretary announced that there was no further business to come before the Board. The Chairman then declared the meeting adjourned at 8:35 p.m.

19 10 A DVD of this meeting is on file in the Library s administration office. Lillian L. Charleston, Secretary to the Board

20 Indianapolis-Marion County Public Library Report of the Treasurer for October 2015 Prepared by Accounting for November 16, 2015 Board Meeting Contents Monthly Highlights Financial Charts Operating Fund Revenues and Expenditures Expenditures for Operating, Debt, Capital Projects, and Rainy Day Status of the Treasury: Investment Report Status of the Treasury: Total Funds Parking Garage Cash Flow Projections: Operating Fund Cash Flow Projections: Bond & Interest Redemption Fund 2014 Bond Expenditures Capital Projects Summary 6a Monthly Highlights 1. For the month of October actual expenditures, less investments and debt payments were 13.5% less than projected. The majority of this reduction was in other services & charges. 2. Actual revenue was 4.9% less than projected. We received less in fines/fees than projected and our property tax advance came in under our original projection. 3. October 2015 expenditures less investments and debt payments were 13% less than October The majority of this decrease was due to the timing of the Library s health insurance payment we paid October and November in October of October 2015 receipts were 5% less than October This reduction is due to a one time sale of surplus property (vehicles) in October of Year to date Fines and Fees Revenue for 2015 is $799,102 compared to $835,831 for year to date The Library has reduced Fines and Fees and implemented Earn & Learn resulting in less revenue.

21 Finances - October 2015 Financial Comparisons - Operating Fund Expenses 3,121,817 October 14 2,728,088 October 15 3,155,062 Projected -13.5% 12 Month Trend 6,000, ,000, ,000, Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Oct 2015 Nov Oct 2014 Spent less than projected - personal services and benefits and other services and charges Revenue 1,871,504 October 14 1,781,579 October 15 1,874,100 Projected -4.9% 12 Month Trend 20,000, ,000, Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Oct 2015 Nov Oct 2014 Property tax revenue and reimbursement - lower than projected Investment Activity Investments 19,627,641 October 14 22,110,489 October 15 40,000, ,000, Month Trend - Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Oct 2015 Nov Oct /10/2015

22 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY OPERATING FUND REVENUES AND EXPENDITURES MONTH ENDED OCTOBER 31, 2015 Revenue Annual 2015 Adjusted Projected MTD Actual MTD Variance Budget 10/31/ /31/2015 % MTD Property Taxes 27,500,708 1,350,000 1,300,000 0% Intergovernmental 5,750, , ,458 0% Fines & Fees 1,036,857 86,897 73,617-15% Charges for Services 195,694 18,501 17,497-5% Miscellaneous 1,084, , ,007-21% Total 35,568,842 1,874,100 1,781,579-5% Expenditures Annual 2015 Adjusted Projected MTD Actual MTD Variance Budget 10/31/ /31/2015 % MTD Personal Services & Benefits 24,267,496 1,847,217 1,632,357-12% Supplies 905,487 81,739 42,301-48% Other Services and Charges 11,522, , ,043-31% Capital Outlay 3,815, , ,387 49% Total 40,510,371 3,155,062 2,728,088-14% 2 11/10/2015

23 Indianapolis Marion County Public Library Operating Fund For the Month Ended October 31, 2015 Account Description Original Budget Budget Adj. Adjusted Budget M-T-D Y-T-D 83 % P.O. Balance 17 % % Remaining Expenses Services Personal Salaries & Wages SALARIES APPOINTED STAFF 14,717, (131,216.00) 14,586, ,040, ,937, ,648, % SALARIES HOURLY STAFF 1,720, , ,724, , ,389, , % Total Salaries & Wages 16,437, (127,606.00) 16,310, ,123, ,326, ,984, % Employee Benefits HEALTH INSURANCE 3,855, (58,168.00) 3,797, , ,993, , % GROUP LIFE INSURANCE 30, , , , , % LONG TERM DISABILITY INSURANCE 27, , , , , % UNEMPLOYMENT COMPENSATION 5, , , , , % FICA AND MEDICARE 1,306, (14,590.00) 1,291, , , , % PERF 2,180, (32,183.00) 2,148, , ,688, , % EMPLOYEE ASSISTANCE PROGRAM 22, , , , , % TUITION ASSISTANCE 5, , , (1,092.53) (22)% SALARY ADJUSTMENT 637, (15,030.00) 621, , , % Total Employee Benefits 8,068, (111,119.00) 7,957, , ,736, , ,213, % Total Services Personal 24,506, (238,725.00) 24,267, ,632, ,063, , ,197, % Supplies Office Supplies OTHER OFFICE SUPPLIES 434, , , , , , , % UNIFORMS 7, , , , , , % Total Office Supplies 441, , , , , , , % Operating Supplies CLEANING & SANITATION 159, , , , , , , % GASOLINE 38, , , , , , % Total Operating Supplies 197, , , , , , , % 3 11/9/2015

24 Indianapolis Marion County Public Library Operating Fund For the Month Ended October 31, 2015 Account Description Original Budget Budget Adj. Adjusted Budget M-T-D Y-T-D 83 % P.O. Balance 17 % % Remaining Other Supplies LIBRARY SUPPLIES 175, , , , , , % NON-CAPITAL FURNITURE & EQUIPMENT 15, , , , , , % Total Other Supplies 190, , , , , , , % Total Supplies 829, , , , , , , % Other Services & Charges Professional Services CONSULTING SERVICES 129, , , , , , , % LEGAL SERVICES 195, , , , , % Total Professional Services 324, , , , , , , % Communication & Transportation POSTAGE 64, (5,008.45) 58, , , , % TRAVEL 30, , , , , % CONFERENCES 77, , , , , , % IN HOUSE CONFERENCE 50, (21,728.00) 28, , , , % FREIGHT & EXPRESS 6, , , (12.59) 12, (91.76) (1)% DATA COMMUNICATIONS 310, (24,000.00) 286, , , , % CELLULAR PHONE 6, , , (1,969.40) (29)% Total Communication & Transportation 544, (42,783.45) 501, , , , , % Printing & Advertising PUBLICATION OF LEGAL NOTICES & HR 2, , , (21.12) (1)% Printing 237, , , , , , % Total Printing & Advertising 239, , , , , , % Insurance OFFICIAL BONDS 1, (25.00) % AUTOMOBILE 10, (4,002.00) 6, , % 4 11/9/2015

25 Indianapolis Marion County Public Library Operating Fund For the Month Ended October 31, 2015 Account Description Original Budget Budget Adj. Adjusted Budget M-T-D Y-T-D 83 % P.O. Balance 17 % % Remaining PACKAGE 172, , , , (8,213.60) (4)% WORKER'S COMPENSATION 165, , , , , % EXCESS LIABILITY 8, , , , (1,505.00) (17)% PUBLIC OFFICIALS & EMPLOYEE LIAB 16, (992.00) 15, , % CLAIMS, AWARDS, AND INDEMNITIES , , , % BROKERAGE FEE 25, (7,800.00) 17, , % Total Insurance 398, , , , , (7,377.67) (2)% Utilities Gas 103, , , , , , % ELECTRICITY 862, , , , , , % HEAT/STEAM 364, , , , , , % COOLING/CHILLED WATER 453, , , , , , % WATER 53, , , , , % STORMWATER 12, (141.00) 12, , , % SEWAGE 59, , , , , % Total Utilities 1,909, , ,045, , ,448, , % Repairs & Maintenance REP & MAINT-STRUCTURE 804, , , , , , , % REP & MAINT-HEATING & AIR 155, , , , , , (559.37) 0% MAINT & REPAIR - AUTO 40, , , , , , % REP & MAINT-EQUIPMENT 71, , , , , , , % REP & MAINT-COMPUTERS 390, (1,993.00) 388, , , , % CLEANING 919, , ,010, , , , , % Total Repairs & Maintenance 2,380, , ,633, , ,944, , , % Rentals REAL ESTATE 449, , , , , % EQUIPMENT 57, , , , , , % Total Rentals 506, , , , , , % 5 11/9/2015

26 Indianapolis Marion County Public Library Operating Fund For the Month Ended October 31, 2015 Account Description Original Budget Budget Adj. Adjusted Budget M-T-D Y-T-D 83 % P.O. Balance 17 % % Remaining Other Services & Charges DUES & MEMBERSHIPS 51, , , , % COMPUTER SERVICES 3, , , , , , , % PAYROLL SERVICES 130, (3,310.00) 126, , , , % SECURITY SERVICES 888, , ,017, , , , , % TRASH REMOVAL 140, (53,267.20) 87, , , , , % SNOW REMOVAL 243, , , , , , % PROGRAMMING 90, (27,305.00) 62, , , , , % PROGRAMMING-JUV. 166, (4,000.00) 162, , , , , % PROGRAMMING ADULT - CENTRAL 30, , , , , , % PROGRAMMING EXHIBITS - CENTRAL 4, , , % EVENTS & PR 42, (7,500.00) 34, , , , % LAWN & LANDSCAPING 243, , , , , , % OTHER CONTRACTUAL SERVICES 451, , , , , , , % MATERIALS CONTRACTUAL 1,655, , ,000, , ,399, , % LIBRARY MEDIA STATION 8, (450.00) 7, , , % BANK FEES/CREDIT CARD FEES 50, , , , (2,379.60) (5)% RECRUITMENT EXPENSES 8, , , , , , , % Total Other Services & Charges 4,207, , ,740, , ,348, , , % Total Other Services & Charges 10,509, ,012, ,522, , ,467, ,584, ,470, % Capital Outlay CAPITAL - EQUIPMENT 2, , , , , % COMPUTER EQUIPMENT 10, (10,000.00) % BOOKS & MATERIALS 3,845, (345,000.00) 3,500, , ,943, , , % UNPROCESSED PAPERBACK BOOKS 126, , , , , , % RARE BOOKS/SPECIAL COLLECTIONS , , , % Total Capital Outlay 3,983, (168,451.61) 3,815, , ,078, , , % Total Expenses 39,829, , ,510, ,624, ,247, ,776, ,486, % 65 11/9/2015

27 Indianapolis Marion County Public Library Bond Interest and Redemption Fund For the Month Ended October 31, 2015 Account Description Original Budget Budget Adj. Adjusted Budget M-T-D Y-T-D 83 % P.O. Balance 17 % % Remaining Expenses Other Services & Charges Other Services & Charges BOND EXPENSES 8,310, ,310, ,405, ,905, % INTEREST EXPENSE 2,992, (236,392.00) 2,756, ,125, , % BANK FEES/CREDIT CARD FEES 4, , , , % Total Other Services & Charges 11,306, (236,392.00) 11,070, ,532, ,537, % Total Other Services & Charges 11,306, (236,392.00) 11,070, ,532, ,537, % Total Expenses 11,306, (236,392.00) 11,070, ,532, ,537, % 7 11/9/2015

28 Indianapolis Marion County Public Library Capital Projects Fund For the Month Ended October 31, 2015 Account Description Original Budget Budget Adj. Adjusted Budget M-T-D Y-T-D 83 % P.O. Balance 17 % % Remaining Expenses Supplies Office Supplies OTHER OFFICE SUPPLIES 491, , , , , , , % Total Office Supplies 491, , , , , , , % Other Supplies NON-CAPITAL FURNITURE & EQUIPMENT 139, , , , , , % Total Other Supplies 139, , , , , , % Total Supplies 631, , , , , , , % Other Services & Charges Professional Services CONSULTING SERVICES 25, , , , , , % Total Professional Services 25, , , , , , % Repairs & Maintenance REP & MAINT-STRUCTURE 540, , , , , , , % REP & MAINT-HEATING & AIR 170, , , , % REP & MAINT-EQUIPMENT , , , , (4,287.00) (33)% Total Repairs & Maintenance 710, , , , , , , % Other Services & Charges COMPUTER SERVICES , , , % LAWN & LANDSCAPING , , , % OTHER CONTRACTUAL SERVICES 50, , , , % Total Other Services & Charges 50, , , , , % Total Other Services & Charges 785, , , , , , , % 8 11/9/2015

29 Indianapolis Marion County Public Library Capital Projects Fund For the Month Ended October 31, 2015 Account Description Original Budget Budget Adj. Adjusted Budget M-T-D Y-T-D 83 % P.O. Balance 17 % % Remaining Capital Outlay CAPITAL - FURNITURE 130, (8,570.00) 121, , , % CAPITAL - EQUIPMENT , , , , % COMPUTER EQUIPMENT 445, (209,379.28) 236, , , , % Total Capital Outlay 575, , , , , , % Total Expenses 1,992, , ,157, , , , ,391, % 9 11/9/2015

30 Indianapolis Marion County Public Library Income Statement - Rainy Day Fund For the Month Ended October 31, 2015 Original Budget Budget Adj. Adjusted Budget MTD YTD Encumbrances Balance % Remaining 39 - Rainy Day Fund Revenues Other Revenue INTEREST INCOME , , , , (19,321.30) (161)% Total Other Revenue , , , , (19,321.30) (161)% Total Revenues , , , , (19,321.30) (161)% Expenses Other Services & Charges Professional Services CONSULTING SERVICES , , , , , % LEGAL SERVICES 50, (22,000.00) 28, , , % Total Professional Services 50, , , , , , , % Total Other Services & Charges 50, , , , , , , % Capital Outlay LAND 550, (44,346.00) 505, , % VEHICLES 400, , , , % Total Capital Outlay 950, (36,500.00) 913, , , % Total Expenses 1,000, ,000, , , , , % 10 11/4/2015

31 Indianapolis Marion County Public Library Status of the Treasury Investment Report October 31, 2015 Chase Savings Account Previous Month s Chase Savings Account Activity Balance Interest Earned Balance Interest Earned October 31, 2015 October 31, 2015 September 30, 2015 September 30, 2015 Operating Fund $ 2,770,553 $ 68 Operating Fund $ 2,770,485 $ 116 Library Improvement Reserve Fd $ 75,525 2 Library Improvement Reserve Fd 75,523 2 Shared System Fund $ 145,862 4 Shared System Fund 145,858 6 Grant Fund $ 236,615 6 Grant Fund 236, Parking Garage $ 53,969 1 Parking Garage 53,968 1 Capital Projects Fund $ 200,180 5 Capital Projects Fund 200, Bond & Interest Redemption Fd $ 52,618 1 Bond & Interest Redemption Fd 52, Total Chase Savings Account $ 3,535,323 $ 87 Total Chase Savings Account $ 3,535,236 $ 203 The average savings account rate for October was 0.03% The average savings account rate for September was 0.03% Fifth Third Bank Savings Account Previous Month's Fifth Third Bank Savings Account Balance Interest Earned Balance Interest Earned October 31, 2015 October 31, 2015 September 30, 2015 September 30, 2015 Operating Fund $ 2,009,884 $ 596 Operating Fund $ 2,009,287 $ 577 Total Fifth Third Savings Account $ 2,009,884 $ 596 Total Fifth Third Savings Account $ 2,009,287 $ 577 The average savings account rate for October was 0.35% The average savings account rate for September was 0.35% Fifth Third Bank Investment Account Previous Month's Fifth Third Bank Investment Account Balance Interest Earned Balance Interest Earned October 31, 2015 October 31, 2015 September 30, 2015 September 30, 2015 Operating Fund $ 1,531,955 $ 889 Operating Fund $ 1,531,067 $ 859 Library Improvement Reserve Fd $ 2,937,762 1,704 Library Improvement Reserve Fd 2,936,058 1,647 Shared System Fund $ 303, Shared System Fund 303, Gift Fund $ 505, Gift Fund 505, Construction Fund $ 535, Construction Fund 534, Capital Projects Fund $ 506, Capital Projects Fund 506, Rainy Day Fund $ 4,356,821 2,527 Rainy Day Fund 4,354,294 2,443 Bond & Interest Redemption Fd $ 1,011, Bond & Interest Redemption Fd 1,010, Total Fifth Third Bank $ 11,688,425 $ 6,780 Total Fifth Third Bank $ 11,681,645 $ 6,553 The average investment account rate for October was.70% The average investment account rate for September was.67% Hoosier Fund Account Income Previous Month's Hoosier Fund Account Income Balance Interest Earned Balance Interest Earned October 31, 2015 October 31, 2015 September 30, 2015 September 30, 2015 Rainy Day Fund $ 169,093 $ 52 Rainy Day Fund $ 169,041 $ 50 Total Hoosier Fund Account $ 169,093 $ 52 Total Hoosier Fund Account $ 169,041 $ 50 The average Hoosier Fund account rate for October was 0.36% The average Hoosier Fund account rate for September was 0.36% Huntington Bank Money Market Account Income Previous Month's Huntington Bank Money Market Account Income Balance Interest Earned Balance Interest Earned October 31, 2015 October 31, 2015 September 30, 2015 September 30, Multi-Branch Facility Improvmts $ 4,696,108 $ 1, Multi-Branch Facility Improvmts $ 4,694,712 $ 1,350 Total Huntington Bank Account $ 4,696,108 $ 1,396 Total Huntington Bank Account $ 4,694,712 $ 1,350 The average Huntington Bank account rate for October was 0.35% The average Huntington Bank account rate for September was 0.35% TrustINdiana Previous Month's TrustINdiana Balance Interest Earned Balance Interest Earned October 31, 2015 October 31, 2015 September 30, 2015 September 30, 2015 Operating Fund $ 11,656 $ 2 Operating Fund $ 11,655 $ 2 Total TrustINdiana Account $ 11,656 $ 2 Total TrustINdiana Account $ 11,655 $ 2 The average TrustIndiana account rate for October was 0.15% The average TrustIndiana account rate for September was 0.15% 11 11/10/2015

32 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY STATUS OF THE TREASURY CASH BALANCES October 31, Checking and Savings Account Activity - Chase Prior Year Beginning Ending Total All Balances Balance Current Month Current Month Balance Investments All Balances 10/31/2014 9/30/2015 Receipts Disbursements 10/31/ /31/ /31/2015 TOTAL ALL FUNDS 21,043, ,119, ,703, ,772, ,049, ,575, ,624, OPERATING FUND 7,169, ,419, ,892, ,840, ,471, ,553, ,025, Current Year 1,892, ,840, Investments - - CAPITAL PROJECTS FUND 711, , , , , , ,162, Current Year 100, , Investments - - BOND & INTEREST REDEMPTION FUND 2,641, ,755, , ,855, ,011, ,866, Current Year 100, Investments - - CONSTRUCTION FUND 961, , , , , , Current Year - 71, Investments - - RAINY DAY FUND 4,528, , , , ,525, ,527, Current Year - 1, LIBRARY IMPROVEMENT RESERVE FUND 2,991, , , ,937, ,015, Current Year Investments 2014 MULTI-BRANCH IMPROVEMENT - 100, , , ,696, ,745, Current Year - 50, Investments - PARKING GARAGE FUND 64, , , , , , , , GIFT FUND 850, , , , , , , Current Year 159, , Investments - GRANT FUND 467, , , , , , Current Year 27, , OTHER FUNDS & ACTIVITY: PAYROLL DEDUCTIONS 6, , , , , , FOUNDATION AGENCY FUND 3, , , , , STAFF ASSOCIATION AGENCY FUND SALES TAX AGENCY FUND 1, PLAC CARD AGENCY FUND 5, , , , , , SHARED SYSTEM 640, , , , , , , /10/2015

33 Indianapolis Marion County Public Library Income Statement - Parking Garage For the Month Ended October 31, 2015 Original Budget Budget Adjust. Adjust. Budget Actual MTD Actual YTD Open P.O. Balance % Revenues Fees & Fines Revenue REVENUE ADJUSTMENT (2.01) 0.00% Total Fees & Fines Revenue (2.01) 0.00% Other Revenue INTEREST INCOME % PARKING GARAGE REVENUE 100, , , , (16,404.28) (16.40)% Parking Garage Revenue - Taxable 12, , , , , % Total Other Revenue 112, , , , (13,195.89) (11.77)% Total Revenues 112, , , , (13,197.90) (11.77)% Expenses Supplies Office Supplies PRINTING SUPPLIES 3, , , , % OTHER OFFICE SUPPLIES 5, , , , % UNIFORMS % Total Office Supplies 8, , , , % Total Supplies 8, , , , % Other Services & Charges Communication & Transportation TELEPHONE 4, (250.00) 4, , , % DATA COMMUNICATIONS % Total Communication & Transportation 4, , , , % Insurance 13 11/9/2015

34 Indianapolis Marion County Public Library Income Statement - Parking Garage For the Month Ended October 31, 2015 Original Budget Budget Adjust. Adjust. Budget Actual MTD Actual YTD Open P.O. Balance % EXCESS LIABILITY 6, , , , % Total Insurance 6, , , , % Repairs & Maintenance REP & MAINT-STRUCTURE 6, , , , % REP & MAINT-HEATING & AIR 7, , , % REP & MAINT-EQUIPMENT 7, (291.74) 6, , , % Total Repairs & Maintenance 20, (291.74) 19, , , % Rentals EQUIPMENT RENTAL % Total Rentals % Other Services & Charges PARKING GARAGE CONTRACTUAL 12, , , , , % CLEANING SERVICES 7, , , , % OTHER CONTRACTUAL SERVICES 60, (103.58) 59, , , , % BANK FEES/CREDIT CARD FEES 5, , , % Total Other Services & Charges 84, , , , , % Total Other Services & Charges 115, , , , , % Total Expenses 123, , , , , % NET SURPLUS/(DEFICIT) (11,350.00) 0.00 (11,350.00) 26, , (33,057.41) % 14 11/9/2015

35 INDIANAPOLIS - MARION COUNTY PUBLIC LIBRARY CASHFLOW PROJECTIONS - OPERATING FUND January 1 - December 31, 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED ACTUAL ORIGINAL JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Y-T-D BUDGET Variance Beginning Balance $ 16,289,374 $ 12,787,669 $ 10,231,596 $ 7,864,169 $ 5,815,572 $ 7,028,785 $ 17,169,876 $ 14,041,922 $ 11,603,856 $ 8,971,953 $ 8,025,445 $ 9,367,890 $ 16,289,374 $ 12,586,140 Receipts: Property Tax ,000 3,500,000 11,171, ,300,000 4,000,000 8,005,466 28,376,887 28,866,084 (489,197) Excise Tax ,166, ,659 2,058,582 1,783, ,265 Financial Institution Tax , , , ,134 (12,026) Commercial Vehicle Tax , , , ,503 31,166 In-Lieu-of Taxes , ,628 20,034 19, Local Option Income Tax (LOIT) 272, , , , , , , , , , , ,772 3,269,660 3,273,266 (3,606) County Option Income Tax (COIT) 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16, , ,417 (1) Fines 76,361 96,355 85,929 74,930 59,723 87,977 73,999 66,236 64,450 68,062 66,602 79, , ,792 (87,208) Photocopier 2,478 2,250 3,701 2,965 4,162 3,471 3,248 2,313 3,260 3,552 3,922 2,250 37,572 41,718 (4,146) Printers 9,590 10,100 15,565 12,507 13,711 12,107 10,997 10,283 13,618 13,945 11,005 9, , ,976 (10,631) Fax Transmission Headsets ,565 8,565 - USB ,622 8,000 (378) PLAC Dist ,000 79,000 79,000 - Interest income 2,294 2,083 2,061 3,515 2,451 1,363 2,707 1,608 1,553 1,555 2,215 1,667 25,072 15,000 10,072 Library totes ,707 2, Other Card Revenue 1,252 1,422 1,437 1,231 1,114 2,082 1,921 1,316 1,258 1,285 1,042 3,000 18,360 20,000 (1,640) Miscellaneous ,459 (546) 797 1, (493) 870 2, ,711 8,000 1,711 Proctoring Exams , ,032 2,000 3,032 Facility Rental 31,829 23,558 31,322 20,459 18,173 30,574 10,648 25,272 24,442 21,955 11,790 2, , ,050 80,472 Catering Commission 14,432-2, ,686 6,806 3,685 12,651 10,044 4,702 4,000 62,739 35,000 27,739 Café Revenue ,348 5,000 (652) Shared System Projects - 51, ,582 68,000 (16,418) Insurance Reimbursement - 1, ,979 2, , , ,901 Reimbursement for Services 8,706 2,018 2, ,563 5,003 15,699-3,526-30,203 88, ,409 (147,720) Refunds 30-1,248 13, ,158 6,000 10,158 Erate Revenue 12,653 12,653 12,653 12,653 14,942-46,780 10,665 9,871 60,915 25,512 43, , ,000 66,424 Grants , , ,000 (75,000) Sale of surplus property 2,652 1,388 1, ,000 6,239 5,000 1,239 Transfer in Total Receipts 453, , , ,649 3,906,478 13,061, , , ,039 1,781,579 4,497,507 9,616,462 37,096,586 36,941, ,599 Expenditures: Personal Services & Benefits 2,558,817 1,719,850 1,737,357 1,742,028 1,707,648 1,807,650 2,595,722 1,806,830 1,754,857 1,632,357 1,847,217 2,441,291 23,351,624 24,506,221 1,154,597 Supplies 63,378 45, ,145 61,370 76,401 51,830 51,991 45,950 85,838 42,301 81,739 81, , , ,134 Other Services and Charges 924, , , , , , , ,354 1,015, , , ,801 10,400,951 11,542,582 1,141,631 Library Materials Capital Outlay 408, , , , , , , , , , , ,311 3,595,803 3,701, ,603 Debt Payments Total Expenditures 3,955,270 3,001,056 3,359,689 2,884,246 2,693,266 2,920,587 3,782,930 2,866,473 3,054,942 2,728,088 3,155,062 3,749,144 38,150,753 40,712,718 2,561,965 Ending Balance $ 12,787,669 $ 10,231,596 $ 7,864,169 $ 5,815,572 $ 7,028,785 $ 17,169,876 $ 14,041,922 $ 11,603,856 $ 8,971,953 $ 8,025,445 $ 9,367,890 $ 15,235,207 $ 15,235,207 $ 8,815, /10/2015

36 INDIANAPOLIS - MARION COUNTY PUBLIC LIBRARY CASH FLOW PROJECTIONS - BOND AND INTEREST REDEMPTION FUND (BIRF) January through December 2015 Original Budget ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL BUDGET VARIANCE Total Beginning Funds $ 5,500,093 $ 2,504,679 $ 2,505,184 $ 2,505,657 $ 2,506,620 $ 2,507,064 $ 5,755,091 $ 2,764,822 $ 2,765,453 $ 2,766,062 $ 2,866,650 $ 3,566,466 $ 5,500,093 $ 4,709,543 Sources of Funds Receipts: Property Tax ,398, , ,000 3,632,019 9,830,188 10,438,967 (608,779) Excise Tax , , , ,697 48,601 Financial Institution Tax , ,661 72,112 79,322 (7,210) Commercial Vehicle Tax , ,338 71,915 66,676 5,239 In Lieu. Of Prop. Tax , ,428 6,589 6,856 (267) Interest income , , ,975 1,000 6,975 Investment Maturities Transfer In Total Receipts ,194 5,792,285 1, , ,566 3,979,375 10,579,077 11,134,518 (555,441) Uses of Funds Expenditures: 2009 Bond Principal Payment 200, , , , Bond Principal Payment 1,010, ,030, ,040,000 2,040, Bond Principal Payment 25, , ,000 50, Bond Principal Payment 1,005, ,020, ,025,000 2,025, Bond Principal Payment ,830, ,845,000 3,675,000 3,675, Bond Principal Payment , , , ,000 - Bond Interest Payment 755, , , ,500 2,756,179 2,756,179 - Bank Fees & Other Expenses ,400 4, Investment Purchases Total Expenditures 2,995, ,544,258 2,991, ,536,250 11,069,579 11,070, Total Ending Funds $ 2,504,679 $ 2,505,184 $ 2,505,657 $ 2,506,620 $ 2,507,064 $ 5,755,091 $ 2,764,822 $ 2,765,453 $ 2,766,062 $ 2,866,650 $ 3,566,466 $ 5,009,591 $ 5,009,591 $ 4,773, /10/2015

37 Indianapolis Marion County Public Library Income Statement Bond For the Month Ended October 31, 2015 Original Budget Budget Adj. Adjusted Budget MTD YTD Encumbrances Balance % Remaining Multi-Branch Facility Improvements - Series One Revenues Other Revenue INTEREST INCOME 30, , , , , % Total Other Revenue 30, , , , , % Total Revenues 30, , , , , % Expenses Supplies Office Supplies OTHER OFFICE SUPPLIES 171, , , % Total Office Supplies 171, , , % Other Supplies NON-CAPITAL FURNITURE & EQUIPMENT 81, , , % Total Other Supplies 81, , , % Total Supplies 253, , , % Other Services & Charges Professional Services CONSULTING SERVICES 670, (430,431.50) 239, , , , % ENGINEERING & ARCHITECTURAL , , , , , , % LEGAL SERVICES 22, , , , , % Total Professional Services 692, , , , , , , % Communication & Transportation TRAVEL 1, , , % FREIGHT & EXPRESS 1, , , % 17 11/4/2015

38 Indianapolis Marion County Public Library Income Statement Bond For the Month Ended October 31, 2015 Original Budget Budget Adj. Adjusted Budget MTD YTD Encumbrances Balance % Remaining Total Communication & Transportation 3, , , % Printing & Advertising PUBLICATION OF LEGAL NOTICES & HR 2, , , % OUTSIDE PRINTING 3, , , % Total Printing & Advertising 5, , , % Insurance BUILDER'S RISK INSURANCE 6, , , % Total Insurance 6, , , % Other Services & Charges ISSUANCE COSTS 58, (17,500.00) 40, , , % EVENTS & PR 15, , , % OTHER CONTRACTUAL SERVICES 75, , , % Total Other Services & Charges 148, (17,500.00) 130, , , % Total Other Services & Charges 854, , , , , , % Capital Outlay BUILDING IMPROVEMENTS & UPGRADES 3,542, ,542, ,542, % CAPITAL - FURNITURE 276, , , % Total Capital Outlay 3,818, ,818, ,818, % Total Expenses 4,927, ,927, , , , ,467, % 18 11/4/2015

39 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY Summary of Construction Fund Cash Balances As of October 31, 2015 Construction Fund Cash Balances Fund 43 - E. Washington, Southport, Warren 4,745, Foundation 540, Total Construction Fund Cash Balances 5,286, Construction Fund Classification Breakdown Fund 43 - Restricted - E. Washington, Southport, Warren 4,745, Foundation - Assigned - Central 540, Total Construction Fund Breakdown 5,286, Summary of Classifications Total Restricted 4,745, Total Assigned 540, Total of All Classifications 5,286, Summary of Project Activity ADJUSTED ORIGINAL CURRENT CURRENT PROJECT PROJECT BUDGET MONTH YEAR TO DATE OPEN P.O. UNEXPENDED Fund 43 - E. Washington, Southport, Warren 5,059, , , , , ,428, Central Project 102,631, , ,235, , Major Repairs & Maintenance 3,077, , , ,952, , , Central Technology 6,852, ,832, , Total Expenditures 117,620, , , ,315, , ,906, CURRENT CURRENT PROJECT BUDGET BUDGET MONTH YEAR TO DATE BALANCE * Esitmated Future Interest Earnings 9, , , (516.76) ** Esitmated Future Interest Earnings - Fund 43 30, , , , , * The difference in the budget balances of Central Project, Major Repairs & Maintenance and Central Technology (Open P.O + Unexpended) versus the cash balances (Foundation and Sale of Ambassador) is the estimated future interest earnings. ** The difference in the budget balance (Open P.O + Unexpended) versus the cash balance is the estimated future interest earnings /10/2015

40 Board Action Request 6b To: IMCPL Board Meeting Date: November 16, 2015 From: Finance Committee Approved by the Library Board: Effective Date: Subject: Resolution Authorization to Issue a Request for Proposals for Enterprise Financial Information Management System Recommendation: The Finance Committee recommends Board approval to authorize the Library staff to issue a Request for Proposals for a new financial information management system comprised of accounting (general ledger, A/P, A/R, budgeting, Projects & Grants, cash receipts, fixed assets, and financial & ad hoc reporting), human resources, payroll, employee self-service, applicant tracking, time & attendance, scheduling, inventory/store/consumables, requisitions & purchasing and contract management. Background: The Library s current financial information system was implemented in 2002 and the normal life expectancy of a financial system is approximately ten (10) years. Therefore, our current system is out of date. Library staff has been working with our consultants, ClientFirst, on an assessment of our needs with the goals of reducing manual processes, increasing productivity, improving integration between applications and other systems, improving citizen/customer s ability to interact and do business with the Library, and taking advantage of new technology. The Request for Proposals will be released in late November with a deadline for responses in January of This will accommodate the holidays and allow the vendors sufficient time to respond. The goal is to have the new system implemented by year-end Strategic/Fiscal Impact: The budget for this project was included and approved in the 2016 budget in the Library Improvement Reserve Fund.

41 Board Resolution 6b INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION AUTORIZATION TO ISSUE REQUEST FOR PROPOSALS FOR ENTERPRISE FINANCIAL INFORMATION MANAGEMENT SYSTEM November 16, 2015 WHEREAS, the Indianapolis-Marion County Public Library desires to replace the current financial information management system; and WHEREAS, the Request for Proposal process is an effective, reliable, and competitive process to select a single qualified vendor with whom to contract for the acquisition or license of the system and for services related to the implementation and maintenance of the system; and WHEREAS, the Library is requesting authorization from the Library Board of Trustees to issue a Request for Proposals to prospective vendors to provide a comprehensive financial information management system; and WHEREAS, the Library will evaluate and prepare documentation relating to the proposals submitted by interested, qualified vendors and present an evaluation in the form of a recommendation to the Board of Trustees. BE IT RESOLVED, that the Board of Trustees deems it in the interest of the Library to utilize the Request for Proposal process for selection of, and for a vendor to provide, implement and conduct training for, an Enterprise Financial Information Management System, and the Library is authorized to prepare and issue a Request for Proposals for the system and to review and evaluate the submitted proposals for a recommendation to the Library Board of Trustees.

42 Board Briefing Report 6c To: IMCPL Board Meeting Date: November 16, 2015 From: Finance Committee Subject: Fines, Fees, and Charges Recommendation: To include as part of the Library s annual resolution approved in November the Fines, Fees, and Charges for the next fiscal year. Background: Effective last year, the attached list of all charges was included in the annual resolution for the Board to adopt. This change provides an annual review by the Board, additional transparency for patrons, and meets the requirements imposed by the State Library of an annual approval of all fines, fees, and charges. Included in the fees for next year are three changes: Reduce fee for barcode replacement from $5.00 to $2.00 Add a fee for fax services - $1.00 per page Add a fee for a small meeting room up to 25 people - $40.00 for 4 hours Add a fee for a small meeting room up to 25 people - $80.00 for over 4 hours The annual process does not eliminate the current practice of bringing changes during the year for approval by the Board, as necessary. If new fees or adjustments to current fees are necessary during the course of the year, these will be brought to the Board for approval.

43 SCHEDULE OF FINES, FEES AND SERVICE CHARGES The following fines, fees, and service charges are hereby affirmed and authorized by the Board of Trustees for the calendar year beginning January 1, Fines, Fees & Service Charges Extended Use Fee, Adult Print Material, Audiocassettes, Compact Discs, Videocassettes $0.25 per day per item Extended Use Fee, Juvenile and Teen Print Material, Audiocassettes, Compact Discs, Videocassettes $0.15 per day per item Extended Use Fee-DVDs, Magni-Cams, CD-ROMs $1.00 per day per item Failure to Pick Up a Held Item $2.00 Lost or Damaged Material Restocking Fee $10.00 Barcode Replacement $ Debt Collection Fee $10.00 Insufficient Funds Check $25.00 Card Replacement $3.00 The cost of the specific item at the price listed in our catalog record, or you may provide an approved, new replacement copy of the same item plus a restocking fee of $10.00 Non-Resident Library Card $65.00 annually Public Library Access Card (PLAC) As set annually by Indiana State Library Public Copies on Photocopiers $0.15 per page Public Copies on Color Photocopiers $0.25 per page Black and White Printouts from Public Computers $0.15 per page Color Printouts from Public Computers $0.25 per page Copies on Microform Equipment $0.15 per page Copies Made by Library Staff $1.00 per page Headphones $2.00 (includes tax) Re-useable Totes $2.00 Facility Usage Fee $50.00 per hour plus other applicable fees Tech Support Per Hour (excludes Auditorium) - Flash Drives DVDs for Special Events Bunny Book Bag Tote Interlibrary Loan Proctoring Exam Fees Fax fee Revised November 2015 $20.00 At cost At cost $12.00 (includes tax) All applicable fees $25.00 for the first two (2) hours and $10.00 for each additional hour $1.00 per page

44 Meeting Room Fees Non-Profit and For-Profit Groups Meeting Room Fees Non-Profit and For-Profit groups Fees are based on a minimum of four hours. Prevailing sales tax will be charged to for-profit organizations and individuals. Rental fees may be waived for city and county governmental entities and designated Library affiliates. This exemption requires the approval of the CEO. Expenses for additional security, auditorium technician, food and beverage will be charged. Discounts are available for multiple bookings. Branch Fee Schedule No fees are charged for Branch meeting rooms under the following circumstances: Meetings held by qualified nonprofit organizations. Meetings held by small community-based organizations. City or other governmental agency educational institution meetings or hearings. Fees are charged for Branch meeting room under the following circumstances: Meetings of profit-making groups or businesses. Fund-raising events. Meetings which require payment of tuition or other fees (except for government or library agencies). Meetings where products or services are promoted or sold. Meetings which are designed to further the specific goals of an individual or group, such as recitals, political campaigns, or paid tutoring classes. Events of a personal nature birthday or anniversary parties, reunions, showers, etc. Branch Fee Schedules Non-Profit For-Profit a. Branch Library meeting room (up to 4 hours) $0.00 $80.00 smaller size room - up to 25 people $0.00 $40.00 b. Branch Library meeting room (over 4 hours) $0.00 $ smaller size room - up to 25 people $0.00 $80.00 Central Library Fee Schedule Non-Profit For-profit a. Goodrich/Houk Meeting Room $ $ An hourly fee will apply after 8 hours $45.00 $65.00 Includes parking and set-up b. Knall Meeting Room $ $ An hourly fee will apply after 8 hours $50.00 $75.00 Includes parking and set-up c. Riley Meeting Room $ $ An hourly fee will apply after 8 hours $55.00 $85.00 Includes parking and set-up d. Indianapolis Special Collections Room $ $ Evening Rate (starting at 5:00 p.m.) $1, $1, An hourly fee will apply after 8 hours $90.00/125.00$125.00/ Includes parking, dance floor and set-up e. West Reading Room $1, $1,400.00

45 An hourly fee will apply after 8 hours $ $ Includes parking, dance floor and set-up f. East Garden (all users) $1, $1, An hourly fee will apply after 8 hours $ $ Includes parking, and set-up g. Simon Reading Room (all users) $1, $1, An hourly fee will apply after 8 hours $ $ (Includes 4 hours of security manhours) Includes parking, dance floor and set-up h. Atrium $3, $3, An hourly fee will apply after 8 hours $ $ (Includes 8 hours of security manhours) Includes parking, dance floor and set-up i. Clowes Auditorium (all users) $1, $1, An hourly fee will apply after 8 hours $ $ Includes: AV equipment, AV Technician, 1 hour-set up and ½ hour tear down, and parking j. Vista Concourse (6 th Floor ) $2, $2, An hourly fee will apply after 8 hours $ $ Includes parking and set-up k. Garden Conference Room $ $ An hourly fee will apply after 8 hours $85.00 $85.00 Rate includes parking and set-up Rentals of Library owned furniture/equipment for use by caterers and clients for Events Chairs (bingos) $2.00 each (no charge when used in meeting rooms, included with wedding ceremonies up to 200) Linens $1.00 each Tables (events) $5.00 each (no charge for regular meeting room tables) Podium $25.00 for Event Space (included in all meeting rooms and Auditorium) Projector Screen $30.00 for Event Space (included in all meeting rooms and Auditorium) Set-up/Tear Down fees (charged only when fees for event space is waived or comp d, all attendees will self-pay for parking) Meeting rooms $90.00 (tables and chairs for meetings only) Simon Reading Room $ (wedding chair set-up and moving heavy furniture) West Reading Room $ (moving heavy furniture) Indianapolis Special Collections Room $ (moving heavy furniture) Clowes Auditorium $90.00 Atrium $ (moving heavy furniture) East Garden $ Vista Concourse (6 th Floor) $ (moving heavy furniture) Central Library Services Fee Schedule Non-Profit For-Profit a. Computer Lab - Per Hour $45.00 $ hour minimum b. Staff Trainer for Computer Lab - Per Hour $25.00 $ hour minimum

46 c. After Hours Tour Guides - Per Tour Guide $25.00 $25.00 Maximum 25 people per tour d. Piano - Fees based on market rates for tuning and moving e. Flip Chart - Per Chart $5.00 $5.00 f. Meeting Room Supply Box $5.00 $5.00 g. Event Planner Fee (minimum of 4 hours) - per hour $40.00 h. Security - $30/hour - minimum of 4 hours. Minimum is not applicable with use of Atrium or Simon Reading Room i. Atrium Information Desk as BAR - $ for removal and replacement of computer equipment. j. Atrium TV Monitors - $50.00 per monitor - client provides laptop with presentation loaded. Staff connects. Revised November, 2015 Central Library Services Fee Schedule for The Learning Curve There is a 1 hour minimum, 4 hour maximum for the use of The Learning Curve. Rental of The Curve must include laboratory for learners components. Each component is one hour in length and is led by a skilled activity guide. Components can be repeated to accommodate larger crowds; groups can also select a different component each hour. Non-Profit For-Profit a. Basic Fee $ $ b. Cost per child $20.00 $20.00 Fee covers the cost of the skilled activity guides. c. Laptop component - Up to 60 $ $ d. Tech Lab $ $ e. Media Workshop $ $ maximum, year-olds f. Theater $50.00 $50.00 g. Baby space and baby computers $50.00 $50.00 h. Group Coves $50.00 $50.00 i. LED Readouts Each per day $50.00 $50.00 Readouts are a personalization option j. Vortex Per day $ $ Vortex is a personalization option k. Braille Wall Per day $50.00 $50.00 Wall is a personalization option l. Directory Wall/Plasma Screens Each per day $ $ Wall is a personalization option m. Green Screen animations Per day $ $ Screen is a personalization option n. Think Tank No Charge No Charge Revised March, 2013 Library Services Center Fee Schedule Non-Profit For-Profit a. Auditorium $ $ An hourly fee will apply after 4 hours $50.00 $ Premium Rates and Marketing/Promotional Discounts

47 The Library has the ability to add a premium charge for unique events and to offer discounts for marketing and promotional purposes. Central Garage Rates IMCPL CENTRAL GARAGE RATES Volunteers working at Central will be allowed to park at no charge during the time they are scheduled to work at Central. Volunteers that visit Central when not assigned to work will pay the normal parking fees charged to all patrons. 0-1 Hour $ Hours $ Hours $ Hours $ Hours $ Hours $ Hours $36.00 Over 36 Hours Banquets and Special Events Revised March, 2013 Towed Away $5.00 per vehicle

48 SCHEDULE OF FINES, FEES AND SERVICE CHARGES The following fines, fees, and service charges are hereby affirmed and authorized by the Board of Trustees for the calendar year beginning January 1, Fines, Fees & Service Charges Extended Use Fee, Adult Print Material, Audiocassettes, Compact Discs, Videocassettes $0.25 per day per item Extended Use Fee, Juvenile and Teen Print Material, Audiocassettes, Compact Discs, Videocassettes $0.15 per day per item Extended Use Fee-DVDs, Magni-Cams, CD-ROMs $1.00 per day per item Failure to Pick Up a Held Item $2.00 Lost or Damaged Material Restocking Fee $10.00 Barcode Replacement $2.00 Debt Collection Fee $10.00 Insufficient Funds Check $25.00 Card Replacement $3.00 The cost of the specific item at the price listed in our catalog record, or you may provide an approved, new replacement copy of the same item plus a restocking fee of $10.00 Non-Resident Library Card $65.00 annually Public Library Access Card (PLAC) As set annually by Indiana State Library Public Copies on Photocopiers $0.15 per page Public Copies on Color Photocopiers $0.25 per page Black and White Printouts from Public Computers $0.15 per page Color Printouts from Public Computers $0.25 per page Copies on Microform Equipment $0.15 per page Copies Made by Library Staff $1.00 per page Headphones $2.00 (includes tax) Re-useable Totes $2.00 Facility Usage Fee $50.00 per hour plus other applicable fees Tech Support Per Hour (excludes Auditorium) - Flash Drives DVDs for Special Events Bunny Book Bag Tote Interlibrary Loan Proctoring Exam Fees Fax fee Revised November 2015 $20.00 At cost At cost $12.00 (includes tax) All applicable fees $25.00 for the first two (2) hours and $10.00 for each additional hour $1.00 per page

49 Meeting Room Fees Non-Profit and For-Profit Groups Meeting Room Fees Non-Profit and For-Profit groups Fees are based on a minimum of four hours. Prevailing sales tax will be charged to for-profit organizations and individuals. Rental fees may be waived for city and county governmental entities and designated Library affiliates. This exemption requires the approval of the CEO. Expenses for additional security, auditorium technician, food and beverage will be charged. Discounts are available for multiple bookings. Branch Fee Schedule No fees are charged for Branch meeting rooms under the following circumstances: Meetings held by qualified nonprofit organizations. Meetings held by small community-based organizations. City or other governmental agency educational institution meetings or hearings. Fees are charged for Branch meeting room under the following circumstances: Meetings of profit-making groups or businesses. Fund-raising events. Meetings which require payment of tuition or other fees (except for government or library agencies). Meetings where products or services are promoted or sold. Meetings which are designed to further the specific goals of an individual or group, such as recitals, political campaigns, or paid tutoring classes. Events of a personal nature birthday or anniversary parties, reunions, showers, etc. Branch Fee Schedules Non-Profit For-Profit a. Branch Library meeting room (up to 4 hours) $0.00 $80.00 smaller size room - up to 25 people $0.00 $40.00 b. Branch Library meeting room (over 4 hours) $0.00 $ smaller size room - up to 25 people $0.00 $80.00 Central Library Fee Schedule Non-Profit For-profit a. Goodrich/Houk Meeting Room $ $ An hourly fee will apply after 8 hours $45.00 $65.00 Includes parking and set-up b. Knall Meeting Room $ $ An hourly fee will apply after 8 hours $50.00 $75.00 Includes parking and set-up c. Riley Meeting Room $ $ An hourly fee will apply after 8 hours $55.00 $85.00 Includes parking and set-up d. Indianapolis Special Collections Room $ $ Evening Rate (starting at 5:00 p.m.) $1, $1, An hourly fee will apply after 8 hours $90.00/125.00$125.00/ Includes parking, dance floor and set-up e. West Reading Room $1, $1,400.00

50 An hourly fee will apply after 8 hours $ $ Includes parking, dance floor and set-up f. East Garden (all users) $1, $1, An hourly fee will apply after 8 hours $ $ Includes parking, and set-up g. Simon Reading Room (all users) $1, $1, An hourly fee will apply after 8 hours $ $ (Includes 4 hours of security manhours) Includes parking, dance floor and set-up h. Atrium $3, $3, An hourly fee will apply after 8 hours $ $ (Includes 8 hours of security manhours) Includes parking, dance floor and set-up i. Clowes Auditorium (all users) $1, $1, An hourly fee will apply after 8 hours $ $ Includes: AV equipment, AV Technician, 1 hour-set up and ½ hour tear down, and parking j. Vista Concourse (6 th Floor ) $2, $2, An hourly fee will apply after 8 hours $ $ Includes parking and set-up k. Garden Conference Room $ $ An hourly fee will apply after 8 hours $85.00 $85.00 Rate includes parking and set-up Rentals of Library owned furniture/equipment for use by caterers and clients for Events Chairs (bingos) $2.00 each (no charge when used in meeting rooms, included with wedding ceremonies up to 200) Linens $1.00 each Tables (events) $5.00 each (no charge for regular meeting room tables) Podium $25.00 for Event Space (included in all meeting rooms and Auditorium) Projector Screen $30.00 for Event Space (included in all meeting rooms and Auditorium) Set-up/Tear Down fees (charged only when fees for event space is waived or comp d, all attendees will self-pay for parking) Meeting rooms $90.00 (tables and chairs for meetings only) Simon Reading Room $ (wedding chair set-up and moving heavy furniture) West Reading Room $ (moving heavy furniture) Indianapolis Special Collections Room $ (moving heavy furniture) Clowes Auditorium $90.00 Atrium $ (moving heavy furniture) East Garden $ Vista Concourse (6 th Floor) $ (moving heavy furniture) Central Library Services Fee Schedule Non-Profit For-Profit a. Computer Lab - Per Hour $45.00 $ hour minimum b. Staff Trainer for Computer Lab - Per Hour $25.00 $ hour minimum

51 c. After Hours Tour Guides - Per Tour Guide $25.00 $25.00 Maximum 25 people per tour d. Piano - Fees based on market rates for tuning and moving e. Flip Chart - Per Chart $5.00 $5.00 f. Meeting Room Supply Box $5.00 $5.00 g. Event Planner Fee (minimum of 4 hours) - per hour $40.00 h. Security - $30/hour - minimum of 4 hours. Minimum is not applicable with use of Atrium or Simon Reading Room i. Atrium Information Desk as BAR - $ for removal and replacement of computer equipment. j. Atrium TV Monitors - $50.00 per monitor - client provides laptop with presentation loaded. Staff connects. Revised November, 2015 Central Library Services Fee Schedule for The Learning Curve There is a 1 hour minimum, 4 hour maximum for the use of The Learning Curve. Rental of The Curve must include laboratory for learners components. Each component is one hour in length and is led by a skilled activity guide. Components can be repeated to accommodate larger crowds; groups can also select a different component each hour. Non-Profit For-Profit a. Basic Fee $ $ b. Cost per child $20.00 $20.00 Fee covers the cost of the skilled activity guides. c. Laptop component - Up to 60 $ $ d. Tech Lab $ $ e. Media Workshop $ $ maximum, year-olds f. Theater $50.00 $50.00 g. Baby space and baby computers $50.00 $50.00 h. Group Coves $50.00 $50.00 i. LED Readouts Each per day $50.00 $50.00 Readouts are a personalization option j. Vortex Per day $ $ Vortex is a personalization option k. Braille Wall Per day $50.00 $50.00 Wall is a personalization option l. Directory Wall/Plasma Screens Each per day $ $ Wall is a personalization option m. Green Screen animations Per day $ $ Screen is a personalization option n. Think Tank No Charge No Charge Revised March, 2013 Library Services Center Fee Schedule Non-Profit For-Profit a. Auditorium $ $ An hourly fee will apply after 4 hours $50.00 $ Premium Rates and Marketing/Promotional Discounts

52 The Library has the ability to add a premium charge for unique events and to offer discounts for marketing and promotional purposes. Central Garage Rates IMCPL CENTRAL GARAGE RATES Volunteers working at Central will be allowed to park at no charge during the time they are scheduled to work at Central. Volunteers that visit Central when not assigned to work will pay the normal parking fees charged to all patrons. 0-1 Hour $ Hours $ Hours $ Hours $ Hours $ Hours $ Hours $36.00 Over 36 Hours Banquets and Special Events Revised March, 2013 Towed Away $5.00 per vehicle

53 Board Action Request 7a To: IMCPL Board Meeting Date: November 16, 2015 From: Diversity, Policy and HR Committee Approved by the Library Board: Effective Date: November 16, 2015 Subject: Approval of Resolution Adopting a Schedule of Pay Grades, Staff Positions, and Benefits for Library Employees. Recommendation: We recommend that the Library Board approve Resolution (Resolution Adopting a Schedule of Pay Grades, Staff Positions and Benefits for Library Employees). Background: Resolution is a routine procedural document that approves the bi-weekly Salaries, staff positions and benefits for Library employees for the next year. The following information reflects some changes appearing on the 2016 Salary Schedule. New Positions: o Dir., Communications PG 500 o Membership Access Coordinator PG 310 o Electronic Resources Librarian PG 312 o Dir., Strategic Planning and Assessment PG 500 Position Reclassifications o Lan Administator from PG 311 to PG 312 effective 7/27/15 o Supervisor, Support Services PG 309 changed to Mgr., Central Services PG 310 effective 7/27/2015 o Supervisor, Payroll PG 310 changed to Mgr., Payroll PG 313 effective 6/28/15 o Project Coordinator PG 107 to PG 108 effective 8/31/15 Strategic/Fiscal Impact: The financial impact has already been accounted for in the budget for 2016.

54 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION RESOLUTION ADOPTING A SCHEDULE OF PAY GRADES, STAFF POSITIONS AND BENEFITS FOR LIBRARY EMPLOYEES RESOLVED, that Resolution approved by this Board of Trustees ( Board ) on December 1615, adopting a schedule of library staff positions and pay grades, page and hourly salary rates, and establishing special regulations and benefits for library employees on the staff of the Indianapolis-Marion County Public Library, be, and the same hereby is, rescinded as of, December 1514, FURTHER RESOLVED, that the provisions of this Resolution adopting a schedule of pay grades, staff positions and benefits for Library employees shall apply to all appropriate or eligible employees of the Library as provided herein except as may be otherwise provided for (i) bargaining unit employees of the library in a collective bargaining agreement that may be entered into between the library administration and AFSCME Local 3395 and approved by the Board, or (ii) staff members and employees not represented by AFSCME Local 3395, in the Joint Written Recommendations Submitted by the Indianapolis-Marion County Public Library and the IMCPL Staff Association Compensation Committee (SACC) to the IMCPL Board of Trustees effective January 1, 2014, as previously approved by the Board and as may be amended by the parties and subsequently approved by the Board. FURTHER RESOLVED, that there is hereby established and made effective on December 1614, and implemented the first pay period of , the attached 2016 Pay Structure schedule, which sets forth the list of Staff Positions pay grades and compensation ranges for all executive, exempt and non-exempt employees of the Library on an annual, full-time equivalent basis and Annual Salaries and the same hereby is approved and made a part of this Salary Resolution. FURTHER RESOLVED, that, any salary schedule Pay Structure adjustments, pay grades and compensation ranges staff bi-weekly salary rates to become effective the first pay period of are subject to the subsequent availability of Board funds for such purposes, and the provisions of this resolution involving monetary expenditures may be rescinded at any time by action of this Board. FURTHER RESOLVED, that any library employee who is called for jury duty, either grand or petit, shall, during the period of his or her absence on account of such jury service, be paid his or her full regular salary or wage less the per diem allowances earned by such employee for jury duty. 1

55 FURTHER RESOLVED, that any library employee who is called for reserve military active duty training, will be granted time, not to exceed 15 calendar days in any calendar year, and will be paid his or her full regular salary. FURTHER RESOLVED, that there is hereby established, effective December 14, 2014 and implemented for the first pay period of 2015 and continuing thereafter until further action of this Board, the following schedule of rates of non-exempt, non-benefit eligible, Pages and Hourly Employees working in the libraries of the Indianapolis-Marion County Public Library: 1. Pages 2. Hourly Employees The beginning rate of pay for Pages shall be $9.15 per hour and they will be assigned to Pay Grade 100. Rates for hourly Employees shall be based on the minimum salary for the pay grade to which they are assigned and the highest pay grades for this purpose being pay grade 107 for clerical employees. All hourly personnel hired to work on a regular or non- regular basis at a single facility or group of facilities may be eligible to receive a merit increase, annually on the first pay of the year. 3. Contractual Employees The rates of pay for those individuals hired on a contract basis are set upon recommendation of the Chief Executive Officer and the approval of the Board. FURTHER RESOLVED, that subject to those personnel policies outlined in Section 200 the Human Resources Section of the Policy Manual, as may be amended, the following special regulations and benefits for exempt and non-exempt employees on the staff of the Indianapolis-Marion County Public Library are hereby continued or established, viz.: CERTIFICATION An appropriate grade of certification, as established by the Indiana Library Certification Law and as administered by the Indiana Library Certification Board, is assigned to each Librarian and Public Services Associate position. The employees holding those positions, for which a grade of certification is required, must qualify for and hold that grade of certification as designated for the position, in addition to those educational and experience requirements needed to fill the position. Employees will not be assigned to Librarian or Public Services Associate positions for which they do not hold the necessary educational requirements and the proper grade of certification, except as provided in the Policy Manual regarding acting appointments or as otherwise authorized by applicable law or regulation. 2

56 HOURS OF WORK Individuals are employed for system-wide assignment and may be asked to work any hours the library system is open. Full-time employees work a standard work week of 40 hours, usually divided into five standard work days of 8 hours each from Sunday through Saturday, and may include 2 evening schedules per work week. An evening schedule is determined when any standard day includes two or more hours worked after 5:30 P.M. When a non-exempt employee is scheduled for evening duty, the standard work day will include a 30-minute paid dinner break except as otherwise provided by personnel policies in the Human Resources Section of the Policy Manual. When a non-exempt employee works a split shift the employee will be given credited time consistent with policies in Human Resources Section of the Policy Manual. All hours worked in excess of 40 hours per work week by non-exempt staff will be paid at the rate of time and one-half the normal rate of pay. Staff members scheduled to work on those holidays when the Library is closed will be compensated at the rate of double time. HOLIDAYS All sections of the Library (with the exception of the Children s Museum) are closed on New Year s Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, and Christmas Day and are all designated paid holidays for Library employees. Easter Sunday and the Saturday and Sunday before Memorial Day are days the Library is closed to the public. For the days the Library is closed and not designated as holidays, there will be no additional credited time other than the credited time granted for the holidays themselves (i.e. the week of December 23rd will be 24 regular hours worked; the week of December 30 th will be a 32 hour work week, and the week after Labor Day would be 32 regular hours worked for full time staff and an appropriate prorated amount for part-time staff). ANNUAL LEAVE New job titles with new pay ranges associated with the new job titles have been adopted that change the pay ranges as stated in Policy 236. Until such time as Policy 236 is updated by amendment, annual leave accrual rates for current and future benefit eligible employees shall remain unchanged from those in place during and be determined by the pay range for the old job title as stated in Policy 236 to which the employee s new job title corresponds. Annual leave accrual is capped at a maximum of 480 hours or an appropriate prorated amount for part-time Benefit Eligible staff. No additional leave is earned until an employee s accumulation falls below the capped amount. SICK LEAVE Staff members will earn sick leave based on the number of regular hours paid. Regular hours will include: sick time, annual leave, credited time and holiday time. For each such hour reported, staff members will accrue.0385 hours of sick leave. Unused sick time may be accumulated on an unlimited basis. New hires will be credited with 40 hours of sick leave (or an appropriate prorated amount for part-time staff) upon appointment to the staff. This time will be advanced to the employee before he/she has worked hours to earn the accrual to allow for illnesses that occur during the first six months when employees are adjusting to working with the public. If the employee resigns or is terminated after taking sick leave during the first 6 3

57 months and before working the required hours, a payroll deduction will be taken on the last payroll check. All steps will be taken to re-coup any losses. Staff members can also use sick leave to care for an immediate family member or domestic partner. An immediate family member is defined as spouse, child, or parent. HEALTH INSURANCE ACCESS AFTER RETIREMENT Newly retired Retired staff members who already have coverage under the Library s group health and dental plan and staff members newly retired on or before December 31, 2015, will continue to have access to the Library s group health and dental plan until they become eligible for Medicare benefits. The entire cost of such coverage will be assumed by the retiree. Staff members newly retired on or after January 1, 2016, will not have access to the Library s group health and dental plan. HEALTH-ACCIDENT INSURANCE Health insurance is available through Anthem Blue Cross-Blue Shield. Benefit eligible employees have two (2) Consumer Driven Health plans (CDHP Option 1 or CDHP Option 2) from which to choose coverage. The Library will paycurrently pays up to approximately 90% of the cost for the Employee Only coverage and up to approximately 60% of the additional cost to add dependents and spouses to the coverage (or an appropriate prorated amount for part-time staff) for those staff enrolled in either CDHP. Both plan descriptions are on file in Human Resources. For , employees enrolled in CDHP Option 1 and have a health savings account will receive a one-time library contribution of $ for employee only coverage and $ for employee/spouse, employee/children or family coverage. For , employees enrolled in CDHP Option 2 and have a health savings account will receive a one-time library contribution of $ for employee only coverage and $ for employee/spouse, employee/children or family coverage. Part-time employees will receive a pro-rated contribution. Staff members on extended leaves of absence may continue participation in the group health plan. Staff members on leaves of absence not subject to the Family and Medical Leave Act will pay the entire insurance premium. DENTAL INSURANCE - Benefit eligible employees not enrolled in the Library s group health plan may elect to participate in the dental plan with Delta Dental. The Library will pay 90%a portion of the premium for Employee Only membership and 60% of the additional cost for the spouse and the coverage cost for full-time employees and added dependents. For part-time benefit eligible employees the Library will pay an appropriate pro-rated amount of the premium based on the schedule of the staff member. INJURY LEAVE Employees who cannot work because of an injury occurring while on duty time are paid a maximum of 30 working days, such time to be used in lieu of the employee s regular sick leave allowance. The employee will be paid his or her regular salary, less the total amount of any benefits which such an employee may receive under the Indiana Workmen s Compensation Act. Such injury leave allowance will be paid only if the injury is approved as a legitimate Workmen s Compensation claim. 4

58 Employees who cannot work because of an injury occurring while on duty, may choose to use accrued, unused sick or annual leave for missed work days. If the injury is approved as a legitimate Worker s Compensation covered injury, the employee may buy back from the Library 66 and 2/3 rd of used accrued time for days covered by Worker s Compensation. LIFE INSURANCE- Group term insurance is available to all benefit eligible employees. The life insurance schedule for all benefit eligible employees is one times an employee s annual salary as of January 1 st of each year, rounded to the next higher 1,000 or $15,000, whichever is greater. The cost for the insurance is $.35 per thousand of coverage. Full time benefit eligible employees contribute $9.10 per year towards this premium with part-time staff members contributing an appropriate prorated amount. The Library also offers a Voluntary Term Life or Group Life Insurance plan through Guardian Insurance Company and a Voluntary Universal Life Insurance Plan through American United Life Insurance Company on a payroll deduction basis to supplement the Basic Group Life Plan offered above. DISABILITY INSURANCE Group short-term disability insurance is offered on a voluntary basis. The plan begins paying benefits on the 31 st day of disability and continues for 22 weeks. Premium deductions per pay are based on.34 per $10 of weekly benefit based on 66 and 2/3% of the employee s weekly salary. Long-term disability insurance is provided to all salaried staff by the Library. The plan pays benefits after 6 months of disability and continues until the employee is able to return to work or eligible to retire under Social Security. The benefits paid are 66 and 2/3% of the employee s salary. TAX DEFERRED ANNUITIES These are available through American United Life Insurance Companies on a payroll deduction basis. With the Tax Deferred annuity plan, a contract is initiated between the employer and the employee for a reduction in biweekly salary by the amount which the employee specifies should be contributed to the plan. Federal, State and Local Income Taxes are paid only on the remaining amount. FIDELITY INVESTMENTS Investments in mutual funds for retirement savings are available through Fidelity Investments. With these mutual funds, a contract is initiated between Fidelity and the employee for a reduction in salary by the amount which the employee specifies should be contributed to the plan. Federal, State and Local Income Taxes are paid on the remaining amount. P.E.R.F. (Retirement Plan) All Benefit Eligible employees are required to join the Public Employee s Retirement Fund of Indiana. With a minimum of 10 years of creditable service, a member is eligible for retirement at 65. With 15 years of service, earlier retirement is possible. As provided by IC the Library will pay the employees required 3% contribution to the Public Employees Retirement Fund Annuity Savings Account. In addition, the Library contribution to the pension plan in 2015 is the equivalent of 11.2% of the total gross earnings of those participating. 5

59 DEATH BENEFIT Upon the demise of any employee, payment for accrued annual leave will be made to the survivors or to the estate. TUITION ASSISTANCE - The Library offers a tuition assistance program to employees who are pursuing an additional job related degree. The assistance is limited to an annual maximum of $2, for course work completed at a grade level of 3.0 or above on a 4.0 scale by an employee. Allocation of funds will be prioritized based on institutional goals. Employees eligible for tuition assistance must be a.5fte or above (regularly scheduled for 20 or more hours per week), have successfully completed the probationary period, and have a performance rating of 3 or above on their most recent performance evaluation. FLEXIBLE BENEFIT PLAN The Library has adopted a Section 125 Flexible Benefit Plan. Under this program, benefit eligible staff members are required to pay their portion of health and dental insurance premiums on a pre-tax basis. They may also elect to establish Medical and Dependent Care Reimbursement Accounts in order that these expenses may, too, be reimbursed with pre-tax dollars. EMPLOYEE ASSISTANCE PROGRAM Library staff members, and members of their immediate families, may utilize the services of the Employee Assistance Program. There is no charge to staff members for this service. This counseling and referral service is designed to assist employees and their families in overcoming personal problems. VISION PLAN A voluntary vision plan through Guardian is available on a payroll deduction basis to all benefits eligible staff. IDENTITY THEFT AND/OR LEGAL PLAN- The Library offers a voluntary group legal and/or identity theft protection through Pre-Paid Legal Services, Inc. These plans cover the employee, his/her spouse, and any minor children and/or dependents residing in the employee's household. This benefit is not only extended to benefiteligible staff, but also to retirees on a voluntary basis. CAREER SERVICE BENEFIT A Career Service Benefit will be given to a staff member upon retirement in recognition of accrued sick leave. Upon retirement, a staff member would be paid an amount equal to the accumulated sick leave in excess of 160 hours at a rate of one hour of pay for two hours sick leave. The maximum number of hours paid under this benefit will be

60 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION RESOLUTION ADOPTING A SCHEDULE OF PAY GRADES, STAFF POSITIONS AND BENEFITS FOR LIBRARY EMPLOYEES RESOLVED, that Resolution approved by this Board of Trustees ( Board ) on December 15, 2014 adopting a schedule of library staff positions and pay grades, page and hourly salary rates, and establishing special regulations and benefits for library employees on the staff of the Indianapolis-Marion County Public Library, be, and the same hereby is, rescinded as of, December 14, FURTHER RESOLVED, that the provisions of this Resolution adopting a schedule of pay grades, staff positions and benefits for Library employees shall apply to all appropriate or eligible employees of the Library as provided herein except as may be otherwise provided for (i) bargaining unit employees of the library in a collective bargaining agreement that may be entered into between the library administration and AFSCME Local 3395 and approved by the Board, or (ii) staff members and employees not represented by AFSCME Local 3395, in the Joint Written Recommendations Submitted by the Indianapolis-Marion County Public Library and the IMCPL Staff Association Compensation Committee (SACC) to the IMCPL Board of Trustees, as previously approved by the Board and as may be amended by the parties and subsequently approved by the Board. FURTHER RESOLVED, that there is hereby established and made effective on December 14, 2015 and implemented the first pay period of 2016, the attached 2016 Pay Structure schedule, which sets forth the pay grades and compensation ranges for all executive, exempt and non-exempt employees of the Library on a bi-weekly, full-time equivalent basis and the same hereby is approved and made a part of this Salary Resolution. FURTHER RESOLVED, that, any Pay Structure adjustments, pay grades and compensation ranges to become effective the first pay period of 2016 are subject to the subsequent availability of Board funds for such purposes, and the provisions of this resolution involving monetary expenditures may be rescinded at any time by action of this Board. FURTHER RESOLVED, that any library employee who is called for jury duty, either grand or petit, shall, during the period of his or her absence on account of such jury service, be paid his or her full regular salary or wage less the per diem allowances earned by such employee for jury duty. 1

61 FURTHER RESOLVED, that any library employee who is called for reserve military active duty training, will be granted time, not to exceed 15 calendar days in any calendar year, and will be paid his or her full regular salary. FURTHER RESOLVED, that subject to those personnel policies outlined in the Human Resources Section of the Policy Manual, as may be amended, the following special regulations and benefits for exempt and non-exempt employees on the staff of the Indianapolis-Marion County Public Library are hereby continued or established, viz.: CERTIFICATION An appropriate grade of certification, as established by the Indiana Library Certification Law and as administered by the Indiana Library Certification Board, is assigned to each Librarian and Public Services Associate position. The employees holding those positions, for which a grade of certification is required, must qualify for and hold that grade of certification as designated for the position, in addition to those educational and experience requirements needed to fill the position. Employees will not be assigned to Librarian or Public Services Associate positions for which they do not hold the necessary educational requirements and the proper grade of certification, except as provided in the Policy Manual regarding acting appointments or as otherwise authorized by applicable law or regulation. HOURS OF WORK Individuals are employed for system-wide assignment and may be asked to work any hours the library system is open. Full-time employees work a standard work week of 40 hours, usually divided into five standard work days of 8 hours each from Sunday through Saturday, and may include 2 evening schedules per work week. An evening schedule is determined when any standard day includes two or more hours worked after 5:30 P.M. When a non-exempt employee is scheduled for evening duty, the standard work day will include a 30-minute paid dinner break except as otherwise provided by personnel policies in the Human Resources Section of the Policy Manual. When a non-exempt employee works a split shift the employee will be given credited time consistent with policies in Human Resources Section of the Policy Manual. All hours worked in excess of 40 hours per work week by non-exempt staff will be paid at the rate of time and one-half the normal rate of pay. Staff members scheduled to work on those holidays when the Library is closed will be compensated at the rate of double time. HOLIDAYS All sections of the Library (with the exception of the Children s Museum) are closed on New Year s Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, and Christmas Day and are all designated paid holidays for Library employees. Easter Sunday and the Saturday and Sunday before Memorial Day are days the Library is closed to the public. For the days the Library is closed and not designated as holidays, there will be no additional credited time other than the credited time granted for the holidays themselves (i.e. the week of December 23rd will be 24 regular hours worked; the week of December 30 th will be a 32 hour work week, and the week after Labor Day would be 32 regular hours worked for full time staff and an appropriate prorated amount for part-time staff). 2

62 ANNUAL LEAVE New job titles with new pay ranges associated with the new job titles have been adopted that change the pay ranges as stated in Policy 236. Until such time as Policy 236 is updated by amendment, annual leave accrual rates for current and future benefit eligible employees shall remain unchanged from those in place during 2015 and be determined by the pay range for the old job title as stated in Policy 236 to which the employee s new job title corresponds. Annual leave accrual is capped at a maximum of 480 hours or an appropriate prorated amount for part-time Benefit Eligible staff. No additional leave is earned until an employee s accumulation falls below the capped amount. SICK LEAVE Staff members will earn sick leave based on the number of regular hours paid. Regular hours will include: sick time, annual leave, credited time and holiday time. For each such hour reported, staff members will accrue.0385 hours of sick leave. Unused sick time may be accumulated on an unlimited basis. New hires will be credited with 40 hours of sick leave (or an appropriate prorated amount for part-time staff) upon appointment to the staff. This time will be advanced to the employee before he/she has worked hours to earn the accrual to allow for illnesses that occur during the first six months when employees are adjusting to working with the public. If the employee resigns or is terminated after taking sick leave during the first 6 months and before working the required hours, a payroll deduction will be taken on the last payroll check. All steps will be taken to re-coup any losses. Staff members can also use sick leave to care for an immediate family member or domestic partner. An immediate family member is defined as spouse, child, or parent. HEALTH INSURANCE ACCESS AFTER RETIREMENT Retired staff members who already have coverage under the Library s group health and dental plan and staff members newly retired on or before December 31, 2015, will continue to have access to the Library s group health and dental plan until they become eligible for Medicare benefits. The entire cost of such coverage will be assumed by the retiree. Staff members newly retired on or after January 1, 2016, will not have access to the Library s group health and dental plan. HEALTH-ACCIDENT INSURANCE Health insurance is available through Anthem Blue Cross-Blue Shield. Benefit eligible employees have two (2) Consumer Driven Health plans (CDHP Option 1 or CDHP Option 2) from which to choose coverage. The Library currently pays up to approximately 90% of the cost for the Employee Only coverage and up to approximately 60% of the additional cost to add dependents and spouses to the coverage (or an appropriate prorated amount for part-time staff) for those staff enrolled in either CDHP. Both plan descriptions are on file in Human Resources. For 2016, employees enrolled in CDHP Option 1 and have a health savings account will receive a one-time library contribution of $ for employee only coverage and $ for employee/spouse, employee/children or family coverage. For 2016, employees enrolled in CDHP Option 2 and have a health savings account will receive a 3

63 one-time library contribution of $ for employee only coverage and $ for employee/spouse, employee/children or family coverage. Part-time employees will receive a pro-rated contribution. Staff members on leaves of absence may continue participation in the group health plan. Staff members on leaves of absence not subject to the Family and Medical Leave Act will pay the entire insurance premium. DENTAL INSURANCE - Benefit eligible employees not enrolled in the Library s group health plan may elect to participate in the dental plan. The Library will pay a portion of the coverage cost for full-time employees and added dependents. For part-time benefit eligible employees the Library will pay an appropriate pro-rated amount of the premium based on the schedule of the staff member. INJURY LEAVE - Employees who cannot work because of an injury occurring while on duty, may choose to use accrued, unused sick or annual leave for missed work days. If the injury is approved as a legitimate Worker s Compensation covered injury, the employee may request a return of 66 and 2/3 rd of used accrued time for days covered by Worker s Compensation upon reimbursing the Library for the used accrued time. LIFE INSURANCE- Group term insurance is available to all benefit eligible employees. The life insurance schedule for all benefit eligible employees is one times an employee s annual salary as of January 1 st of each year, rounded to the next higher 1,000 or $15,000, whichever is greater. The cost for the insurance is $.35 per thousand of coverage. Full time benefit eligible employees contribute $9.10 per year towards this premium with part-time staff members contributing an appropriate prorated amount. The Library also offers a Voluntary Term Life or Group Life Insurance plan through Guardian Insurance Company and a Voluntary Universal Life Insurance Plan through American United Life Insurance Company on a payroll deduction basis to supplement the Basic Group Life Plan offered above. DISABILITY INSURANCE Group short-term disability insurance is offered on a voluntary basis. The plan begins paying benefits on the 31 st day of disability and continues for 22 weeks. Premium deductions per pay are based on.34 per $10 of weekly benefit based on 66 and 2/3% of the employee s weekly salary. Long-term disability insurance is provided to all salaried staff by the Library. The plan pays benefits after 6 months of disability and continues until the employee is able to return to work or eligible to retire under Social Security. The benefits paid are 66 and 2/3% of the employee s salary. TAX DEFERRED ANNUITIES These are available through American United Life Insurance Companies on a payroll deduction basis. With the Tax Deferred annuity plan, a contract is initiated between the employer and the employee for a reduction in biweekly salary by the amount which the employee specifies should be contributed to the plan. Federal, State and Local Income Taxes are paid only on the remaining amount. 4

64 FIDELITY INVESTMENTS Investments in mutual funds for retirement savings are available through Fidelity Investments. With these mutual funds, a contract is initiated between Fidelity and the employee for a reduction in salary by the amount which the employee specifies should be contributed to the plan. Federal, State and Local Income Taxes are paid on the remaining amount. P.E.R.F. (Retirement Plan) All Benefit Eligible employees are required to join the Public Employee s Retirement Fund of Indiana. With a minimum of 10 years of creditable service, a member is eligible for retirement at 65. With 15 years of service, earlier retirement is possible. As provided by IC the Library will pay the employees required 3% contribution to the Public Employees Retirement Fund Annuity Savings Account. In addition, the Library contribution to the pension plan in 2015 is the equivalent of 11.2% of the total gross earnings of those participating. DEATH BENEFIT Upon the demise of any employee, payment for accrued annual leave will be made to the survivors or to the estate. TUITION ASSISTANCE - The Library offers a tuition assistance program to employees who are pursuing an additional job related degree. The assistance is limited to an annual maximum of $2, for course work completed at a grade level of 3.0 or above on a 4.0 scale by an employee. Allocation of funds will be prioritized based on institutional goals. Employees eligible for tuition assistance must be a.5fte or above (regularly scheduled for 20 or more hours per week), have successfully completed the probationary period, and have a performance rating of 3 or above on their most recent performance evaluation. FLEXIBLE BENEFIT PLAN The Library has adopted a Section 125 Flexible Benefit Plan. Under this program, benefit eligible staff members are required to pay their portion of health and dental insurance premiums on a pre-tax basis. They may also elect to establish Medical and Dependent Care Reimbursement Accounts in order that these expenses may, too, be reimbursed with pre-tax dollars. EMPLOYEE ASSISTANCE PROGRAM Library staff members, and members of their immediate families, may utilize the services of the Employee Assistance Program. There is no charge to staff members for this service. This counseling and referral service is designed to assist employees and their families in overcoming personal problems. VISION PLAN A voluntary vision plan through Guardian is available on a payroll deduction basis to all benefits eligible staff. IDENTITY THEFT AND/OR LEGAL PLAN- The Library offers a voluntary group legal and/or identity theft protection through Pre-Paid Legal Services, Inc. These plans cover the employee, his/her spouse, and any minor children and/or dependents residing in the employee's household. This benefit is not only extended to benefiteligible staff, but also to retirees on a voluntary basis. 5

65 CAREER SERVICE BENEFIT A Career Service Benefit will be given to a staff member upon retirement in recognition of accrued sick leave. Upon retirement, a staff member would be paid an amount equal to the accumulated sick leave in excess of 160 hours at a rate of one hour of pay for two hours sick leave. The maximum number of hours paid under this benefit will be

66 IMCPL 2016 Pay Structure Job Title FLSA Pay Grade Min Mid Max EXECUTIVE POSITIONS Chief Executive Officer E 501 $ 115,112 $ 141,588 $ 168,064 Chief Financial Officer E 500 $ 80,833 $ 99,425 $ 118,016 Dir., Collection Management E 500 $ 80,833 $ 99,425 $ 118,016 Dir., Communications E 500 $ 80,833 $ 99,425 $ 118,016 Dir., Facilities E 500 $ 80,833 $ 99,425 $ 118,016 Dir., Human Resources E 500 $ 80,833 $ 99,425 $ 118,016 Dir., Information Technology E 500 $ 80,833 $ 99,425 $ 118,016 Dir., Public Services E 500 $ 80,833 $ 99,425 $ 118,016 Dir., Strategic Planning and Assessment E 500 $ 80,833 $ 99,425 $ 118,016 EXEMPT POSITIONS Area Resource Manager E 315 $ 57,907 $ 73,541 $ 89,176 Mgr., Facilities Projects E 315 $ 57,907 $ 73,541 $ 89,176 Mgr., Organizational Learning and Development E 315 $ 57,907 $ 73,541 $ 89,176 Mgr., Systems and Network Infrastructure E 315 $ 57,907 $ 73,541 $ 89,176 Mgr., Accounting E 314 $ 54,118 $ 68,730 $ 83,341 Mgr., App & Web Development E 314 $ 54,118 $ 68,730 $ 83,341 Mgr., Cataloging and Metadata E 314 $ 54,118 $ 68,730 $ 83,341 Mgr., PC & Communications E 314 $ 54,118 $ 68,730 $ 83,341 Mgr., Program Development E 314 $ 54,118 $ 68,730 $ 83,341 Database Administrator E 313 $ 50,578 $ 64,233 $ 77,889 Mgr., Buildings & Grounds E 313 $ 50,578 $ 64,233 $ 77,889 Mgr., Digital Projects E 313 $ 50,578 $ 64,233 $ 77,889 Mgr., Events E 313 $ 50,578 $ 64,233 $ 77,889 Mgr., Outreach E 313 $ 50,578 $ 64,233 $ 77,889 Mgr., Payroll E 313 $ 50,578 $ 64,233 $ 77,889 Mgr., Regional Branch E 313 $ 50,578 $ 64,233 $ 77,889 Mgr., Shared Systems E 313 $ 50,578 $ 64,233 $ 77,889 Mgr., Support Programs & Volunteer Resources E 313 $ 50,578 $ 64,233 $ 77,889 Electronic Resources Librarian E 312 $ 47,269 $ 60,031 $ 72,793 LAN Administrator E 312 $ 47,269 $ 60,031 $ 72,793 Mgr., Central Adult Services E 312 $ 47,269 $ 60,031 $ 72,793 Mgr., Community Branch E 312 $ 47,269 $ 60,031 $ 72,793 Mgr., Learning Curve E 312 $ 47,269 $ 60,031 $ 72,793 Mgr., Neighborhood Branch E 312 $ 47,269 $ 60,031 $ 72,793 Mgr., Processing E 312 $ 47,269 $ 60,031 $ 72,793 Network Systems Analyst E 312 $ 47,269 $ 60,031 $ 72,793 Program Specialist E 312 $ 47,269 $ 60,031 $ 72,793 Web Developer E 312 $ 47,269 $ 60,031 $ 72,793 Collection Development Librarian E 311 $ 44,593 $ 56,634 $ 68,674 PC/LAN Specialist E 311 $ 44,593 $ 56,634 $ 68,674 Book Sale Coordinator E 310 $ 42,069 $ 53,428 $ 64,786 Business Analyst E 310 $ 42,069 $ 53,428 $ 64,786 Member Access Coordinator E 310 $ 42,069 $ 53,428 $ 64,786 Mgr., Central Services E 310 $ 42,069 $ 53,428 $ 64,786 Safety and Security Officer E 310 $ 42,069 $ 53,428 $ 64,786 Supervisor, Learning Curve E 310 $ 42,069 $ 53,428 $ 64,786 Supervisor Librarian E 310 $ 42,069 $ 53,428 $ 64,786 Supervisor Librarian-Computer Instruction E 310 $ 42,069 $ 53,428 $ 64,786 Venue Coordinator E 310 $ 42,069 $ 53,428 $ 64,786 Web Content Specialist E 310 $ 42,069 $ 53,428 $ 64,786 Accountant E 309 $ 39,687 $ 50,403 $ 61,118 Cataloger E 309 $ 39,687 $ 50,403 $ 61,118 Circulation Supervisor II E 309 $ 39,687 $ 50,403 $ 61,118 Communications Specialist E 309 $ 39,687 $ 50,403 $ 61,118 Executive Assistant E 309 $ 39,687 $ 50,403 $ 61,118 Human Resources Generalist E 309 $ 39,687 $ 50,403 $ 61,118 Media Specialist E 309 $ 39,687 $ 50,403 $ 61,118 Circulation Supervisor I E 308 $ 37,441 $ 47,550 $ 57,660 Public Services Librarian E 308 $ 37,441 $ 47,550 $ 57,660 Purchasing Agent E 308 $ 37,441 $ 47,550 $ 57,660

67 Volunteer Resource Specialist E 308 $ 37,441 $ 47,550 $ 57,660 Supervisor, Building Systems E 307 $ 35,658 $ 45,286 $ 54,914 Supervisor Shipping and Receiving E 307 $ 35,658 $ 45,286 $ 54,914 NON-EXEMPT POSITIONS Multimedia Production Guide NE 108 $ 38,273 $ 48,225 $ 58,176 Project and Grant Specialist NE 108 $ 38,273 $ 48,225 $ 58,176 Project Coordinator NE 108 $ 38,273 $ 48,225 $ 58,176 Auditorium Technician NE 107 $ 34,794 $ 43,841 $ 52,887 Hourly Auditorium Technician NE 107 $ 34,794 $ 43,841 $ 52,887 Artist-in-Residence NE 107 $ 34,794 $ 43,841 $ 52,887 Lead Office Assistant NE 107 $ 34,794 $ 43,841 $ 52,887 Network PC Technician NE 107 $ 34,794 $ 43,841 $ 52,887 Technical Support Assistant NE 107 $ 34,794 $ 43,841 $ 52,887 Accounting Contract Administrator NE 106 $ 31,921 $ 40,221 $ 48,520 Activity Guide NE 106 $ 31,921 $ 40,221 $ 48,520 Hourly Activity Guide NE 106 $ 31,921 $ 40,221 $ 48,520 Administrative Assistant NE 106 $ 31,921 $ 40,221 $ 48,520 Collectible Bookseller NE 106 $ 31,921 $ 40,221 $ 48,520 Hourly Collectible Bookseller NE 106 $ 31,921 $ 40,221 $ 48,520 Inter-Library Loan Coordinator NE 106 $ 31,921 $ 40,221 $ 48,520 Public Services Associate II NE 106 $ 31,921 $ 40,221 $ 48,520 Public Services Associate II - Outreach NE 106 $ 31,921 $ 40,221 $ 48,520 Accounts Payable Assistant NE 105 $ 29,285 $ 36,900 $ 44,514 Accounts Receivable Clerk NE 105 $ 29,285 $ 36,900 $ 44,514 Building Systems Team Member NE 105 $ 29,285 $ 36,900 $ 44,514 Hourly Building Systems Team Member NE 105 $ 29,285 $ 36,900 $ 44,514 Cataloging Assistant NE 105 $ 29,285 $ 36,900 $ 44,514 Hourly Digital Projects Fellow NE 105 $ 29,285 $ 36,900 $ 44,514 Library Assistant III NE 105 $ 29,285 $ 36,900 $ 44,514 Hourly Library Assistant III NE 105 $ 29,285 $ 36,900 $ 44,514 Order Specialist NE 105 $ 29,285 $ 36,900 $ 44,514 Payroll Assistant NE 105 $ 29,285 $ 36,900 $ 44,514 Public Services Associate I NE 105 $ 29,285 $ 36,900 $ 44,514 Hourly Public Services Associate I NE 105 $ 29,285 $ 36,900 $ 44,514 Bookmobile Driver/Clerk NE 104 $ 26,867 $ 33,853 $ 40,839 Hourly Bookmobile Driver/Clerk NE 104 $ 26,867 $ 33,853 $ 40,839 Computer Lab Assistant II NE 104 $ 26,867 $ 33,853 $ 40,839 Hourly Computer Lab Assistant II NE 104 $ 26,867 $ 33,853 $ 40,839 Processing Assistant NE 104 $ 26,867 $ 33,853 $ 40,839 Hourly Processing Assistant NE 104 $ 26,867 $ 33,853 $ 40,839 Serials Assistant NE 104 $ 26,867 $ 33,853 $ 40,839 Youth Group Coordinator NE 104 $ 26,867 $ 33,853 $ 40,839 Computer Lab Assistant I NE 103 $ 24,649 $ 31,058 $ 37,467 Hourly Computer Lab Assistant I NE 103 $ 24,649 $ 31,058 $ 37,467 Hourly Events Assistant NE 103 $ 24,649 $ 31,058 $ 37,467 Hourly Summer Reading Clerk NE 103 $ 24,649 $ 31,058 $ 37,467 Library Assistant II NE 103 $ 24,649 $ 31,058 $ 37,467 Hourly Library Assistant II NE 103 $ 24,649 $ 31,058 $ 37,467 Receptionist NE 103 $ 24,649 $ 31,058 $ 37,467 Hourly Receptionist NE 103 $ 24,649 $ 31,058 $ 37,467 Team Member NE 103 $ 24,649 $ 31,058 $ 37,467 Inter-Library Loan Assistant NE 102 $ 22,613 $ 28,493 $ 34,373 Library Assistant I NE 102 $ 22,613 $ 28,493 $ 34,373 Hourly Library Assistant I NE 102 $ 22,613 $ 28,493 $ 34,373 Office Assistant NE 102 $ 22,613 $ 28,493 $ 34,373 Processing Unpacking Assistant NE 102 $ 22,613 $ 28,493 $ 34,373 CMSA Aide NE 101 $ 20,747 $ 26,141 $ 31,534 Page NE 100 $ 19,033 $ 23,982 $ 28,931

68 Board Action Request 7b To: IMCPL Board Meeting Date: November 16, 2015 From: Diversity, Policy and Human Resources Committee Approved by the Library Board: Effective Date: November 16, 2015 Subject: Miscellaneous Policy Revisions Recommendation: Approval of Resolution Miscellaneous Policy Revisions Under Sections: Executive Committee, Director of Communication Responsibility, Publications, Shift Differential, Person-in-Charge Pay, Split Work Day, 281 Health Insurance and 507.2a Minors. Background: We recommend that the Library Board approve Resolution The Board received a Briefing Report at the October 13, 2015 Joint Committee Meeting showing proposed updates to the Library s Policy Manual to reflect current practice and to remove identification requirements for library cards for minors, improving card access and facilitating registration of students. Strategic/Fiscal Impact: N/A

69 Board Resolution 7b INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION MISCELLANEOUS POLICY REVISIONS NOVEMBER 16, 2015 WHEREAS, the Indianapolis-Marion County Public Library periodically reviews the policies comprising its Policy Manual with the goal of ensuring updated, accurate and legally sound policy statements are in place to guide Library Management and staff in implementation of Library operations; and WHEREAS, staff recommends several miscellaneous policy revisions to reflect reorganization of the Executive Committee positions, align policy statements with previously approved personnel practices, and improve library card access for minors, all as more particularly depicted in Exhibit A attached hereto and made a part hereof. THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby approve and adopt the recommended policy statements as depicted in Exhibit A attached hereto.

70 EXHIBIT A PROPOSED POLICY CHANGES - November Executive Committee (Basis for Change: Staff organization aligned with Strategic Plan) The Executive Committee shall be composed of the Chief Executive Officer, Chief Financial Officer, Director of - Public Services, Director of - Collection Management, Director- of Communications, Director- of Facilities, Director- of Information Technology, Director of Human Resources, Director of Strategic Planning and Assessment and ex-officio members as designated by the CEO. The Executive Committee members shall serve as advisors to the CEO Director of Communication Responsibility (Basis for Change: Staff Reorganization) The Communications Specialist The Director of Communications, under the general supervision of the CEO and in consultation with the Executive Committee, is responsible for the preparation and dissemination of public information concerning the Library system Publications (Basis for Change: Staff Reorganization) Publications produced by the Library shall facilitate the public use of facilities, programs and collections. Publications are authorized by the CEO and printed or electronically transmitted under the auspices of the Program Development Communications Area office Shift Differential (Basis for Change: The night shift is from 10pm to 6am not midnight to 8am.) Non-exempt employees who are scheduled to work, and do work, 6 or more hours between 10:00 p.m. and 6:00 a.m. may be eligible to receive a shift differential of 10%. Approved December Person-in-Charge Pay (Basis for Change: Conforms to current practice) When, due to the absence of a manager/supervisor, a non-supervisory Public Services employee is temporarily assigned by the manager/supervisor to the role of manager/supervisor (i.e., Person-in-Charge ), he/she shall receive a 3%10% increase in pay for the time assigned to the temporary role. This time period shall be entered on the employee s timecard by the employee s manager using pay code Person-in-Charge to the closest quarter hour. An employee shall only be assigned to the role of Person-in- Charge under the following criteria: (1) Person-in-Charge designation is limited to Public Services staff and may only be assigned to a Public Services staff member by a Public Services manager or member of the Executive Committee; and (2) a Person-in-Charge may be assigned only when the Public Services manager/supervisor will be off-site for a period of one (1) or more hours Split Work Day (Basis for Change: Reflects change or clarification that credited time will not be included or used in calculating overtime) When the schedule requires a split work day, a non-exempt staff member who works 7 hours will be given 1 hour of credited time resulting in 8 hours of compensated time for the day assuming a standard 8 hour work daywill be credited with the standard work day of 8 hours. Staff members working a split day will not be entitled to the 30 minute supper period on scheduled work time. When the library needs a non-exempt employee to work a split shift the employee will be given 1 hour of credited time. The hour granted for working a split day (at the manager s request) must be taken within the same day or workweek. If the credited time cannot be used in the same workweek then the manager will approve the 1 hour of credited time as overtime notwithstanding any other policy to the contrary. Staff members may not elect to be paid overtime versus receiving compensatory time. Staff members working a split day will not be entitled to the 30 minute supper period on scheduled work time HEALTH INSURANCE Health Insurance (Basis for change: Removes specific 90/10 library/employee share of premiums, which change and are approved by Board in annual salary resolution ).

71 The Library provides a group health and dental insurance policy for Benefit Eligible staff members. The plans, as may be amended from time to time, currently includes coverages for hospital services, medical and surgical expenses, basic dental coverage and a prescription drugs plan. Memberships are provided in four tiers: employee only, employee & spouse, employee & dependents, and family coverage. The Library pays 90%a portion of the premiumcoverage cost for full time employees and 60% a lesser portion of the premium cost for addedof the cost to add dependents. The Library pays an appropriate prorated amount for part-time, Benefit Eligible staff a Minors (Basis for Change: Eliminate ID requirement for minors to improve library card access for children and teens) Applicants under 18 years of age are eligible one of three types of library cards. Children under 6 years of age will be issued a card to borrow children s materials without overdue charges. The card is issued to parents, guardians or caregiver(s) with proper identification who apply on behalf of the child, have identification for the child, and agree to be responsible for the child s selections and return of materials. Minors ages 6-18 are eligible for a library card to borrow all materials. The card is issued upon application with identification for the child, and requires a parent, guardian or caregiver s agreement, as indicated by their signature and verified by proper identification, to be responsible for the minor s selections, the return of the materials and the financial responsibility for fines and fees incurred on the card. To access electronic resources through school partnership, student identification will be provided by the school and a borrower s card issued to students specifically for online services. Students wishing to borrow other library materials will need the permission of their parent or guardian accepting responsibility for the child s selections and return of materials. J:\WPDATA\RBS\Library\Policy\ POLICY REVIEW-REVISIONS\November 2015 DRAFT policy revisions with HR (2).docx

72 EXHIBIT A PROPOSED POLICY CHANGES - November Executive Committee The Executive Committee shall be composed of the Chief Executive Officer, Chief Financial Officer, Director of Public Services, Director of Collection Management, Director of Communications, Director of Facilities, Director of Information Technology, Director of Human Resources, Director of Strategic Planning and Assessment and ex-officio members as designated by the CEO. The Executive Committee members shall serve as advisors to the CEO Director of Communication Responsibility The Director of Communications, under the general supervision of the CEO and in consultation with the Executive Committee, is responsible for the preparation and dissemination of public information concerning the Library system Publications Publications produced by the Library shall facilitate the public use of facilities, programs and collections. Publications are authorized by the CEO and printed or electronically transmitted under the auspices of the Communications Area Shift Differential Non-exempt employees who are scheduled to work, and do work, 6 or more hours between 10:00 p.m. and 6:00 a.m. may be eligible to receive a shift differential of 10% Person-in-Charge Pay When, due to the absence of a manager/supervisor, a non-supervisory Public Services employee is temporarily assigned by the manager/supervisor to the role of manager/supervisor (i.e., Person-in-Charge ), he/she shall receive a 10% increase in pay for the time assigned to the temporary role. This time period shall be entered on the employee s timecard by the employee using pay code Person-in- Charge to the closest quarter hour. An employee shall only be assigned to the role of Person-in-Charge under the following criteria: (1) Person-in-Charge designation is limited to Public Services staff and may only be assigned to a Public Services staff member by a Public Services manager or member of the Executive Committee; and (2) a Person-in-Charge may be assigned only when the Public Services manager/supervisor will be off-site for a period of one (1) or more hours Split Work Day When the schedule requires a split work day, a non-exempt staff member who works 7 hours will be given 1 hour of credited time resulting in 8 hours of compensated time for the day assuming a standard 8 hour work day. Staff members working a split day will not be entitled to the 30 minute supper period on scheduled work time. 281 Health Insurance The Library provides group health and dental insurance for Benefit Eligible staff members. The plans, as may be amended from time to time, currently include coverages for hospital services, medical and surgical expenses, basic dental coverage and prescription drugs. The Library pays a portion of the premium cost for full time employees and a lesser portion of the premium cost for added dependents. The Library pays an appropriate prorated amount for part-time, Benefit Eligible staff a Minors Applicants under 18 years of age are eligible one of three types of library cards. Children under 6 years of age will be issued a card to borrow children s materials without overdue charges. The card is issued to parents, guardians or caregiver(s) with proper identification who apply on behalf of the child, and agree to be responsible for the child s selections and return of materials.

73 Minors ages 6-18 are eligible for a library card to borrow all materials. The card is issued upon application and requires a parent, guardian or caregiver agreement, as indicated by their signature and verified by proper identification, to be responsible for the minor s selections, the return of the materials and the financial responsibility for fines and fees incurred on the card. To access electronic resources through school partnership, student identification will be provided by the school and a borrower s card issued to students specifically for online services. Students wishing to borrow other library materials will need the permission of their parent or guardian accepting responsibility for the child s selections and return of materials.

74 Board Action Request 7c To: IMCPL Board Meeting Date: November 16, 2015 From: Diversity, Policy and Human Approved by the Resources Committee Library Board: Effective Date: January 1, 2016 Subject: Resolution Recommendation: Approval of Resolution Approving Extension of Staff Association Compensation Committee Agreement Background: The current agreement is set to expire and all parties simply want to extend the effective term of the agreement through January 31, Strategic/Fiscal Impact: N/A

75 Board Resolution 7c INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION STAFF ASSOCIATION COMPENSATION COMMITTEE (SACC) and INDYPL ADMINISTRATION AGREEMENT CURRENT AGREEMENT EFFECTIVE: 1/1/ /31/2015 PROPOSED EXTENSION DATES OF: 1/1/2016 1/31/2018 WHEREAS, the current Staff Association Compensation Committee Joint Recommendations Agreement is set to expire December 31, 2015; and WHEREAS, the Staff Association Compensation Committee and Library administration are desirous of amending the agreement solely to extend the effective term of the agreement through January 31, 2018, as reflected in the attached Amendment to Joint Written Recommendations Submitted by the Administration of the Indianapolis-Marion County Public Library (Administration) and the IMCPL Staff Association Compensation Committee (SACC)( Amendment ); IT IS THEREFORE RESOLVED that the Board of Trustees does hereby approve the attached Amendment to extend the term of the Joint Recommendations Agreement for a period beginning January 1, 2016 and ending January 31, 2018, with all other provisions thereof remaining unchanged and in effect.

76 1/1/ /31/2015 JOINT WRITTEN RECOMMENDATIONS SUBMITTED BY THE ADMINISTRATION OF THE INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY (ADMINISTRATION) AND THE IMCPL STAFF ASSOCIATION COMPENSATION COMMITTEE (SACC)TO THE IMCPL BOARD OF TRUSTEES FOR THE PROPOSED EFFECTIVE DATES OF 1/1/2016 1/31/2018 The Staff Association Compensation Committee ( SACC ) and the Library s administrative representatives ( Administration ) have come together in good faith negotiations and make the following joint written recommendations to the Indianapolis-Marion County Public Library Board of Trustees ( Board ) for employees in the IMCPL Staff Association ( Unit ) who are represented by the Unit on matters concerning Grievances or Personnel Practices (as such matters are defined in Resolution ). Article 1 Formal Discussion of Joint Recommendations Formal discussion of the Joint Recommendations by the Library Board of Trustees prior to ratification, approval or rejection of the Joint Recommendations will take place in closed executive sessions of the Board. Any ratification or approval of the Joint Recommendations shall take place at a regularly scheduled Library Board Meeting. Article 2 SACC Point of Contact The SACC and the Chairperson of the SACC shall be the appropriate point of contact on issues related to Grievances or Personnel Practices involving Unit employees. The Chairperson of the SACC shall inform the Human Resources office of any change of personnel on the SACC no less frequently than once per quarter. Article 3 Bonus Days for Sunday s worked All benefit eligible staff in the Unit who work on Sunday s will receive 1 paid bonus day (prorated based on Sunday hours worded) for each 6 Sundays worked during the same calendar year. In other words, SACC employees shall earn 1 bonus day after working 6, 12, and / or 18 full Sunday shifts. Any accrued bonus days shall be scheduled in the then current calendar year or in the calendar year immediately following the calendar year in which the bonus day is accrued, and all such scheduling is subject to the approval of the appropriate supervisor. All Management Level staff who are required to work on Sunday will be scheduled a minimum of 6 Sunday s each year but may be scheduled to work in excess of 6 Sundays in a calendar year as needed. Article 4 Sunday work pool The Library Administration will review the Sunday work pool assignments for any adjustments that would help mitigate the number of Sundays management staff are required to work excluding the InfoZone. Article 5 Contributions to Health Savings Accounts

77 1/1/ /31/2015 JOINT WRITTEN RECOMMENDATIONS SUBMITTED BY THE ADMINISTRATION OF THE INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY (ADMINISTRATION) AND THE IMCPL STAFF ASSOCIATION COMPENSATION COMMITTEE (SACC)TO THE IMCPL BOARD OF TRUSTEES FOR THE PROPOSED EFFECTIVE DATES OF 1/1/2016 1/31/2018 The SACC and the Library Administration agree to a health savings account deposit in plan year 2014 of $1000 for individual or $2000 for employee/spouse, employee/child, or employee/family for SACC Unit benefit eligible employees who chose the high deductible health plan, subject to availability of funding and Board approval. Any health savings account deposit in plan year 2014 for any newly-hired SACC Unit benefit eligible employee, if paid by the Library, will be prorated based on the employment commencement date. After 2014, the Library will annually evaluate an HSA contribution based on available funding. Article 6 Overall wage increases The SACC has agreed to a one-time.30 per hour raise for all Unit employees not above their pay range maximum in Employees whose salary is at or above the maximum of their pay range shall receive a one-time check equivalent to the annualized amount of the foregoing pay increase (pro-rated for part-time). After 2014, SACC agrees to a Pay-for-Performance merit system. Article 7- Listing Unit Employees Upon request by SACC but not more than once per calendar quarter, the Human Resources Department of the Library will provide the SACC Chairperson with an updated list of all nonunion eligible Unit employees they represent. The Human Resources Department of the Library will notify the SACC of any new or rehired nonunion eligible Unit employees within 5 weekdays of being hired. Article 8 Hourly Attendance at Staff Day Any hourly employee who attends the Annual Staff day program shall be paid their regular wages for all hours in attendance that day. Article 9 Staff Association Dues Nothing in this agreement or any other agreement shall require a Unit employee to become a member of the Staff Association or to pay money to the Staff Association for them to be represented by the organization. Article 10 Library Policies and Procedures To the extent that the library has established or hereafter establishes written rules, regulations, policies and procedures applicable to Library staff, including SACC Unit employees, and to the extent that those rules, regulations, policies and procedures have not been specifically modified by the terms of these Joint Recommendations, such rules, regulations, policies and procedures

78 1/1/ /31/2015 JOINT WRITTEN RECOMMENDATIONS SUBMITTED BY THE ADMINISTRATION OF THE INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY (ADMINISTRATION) AND THE IMCPL STAFF ASSOCIATION COMPENSATION COMMITTEE (SACC)TO THE IMCPL BOARD OF TRUSTEES FOR THE PROPOSED EFFECTIVE DATES OF 1/1/2016 1/31/2018 shall control and will remain in full force and effect subject to the retained rights of the Indianapolis-Marion County Public Library. Article 11 Terms of the agreement If approved, these Joint Recommendations shall be effective as of January 1, 2014 and shall remain in effect through December 31, Submitted on November 27, 2013 Judy Clem Kimberly Andersen Robin Kelley

79 Board Action Request 8a To: IndyPL Board Meeting Date: November 16, 2015 From: Facilities Committee Approved by The IndyPL Board: Effective Date: Subject: Resolution Approval to Award a Construction Services Contract for the Library Services Center Uninterrupted Power Supply System Recommendation: IndyPL Facilities Staff presents for Board approval the attached action (Resolution ) to award a contract for construction services for the Library Services Center Uninterrupted Power Supply System to Long Electric Company, Inc., Indianapolis, Indiana, for the total cost of $98, Background: The Library Services Center ( LSC ) is scheduled to receive a replacement of the original uninterrupted power supply ( UPS ) system. The manufacturer of the existing UPS system no longer makes replacement parts of the 23 year-old system, and cannot guarantee the continued performance of the system. IndyPL Facilities Staff will continue to maintain this critical technology infrastructure system until the replacement system in in place and fully operational. The Scope of Work was developed by the IndyPL Facilities Staff working closely with IndyPL IT Staff and equipment vendors. All construction work will be scheduled for continuing operation of critical IndyPL activities. The project will include these components: Modular and expandable UPS system installed in the LSC Server Room. Binary redundant system for maximum reliability. Increase in run-time from 45 minutes to 155 minutes. Replacement of the bypass/transformer service unit. Installation of an overhead busway to facilitate plug-in connections to the servers. IndyPL Facilities Staff developed a list of companies known to have the knowledge, resources, and expertise needed to satisfactorily complete the work as described in the Scope of Work documents.

80 Board Action Request RE: Facilities Committee, Item 8a Resolution Approval to Award a Construction Services Contract for the Library Services Center Uninterrupted Power Supply System Date: November 16, 2015 On September 29, 2015, Facilities staff contacted five (5) vendors and received confirmation of interest in submitting a Quote. On October 4, 2015, Facilities staff invited the five (5) vendors to submit Quotes via an solicitation and by providing the Invitation to Quote documents. On October 22, 2015 a Pre-quote Conference was held at the Project site, and the meeting notes were distributed as part of Addendum #1 issued on October 22, Four (4) quotes were received at the Library Services Center by the deadline of October 29, VENDOR UPS Base Bid Vendor Quote Sheet and Non-Collusion Affidavit Acknowledge Addendum #1 Certifications Long Electric $98, Yes Yes Barth Electric $106, Yes Yes ERMCO $105, Yes Yes Miller Eads $101, Yes Yes Richard Lopez No Quote MBE Budget $120, The preliminary project schedule targets a beginning date of February 1, 2016 and a completion date of February 26, Strategic/Fiscal Impact: The Indianapolis Public Library shall award the bid to the lowest, responsible, and responsive quoter pursuant to I.C (b) (3). The work will be funded from the Operating Fund (Fund 10). 2

81 Board Resolution 8a INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION APPROVAL TO AWARD A CONSTRUCTION SERVICES CONTRACT FOR THE LIBRARY SERVICES CENTER UNINTERRUPTED POWER SUPPLY SYSTEM NOVEMBER 16, 2015 WHEREAS, the Indianapolis-Marion County Public Library ( IndyPL ) continues to implement facility upgrades and maintenance projects as part of the normal operations of IndyPL; and WHEREAS, IndyPL Facilities Staff have solicited competitive quotes for the Library Services Center Uninterrupted Power Supply System; and WHEREAS, IndyPL received quotes from four (4) of the five (5) invited Vendors; and WHEREAS, based on the review of the quotes, IndyPL has determined Long Electric Company, Inc., Indianapolis, Indiana to be the lowest, responsive, and responsible quoter, and recommends IndyPL award the contract to Long Electric Company, Inc. IT IS THEREFORE RESOLVED the Library Services Center Uninterrupted Power Supply Systems Project contract, as quoted, describing the scope of work and compensation, is approved and authorizes the Chief Executive Officer ( CEO ) to negotiate and execute an agreement with Long Electric Company, Inc., upon such terms included in the Invitation to Quote, and as the CEO deems necessary or advisable (based on the recommendations of IndyPL s legal counsel), for the total cost of Ninety Eight Thousand Nine Hundred Thirteen Dollars ($98,913.00), and any such agreement execution and delivery effected be, and hereby is, confirmed and approved.

82 Board Action Request 8b To: IndyPL Board Meeting Date: November 16, 2015 From: Facilities Committee Approved by The IndyPL Board: Effective Date: Subject: Resolution Approval to Award a Construction Services Contract for the East Thirty-Eighth Street Branch Carpet Replacement Project Recommendation: IndyPL Facilities Staff presents for Board approval the attached action (Resolution ) to award a contract for construction services for the East Thirty-Eighth Street Branch Re-carpeting Project, inclusive of the add alternate, to E. F. Marburger, Inc., Indianapolis, Indiana, for the total cost of $69, Background: The Base Scope of Work includes replacing the carpet in the entire Main Library area of the Branch including under all the shelving units. The Base Scope of Work also includes replacing the carpet in Community Room with a solid rubber flooring product and the carpet in a portion of the Staff Work Room. The Add Alternate Scope of Work includes replacing the carpet in the Staff Offices, Break Room, and the remaining portion of the Staff Work Room. The Scope of Work defined in the Invitation to Quote requires all work to occur during the overnight hours so as to not significantly disrupt normal patron services and activities. IndyPL Facilities Staff developed a list of companies known to have the knowledge, resources, and expertise needed to satisfactorily complete the work as described in the documents. On October 16, 2015, Facilities Staff contacted three (3) vendors and received confirmation of interest in submitting a Quote. On October 22, 2015, Facilities Staff invited the three (3) vendors to submit Quotes via an solicitation and by providing the Invitation to Quote documents.

83 Board Action Request RE: Facilities Committee, Item 8b Resolution Approval to Award a Construction Services Contract for the East Thirty-Eighth Street Branch Re-carpeting Project Date: November 16, 2015 On October 29, 2015 a Pre-quote Conference was held at the Project site, and the meeting notes were distributed via on October 30, Two (2) quotes were received at the Library Services Center by the deadline of November 5, The preliminary project schedule targets a beginning date of December 7, 2015 and a completion date of December 23, Company Name Strategic/Fiscal Impact: Base Quote to Replace the Carpet in the Main Library and the Community Room Amount Add Alternate Quote to Replace the Carpet in the Staff Workroom and Offices Amount Total Quote Amount The Indianapolis Public Library shall award the bid to the lowest, responsible, and responsive quoter pursuant to I.C The work will be funded from the Capital Projects Fund (Fund 45). E-Verify Affidavit Complete CCI No Quote No Quote No Quote No Quote WBE E. F. Marburger $61, $8, $69, Yes Superior Carpet $79, $8, $87, Yes Budget $65, $10, $75, Certification 2

84 Board Resolution 8b INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION APPROVAL TO AWARD A CONSTRUCTION SERVICES CONTRACT FOR THE EAST THIRTY-EIGHTH STREET BRANCH RE-CARPETING PROJECT NOVEMBER 16, 2015 WHEREAS, the Indianapolis-Marion County Public Library ( IndyPL ) continues to implement facility upgrades and maintenance projects as part of the normal operations of IndyPL; and WHEREAS, IndyPL Facilities Staff have solicited competitive quotes for the East Thirty- Eighth Street Branch Re-carpeting Project; and WHEREAS, IndyPL received quotes from two (2) of the three (3) invited Vendors; and WHEREAS, based on the review of the quotes, IndyPL has determined E. F. Marburger, Inc., Indianapolis, Indiana to be the lowest, responsive, and responsible quoter, and recommends IndyPL award the contract to E. F. Marburger, Inc. IT IS THEREFORE RESOLVED the East Thirty-Eighth Street Branch Re-carpeting Project contract, as quoted, including the add alternate describing the scope of work and compensation, is approved and authorizes the Chief Executive Officer ( CEO ) to negotiate and execute an agreement with E. F. Marburger, Inc., upon such terms included in the Invitation to Quote, and as the CEO deems necessary or advisable (based on the recommendations of IndyPL s legal counsel), for the total cost of Sixty Nine Thousand Seven Hundred Forty Five Dollars ($69,745.00), and any such agreement execution and delivery effected be, and hereby is, confirmed and approved.

85 Board Briefing Report 8c To: IndyPL Board Meeting Date: November 16, 2015 Facilities Committee From: Subject: Facilities Management Services Area Sharon Smith, Facilities Director Briefing Report for Action Items Scheduled for the December 2015 Facilities Committee Meeting 1) Authorization to Prepared Bidding Documents and Solicit Bids for the East Washington Street Branch Project The East Washington Street Branch project will be bid and completed using the Public Works Statute IC The architect for the project is Mohler Architects. Public Notice to prospective bidders will be advertised per the Public Notice Statute IC 5-3. Public Notice of the Project will also be posted on the IndyPL website and copies of the Public Notice will be ed to these business development entities: Center for Empowerment and Economic Development. Conexus Indiana. Hispanic Business Council, Indianapolis Chamber of Commerce. Indiana Minority Supplier Development Council. Indiana Chamber of Commerce. Indianapolis Black Chamber of Commerce. Indianapolis Chamber of Commerce. Indianapolis Department of Minority & Women Business Development. Indianapolis Urban League. National Association of Women Business Owners Indy. Mid-States Minority Supplier Development Council. Small Business Administration. State of Indiana Minority & Women's Business Enterprise Division. Women's Business Enterprise Council, Indianapolis Chamber of Commerce. Women's Business Enterprise Council Great Lakes Indiana. Bids will be due in time for evaluation prior to presentation at the February 9, 2016 Facilities Committee Meeting. The construction budget is $1,857,000, to be funded by the Series 2014 Bond Fund (Fund 43). IndyPL shall award the Project to the lowest, responsible, and responsive bidder pursuant to IC

86 Facilities Briefing Report To: Facilities Committee, Item 8c From: Sharon Smith, Facilities Director Date: November 16, ) Approval to Award a Construction Services Contract for the Southport Branch Renovation Project The Southport Branch project is being bid and will be completed using the Public Works Statute IC Public Notice to prospective bidders was advertised per the Public Notice Statute IC 5-3 on October 23 and 30, Copies of the Notice were ed to the standing list of business development contacts. The Project requires compliance with Requirements for Contactors on Public Works Projects IC including contractor self-performance of work, liability insurance, qualification, E- Verify, employee training, and records retention. The Project also requires compliance with Requirements for Contactors on Public Works Projects IC including contractor's drug testing of employees. Sealed bids will be received by IndyPL on November 24, 2015, and each bid shall be accompanied by a bid security for 5% of the total bid. The Library shall award the Project to the lowest, responsible, and responsive bidder pursuant to IC The successful bidder will be required to furnish Performance and Labor & Material Bonds for 100% of their contract amount before execution of contracts. Bonds shall be maintained in accordance with IC and IC The preliminary project schedule targets a starting date of January 2016, with a substantial completion date of July 1, The construction budget is $970,000, to be funded by the Series 2014 Bond Fund (Fund 43). 3) Approval to Award a Services Contract for AV Technologies and Support Services In accordance with the policies of the Library Board, IndyPL Staff is using the Request for Proposals ( RFP ) process pursuant to IC AV Technologies and Support Services are requested for all Branch Facilities with the exception of the Brightwood, Eagle, Flanner House, Fountain Square, Garfield Park, and InfoZone Branch Libraries for a total of 16 locations. The intent of the Services is for all the new and installed AV equipment to be the same in all the Facilities. The AV equipment shall provide simple interfaces for use by IndyPL Patrons and Staff utilizing their own devices. Basic AV functions to be accommodated: Presentation technology including projector, sound, and screen. User friendly, simple to operate, and secure. Flexible to accommodate many different devices brought by presenters. The installations are to be completed by June 1,

87 Facilities Briefing Report To: Facilities Committee, Item 8c From: Sharon Smith, Facilities Director Date: November 16, 2015 Support services to be provided include: AV Helpline for all time periods the Facilities are open. Training at all locations for IndyPL Staff. Annual preventative maintenance visits to each location. IndyPL staff issued the RFP on September 29, 2015 for a 3-year services contract with the option for renewal for up to 3 additional and separate 1-year periods. Three (3) responses from qualified Vendors were received on October 26, IndyPL Staff is evaluating the proposals received, will request additional information from and conduct in-person discussions to clarify the Proposals with the Vendors reasonably susceptible of being awarded the work. IndyPL will request the Vendors provide a Best and Final Proposal to respond to the Scope of Services. IndyPL Staff will report the results to the Facilities Committee at its December 1, 2015 meeting. The cost of this service will be funded from the Capital Projects Fund (Fund 45) during the contract term. Per the Bylaws of the Board, all service agreements over $50,000 in value are to be approved by the Board. 4) Approval to Award a Construction Services Contract for the College Avenue Branch Update Project In support of the Strategic Plan and as part of the 2015 Capital Projects Plan, an Update Project has been planned for the College Avenue Branch. The Scope of Work was developed by the designers, Moody Nolan, working closely with IndyPL Branch and Facilities Staff. The Project will include these components: Additional shelving for the media (DVDs and CDs) collection. Additional browsing collection shelving. Creation of a Teen Area. Reconfiguration of the Checkout Desk. Replacement of the Information Desk to have IndyPL Staff be in more approachable positions for Patrons. Creation of a Quiet Study Room. The Project is being bid and will be completed using the Public Works Statute IC Public Notice to prospective bidders was advertised per the Public Notice Statute IC 5-3 on November 10 and 17, Copies of the Notice will be ed to the standing list of business development contacts. The Project requires compliance with Requirements for Contactors on Public Works Projects IC including E-Verify. Sealed bids will be received by IndyPL on November 24, 2015, and each bid shall be accompanied by a bid security for 5% of the total bid. The Library shall award the Project to the lowest, responsible, and responsive bidder pursuant to IC

88 Facilities Briefing Report To: Facilities Committee, Item 8c From: Sharon Smith, Facilities Director Date: November 16, 2015 The successful bidder will be required to furnish Performance and Labor & Material Bonds for 100% of their contract amount before execution of contracts. Bonds shall be maintained in accordance with IC and IC All construction work will be scheduled for after-hours work to ensure for continuing operation of Branch activities. The Project is estimated to be more than $150,000 and less than $200,000. The Project will be funded by the Capital Projects Fund (Fund 45). 5) Approval to Award a Construction Services Contract for the Franklin Road Branch Marketplace Project In support of the Strategic Plan and as part of the 2015 Capital Projects Plan, a pilot Project to learn how the Marketplace concept for patron services will be utilized has been planned for the Franklin Road Branch. The Project will include these components: Additional browsing collection shelving. Reconfiguration of the space to accommodate the most popular materials. Additional seating for short term browsing. The Project will be quoted using the Public Works Statute IC The Invitation to Quote was issued on November 5, 2015 to Vendors known to be capable of successfully completing the Project. The Scope of Work was developed by the designers, Lohr Design working closely with IndyPL Branch and Facilities Staff. All construction work will be scheduled for continuing operation of Branch activities. Quotes are due on November 24, 2015 for evaluation prior to presentation at the December 1, 2015 Facilities Committee Meeting. The Project is estimated to be more than $50,000 and less than $150,000. The Project will be funded by the Capital Projects Fund (Fund 45). IndyPL shall award the Project to the lowest, responsible, and responsive quoter pursuant to IC (b) (3). 4

89 Board Resolution 9a INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION APPOINTMENT TO THE PLANNING COMMITTEE EXPLORING POTENTIAL MERGER WITH THE BEECH GROVE PUBLIC LIBRARY WHEREAS, the Board of Trustees of the Beech Grove Public Library (BGPL) and the Board of Trustees of the Indianapolis- Marion County Public Library (IMCPL) deemed it in the interest of their respective organizations and the patrons each serve to initiate a merger planning process and convened a merger planning committee as authorized by Ind. Code and Ind. Code ; and WHEREAS, there will be a vacancy caused by the retirement of Laura Johnson, one of the three Indianapolis-Marion County Public Library representatives. IT IS RESOLVED that Sharon Bernhardt is hereby appointed to replace Laura Johnson to serve on the Merger Planning Committee, to serve with the two previously appointed representatives of the Indianapolis Marion County Public Library and in conjunction with the three appointees from the Beech Grove Public Library, with authority to develop the plan of merger.

90 Board Briefing Report 10 To: The Indianapolis Public Library Board Meeting Date: November 16, 2015 From: The Indianapolis Public Library Foundation Subject: November 2015 Library Foundation Update Recommendation: NA Background: Every month, the Library Foundation provides an update to the Library board. Strategic/Fiscal Impact: The Library Foundation thanks all donors who made gifts last month. The Foundation wishes to acknowledge its top foundation and corporate contributors: Indiana Authors Award Central Indiana Community Foundation Children s Fund AAA Hoosier Motor Club Central Indiana Community Foundation Clark Quinn Moses Scott & Grahn, LLC Thermo King of Indiana, Inc. Cultural/Community Indiana Humanities Most Urgent Need Gannett Foundation Summer Reading Program Indianapolis Power & Light Company

91 This month, we are proud to provide funding for the following Library programs. All programs are system-wide unless otherwise noted. Children s Girls Technology Sleepover at the Curve Ready to Read Early Literacy Specialist Ready to Read On the Road to Reading Collections General Digitization Funds Capital/Branch Initiatives Little Free Libraries Pop-Up Libraries Other News:

92 Prepared by Debra Champ November 12, a

93 11b Strategic Plan Review 2 Nov.2015 Goal 1: Enrich Indianapolis desire for personal growth and learning Strategy: Partner with workforce readiness providers to create a strong network of support for workers Facing unemployment is a difficult experience for all, but when complicated by a lack of digital skills, the journey to re-employment can be daunting. Today, nearly 30,000 people are unemployed in Indianapolis according to the Indiana Department of Workforce Development. The need for a more educated workforce is backed by significant research, indicating that the labor market in Marion County and throughout the state require skill-building assistance from a variety of organizations, government and educational institutions. According to the 2012 State New Economy Index, Indiana ranked 16 th among the states for having the fastest-growing firms, but ranked 42 rd for providing workforce education. Sustaining and renewing a strong workforce is core to the health and vibrancy of Indianapolis. Working people create an environment of prosperity and growth. It is no surprise that the Indiana Vision 2025 Plan lists workforce training as the top driver to the success of our city. The economic impact is obvious. Attracting new business to Indianapolis, revitalizing and expanding existing businesses, and serving as a catalyst for quality job growth relies on a prepared workforce. While the need for workforce services outside the formal classroom environment is great, only a handful of organizations in Marion County offer this outreach. Indiana 211 supports individuals in Central Indiana seeking resources and assistance on a many issues, including employment. By calling 211 or sending an , Indiana 211 staff is ready to provide help 24/7. PACE provides offenders, ex-offenders and their families the tools, including job skills, to become responsible, productive members of society. They accept anyone with a felony conviction that needs assistance, regardless of how long ago that felony occurred. Vocational Rehabilitation Services provides comprehensive, services for individuals with disabilities to prepare for, enter, engage in and retain employment. WorkOne Indy is the largest employment resource in Indianapolis. They offer interview skills, resume and cover letter assistance, or guidance for any other employment situation. It is a free service but there is a 5-step commitment, including planning and training sessions. IndyPL Job Centers are offered at nine Library sites. These are neighborhood-level job centers that provide technological training, specialized resources, and educational 1 P age

94 opportunities for those seeking to enhance their employment skills. Each Job Center is a designated space functioning in the following manner: o Laptop computers with The Microsoft Suite, wireless Internet access, printers, and other computer-related items are made available. o Users are given USB drives to take their work home. o Special skill building classes at each site are provided by Library staff. o Sessions are focused on job search strategies, interviewing skills, resume development, career development, and instruction on various computer applications. o Trained Library assistants are on hand to assist job seekers with WorkOne online resources and other needs outside of class time Adapt Job Centers in branches to meet changing needs of the community The IndyPL Job Center model allows for easy replication at a branch or anywhere in our city where residents are seeking employment and re-training. Since the creation of the IndyPL Job Center, 20,143 people have visited (June 2011 to July 2015.) A recent evaluation and Job Center progress study revealed the following findings: Survey Method Job Center users completed a paper survey for one week every month (313), plus individuals completed a follow-up survey (17) This survey is similar to the one conducted in 2012 and together, they provide insight into the changing use of the Job Center by participants. Ruprecht and Hoke Consulting THE USER PROFILE Of the surveyed respondents, about half of them had visited the Job Center previously. (49.6%) The Job Centers attract a majority of patrons over the age of forty. (65% are 41 years or older, 35.6% between ages 51 and 64 years.) 2 P age

95 People visit the Job Center because they do not have own a computer, or have access to the internet is a common assumption. This is true for nearly two-thirds of the Job Center users, but the rest visit the job center for staff expertise. Those that did not have a computer have internet access through their cell phones. 3 P age

96 Three quarters of the visitors to the Job Center are unemployed or underemployed. (72.96%) Many of the Job Center users had a work history in the fields of Health Care, Food Service and warehouse work. Describe your job history (193 Respondents) Warehouse 19.2% Healthcare 16.6% Food Service 13.0% Office/ Clerical 9.3% Retail 8.8% Customer Service 8.8% Manufacturing 6.7% Call Center 2.1% Housekeeping 2.1% Other 32.6% Non Specific 16.6% Note: Responses may have been included under multiple categories adding up to more than 100%. 4 P age

97 THE EXPERIENCE The Most popular Job Center sites are Warren branch and Central Library. More than half (53.8%) stated that having access to helpful staff was the most important part of their visit. Other satisfiers included; unlimited time on the computer (12.5%), technology or flash drive (10.2%), quiet (9%) and convenient location (9%) What do you like about the Job Center? (243 Respondents) Help/Assistance 53.5% Unlimited Time 12.2% Technology/Flash Drive 10.2% Quiet 9.0% Location/Convenience 9.0% Other 17.6% An analysis of the way Job Centers are used revealed that searching on-line for job opportunities (60%), resume writing (52.7%) and filling out job applications (37%) were most popular. 5 P age

98 A comparison between the user survey in 2012 and 2015 reveals a shift in the tasks being performed while visiting the Center. Emphasis in 2012 was on the submission of unemployment claims. With the current employment rate of 4%, Job Center visitors are spending their time working on employment. May-June 2012 June-August 2015 Completed Job Applications Worked on Resume Searched for Job Submitted Unemployment Claims 1, MARKETING Nearly two-thirds of the respondents report hearing about the Job Center from Library staff (59.7%), followed by those seeing a poster in the Library (23.5%) IMPACT Survey Method Job Center users between April and July were asked to participate in a follow-up survey. Individuals willing to participate, provided addresses (112 users) Some of the s bounced back (17.) s were sent to Job Center users (95) who were offered $10 Speedway Gift Cards or 10-trip IndyGo passes to participate. 17 individuals completed the follow-up survey. Ruprecht and Hoke Consulting Five indicated that they had found employment based on their visit to the Job Center (31%) compared to one individual of the 18 completing a similar survey in The quality of the Job Center experience or the current strength of the job market may be the reasons for this shift in emphasis. 6 P age

99 The 2015 survey suggests that the majority of the Job Center users spend their time honing their employment skills by learning to job search, writing resumes and applying for jobs. The follow-up survey respondents rated their experience as excellent (58.8%) and good (29.4%). Fourteen of the sixteen follow-up respondents who described their experience mentions helpful or wonderful. THE FUTURE The Job Center is adaptable to the current job climate and needs of the user. Unlike other employment services, the IndyPL Job Center requires no long term commitment. We respect the autonomy of the user. The visitor feels comfortable using the Center as a learning lab without the pressure for finding employment. Yet, there is successful employment being realized as a result of the Job Center. Knowledgeable staff remains a critical factor for Job Center users. Feedback from users consistently report assistance as the best part of their experience. There are three areas of potential development leading to growth. 7 P age

100 FRESH AUDIENCES o Young people gain many significant skills from their first work experience. But securing and sustain a job is difficult for all Americans, including youth. There are several resources available for teaching young people employable skills including MCCOY s Youth Working for Indy Program and the non-profit Teen Works but more are needed. The Job Center should consider providing support to teens through the development of some sort of employment readiness program. Helping older teens and young adults prepare for early work experiences correlates directly with career opportunities and financial sustainability. o Underemployed Job Center participants are a growing user base in the Job Centers. With the employment rate rising, workers have the opportunity to seek better jobs. Acquiring new skills and reshaping resumes to reflect these skills could be a potential growth area for the Job Center. FRESH MARKETING o Advertise IndyPL Job Center services through other workforce agency websites to capitalize on cross promotion opportunities. o Create a job center page on our website that is attractive and informative. FRESH RECRUITMENT o The biggest challenge for sustainability of the IndyPL Job Centers is retaining staff. Recruiting older and less transient workers would provide a stable schedule and consistent staffing at Job Center locations. Sustainable staff would permit The Job Center concept to be expanded to more Library locations Participate in community job fairs to market Library resources IndyPL attends local job fairs to recruit diverse Library employees, share programs and services provided by the Library and promote The Job Centers. These include in 2014/2015: Indiana Urban League (400 people,) Indiana Black Expo (50 people) and the Bilingual Latino Career Fair (85 people.) The Mayor s Workforce Development Fair is an event intended to connect job seekers with the resources of the organizations attending that day. The Job Center partnered with WorkOne to provide, on-the-spot resume critiquing, mock interviewing practice sessions and resume assistance. (5 people) We continue to seek opportunities for showcasing the work of IndyPL. Although not a powerful recruitment source, it is important for the Library to have a presence at information seeking events. Investing time and resources to converse with the public about the services and opportunities at the Library. 8 P age

101 11c October 2015 Media Report Below is a summary of highlighted media activity in October for electronic and print media. This is a limited view, but a few the Communications Department is most proud of. For a more comprehensive view of print media placements, please view the Library s yearly media scrapbook, available in the Communications Department and at monthly Board meetings. Topics of major news releases or media solicitation: - CEO keynote presentation in Hangzhou, China Indy Star, Indianapolis Business Journal - Read. Snap. Share. shared reading initiative with Hangzhou, China NUVO, Indianapolis Recorder - Warren Branch renovation project Weekly View - Indiana Authors Award Indy Star, Indianapolis Recorder, Urban Times - New IndyPL digital collections on IPS oral history and Urban Times historic issues Indianapolis Recorder, Urban Times Story Links: - Gunlock Distribution to Library Branches covered on WISH - Make a Difference Day at Central Library covered by WXIN - Featured on Library s BETWEEN THE LINES and posted to YouTube - Indiana Authors Award Winners; Mari Evans Receives Lifetime Achievement Award from Indiana Authors Award Panel; Read, Snap, Share Program with Sister City Hangzhou, China; 20 th Anniversary of Spirit & Place Festival Features Three Library Programs; Volunteers from Eli Lilly & Company Perform Maintenance at West Indy Branch for Indy Do Day Social Media: - Facebook: Increased page likes from 7,540 on October 1 to 7,620 by October 31 (80 new followers); Average post reach increased from 668 in September to 680 in October - Twitter: 658 profile visits, 22,000 tweet impressions, 251 mentions, 86 new followers, increased number of tweets from 35 in September to 69 in October

102 Board Action Request 11e1 To: IMCPL Board Meeting Date: November 16, 2015 From: M. Jacqueline Nytes, CEO Approved by the Library Board: Effective Date: November 16, 2015 Subject: Finances, Personnel and Travel Resolution Recommendation: Approve Finances, Personnel and Travel Resolution Background: The Finances, Personnel and Travel Resolution is a routine procedural action that appoints new salaried hires, approves new hourly hires, compensation changes, resignations, and travel and financial-related claims and warrants. Strategic/Fiscal Impact: The financial impact has already been accounted for in the budget for 2015.

103 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION REGARDING FINANCES, PERSONNEL AND TRAVEL RESOLUTION WHEREAS, the Chief Executive Officer of the Library and the Treasurer of the Library do hereby jointly certify to the Board that the following claims have been allowed and said warrants issued during the month of October 2015 pursuant to the Annual Resolution. THEREFORE, BE IT RESOLVED, that the Board has considered and now confirms these acts lawfully taken by the Chief Executive Officer and the Treasurer as lawful acts on behalf of the Library. Warrant numbers through for a total of $849, were issued from the Operating Fund. EFT numbers through and through for a total of $1,077, were issued from the Operating Fund. Warrant numbers 2903 through 2913 for a total of $90, were issued from the Payroll Fund. EFT numbers 377 through 384 for a total of $36, were issued from the Payroll Fund. Warrant number 534 through 535 for a total of $ were issued from the Fines Fund. Warrant numbers 4831 through 4872 for a total of $17, were issued from the Gift Fund. EFT numbers 1011 through 1035 for a total of $113, were issued from the Gift Fund. Warrant numbers through and 1324 for a total of $6, were issued for Employee Payroll Direct deposits numbers through and Direct deposits numbers through for a total of $854, were issued for Employee Payroll Electronic transfers for payment of taxes and garnishments for a total of $335, were issued for Employee Payroll AND WHEREAS, the Chief Executive Officer of the Library and the Treasurer of the Library do hereby jointly certify to the Board that the following personnel actions have been taken pursuant to the Annual Resolution. THEREFORE, BE IT FURTHER RESOLVED, that the Board has considered and now confirms these acts lawfully taken by the Chief Executive Officer of the Library and the Treasurer of the Library as lawful acts on behalf of the Library. AND WHEREAS, the Chief Executive Officer of the Library does hereby certify that the attached schedule of travel and training has been authorized and is within the appropriations previously approved by the Board. THEREFORE, BE IT FURTHER RESOLVED, that the Board has considered and now confirms these acts lawfully taken by the Chief Executive Officer of the Library and the Treasurer of the Library as lawful acts on behalf of the Library. Camille D. Blunt Vanessa López Aguilera Lillian L. Charleston Dorothy R. Crenshaw Oscar A. Gutierrez Patricia A. Payne Dr. David W. Wantz I have examined the within claims and certify they are accurate: Rebecca L. Dixon Treasurer of the Library Board

104 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status EFT Check 10/6/2015 INDIA KERR $85.60 Cleared EFT Check 10/2/2015 ADP, INC. $3, Cleared EFT Check 10/8/2015 Baker & Taylor Unprocessed $70.82 Cleared EFT Check 10/8/2015 Baker & Taylor $22, Cleared EFT Check 10/8/2015 Baker & Taylor Pre-Cat $27, Cleared EFT Check 10/8/2015 Baker & Taylor $12, Cleared EFT Check 10/8/2015 BRODART CO. $27.66 Cleared EFT Check 10/8/2015 BRODART CO. $21.24 Cleared EFT Check 10/8/2015 EBSCO ACCOUNTS RECEIVABLE $3.30 Cleared EFT Check 10/8/2015 EMERY-PRATT COMPANY $2, Cleared EFT Check 10/8/2015 EXPODESIGN, INC. $23, Cleared EFT Check 10/8/2015 FINELINE PRINTING GROUP $1, Cleared EFT Check 10/8/2015 INDIANAPOLIS RECORDER $39.00 Cleared EFT Check 10/8/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $1, Cleared EFT Check 10/8/2015 LUNA MUSIC $ Cleared EFT Check 10/8/2015 MIDWEST TAPE - AUDIOBOOKS ONLY $ Cleared EFT Check 10/8/2015 MIDWEST TAPE - PROCESSED DVDS $1, Cleared EFT Check 10/8/2015 MIDWEST TAPE FICTION CAT/PROC REPL ACCOUNT $ Cleared EFT Check 10/8/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT $23, Cleared EFT Check 10/8/2015 MIDWEST TAPE, LLC $6, Cleared EFT Check 10/8/2015 OVERDRIVE INC $63, Cleared EFT Check 10/8/2015 Robert Half International, Inc. d/b/a: ACCOUNTEMPS $ Cleared EFT Check 10/8/2015 PUBLIC EMPLOYEES' RETIREMENT FUND OF INDIANA $76, Cleared EFT Check 10/16/2015 ADP, INC. $3, Cleared EFT Check 10/16/2015 ADP, INC. $1, Cleared EFT Check 10/15/2015 Abell Elevator Service Co., d/b/a Oracle Elevator Co. $ Cleared EFT Check 10/15/2015 ARCDESIGN, PC $30, Cleared EFT Check 10/15/2015 ASI SIGNAGE INNOVATIONS $22.75 Cleared EFT Check 10/15/2015 BACKGROUND BUREAU INC. $ Cleared EFT Check 10/15/2015 Baker & Taylor $8, Cleared EFT Check 10/15/2015 Baker & Taylor Pre-Cat $19, Cleared EFT Check 10/15/2015 BRODART CO. $2, Cleared EFT Check 10/15/2015 CCH INCORPORATED $4, Cleared EFT Check 10/15/2015 CDW GOVERNMENT, INC. $ Cleared EFT Check 10/15/2015 CITIZENS THERMAL ENERGY $19, Cleared EFT Check 10/15/2015 DANCORP INC. dba DANCO $ Cleared EFT Check 10/15/2015 EMERY-PRATT COMPANY $ Cleared EFT Check 10/15/2015 EXPODESIGN, INC. $17, Cleared EFT Check 10/15/2015 FINELINE PRINTING GROUP $4, Cleared EFT Check 10/15/2015 GRAINGER $ Cleared EFT Check 10/15/2015 GRESSCO LTD. $14, Cleared EFT Check 10/15/2015 HP PRODUCTS CORPORATION $ Cleared EFT Check 10/15/2015 INDIANA PLUMBING AND DRAIN LLC $ Cleared EFT Check 10/15/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $ Cleared EFT Check 10/15/2015 INGRAM LIBRARY SERVICES $4, Cleared EFT Check 10/15/2015 INGRAM LIBRARY SERVICES $ Cleared EFT Check 10/15/2015 INGRAM LIBRARY SERVICES $5, Cleared EFT Check 10/15/2015 KRATOS PUBLIC SAFETY & SECURITY SOLUTIONS, INC. $10, Cleared EFT Check 10/15/2015 Matthew Bender & Co., Inc DBA LexisNexis Matthew Bend $ Cleared EFT Check 10/15/2015 LUNA MUSIC $1, Cleared EFT Check 10/15/2015 MARK'S VACUUM & JANITORIAL SUPPLIES $2, Cleared EFT Check 10/15/2015 MIDWEST LIBRARY SERVICE $80.24 Cleared EFT Check 10/15/2015 MIDWEST TAPE - AUDIOBOOKS ONLY $ Cleared EFT Check 10/15/2015 MIDWEST TAPE - PROCESSED DVDS $ Cleared EFT Check 10/15/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT $1, Cleared EFT Check 10/15/2015 MIDWEST TAPE, LLC $1, Cleared EFT Check 10/15/2015 MOHLER ARCHITECTS $20, Cleared EFT Check 10/15/2015 One Stop Laundry $96.00 Cleared EFT Check 10/15/2015 OVERDRIVE INC $19, Cleared 1

105 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status EFT Check 10/15/2015 PERFECTION SERVICE OF INDIANA $ Cleared EFT Check 10/15/2015 RECORDED BOOKS $ Cleared EFT Check 10/15/2015 ALLIED RECEIVABLES FUNDING, INC. $3, Cleared EFT Check 10/15/2015 RICHARD LOPEZ ELECTRICAL, LLC $17, Cleared EFT Check 10/15/2015 RUBY TREGNAGO $ Cleared EFT Check 10/15/2015 STENZ MANAGEMENT COMPANY, INC. $ Cleared EFT Check 10/15/2015 STUART'S HOUSEHOLD FURNITURE MOVING & STORAGE $ Cleared EFT Check 10/15/2015 TITAN ASSOCIATES $64, Cleared EFT Check 10/15/2015 VALUE LINE PUBLISHING INC. $1, Cleared EFT Check 10/22/2015 Abell Elevator Service Co., d/b/a Oracle Elevator Co. $ Cleared EFT Check 10/22/2015 ASI SIGNAGE INNOVATIONS $22.75 Cleared EFT Check 10/22/2015 Record-Indiana, Inc. dba $ Cleared EFT Check 10/22/2015 Baker & Taylor Pre-Cat $19, Cleared EFT Check 10/22/2015 Baker & Taylor $17, Cleared EFT Check 10/22/2015 Baker & Taylor $9, Cleared EFT Check 10/22/2015 BAKER & TAYLOR $3, Cleared EFT Check 10/22/2015 BRODART CO. $2, Cleared EFT Check 10/22/2015 CITIZENS THERMAL ENRGY. $51, Cleared EFT Check 10/22/2015 CLIENTFIRST CONSULTING GROUP, LLC $2, Cleared EFT Check 10/22/2015 CONNOR FINE PAINTING $5, Cleared EFT Check 10/22/2015 EBSCO ACCOUNTS RECEIVABLE $4.05 Cleared EFT Check 10/22/2015 EMERY-PRATT COMPANY $ Cleared EFT Check 10/22/2015 EXPODESIGN, INC. $29, Cleared EFT Check 10/22/2015 PACIFIC & SOUTHERN $ Cleared EFT Check 10/22/2015 INDIANA PLUMBING AND DRAIN LLC $1, Cleared EFT Check 10/22/2015 INDIANAPOLIS RECORDER $39.00 Cleared EFT Check 10/22/2015 INDPLS-MARION CO PUB LIBRARY - GIFT FUND $1, Cleared EFT Check 10/22/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $2, Cleared EFT Check 10/22/2015 INGRAM LIBRARY SERVICES $ Cleared EFT Check 10/22/2015 IRRIGATION SOLUTIONS $ Cleared EFT Check 10/22/2015 J&G CARPET PLUS $ Cleared EFT Check 10/22/2015 JCOS, INC. $16, Cleared EFT Check 10/22/2015 LUNA MUSIC $6, Cleared EFT Check 10/22/2015 MEZZETTA, INC. $4, Cleared EFT Check 10/22/2015 MIDWEST TAPE - AUDIOBOOKS ONLY $1, Cleared EFT Check 10/22/2015 MIDWEST TAPE - PROCESSED DVDS $ Cleared EFT Check 10/22/2015 MIDWEST TAPE FICTION CAT/PROC REPL ACCOUNT $7, Cleared EFT Check 10/22/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT $15, Cleared EFT Check 10/22/2015 MIDWEST TAPE, LLC $4, Cleared EFT Check 10/22/2015 OVERDRIVE INC $22, Cleared EFT Check 10/22/2015 PERFECTION SERVICE OF INDIANA $12, Cleared EFT Check 10/22/2015 ALLIED RECEIVABLES FUNDING, INC. $ Cleared EFT Check 10/22/2015 RICHARD LOPEZ ELECTRICAL, LLC $2, Cleared EFT Check 10/22/2015 RUBY TREGNAGO $ Cleared EFT Check 10/22/2015 STENZ MANAGEMENT COMPANY, INC. $25, Cleared EFT Check 10/30/2015 INDIANA DEPARTMENT OF REVENUE $ Cleared EFT Check 10/23/2015 ADP, INC. $20.00 Cleared EFT Check 10/23/2015 PUBLIC EMPLOYEES' RETIREMENT FUND OF INDIANA $76, Cleared EFT Check 10/29/2015 ALSCO $ Cleared EFT Check 10/29/2015 BACKGROUND BUREAU INC. $50.00 Cleared EFT Check 10/29/2015 Baker & Taylor $14, Cleared EFT Check 10/29/2015 Baker & Taylor Pre-Cat $7, Cleared EFT Check 10/29/2015 Baker & Taylor $3, Cleared EFT Check 10/29/2015 Baker & Taylor Unprocessed $23.22 Cleared EFT Check 10/29/2015 BLACKSTONE AUDIO BOOKS INC. $ Cleared EFT Check 10/29/2015 BRODART CO. $ Cleared EFT Check 10/29/2015 CCH INCORPORATED $5, Cleared EFT Check 10/29/2015 CDW GOVERNMENT, INC. $28, Cleared EFT Check 10/29/2015 DEAF COMMUNITY SERVICES $ Cleared 2

106 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status EFT Check 10/29/2015 DEMCO INC. $1, Cleared EFT Check 10/29/2015 DENISON PARKING $8, Cleared EFT Check 10/29/2015 FAMILYTIMEENTERTAINMENT,INC. $1, Cleared EFT Check 10/29/2015 FINELINE PRINTING GROUP $4, Cleared EFT Check 10/29/2015 FLEET CARE, INC. $2, Cleared EFT Check 10/29/2015 GRAINGER $ Cleared EFT Check 10/29/2015 PACIFIC & SOUTHERN $47.40 Cleared EFT Check 10/29/2015 INDIANA PLUMBING AND DRAIN LLC $ Cleared EFT Check 10/29/2015 INDIANAPOLIS RUBBER STAMP $13.00 Cleared EFT Check 10/29/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $1, Cleared EFT Check 10/29/2015 INGRAM LIBRARY SERVICES $ Cleared EFT Check 10/29/2015 IRVINGTON PRESBYTERIAN CHURCH $ Cleared EFT Check 10/29/2015 LUNA MUSIC $4, Cleared EFT Check 10/29/2015 MARK'S VACUUM & JANITORIAL SUPPLIES $ Cleared EFT Check 10/29/2015 MIDWEST TAPE - AUDIOBOOKS ONLY $ Cleared EFT Check 10/29/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT $ Cleared EFT Check 10/29/2015 MIDWEST TAPE, LLC $1, Cleared EFT Check 10/29/2015 MOORE INFORMATION SERVICES, INC. $ Cleared EFT Check 10/29/2015 OMATIC SOFTWARE, LLC $ Cleared EFT Check 10/29/2015 OVERDRIVE INC $24, Cleared EFT Check 10/29/2015 RECORDED BOOKS $ Cleared EFT Check 10/29/2015 RICHARD LOPEZ ELECTRICAL, LLC $35, Cleared EFT Check 10/29/2015 RUBY TREGNAGO $ Cleared EFT Check 10/29/2015 STAPLES $8, Cleared EFT Check 10/29/2015 STENZ MANAGEMENT COMPANY, INC. $1, Cleared EFT Check 10/29/2015 STUART'S HOUSEHOLD FURNITURE MOVING & STORAGE $ Cleared EFT Check 10/29/2015 THOMAS REUTERS - WEST $4, Cleared EFT Check 10/30/2015 ADP, INC. $3, Cleared Computer Check 10/8/2015 ACORN DISTRIBUTORS INC $2, Cleared Computer Check 10/8/2015 AMERICAN UNITED LIFE INSURANCE CO $2, Cleared Computer Check 10/8/2015 ANTHEM INSURANCE COMPANIES, INC. $272, Cleared Computer Check 10/8/2015 ART WITH A HEART $1, Outstanding Computer Check 10/8/2015 ASHLEY LEIGHANNE ROBERTSON $50.00 Cleared Computer Check 10/8/2015 BOBBIE LANCASTER $ Cleared Computer Check 10/8/2015 BONGO BOY MUSIC, INC. $1, Cleared Computer Check 10/8/2015 CENTER POINT PRESS $24.67 Cleared Computer Check 10/8/2015 CHILDREN'S PLUS INC. $6, Cleared Computer Check 10/8/2015 CITIZENS ENERGY GROUP $4, Cleared Computer Check 10/8/2015 CITYOGA SCHOOL OF YOGA & HEALTH $75.00 Cleared Computer Check 10/8/2015 COMPUTYPE, INC. $ Cleared Computer Check 10/8/2015 Freewheelin' Community Bikes, Inc. $ Cleared Computer Check 10/8/2015 GALE GROUP THE $ Cleared Computer Check 10/8/2015 GOVERNMENT FINANCE OFFICERS ASSOCIATION $ Cleared Computer Check 10/8/2015 GUARDIAN $3, Cleared Computer Check 10/8/2015 INDIANA ALCOHOL AND TOBACCO COMMISSION $50.00 Cleared Computer Check 10/8/2015 INDIANA LIBRARY FEDERATION $ Cleared Computer Check 10/8/2015 INDIANA WRITER'S CENTER $3, Cleared Computer Check 10/8/2015 INDY TRANSLATIONS, LLC $ Cleared Computer Check 10/8/2015 JEREMY SOUTH $ Cleared Computer Check 10/8/2015 KIDS LIKE US $1, Cleared Computer Check 10/8/2015 LA VOZ DE INDIANA $ Cleared Computer Check 10/8/2015 LAKESHORE LEARNING MATERIALS $ Cleared Computer Check 10/8/2015 LAUREN BURNETT $1, Cleared Computer Check 10/8/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $ Cleared Computer Check 10/8/2015 MARKEY'S RENTAL & STAGING $2, Cleared Computer Check 10/8/2015 CAVENDISH SQUARE $ Cleared Computer Check 10/8/2015 MICRO AIR INC. $ Cleared Computer Check 10/8/2015 MONIKA HERZIG $ Cleared Computer Check 10/8/2015 NATIONALITIES COUNCIL OF INDIANA $ Cleared 3

107 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status Computer Check 10/8/2015 RADWAY PIANO SERVICE $95.00 Cleared Computer Check 10/8/2015 RUSSIAN SCHOOL OF INDIANA $50.00 Outstanding Computer Check 10/8/2015 SANDRA E. SCHWIER $ Cleared Computer Check 10/8/2015 SCHOLASTIC LIBRARY PUBLISHING $2, Cleared Computer Check 10/8/2015 SCHOOL STUFF SCHOOL SUPPLY $ Cleared Computer Check 10/8/2015 SECURITAS SECURITY SERVICES USA, INC. $2, Cleared Computer Check 10/8/2015 VICKIE DANIEL $ Cleared Computer Check 10/8/2015 Vladimir Krakovich $ Cleared Computer Check 10/8/2015 YeFim Pastukh $ Cleared Computer Check 10/9/2015 HEARTLAND FILM FESTIVAL $5, Cleared Computer Check 10/15/2015 ACADEMIA CULTURAL, INC. $6, Cleared Computer Check 10/15/2015 ACORN DISTRIBUTORS INC $5, Cleared Computer Check 10/15/2015 ACTION PEST CONTROL, INC. $ Cleared Computer Check 10/15/2015 AMERICAN LIBRARY ASSOCIATION $90.90 Cleared Computer Check 10/15/2015 AMERICAN LIBRARY ASSOCIATION $35.00 Outstanding Computer Check 10/15/2015 ASCAP $50.00 Cleared Computer Check 10/15/2015 ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES, INC. $2, Cleared Computer Check 10/15/2015 ASHLEY LEIGHANNE ROBERTSON $25.00 Cleared Computer Check 10/15/2015 ASM INTERNATIONAL $ Cleared Computer Check 10/15/2015 AT&T $1, Cleared Computer Check 10/15/2015 AT&T $3, Cleared Computer Check 10/15/2015 AT&T MOBILITY $ Cleared Computer Check 10/15/2015 BARNES & NOBLE $ Cleared Computer Check 10/15/2015 BOBBIE LANCASTER $ Cleared Computer Check 10/15/2015 CHAIN STORE GUIDES, LLC $ Cleared Computer Check 10/15/2015 CHICAGO TRIBUNE $ Cleared Computer Check 10/15/2015 CHRISTIAN BOOK DISTRIBUTORS $69.55 Outstanding Computer Check 10/15/2015 CITIZENS ENERGY GROUP $2, Cleared Computer Check 10/15/2015 CORNERSTONE BREAD CO. $1, Cleared Computer Check 10/15/2015 COSUGI $ Cleared Computer Check 10/15/2015 COUNCIL OF STATE GOVERNMENTS $ Cleared Computer Check 10/15/2015 DACO GLASS & GLAZING INC. $ Cleared Computer Check 10/15/2015 GALE GROUP THE $1, Cleared Computer Check 10/15/2015 GOVERNMENT FINANCE OFFICERS ASSOCIATION $ Cleared Computer Check 10/15/2015 GREY HOUSE PUBLISHING $ Cleared Computer Check 10/15/2015 GRM INFORMATION MANAGEMENT SERVICES OF INDIANA $ Cleared Computer Check 10/15/2015 HEALTH & HOSPITALS CORP. OF MARION CNTY. $ Cleared Computer Check 10/15/2015 HRT TRAINING CENTER $ Cleared Computer Check 10/15/2015 INDIANA CHAMBER OF COMMERCE $ Cleared Computer Check 10/15/2015 INDIANA HUMANITIES $ Cleared Computer Check 10/15/2015 INDIANA LIBRARY FEDERATION $1, Cleared Computer Check 10/15/2015 INDIANA STATE LIBRARY $12, Cleared Computer Check 10/15/2015 INDIANA WRITER'S CENTER $3, Cleared Computer Check 10/15/2015 INDIANAPOLIS POWER & LIGHT COMPANY $73, Cleared Computer Check 10/15/2015 INFORMATION TODAY, INC. $ Cleared Computer Check 10/15/2015 KWAME ALEXANDER $1, Outstanding Computer Check 10/15/2015 LIGHTNING TWO WAY RADIO, INC. $ Cleared Computer Check 10/15/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $ Cleared Computer Check 10/15/2015 CAVENDISH SQUARE $4, Cleared Computer Check 10/15/2015 MIDWEST COLLABORATIVE FOR LIBRARY SERVICES (MCLS) $58, Cleared Computer Check 10/15/2015 MULTI CULTURAL BOOKS AND VIDEO $ Cleared Computer Check 10/15/2015 MUSI*KEY $ Cleared Computer Check 10/15/2015 NATIONAL REGISTER PUBLISHING $ Cleared Computer Check 10/15/2015 PARTNERS BOOK DISTIBUTING COMPANY $ Voided Computer Check 10/15/2015 Paypal $ Cleared Computer Check 10/15/2015 SANDRA E. SCHWIER $ Cleared Computer Check 10/15/2015 SECURITAS SECURITY SERVICES USA, INC. $54, Cleared Computer Check 10/15/2015 SILLY SAFARI SHOWS, INC. $ Cleared Computer Check 10/15/2015 SOUTHPORT (PETTY CASH) $47.86 Cleared 4

108 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status Computer Check 10/15/2015 THOMSON REUTERS - WEST $4, Cleared Computer Check 10/15/2015 VANCO $ Cleared Computer Check 10/15/2015 VERNON LIBRARY SUPPLIES $ Cleared Computer Check 10/15/2015 VISIT INDY $ Cleared Computer Check 10/15/2015 WARREN COMMUNICATIONS NEWS $1, Cleared Computer Check 10/15/2015 PARTNERS BOOK DISTRIBUTING COMPANY $ Cleared Computer Check 10/22/2015 A GIRL'S GIFT, INC. $1, Outstanding Computer Check 10/22/2015 AMERICAN LIBRARY ASSOCIATION $49.50 Cleared Computer Check 10/22/2015 ANDERSON SPRING SERVICE, INC. $9, Cleared Computer Check 10/22/2015 ART WITH A HEART $ Outstanding Computer Check 10/22/2015 BILL LAWRENCE COMPANY $3, Cleared Computer Check 10/22/2015 Blackmore & Buckner Roofing LLC, a Tecta America Co. $ Cleared Computer Check 10/22/2015 BONGO BOY MUSIC, INC. $ Outstanding Computer Check 10/22/2015 BOOKMAMAS, INC $20.00 Cleared Computer Check 10/22/2015 CENTRAL SECURITY & COMMUNICATIONS $3, Cleared Computer Check 10/22/2015 CHILDREN'S PLUS INC. $1, Cleared Computer Check 10/22/2015 CITATION COLLECTION SERVICES $50.00 Cleared Computer Check 10/22/2015 CITIZENS ENERGY GROUP $1, Cleared Computer Check 10/22/2015 COURT & COMMERCIAL RECORD $58.51 Cleared Computer Check 10/22/2015 EF MARBURGER $17, Cleared Computer Check 10/22/2015 EMBARQUE $ Cleared Computer Check 10/22/2015 EMILEE NEWELL $ Cleared Computer Check 10/22/2015 EXPRESS KIDS $90.00 Outstanding Computer Check 10/22/2015 GALE GROUP THE $2, Outstanding Computer Check 10/22/2015 INDIANA DEPARTMENT OF HOMELAND SECURITY $ Cleared Computer Check 10/22/2015 INDIANA WRITER'S CENTER $ Cleared Computer Check 10/22/2015 INDY CURB APPEAL ASPHALT, INC. $37, Cleared Computer Check 10/22/2015 INDY TRANSLATIONS, LLC $90.00 Cleared Computer Check 10/22/2015 JERRY MONTGOMERY $ Cleared Computer Check 10/22/2015 JP MORGAN CHASE BANK $3, Cleared Computer Check 10/22/2015 JP MORGAN CHASE BANK $7, Cleared Computer Check 10/22/2015 KURT FOWLER $ Outstanding Computer Check 10/22/2015 Loving Guidance, Inc. $4, Outstanding Computer Check 10/22/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $ Cleared Computer Check 10/22/2015 MAY REALTORS, LLC $1, Outstanding Computer Check 10/22/2015 NEW LEAF LITERARY & MEDIA, INC. $ Outstanding Computer Check 10/22/2015 NORTHSIDE GLASS $ Cleared Computer Check 10/22/2015 PIKE (PETTY CASH) $17.70 Outstanding Computer Check 10/22/2015 RICHARD GRAEF $ Cleared Computer Check 10/22/2015 RICOH USA, INC. $4, Cleared Computer Check 10/22/2015 RJE BUSINESS INTERIORS $60.00 Cleared Computer Check 10/22/2015 RONALD A. CRAIG, JR. $ Cleared Computer Check 10/22/2015 SANDRA E. SCHWIER $ Cleared Computer Check 10/22/2015 SILLY SAFARI SHOWS, INC. $ Cleared Computer Check 10/29/2015 ABRACADABRA $ Outstanding Computer Check 10/29/2015 AMERICAN LIBRARY ASSOCIATION $ Outstanding Computer Check 10/29/2015 Arab Termite and Pest Control, Inc. $1, Outstanding Computer Check 10/29/2015 ARVEY $98.55 Outstanding Computer Check 10/29/2015 ASHLEY LEIGHANNE ROBERTSON $25.00 Outstanding Computer Check 10/29/2015 AT & T LONG DISTANCE $30.03 Outstanding Computer Check 10/29/2015 BOBBIE LANCASTER $ Outstanding Computer Check 10/29/2015 BONGO BOY MUSIC, INC. $ Outstanding Computer Check 10/29/2015 BRIGHTWOOD PLAZA $3, Outstanding Computer Check 10/29/2015 CENTER POINT PRESS $23.37 Outstanding Computer Check 10/29/2015 CENTRAL TECHNOLOGY INC. $16, Outstanding Computer Check 10/29/2015 CHILDREN'S PLUS INC. $5, Outstanding Computer Check 10/29/2015 CITIZENS ENERGY GROUP $2, Outstanding Computer Check 10/29/2015 COMMUNITY OCCUPATIONAL HEALTH SERVICES $1, Outstanding Computer Check 10/29/2015 Constellation NewEnergy Gas Division, LLC $ Outstanding 5

109 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status Computer Check 10/29/2015 COURT & COMMERCIAL RECORD $26.12 Outstanding Computer Check 10/29/2015 CUSIP SERVICE BUREAU $16, Outstanding Computer Check 10/29/2015 DACO GLASS & GLAZING INC. $ Outstanding Computer Check 10/29/2015 Daniel Axler $ Outstanding Computer Check 10/29/2015 DELL MARKETING L.P. $ Outstanding Computer Check 10/29/2015 FIRST PERSON, INC. $1, Outstanding Computer Check 10/29/2015 FLANNER HOUSE OF INDIANAPOLIS, INC. $2, Outstanding Computer Check 10/29/2015 FOUNTAIN BLOCK DEVELOPMENT L.P. $4, Outstanding Computer Check 10/29/2015 GLENDALE CENTRE, LLC $23, Outstanding Computer Check 10/29/2015 INDIANA SOCIETY OF ASSOCIATION EXECUTIVES $45.00 Outstanding Computer Check 10/29/2015 INDIANA WRITER'S CENTER $ Outstanding Computer Check 10/29/2015 INDY TRANSLATIONS, LLC $50.00 Outstanding Computer Check 10/29/2015 INSTITUTE FOR CAREER RESEARCH $ Outstanding Computer Check 10/29/2015 LSC PETTY CASH $81.24 Outstanding Computer Check 10/29/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $ Outstanding Computer Check 10/29/2015 MIDWEST COLLABORATIVE FOR LIBRARY SERVICES (MCLS) $68, Outstanding Computer Check 10/29/2015 OCLC INC. $8, Outstanding Computer Check 10/29/2015 PAT RICHARDSON $ Outstanding Computer Check 10/29/2015 PCM-G $ Outstanding Computer Check 10/29/2015 PCM-G $45.49 Outstanding Computer Check 10/29/2015 ROWLAND PRINTING $ Outstanding Computer Check 10/29/2015 SAM O'DELL $ Outstanding Computer Check 10/29/2015 SANDRA E. SCHWIER $ Outstanding Computer Check 10/29/2015 SECURITAS SECURITY SERVICES USA, INC. $1, Outstanding Computer Check 10/29/2015 SEND THIS FILE, INC. $ Outstanding Computer Check 10/29/2015 SHAY SPIVEY-MAYS $ Outstanding Computer Check 10/29/2015 SILLY SAFARI SHOWS, INC. $ Outstanding Computer Check 10/29/2015 SILLY SAFARI SHOWS, INC. $ Outstanding Computer Check 10/29/2015 STAC MATERIAL HANDLING, INC. $3, Outstanding Computer Check 10/29/2015 U.S. HealthWorks Medical Group IN, PC $ Outstanding Computer Check 10/29/2015 UNIFORM HOUSE INC. THE $1, Outstanding Computer Check 10/29/2015 Vladimir Krakovich $ Outstanding Computer Check 10/29/2015 YeFim Pastukh $ Outstanding Total $1,927, Summary by Transaction Type: Computer Check $849, EFT Check $1,077, Total Payments $1,926, Total Voided Items $

110 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER PAYROLL ACCOUNT No. Type Date Reference Checks Status 377 EFT Check 10/8/2015 DELTA DENTAL $10, Cleared 378 EFT Check 10/8/2015 TASC $1, Cleared 379 EFT Check 10/8/2015 PUBLIC EMPLOYEES' RETIREMENT FUND OF INDIANA $5, Cleared 380 EFT Check 10/9/2015 FIDELITY INVESTMENTS $5, Cleared 381 EFT Check 10/15/2015 UNITED WAY OF CENTRAL INDIANA INC. $70.00 Cleared 382 EFT Check 10/21/2015 TASC $1, Cleared 383 EFT Check 10/23/2015 PUBLIC EMPLOYEES' RETIREMENT FUND OF INDIANA $5, Cleared 384 EFT Check 10/30/2015 FIDELITY INVESTMENTS $5, Cleared 2903 Computer Check 10/8/2015 AFSCME IKOC 962 $2, Cleared 2904 Computer Check 10/8/2015 AMERICAN UNITED LIFE INSURANCE CO $ Cleared 2905 Computer Check 10/8/2015 AMERICAN UNITED LIFE INSURANCE CO $12.60 Cleared 2906 Computer Check 10/8/2015 ANTHEM INSURANCE COMPANIES, INC. $64, Cleared 2907 Computer Check 10/8/2015 GUARDIAN $10, Cleared 2908 Computer Check 10/15/2015 AMERICAN UNITED LIFE $2, Cleared 2909 Computer Check 10/15/2015 AMERICAN UNITED LIFE INSURANCE CO $8, Cleared 2910 Computer Check 10/15/2015 LegalShield $ Cleared 2911 Computer Check 10/15/2015 The Indianapolis Public Library Foundation $1, Voided 2912 Computer Check 10/15/2015 The Indianapolis Public Library Foundation $ Cleared 2913 Computer Check 10/29/2015 The Indianapolis Public Library Foundation $ Outstanding Total $126, Summary by Transaction Type: Computer Check $90, EFT Check $36, Total Payments $125, Total Voided Items $1,

111 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER FINES ACCOUNT No. Type Date Reference Checks Status 534 Computer Check 10/8/2015 ADRIENNE A. JOHNSON $38.00 Cleared 535 Computer Check 10/8/2015 SUSAN HILL $74.75 Cleared Total $ Summary by Transaction Type: Computer Check $ EFT Check $0.00 Total Payments $ Total Voided Items $0.00 1

112 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER GIFT FUND No. Type Date Reference Checks Status 1011 EFT Check 10/8/2015 Baker & Taylor $ Cleared 1012 EFT Check 10/8/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $29, Cleared 1013 EFT Check 10/8/2015 MIDWEST TAPE FICTION CAT/PROC REPL ACCOU $80.97 Cleared 1014 EFT Check 10/8/2015 VICKI L. TILLOTSON $75.00 Cleared 1015 EFT Check 10/15/2015 Baker & Taylor $ Cleared 1016 EFT Check 10/15/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $14, Cleared 1017 EFT Check 10/15/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $17, Cleared 1018 EFT Check 10/15/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $22, Cleared 1019 EFT Check 10/15/2015 INGRAM LIBRARY SERVICES $ Cleared 1020 EFT Check 10/15/2015 KLINES QUALITY WATER, INC. $23.20 Cleared 1021 EFT Check 10/15/2015 LOHR DESIGN, INC. $3, Cleared 1022 EFT Check 10/15/2015 RUSSIAN PUBLISHING HOUSE $ Cleared 1023 EFT Check 10/15/2015 VICKI L. TILLOTSON $ Cleared 1024 EFT Check 10/22/2015 Baker & Taylor $1, Cleared 1025 EFT Check 10/22/2015 BAKER & TAYLOR $5, Cleared 1026 EFT Check 10/22/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $ Cleared 1027 EFT Check 10/22/2015 KLINES QUALITY WATER, INC. $37.20 Cleared 1028 EFT Check 10/22/2015 MIDWEST TAPE FICTION CAT/PROC REPL ACCOU $1, Cleared 1029 EFT Check 10/22/2015 VICKI L. TILLOTSON $ Cleared 1030 EFT Check 10/29/2015 Baker & Taylor $ Cleared 1031 EFT Check 10/29/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $ Cleared 1032 EFT Check 10/29/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $ Cleared 1033 EFT Check 10/29/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $13, Cleared 1034 EFT Check 10/29/2015 KLINES QUALITY WATER, INC. $8.00 Cleared 1035 EFT Check 10/29/2015 VICKI L. TILLOTSON $ Cleared 4831 Computer Check 10/8/2015 ANDREW MANKUS $ Cleared 4832 Computer Check 10/8/2015 BETHANY KAY CROCKER $ Cleared 4833 Computer Check 10/8/2015 CROSSROADS DOCUMENT SERVICES $1, Cleared 4834 Computer Check 10/8/2015 IMMIGRANT WELCOME CENTER $75.00 Cleared 4835 Computer Check 10/8/2015 INDIANAPOLIS NEIGHBORHOOD RESOURCE CEN $ Cleared 4836 Computer Check 10/8/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $ Cleared 4837 Computer Check 10/8/2015 ROBERT CAREY $ Cleared 4838 Computer Check 10/8/2015 SILLY SAFARI SHOWS, INC. $ Cleared 4839 Computer Check 10/8/2015 TEEN ABDULHAKIM $1, Cleared 4840 Computer Check 10/8/2015 THOMAS CATERERS OF DISTINCTION $1, Cleared 4841 Computer Check 10/15/2015 ANDREW MANKUS $75.00 Cleared 4842 Computer Check 10/15/2015 BETHANY KAY CROCKER $ Cleared 4843 Computer Check 10/15/2015 BRIGHT IDEAS IN BROAD RIPPLE $ Cleared 4844 Computer Check 10/15/2015 CREATIVE AQUATIC SOLUTIONS, LLC $ Cleared 4845 Computer Check 10/15/2015 CULLIGAN OF INDIANAPOLIS $ Cleared 4846 Computer Check 10/15/2015 HOOSIER BADGE $ Cleared 4847 Computer Check 10/15/2015 INDIANA LIBRARY FEDERATION $ Cleared 4848 Computer Check 10/15/2015 SUE KENNEDY $47.29 Cleared 4849 Computer Check 10/15/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $ Cleared 4850 Computer Check 10/15/2015 MARTIN UNIVERSITY $ Cleared 4851 Computer Check 10/15/2015 METROPOLITAN SCHOOL DISTRICT OF PIKE TOWN $ Cleared 4852 Computer Check 10/15/2015 SILLY SAFARI SHOWS, INC. $ Cleared 4853 Computer Check 10/15/2015 WAYNE (PETTY CASH) $29.83 Cleared 4854 Computer Check 10/20/2015 WESTSIDE COMMUNITY DEVELOPMENT CORPOR $ Cleared 4855 Computer Check 10/22/2015 ANDREW MANKUS $75.00 Cleared 4856 Computer Check 10/22/2015 BETHANY KAY CROCKER $ Cleared 4857 Computer Check 10/22/2015 CREATIVE AQUATIC SOLUTIONS, LLC $ Cleared 4858 Computer Check 10/22/2015 I-MCPL STAFF ASSOCIATION $ Cleared 4859 Computer Check 10/22/2015 JEREMY SOUTH $ Outstanding 1

113 4860 Computer Check 10/22/2015 JP MORGAN CHASE BANK $ Cleared 4861 Computer Check 10/22/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $ Cleared 4862 Computer Check 10/22/2015 OOEY GOOEY, INC. $1, Cleared 4863 Computer Check 10/22/2015 PIKE (PETTY CASH) $13.58 Outstanding 4864 Computer Check 10/22/2015 REIS NICHOLS JEWELERS $1, Cleared 4865 Computer Check 10/22/2015 TIPTON SOUND & LIGHTING $70.00 Cleared 4866 Computer Check 10/29/2015 ANDREW MANKUS $75.00 Outstanding 4867 Computer Check 10/29/2015 BETHANY KAY CROCKER $ Outstanding 4868 Computer Check 10/29/2015 BRIGHT IDEAS IN BROAD RIPPLE $1, Outstanding 4869 Computer Check 10/29/2015 Shanika Heyward $40.92 Outstanding 4870 Computer Check 10/29/2015 IMMIGRANT WELCOME CENTER $ Outstanding 4871 Computer Check 10/29/2015 LAURA DUBISH $1, Outstanding 4872 Computer Check 10/29/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $ Outstanding Total $130, Summary by Transaction Type: Computer Check $17, EFT Check $113, Total Payments $130, Total Voided Items $0.00 2

114 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY PERSONNEL ACTIONS RESOLUTION New Hires Stephanie Roell, Public Services Librarian, Haughville, pay grade 308, $18.00 per hour, 10/26/2015 Makeda Hooker, Hourly Job Center Assistant, Programs Product Development, pay grade 103, $10.20 per hour, 10/26/15 Savannah Hull, Circulation Supervisor I, InfoZone, pay grade 308, $18.00 per hour, 10/26/15 Todd Gilbert, Hourly Public Services Associate I, Nora, pay grade 105, $14.07 per hour, 10/26/15 Tony M. Van Pelt, Page, Garfield Park, pay grade 100, $9.15 per hour, 10/26/2015 Mollie Beaumont, Public Services Associate II, Glendale, pay grade 106, $15.62 per hour, 11/10/ Internal Changes Amber Sabo, from Library Assistant III, Pike, pay grade 105, $14.07 per hour, to Circulation Supervisor II, Pike, pay grade 309, $19.08 per hour, 10/18/2015 Emilie Lynn, from Public Services Associate II, East 38 th, pay grade 106, $15.65 per hour, to Public Services Associate II, Outreach, pay grade 106, $15.65 per hour, 11/1/15 Jackie Wright, from Hourly Library Assistant II, Franklin Road, pay grade 103, $11.85 per hour, to Library Assistant II, Southport, pay grade 103, $11.85 per hour, 11/1/15 Janna Vancza, from Library Assistant II, Franklin Road, pay grade 103, $12.15 per hour, to Hourly Library Assistant II, Franklin Road, pay grade 103, $12.15 per hour, 11/1/15 Christina Foster, from Public Services Associate II, Central Adult Reference, pay grade 106, $15.65 per hour, to Hourly Public Services Associate I, Central Adult Reference, pay grade 105, $14.07 per hour, 11/1/2015 Sara Liebhaber, from Public Services Associate I, Central Adult Reference, pay grade 105, $14.38 per hour, to Administrative Assistant, Support Programs and Volunteer Resources, pay grade 106, $15.34 per hour, 11/1/15 Adam Todd, from Manager, Spades Park, pay grade 312, $22.72 per hour, to Manager, Decatur, pay grade 312, $23.86 per hour, 11/1/15 Jan Swan, from Supervisor Librarian, Glendale, pay grade 310, $22.57 per hour, to Manager, Spades Park, pay grade 312, $23.70 per hour, 11/29/15

115 3. Separations Cole Hackett, Computer Lab Assistant II, College, pay grade 104, $12.91 per hour, 10/20/15, Mr. Hackett was on staff for 2 years and 4 months. Lisa Loepker, Public Services Librarian, Eagle, pay grade 308, $18.00 per hour, 11/7/15, Ms. Loepker was on staff for 10 months. Joseph Hovish, Hourly Public Services Associate I, Central, pay grade 105, $14.39 per hour, 11/1/2015, Mr. Hovish was on staff for 20 years and 1 month. 4. Inactive Kendra Diehl, Hourly Library Assistant II, Franklin Road, pay grade 103, $11.85 per hour, 11/1/15 Amber Schumpert, Hourly Summer Reading Clerk, College, pay grade 103, $11.85 per hour, 11/9/15 5. Re-Hire Amy Griffin, Supervisor Librarian, Central Adult Reference, pay grade 310, $20.22 per hour, 10/26/2015

116 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY TRAVEL AND TRAINING ACTON RESOLUTION 11e WHEREAS it is the opnion of the Board that it is necessary for the following individuals: BE IT RESOLVED that they be allowed the necessary credited time and registration fees to be paid out of the Operating Fund: Name Dept C/C City/State Conference Name Fund Registration Lodging Travel/Milage Per Diem Total Carrie Voliva PIK 2015 Noblesville, IN Every child ready to read 10 $ $ Mike Coghlin FMSA 1800 Nashville, TN Library Journal Design Institute 10 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ November 2015 Page 1

117 $ November 2015 Page 2

118 You Are Invited! The Indianapolis Public Library Free Upcoming Events (Please call Communications at for more information) 16b November 17 & 24 at 6:30 p.m. Read Local Author Series. Remaining programs in this month-long series will feature local authors who will share insights into their works. Young adult authors will discuss novels set in Indiana during the November 17 program. On November 24, Philip Gulley will discuss his book, A Lesson in Hope. Book sales and author signings will follow each program. Held at the Irvington Branch. November 21 from 12 noon - 4 p.m. Fall Fest Enjoy an afternoon of inspiration and cultural entertainment during this special event presented by the Library s African-American History Committee. Highlighting the festivities will be a presentation by world renowned poet and educator Nikki Giovanni. Also featured will be the winners of this year s teen Slammin Rhymes Poetry Challenge. Held at Central Library. Continuing through February 29 2 Cities: Read. Snap. Share. Join other local readers and those in our Sister City of Hangzhou, China for this unique shared reading activity. Read selected books that spotllight native authors or depict local culture. Then take photos of local sites identified in the books and share on social media using #2CitiesReadSnapShare. It s a great way to share with our Hangzhou friends what makes Indianapolis a great place to live. Go to to learn more. November Indy Library Store Booksale. Here s your last chance before the holidays to buy new and used books at discount prices. The booksale continues on Thursday, November 19 from 12 noon - 7 p.m. Half-Price Day is Friday, November 20 from 12 noon - 7 p.m. $7 Bag Day is Saturday, November 21 from 10 a.m. - 4 p.m. Proceeds support Library programs and services through the Library Foundation. Held at the Library Services Center. December 3 at 5 p.m. Holiday Concert: The Daniel Bennett Group. You re invited to a special holiday concert featuring the Daniel Bennett Group, a jazz trio recently nominated as Best Jazz Group in the New York City Hot House Jazz Awards. The group has released five critically-acclaimed albums in the past decade. Held in the Simon Reading Room. December 9 from 6-7 p.m. Hour of Code. As part of Computer Science Education Week, you can learn the basic concepts of computer science with drag and drop programming. This event will be a game-like, self-directed tutorial featuring video lectures by Bill Gates, Mark Zuckerberg, Angry Birds and Plants vs. Zombies. Also, learn about repeat-loops, conditionals and basic algorithms. Held at the Fountain Square Branch. December 12 at 1 p.m. The Music of Star Wars: A Detailed Look at John Williams Orchestral Scores. This multimedia presentation by music scholar Aaron Krerowicz will explore the ultra-romantic orchestral scores of composer John Williams for the Star Wars movies, which Williams helped propel to pop culture status. The program will showcase music of all six movies, citing historical precedents and comparing musical influences to show how the music developed. Held at the Glendale Branch. We hope to see you at these exciting events!