ASSEMBLY WORK SESSION

Transcription

1 ASSEMBLY WORK SESSION JANUARY 9, 2014

2 Kodiak Island Borough Assembly Work Session Thursday, January 9, 2014, 7:30 p.m., Borough Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Citizen s comments at work sessions are NOT considered part of the official record. Citizen s comments intended for the official record should be made at a regular Assembly meeting. CITIZENS COMMENTS (Limited to Three Minutes per Speaker) ITEMS FOR DISCUSSION 1. Reinstatement of a Fulltime Cooperative Extension Agent in Kodiak 2. Strategic Plan Update a. Planning and Zoning Goals and Objectives - Discussion b. Emergency Services Planning - Discussion c. Community Health Goals and Objectives - Introduction d. Landfill Collection and Disposal - Introduction e. Parks and Recreation - Introduction 3. Facilities Fund Presentation 4. Landfill Expansion Funding History 5. Kodiak Island Community Reception Travel Dates and Budget 6. Assembly s Lobbying Trip to Washington, DC PACKET REVIEW PUBLIC HEARING Ordinance No. FY C Amending Ordinance No. FY by Amending the Budgets for the Landfill Lateral Expansion Project Phase III Due to Increased Project Cost Estimates. UNFINISHED BUSINESS None. NEW BUSINESS CONTRACTS Contract No. FY Agreement for Code Compliance Review Services for the Kodiak Landfill Lateral Expansion Phase III Leachate Treatment Plant Facility Design Documents. Contract No. FY Landfill Lateral Expansion Phase III Leachate Treatment Plant. Change Order No. 6 Amending Contract No. FY Architectural and Engineering Services Term Contract for Design and Construction Administration for the Chiniak Underground Storage Tank Replacement Project. RESOLUTIONS Resolution No. FY Supporting the Reinstatement of a Fulltime Cooperative Extension Agent from the University of Alaska Fairbanks to Kodiak. Resolution No. FY Authorizing the Borough to Issue General Obligation School Bonds in the Principal Amount Not to Exceed $25,000,000 to Provide Funds for School and Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing Their Sale, and Providing for Related Matters. Resolution No. FY Establishing the Travel Policy of Assembly Members as Liaisons to Rural Communities. ORDINANCES FOR INTRODUCTION None. OTHER ITEMS None MANAGER S COMMENTS CLERK S COMMENTS MAYOR S COMMENTS ASSEMBLY MEMBERS COMMENTS

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6 KODIAK ISLAND BOROUGH RESOLUTION NO. FY A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY SUPPORTING THE REINSTATEMENT OF A FULLTIME COOPERATIVE EXTENSION AGENT FROM THE UNIVERSITY OF ALASKA FAIRBANKS TO KODIAK WHEREAS, a fulltime Cooperative Extension Agent was on duty on Kodiak Island from 1980 to 1999; and WHEREAS, Introduced by: Borough Manager Requested by: Kodiak Farm Bureau Drafted by: Lorne White Introduced on: 01/16/2014 Adopted on: a fulltime Cooperative Extension Agent is still needed on Kodiak Island; and WHEREAS, recent expansion of hoophouse and greenhouse and farmer markets has proven the need for agricultural/horticultural expertise in Kodiak; and WHEREAS, the 4-H youth program has continued depending solely on volunteers for leadership that needs to be assisted with a trained and educated extension agent; and WHEREAS, the temporary part-time 4-H program aid located in Kodiak has been helpful but lacking in hands-on knowledge of horticultural and agricultural needs in Kodiak; and WHEREAS, the Kodiak State Fair needs assistance with training and education for agricultural endeavors; and WHEREAS, the Alaska legislature is the only body that can logically provide the funds to re-install an extension agent in Kodiak; and WHEREAS, food preservation and safety education is vital to Kodiak because most residents process fish and game at home or eat subsistence fish and game processed by friends and family; and WHEREAS, an extension agent and a Cooperative Extension Service District Office in Kodiak would serve the Kodiak community of 14,000 residents, making Kodiak one of the top ten largest communities in the state. NOW, THEREFORE BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH requesting the Kodiak State Represetative and State Senator to fully fund a cooperative extension agent in Kodiak in the amount of at least $92,100 per year starting in July 2014 (FY2015).

7 NOW, THEREFORE BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT the Borough Clerk forward copies of this resolution to the Governor, the Kodiak State Legislature, and the University of Alaska Board of Regents. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2014 KODIAK ISLAND BOROUGH ATTEST: Jerrol Friend, Borough Mayor Nova M. Javier, MMC, Borough Clerk

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21 THERE IS NO BACKUP FOR DISCUSSION ITEM #4. ANY ADDITIONAL INFORMATION WILL BE PROVIDED AT THE WORK SESSION.

22 From: Mark Hickey Sent: Monday, December 30, :05 PM To: Nova Javier Subject: Re: Legislative Reception Nova, Arriving by mid day on the 26th is fine. There s usually a flight that leaves Anchorage around 11:30 AM or so and gets to Juneau around 1 or so. We ll try to do a dinner with our legislators on Wednesday night. Folks with tight schedules can come down Wednesday night. Happy New Year! Mark DEPARTING FLIGHTS: RETURNING FLIGHTS:

23 Nova Javier From: Bud Cassidy Sent: Thursday, February 28, :35 PM To: Nova Javier Subject: FW: KIB Austerman.Griffin sched Attachments: KIB Austerman.Griffin sched pdf Can you pass this on to Carol and Aaron. It is the schedule of legislators that they will be meeting with on the Monday. Thanks Bud From: J. C. Stone Sent: Thursday, February 28, :04 PM To: Bud Cassidy Cc: Mark Hickey Subject: KIB Austerman.Griffin sched Hi Bud... Here's the schedule we've developed for Aaron and Carol for Monday - March 11th. Please pass along. I'll be available all day to take both around. Let me know if I can help in any other way... Pick up Carol at airport? Best! ~ Cliff 1

24 LAST YEAR'S SAMPLE SCHEDULE KIB Assembly Members / Carol Austerman & Aaron Griffin Schedule for Monday March 11, 2013 Updated: 2 / 26 / :00 - open 9:30 - open 10:00 Sen. Peter Micciche/125 10:30 Rep. Gabrielle Ledoux/416 10:55 Sen. Mike Dunleavy/Senate Floor -Meet n Greet- (Schedule booked) 11:00 HOUSE & SENATE Floor Sessions / Introductions Lunch 1:00 Rep. Doug Issacson/13 1:20 Rep. Lynn Gattis/420 2:00 Rep. Shelly Hughes/409 (Carol joining rest of day) 2:15 Rep. Josephson/430 2:30 Rep. Harriet Drummond/112 3:00 Rep. Nageak/428 3:30 Rep. Kreiss-Tomkins/426 4:00 open Notes: 1.) Rep. Reinbold cannot meet - too busy! 2.) Sen. Click Bishop/115 cannot meet 3/11.. But 11:15 on Mar. 12th? 3.) Rep. Higgins/424 out of town.. Flying back in that day.

25 Kodiak Legislative Reception Expenses Income Cash Donations APS shipping/seafood $ Afognak Native $ Alaska Fresh Seafoods seafood $ Ouzinkie Native Corporation $ 1, Mark Hickey food/misc. $ Alaska Aerospace $ 1, Westmark food/room $ 6, Koniag, Inc. $ 4, XXX TOTAL $ 7, $7, In-kind Donations (Seafoods) Alaska Pacific Seafoods International Seafoods of Alaska Ocean Beauty Pacific Seafoods Trident Seafoods Westward Seafoods Sunaq - Kodiak WildSource Western Alaska Seafoods

26 From: Brad Gilman Sent: Tuesday, January 07, :40 AM To: Bud Cassidy; 'Seb O'Kelly' Cc: Nova Javier Subject: RE: Assemlby trip to Washington D.C. Bud: These are all good dates, including the ones in early April. I recommend a group of three to four people (the Mayor; the Manager; and 1 to 2 Assembly Members). Any group larger than five people and we start to get comments from the Delegation about communities spending too much money to come back to DC. Other communities put Assembly or Council members on a rotation so that everyone interested in federal issues gets a turn to participate in the DC meetings. We begin to prepare for the trip four weeks from the date. This involves scheduling meetings and putting together a briefing paper for use in DC outlining Borough priorities and positions on federal issues. The paper will come to you in draft about two weeks prior to the trip. I need to send it to the staff no later than four working days prior to the meetings. Let me know if the Mayor or Assembly have any further questions Brad From: Bud Cassidy [mailto:bcassidy@kodiakak.us] Sent: Monday, January 06, :36 PM To: mackerel@hsgblaw-dc.com; Seb O'Kelly Cc: Nova Javier Subject: Assemlby trip to Washington D.C. Good Afternoon Brad As I mentioned to you the topic of Assembly traveling to D.C this spring will be discussed at this Thursday s Assembly work session. In an effort to aid the Assembly in that discussion, you stated that the end of April or during May are good months to travel to D.C. You also mentioned that the sooner a date is locked in the better. The following dates were provided as good candidates: April 1-4 (one other group has expressed interest; first to commit gets the week) April 7-10 (same thing first to commit gets the week) April 28-May 1 May 6-9 May I doubt that the whole Assembly will be able to get away from town on these dates, but based on your experience is there anything like an optimum number or preferred number of members who should attend to make such a trip worthwhile? Any other words of advice? Thanks for your help and please include Borough Clerk Nova Javier in your response so that she can share with the Assembly. Thanks again. Bud Cassidy, Borough Manager

27 $22, 000 appropriated for FY2014 and as of January 2014, $16, is left in the budget. Budget was reduced in 2010 and again in 2011.

28 MONTH CONFERENCE LOCATION ATTENDEE ESTIMATED COST ESTIMATE EXISTING BUDGET OF $22,000 IS SUFFICIENT TO COVER FOR THE FOLLOWING: October SWAMC Meeting Anchorage Swamc Rep $1,200 $ 1, February SWAMC Annual Conference Anchorage 3 attendees $1500 (Average) $ 4, Dave Kaplan serving on the AML Board of Directors February AML Winter Meeting Juneau Kaplan $1,500 $ 1, August AML Summer Meeting Nome Kaplan $1,500 $ 1, November AML Annual Meeting Anchorage 6 attendees $1,200 (Average) $ 7, February Legislative Reception Juneau MISC 3 attended last year $1,200 (Average) $ 3, October NPFMC Anchorage Stutes $1,000 $ 1, $ 20, ESTIMATED COST TO TRAVEL TO WASHINGTON DC Sept Lobbying Washington, DC 3 Attended $3,300 Average Cost April 1, 2011 Lobbying Washington, DC 1 Attended $3,500 Average Cost Attendees Average Cost Estimated Cost 3 $3, $10, $3, $14, $3, $17, $3, $21, $3, $24,500.00